Bid Notice-As-Needed and Urgent or Immediate Facilities Condition Assessment_ Environmental Inspections and Radon Remediation_ and Project Management Services.pdf

County of El Dorado Chief Administrative Office

Procurement and Contracts Division on behalf of

All County Departments

Request for Qualifications (RFQ)

#2026-0112 for

As-Needed and Urgent or Immediate Facilities Condition Assessment, Environmental Inspections and Radon Remediation, and Project

Management Services

Submittal Deadline:

August 7, 2026, not later than 3:00:00 PM (Pacific)

Table of Contents

1.0 INTRODUCTION

2.0 SCOPE OF WORK

3.0 SUBMITTAL FORMAT REQUIREMENTS

4.0 RESPONDENT QUESTIONS

5.0 SUBMITTAL INSTRUCTIONS

6.0 EVALUATION PROCESS

7.0 SELECTION PROCEDURE

8.0 EL DORADO COUNTY WEBSITE REQUIREMENTS

9.0 REJECTION OF SUBMITTALS

10.0 VALID OFFER

11.0 COUNTY’S RIGHTS

12.0 CONFLICT OF INTEREST

13.0 PUBLIC RECORDS ACT

14.0 BUSINESS LICENSE REQUIREMENT

15.0 PUBLIC AGENCY

Attachment A – Sample Agreement for As-Needed and Urgent or Immediate Facilities Condition

Assessment Services*

Attachment B – Sample Agreement for As-Needed and Urgent or Immediate Environmental Inspections and Radon Remediation Services*

Attachment C – Sample Agreement for As-Needed and Urgent or Immediate Project Management

Services*

Attachment D – Response Document Questionnaire – Facilities Condition Assessment Services

Attachment E – Response Document Questionnaire – Environmental Inspections and Radon Remediation

Services

Attachment F – Response Document Questionnaire – Project Management Services

Attachment G – References

*The attached Sample Agreements for Services are for reference only. Other terms and conditions may apply based on the types of services and funding involved. If grant funds are utilized to fund any contract awarded pursuant to this RFQ, the requirements related to the use of those funds will be incorporated into the contract provisions.

County of El Dorado Page 1 of 16 RFQ #2026-0112

1.0 INTRODUCTION

The County of El Dorado (hereinafter referred to as County) is located in Northern California and is bordered by Sacramento, Placer, Amador and Alpine counties in California, and Douglas County, Nevada. The two (2) incorporated cities in the County are Placerville and South Lake Tahoe. The United States (US) Census estimates that, as of 2020, the population of the County is 194,940. The largest city in the County is South Lake Tahoe, a resort city located in the Sierra Nevada Mountains, with a reported US Census 2020 population of 22,487.

The County’s Procurement and Contracts Division, on behalf of all County departments, is soliciting sealed Statements of Qualifications (SOQ) from highly qualified and experienced firms (hereinafter referred to as “Respondent” or “firm”) to provide one (1) or more of the services listed below. Firms must have and demonstrate their experience in providing the services identified herein (experience with California local governments is desirable). Successful firms will provide the following services at County-owned or operated facilities and locations within the County boundaries (both East and West Slopes):

• As-needed and Urgent or Immediate Facilities Condition Assessment Services

• As-needed and Urgent or Immediate Environmental Inspections and Radon Remediation Services

• As-needed and Urgent or Immediate Project Management Services

The purpose of this Request for Qualifications (RFQ) is to establish qualified lists for each of the service categories identified in this RFQ. The County makes no guarantee as to a minimum or maximum number of successful Respondents that will be named to the resulting Qualified Lists, (hereinafter referred to as “QLs”) however the County’s goal is to have multiple service providers on each QL, which shall be valid for a maximum period of three (3) years from the date of award.

The County makes no specific guarantee of a minimum or maximum number of services which shall be requested of any successful Respondents named to the resulting QLs. The County will assign work by either selecting a Respondent from the QLs and negotiating a contract with that firm or soliciting informal submittals from at least three (3) of the Respondents from each of the QLs for specific tasks and will negotiate a contract with the selected Respondent based on the experience and expertise required for the work, Respondent’s current workload, ability to respond, or other relevant criteria. This RFQ includes a description of the scope of work, submittal requirements, and instructions for submitting your SOQ.

The County of El Dorado is an equal opportunity employer (EOE). All individuals are encouraged to participate. The County will not discriminate against any individual because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medical condition, genetic information, military or veteran status, marital status, age, gender, gender identity, gender expression, or sexual orientation.

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The following schedule for this RFQ process is listed below for reference purposes and is subject to change:

RFQ Issuance July 1, 2026 Deadline for Final Questions July 17, 2026 Answers Posted on or About July 24, 2026 Due Date for Submissions August 7, 2026

In the event that it becomes necessary to revise any part of this RFQ, written addenda will be issued and posted at:

https://pbsystem.planetbids.com/portal/48157/portal-home (“PlanetBids”).

Any amendment to this RFQ is valid only if in writing and issued by the Chief Administrative Office, Procurement and Contracts Division. Verbal conversations or agreements with any officer, agent, or employee of the County that modify any terms or obligations of this RFQ are invalid.

All interpretations or corrections, as well as any additional RFQ provisions that the County may decide to include, will be made only as an official addendum that will be posted to PlanetBids and it shall be the Respondent’s responsibility to ensure they have received all addendums before submitting their submittal. Any addendum issued by the County shall become part of the RFQ and shall be incorporated into the submittal.

County will not be bound by oral responses or inquires or written responses other than written addenda.

2.0 SCOPE OF WORK

Any reference in this RFQ to specific terms of the agreements are for illustrative purposes only and shall not limit the scope of the obligations to be assumed by the successful Respondent under the agreements. In the event of any conflict between a provision of this RFQ and the provisions of the agreements attached as Attachments A-C, the terms of the agreements shall govern.

Respondents applying for each category below should be the primary service provider with minimal use of subcontracted services (subcontractors / subconsultants). The desired as-needed and urgent or immediate services include the following service categories:

A. Facilities Condition Assessment Services (Section 2.1)

B. Environmental Inspections and Radon Remediation Services (Section 2.2)

C. Project Management Services (Section 2.3)

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2.1 Category A – Facilities Condition Assessment Services

Successful Respondent(s) shall provide as-needed and urgent or immediate facilities condition assessment services at various County-owned or operated facilities and locations within the County boundaries.

Successful Respondent(s) shall provide a comprehensive Facilities Condition Assessment (FCA) for all designated County-owned and maintained buildings. The FCA shall include the following at a minimum:

1. General Building Condition o Structural integrity (foundation, framing, walls, roof systems) o Exterior envelope (roofing, siding, windows, doors, weatherproofing) o Interior finishes (flooring, ceilings, walls)

2. Mechanical, Electrical, and Plumbing Systems o Heating, Ventilation, and Air Conditioning (HVAC) systems (age, efficiency, functionality, and remaining useful life) o Electrical systems (panels, wiring, lighting, emergency power) o Plumbing systems (supply lines, fixtures, drainage, water heaters)

3. Life Safety and Code Compliance o Fire protection systems (sprinklers, alarms, extinguishers) o Americans with Disabilities Act (ADA) accessibility compliance o Emergency egress and signage

4. Site and Grounds o Parking lots, sidewalks, and exterior lighting o Drainage systems and landscaping impacting building integrity

5. Preventative Maintenance and Future Needs o Immediate repairs required for safety or operational continuity o Recommended preventative maintenance actions to extend asset life o Forecast of major capital replacements (e.g., roof replacement, HVAC upgrades, paving) with estimated timelines and cost ranges

6. Deliverables o A detailed written report for each facility including:

Inventory of all major building systems and components Condition rating (e.g., good, fair, poor) and remaining useful life Prioritized list of deficiencies: Immediate, Short-Term (1–

3 years), Long-Term (4–10 years) Budgetary cost estimates for recommended actions o A master summary report consolidating all facilities for strategic planning and budgeting

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Successful Respondent(s) shall demonstrate that its proposed project team possesses the appropriate professional licenses, certifications, and qualifications necessary to perform a comprehensive FCA. At a minimum, the Successful Respondent must meet the following requirements:

1. Successful Respondent(s) shall identify at least one (1) senior staff member who is a licensed Professional Engineer (P.E.) or Registered Architect (RA) in the United States. Proof of current licensure must be included in the Respondent’s submittal in accordance with Section 3.2 below.

2. Successful Respondent(s) shall identify key staff assigned to the assessments who hold one (1) or more of the following facility management certifications (or equivalent):

• International Facility Management Association (IFMA) Certified

Facility Manager (CFM) Preferred but not required.

• IFMA Facility Management Professional (FMP)

• Association for Facilities Engineering (AFE) certifications such as Certified Plant Engineer (CPE) or Professional Engineer in Facility Management (PEFM)

3. Successful Respondent(s) shall certify that the team is knowledgeable in and will conduct all assessments in accordance with applicable standards including ASTM E2018 Standard Guide for Property Condition Assessments, or the most current equivalent industry standard.

Services performed under Category A will utilize the sample agreement language contained within Attachment A – Sample Agreement for As- Needed and Urgent or Immediate Facilities Condition Assessment Services.

IMPORTANT: Respondents must submit a completed Attachment D – Response Document Questionnaire – Facilities Condition Assessment Services to be included in the evaluation of Category A submittals.

2.2 Category B – Environmental Inspections and Radon Remediation Services

Successful Respondent(s) shall provide as-needed and urgent or immediate environmental inspections and Radon remediation services at various County-owned or operated facilities and locations within the County boundaries.

• Services shall include at a minimum: testing, design, furnishing and installation of mitigation systems (includes remediation of Radon), and compliance documentation.

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• Successful Respondents shall provide all necessary Personal Protective Equipment (PPE) and maintain a safe working environment.

All equipment shall be in good working order with all manufacturer safety guards and devices in place. Waste materials shall be properly disposed of offsite at no additional cost to the County

Environmental Inspection requirements:

• Successful Respondent(s) must employ an Environmental

Professional meeting the Environmental Protection Agency’s (EPA) All Appropriate Inquiry (AAI) standard:

Licensed Professional Engineer (P.E.) or Professional Geologist

(P.G.) in California, or

• Acceptable certifications include:

Certified Environmental Inspector (CEI) Certified Environmental Specialist/Consultant/Manager Certified Environmental Professional (CEP)

Specific CSLB licensing requirements will be discussed with the Successful Respondent(s) for each individual project. There are no licensing requirements besides the above to provide environmental testing services.

Radon Remediation requirements:

• Successful Respondent(s) should register with the California

Department of Public Health (CDPH) Radon Provider Registration.

• Successful Respondent(s) must provide proof of certification with the

National Radon Proficiency Program (NRPP) or National Radon Safety Board (NRSB) for Radon measurement and mitigation.

• All Radon work must comply with American National Standards Institute (ANSI) and American Association of Radon Scientists Technologists (AARST) standards for measurement and mitigation, including multifamily and non-residential requirements.

CSLB License Required: Firms that wish to be considered to provide mitigation work for Category B, As-Needed Environmental Inspections and Radon Remediation Services may be required to possess and maintain the following licenses dependent upon the scope of work for each project:

• Class B General Building Contractor License

• Class C-20 Warm-Air Heating, Ventilating and Air-Conditioning

Contractor License

• Class C-36 Plumbing Contractor License or

• Class D-64 Non-Specialized Contractor License

Successful Respondent(s) must use a California State Certified laboratory for lab testing services.

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Services performed under Category B will utilize the sample agreement language contained within Attachment B – Sample Agreement for As- Needed and Urgent or Immediate Environmental Inspections and Radon Remediation Services.

IMPORTANT: Respondents must submit a completed Attachment E – Response Document Questionnaire – Environmental Inspections and Radon Remediation Services to be included in the evaluation of Category B submittals.

2.3 Category C – Project Management Services

Successful Respondent(s) shall provide as-needed and urgent or immediate project management services for all County Departments.

Services shall include at a minimum: project site investigation, utility coordination with public utility entities, assisting with strategic planning, risk management, site analysis, cost reporting, conceptual estimating, forecasting, project review, plan review, proposal review, lease proposal review, reviewing awarded bid documents to ensure that they meet design and construction intent, creating manuals, coordination and assembly of performance specifications, presentations, and reports to all related governmental agencies for review and approval.

Preferred but not required Project Management experience, licenses, and certifications:

• Minimum five (5) years of documented project management experience in similar scope and complexity.

• Project Management Professional (PMP)

• Certified Associate in Project Management (CAPM)

• Program Management Professional (PgMP)

• Project Management Institute’s Agile Certified Practitioner

(PMI-ACP) Waterfall, Agile, Hybrid

• Certified Construction Manager (CCM/CM) if applicable to scope

• Lean/Six Sigma (Yellow, Green, or Black Belt) if applicable to scope

• California Licensed Professional Engineer (PE)

• California Registered Architect (RA)

• Familiarity with: Risk management and compliance frameworks

• Scheduling tools (MS Project, Primavera, or equivalent)

• Experience in California Public Sector Management or compliance driven environments.

Services performed under Category C will utilize the sample agreement language contained within Attachment C – Sample Agreement for As- Needed and Urgent or Immediate Project Management Services.

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IMPORTANT: Respondents must submit a completed Attachment F – Response Document Questionnaire – Project Management Services to be included in the evaluation of Category C submittals.

2.4 Other Requirements

A. Contractors License Classification: Respondents shall be properly licensed to perform the work described in this RFQ pursuant to the Contractors’ State License Law (Business and Professions Code Section 7000 et seq.) and shall possess the specified license type at the time the SOQ is submitted and shall maintain valid licenses and certifications through completion and acceptance of the Work, including the guarantee and acceptance period.

B. Contractor Registration: No contractor or subcontractor may be listed on a bid proposal for a public works project or awarded a contract for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code Sections 1771.1(a), 1725.5.

Proposals will not be accepted from unregistered contractors except as provided in Labor Code Section 1771.1.

C. Prevailing Wage Requirements: Some of the services described herein are considered “public works” as defined by California Labor Code Section 1720 et seq. Any firm awarded a contract as the result of this RFQ shall be responsible for compliance with all applicable prevailing wage laws, as well as any and all applicable state or federal wage laws, for services under the resulting contract.

In accordance with the provisions of California Labor Code Sections

1770, et seq., the general prevailing rate of wages in the county in which the Work is to be done has been determined by the Director of the California Department of Industrial Relations. Interested parties can obtain the current wage information by submitting their requests to the Department of Industrial Relations, Division of Labor Statistics and Research, P.O. Box 420603, San Francisco CA 94142-0603, Telephone

(415) 703-4708 or by referring to the website at http://www.dir.ca.gov/dlsr/PWD. The rates at the time of the bid advertisement date of a project will remain in effect for the life of the project in accordance with the California Code of Regulations, as modified and effective January 27, 1997.

Copies of the general prevailing rate of wages in the County in which the

Work is to be done are also on file at the Chief Administrative Office Procurement & Contracts Division and are available upon request.

In accordance with the provisions of Labor Code 1810, eight (8) hours of labor shall constitute a legal day's work upon all work done hereunder, and Contractor and any subcontractor employed under this Contract shall conform to and be bound by the provisions of Labor Code Sections 1810 through 1815.

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D. Subcontractor Requirements: Respondent hereby represents and warrants that Respondent and any of its subcontractors to be employed under any Agreement has all the applicable licenses, permits, and certifications that are legally required for Respondent and its subcontractors to practice its profession or provide the services or work contemplated under this Agreement in the State of California.

Respondent and its subcontractors shall obtain or maintain said applicable licenses, permits, or certificates in good standing throughout the term of any Agreement.

3.0 SUBMITTAL FORMAT REQUIREMENTS

Each response to this RFQ shall include the information described in this section.

Failure to include all of the elements specified may be cause for rejection.

Additional information may be provided but should be succinct and relevant to the goals of this RFQ. Excessive information will not be considered favorably. The response documents shall be 8-1/2 inches by 11 inches in size or shall be folded to that size. Unnecessarily elaborate responses, enclosures, and specialized binding are not desired, and may be construed as an indication of Respondent’s lack of cost consciousness.

Respondents are welcome to submit responses to more than one (1) service category however they must satisfy the requirements listed in this section for each service category that they are requesting consideration for.

All Respondents must fully and properly complete the Response Document Questionnaires (Attachments D-F) for each service category that they are requesting consideration for and provide all requested materials, licenses, and certifications.

Upon receipt, the County will review the responsiveness of each submittal and then evaluate the firms based solely on their qualifications, materials, licenses, and certifications submitted in response to this RFQ. A firm may be disqualified if the Response Document Questionnaire is not completed properly, if all required materials, licenses, and certifications are not submitted, or any falsification of information is submitted to the County.

All submittals shall contain the following elements, and in the order given:

3.1 RFQ Response Document Questionnaires: Respondents must submit a completed and signed RFQ Response Document Questionnaire form for each service category that they are requesting consideration for. The questionnaires are included with this RFQ as listed below:

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Service Category: Response Document Questionnaire Required:

Category A –Facilities Condition Assessment Services

Attachment D – Facilities Condition Assessment Services

Category B – Environmental Inspections and Radon Remediation Services

Attachment E – Environmental Inspections and Radon Remediation Services

Category C – Project Management Services

Attachment F – Project Management Services

3.2 Licenses: Include verification of all applicable valid and current licenses, permits, and certifications that are legally required for Respondent and its subcontractors (if applicable) to practice its profession or provide the services or work contemplated under each service category listed in this RFQ in the State of California.

3.3 References: A Response Document (References – Attachment G) has been provided to assist Respondents in providing at least three (3) references of related projects, including client’s name, name of the project, contact person’s first and last name with current email address and direct phone number along with a brief description of the project (including project completion date). Respondent is responsible for ensuring that all reference information is current and accurate especially that of the contacts and contact information prior to submitting a response.

3.4 Fee Schedule: Fee schedule submission will be required for all

Respondents; however, fee schedules will only be retained for the successful Respondents named to the resulting QLs. The fee schedule must include all positions at the firm, and the maximum hourly rate charged for each position for the first year of the resulting QLs.

Please include the firm’s rates for all positions for standard hours, after-hours, weekends, County-recognized holidays, and urgent or immediate services. Unless otherwise specified, all rates in this fee schedule shall apply to work performed throughout the County, regardless of location.

Proposed fees should include information on the hourly billing rates of each staff member who may provide services under any resulting contract as well as any other applicable charges or fees for expenses, if any, such as travel, parts, materials, and mobilization fees.

IMPORTANT: Firms submitting electronic submittals to the PlanetBids website must not include their fee schedule submittal in their main submittal.

PlanetBids will allow Respondents to submit their fee schedule information as separate response attachments (one [1] electronic file per response attachment). Firms that submit hard-copy responses shall follow the instructions in Section 5.2 below.

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3.5 Exceptions: List all exceptions to this RFQ and related attachments, if applicable.

4.0 RESPONDENT QUESTIONS

4.1 Questions regarding this RFQ must be submitted in writing by email or U.S.

mail to the Procurement and Contracts Office, or using the PlanetBids website, and must be received no later than 5:00:00 p.m. (Pacific) on July 17, 2026.

4.2 All emails must have “RFQ #2026-0112 – QUESTION” as their subject, and all envelopes or containers must be clearly marked “RFQ #2026-0112

– QUESTION” for convenience purposes. Emails, envelopes, and/or containers not clearly labeled may be overlooked and not responded to.

4.3 Questions will not be accepted by telephone, facsimile (fax), or orally.

4.4 The County reserves the right to decline a response to any question if, in County’s assessment, the information cannot be obtained and shared with all potential organizations in a timely manner.

4.5 A summary of the questions submitted, including responses deemed relevant and appropriate by County, will be posted to the PlanetBids website on or about July 24, 2026. Any addenda to this RFQ are valid only if in writing and issued by the County Procurement and Contracts Division.

4.6 All inquiries shall be submitted by email to: annika.andersson@edcgov.us or by U.S. Mail to:

County of El Dorado Procurement and Contracts

330 Fair Lane Placerville, California 95667 RFQ #2026-0112 – Question

4.7 Respondents are cautioned that they are not to rely upon any oral statements that they may have obtained. Respondents shall direct all inquiries to the contact above and shall not contact the requesting department directly regarding any matter related to this RFQ. Information provided by persons other than Procurement and Contracts staff may be invalid and responses which are submitted in accordance with such information may be declared non-responsive.

5.0 SUBMITTAL INSTRUCTIONS

5.1 Respondents are strongly encouraged to submit their responses online to assure a complete and timely response. To respond online firms must register with the County’s online bidding system, PlanetBids, at https://pbsystem.planetbids.com/portal/48157/portal-home. Respondents are cautioned that the timing of their online submission is based on when the submittal is RECEIVED by PlanetBids, not when a submittal is initiated

County of El Dorado Page 11 of 16 RFQ #2026-0112 by a Respondent. Online submittal transmissions can be delayed in an “Internet Traffic Jam” due to file transfer size, transmission speed, etc. For these reasons, the County recommends that Respondents allow sufficient time to upload their response and attachment(s) (if applicable) and to resolve any issues that may arise. The closing date and time shall be governed by the PlanetBids’ web clock, which does not allow submittals after the closing date and time. PlanetBids will send a confirmation email to the Respondent advising that their online submission (eBid) was submitted. If you do not receive a confirmation email you are advised to contact the PlanetBids Support team by phone (818) 992-1771 Monday through Friday between 7 a.m. and 5 p.m. Pacific, excluding statutory U.S.

holidays) or by submitting a Support Ticket (visit:

https://home.planetbids.com/support/ to complete and submit the ticket form).

5.2 Respondents that decide to submit a hard-copy response do so at their own risk. All hard-copy submittals must include all of the same information required for online submittals. Incomplete submittals will be rejected as non-responsive. Respondents shall submit one (1) original copy and one

(1) electronic copy of your submittal in PDF format on a flash/USB drive.

IMPORTANT: Respondents who submit hard-copy responses must submit their Fee Schedules (refer to Section 3.4 above) in a separate, sealed envelope clearly marked “RFQ 2026-0112 – Fee Schedule” on the outside of the envelope. All hard-copy submittals shall be submitted in a sealed envelope or container and clearly marked with the RFQ number, title, and closing date and time noted on the outside of the parcel.

5.3 It is the sole responsibility of the Respondent to ensure that the submittal is received in the Procurement & Contracts Division prior to the RFQ submittal deadline. All responses must be submitted not later than the date and time posted on PlanetBids. Hard-copy responses shall be submitted ONLY to:

County of El Dorado

Procurement and Contracts Division 330 Fair Lane

Placerville, CA 95667

5.4 The County shall not be responsible for submittals delivered to a person or location other than specified herein. Submittals submitted to a location other than the above will not be considered duly delivered or timely. The County shall not be responsible for rerouting submittals delivered to a person or location other than that specified above.

5.5 Faxed or emailed submittals will not be accepted.

5.6 Late submittals will not be accepted or considered.

5.7 All submittals, whether selected or rejected, shall become the property of the County and shall not be returned.

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5.8 The County reserves the right to waive minor defects and/or irregularities in submittals and shall be the sole judge of the materiality of any such defect or irregularity.

5.9 All costs associated with submittal preparation and submission, including any interviews conducted at the sole discretion of the County, shall be borne by the Respondent.

5.10 County staff will open submittals following the submittal deadline. The only information that will be made available to the public after the submittal deadline has passed will be the names of the Respondents that submitted submittals. The contents of all submittals, or any other medium which discloses any aspect of the submittal, shall be held in strictest confidence until the County releases a Notice of Award or Notice of Intent to Award.

5.11 Any hard-copy submittal received prior to the date and time specified for receipt of submittals may be withdrawn or modified by written request of the Respondent. Requests for modification must be received in writing, and in the same number of copies as the original submittal, prior to the date and time specified above for receipt of submittals.

6.0 EVALUATION PROCESS

All submittals will be evaluated initially to determine if they are responsive to the requirements of this RFQ. An evaluation panel, consisting of County staff and members selected by County staff, will review and evaluate all responsive submittals received by the submittal date as set forth in this RFQ, or as amended by addenda, and the submittals will be evaluated based on the thoroughness, clarity, and quality of the material presented. The County reserves the right to request additional information and clarification of any information submitted and to allow corrections of errors or omissions.

Respondents who have the qualifications (expertise and skills) and experience (documented, successful, and relevant) necessary to meet the requirements of this RFQ will be scored and ranked using the criteria and point assignments listed below.

Evaluation Criteria – Written Submittals Maximum Possible Points

A. Questionnaire Responses (Section 3.1) 70

B. Licenses (Section 3.2) 20

C. References (Section 3.3) 10

TOTAL POSSIBLE POINTS 100

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NOTE: Fee Schedules will remain unopened until the County’s selection committee has identified the top-ranked Respondent(s) as the result of the evaluation processes described above. Once the County has awarded the successful Respondent(s) to the resulting QLs the County will return all unopened (hard-copy) Fee Schedules to the unsuccessful Respondents.

7.0 SELECTION PROCEDURE

7.1 Submittals will be reviewed for responsiveness. A selection committee will then evaluate responsive submittals in accordance with the criteria specified in Section 6.0 above. The County reserves the right to select the most qualified firm solely on the content of the submittal. The Committee will recommend the firm(s) with the highest overall value, based on evaluation ranking, for approval by the County Purchasing Agent or Board of Supervisors.

7.2 The County reserves the right to make an award without further discussion of the submittal with the Respondent. Therefore, the submittal should be submitted initially on the most favorable terms that the firm or individual may propose.

7.3 The County reserves the right to award one or more contracts to the firms or individuals who, in the sole judgment of the County, present the most favorable response to this RFQ pursuant to the evaluation criteria indicated above.

7.4 The County reserves the right to reject any and all submittals, or to waive minor irregularities in said submittals, or to negotiate minor deviations with the successful firm. The County shall be the sole judge of the materiality of any such defect or irregularity.

7.5 The Procurement and Contracts Division does not mail out hard copy letters advising participating Respondents of RFQ results. For RFQ results, please visit the PlanetBids website at:

https://pbsystem.planetbids.com/portal/48157/portal-home

RFQ results are also available at:

https://www.edcgov.us/Government/Contracts/Pages/Bid-Results.aspx

7.6 The results of this RFQ will be posted on the PlanetBids and County websites listed in Section 7.5 above at the earliest possible opportunity in accordance with County policy. The timeline for posting RFQ results may vary depending on the nature and complexity of the RFQ.

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7.7 Response and selection of a submittal will not necessarily result in the award of a contract with the County. The act of opening a submittal and selecting a Respondent does not constitute awarding of a contract.

Contract award is by action of the Purchasing Agent or Board of Supervisors and is not in force until fully executed.

7.8 Once contract negotiations are initiated, the County reserves the right to select the next ranked Respondent if for any reason a contract cannot be negotiated with the selected Respondent.

8.0 EL DORADO COUNTY WEBSITE REQUIREMENTS

It is the Respondent’s responsibility to monitor the PlanetBids website for possible addenda to this RFQ to inform him/herself of the most current specifications, terms, and conditions, and to submit his/her submittal in accordance with original RFQ requirements and all required addenda. All available RFQs and related addenda can be found at:

https://pbsystem.planetbids.com/portal/48157/portal-home

Failure of Respondent to obtain this information shall not relieve him/her of the requirements contained therein. Those Respondents not acknowledging and returning Addenda as required will not be considered and will be rejected as “non-responsive.”

9.0 REJECTION OF SUBMITTALS

Respondents interested in being considered must submit a submittal in compliance with this RFQ. Failure to meet the minimum requirements of the RFQ shall be cause for rejection of the submittal. The County reserves the right to reject any or all submittals.

The County may reject a submittal if it is conditional, incomplete, contains irregularities, or reflects inordinately high cost rates.

10.0 VALID OFFER

Submittals shall remain valid for one hundred twenty (120) days from the due date.

The County reserves the right to negotiate with the successful Respondent any additional terms or conditions not contained in their submittal which are in the best interest of the County or to otherwise revise the scope of this RFQ. This RFQ does not constitute a contract or an offer of employment.

11.0 COUNTY’S RIGHTS

The County reserves the right to:

1. Request clarification of any submitted information.

2. Waive any irregularity or immaterial deviation in any submittal.

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3. Not enter into any agreement.

4. Not select any Respondent.

5. Cancel this process at any time.

6. Amend this process at any time.

7. Interview Respondents prior to award.

8. To request additional information during an interview.

Waiver of an immaterial deviation shall in no way modify the RFQ documents or excuse the Respondent from full compliance with the contract requirements if the Respondent is awarded the contract.

12.0 CONFLICT OF INTEREST

Respondents warrant and covenant that no official or employee of the County, or any business entity in which an official of the County has an interest, has been employed or retained to solicit or aid in the procuring of the resulting agreement, nor that any such person will be employed in the performance of such agreement without immediate divulgence of such fact to the County. Submittals shall contain a statement to the effect that the Respondent is not currently committed to another project that would constitute a conflicting interest with the project defined in this

RFQ.

13.0 PUBLIC RECORDS ACT

Pursuant to the California Public Records Act, the County may be required to produce records of this transaction, upon third party request, subject to various statutory exemptions. Please indicate what exemptions may apply to the information you submit (such as a 'proprietary information' exemption – refer to Section 3 for submittal instructions).

In the event of a request for such information, the County will make best efforts to provide notice to Respondent prior to such disclosure. If Respondent contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in El Dorado County before the County’s deadline for responding to the CPRA request. If Respondent fails to obtain such remedy within County’s deadline for responding to the CPRA request, County may disclose the requested information. The County shall not in any way be liable or responsible for the disclosure of any such records.

Respondent further agrees that it shall defend, indemnify, and hold County harmless against any claim, action or litigation (including but not limited to all judgments, costs, fees, and attorney’s fees) that may result from denial by County of a CPRA request for information arising from any representation, or any action (or inaction), by the Respondent.

County of El Dorado Page 16 of 16 RFQ #2026-0112

14.0 BUSINESS LICENSE REQUIREMENT

It is unlawful for any person to furnish supplies or services or transact any kind of business in the unincorporated territory of El Dorado County without possessing a County business license unless exempt under County Code Section 5.08.070.

Contact the Tax Collector’s Office at 360 Fair Lane, Placerville, CA 95667, or phone

(530) 621-5800, for further information.

It is not a requirement to possess a County business license at the time of submittal.

Selected Respondents may be required to possess a County business license to award contract.

15.0 PUBLIC AGENCY

It is intended that other public agencies (i.e., city, special district, public authority, public agency, and other political subdivisions of the State of California) shall have the option to participate in any agreement created as a result of this RFQ with the same terms and conditions specified therein, including pricing. The County shall incur no financial responsibility in connection with any agreement from another public agency. The public agency shall accept sole responsibility for contracting for services and making payment to the vendor.