Bid Notice-Architectural and Engineering Services - Shed Restoration.pdf

ATTN: Michelle Johnson Phone:503-798-7975 Dept of State Lands 775 Summer St NE Suite 100 Salem, OR 97301

REQUEST FOR QUOTATION

***THIS IS NOT AN ORDER******

Return quote to Single Point of Contact (SPC): Michelle Johnson, Contract Officer michelle.j.johnson@dsl.oregon.gov no later than June 3rd, 2026, by 2pm PST.

Description: Architectural &Engineering Services for the Fredrickson Shed Restoration at the South Slough Reserve in Charleston, Oregon.

Requested Availability Date: Upon executed contract.

Contact for project: Juliana Ruble – 971-493-2898

Vendor Name: ________________________________Federal ID No:_____________________

Address:______________________________________ Phone:__________________________

City, State, Zip:_____________________________________ Fax:________________________

All Pricing Must Be Held Firm For 30 Days

Background The Fredrickson Shed, circa 1890’s-1910’s, is the last remaining building of its era in the Wasson Creek Valley, part of the South Slough National Estuarine Reserve. The structure is currently in an extreme state of decay and continues to be vandalized, presenting a potential hazard to visitors. The Fredrickson shed is a historical building and part of the Wasson Homestead, archaeological site 35CS372. Through grant funds, the South Slough Reserve is interested in restoring this historic shed to its original condition. The South Slough Reserve is seeking proposals for an architectural and engineering services contract to develop the bid and construction documents to restore the shed. The shed has no power, electrical or plumbing services.

Due to the shed’s association with archaeological site 35CS372 and its cultural significance, the shed must be restored to “as built” condition and follow any and all applicable specialized building codes and restrictions. Further, the shed is located in a highly sensitive ecological area near a wetland, tidal zone and a Cultural Garden with native plants and flowers. The building is 40’ long x 20’ wide and the height from the top of floor to top of center beam is ~8’-1 ½”.

There is also an archaeologically significant tree near the shed that must be preserved and protected during restoration of the shed. (map of site and pictures are provided in separate attachments).

RFQ- Fredrickson Shed Restoration

Purpose Department of State Lands (DSL) is seeking a firm to develop the drawings and specifications (including structural engineering) needed to solicit a general contractor to restore the Fredrickson Shed at the South Slough Reserve in Charleston, Oregon. And to provide construction administration in Phase II for the construction portion of the project.

Project Detail Manage project design budget and subconsultants and design schedule Hold regular check-in meetings with the owner’s project manager and provide notes Perform site visits as needed to develop the design Meet with jurisdiction responsible for overseeing historical renovations Provide recommendations and support to the Agency for any and all permit applications required for this project

Phase I Tasks:

Site survey and collecting any and all necessary existing building and site data for the restoration design – including but not limited to existing elevations, existing material types, existing building conditions, existing site conditions, etc.

50% Design Package 75% Design Package 100% Design Package/Bid Set Design package should include but is not limited to civil, architectural, structural drawings, details and specifications, bid form and project cost estimate.

A design model can be a reference document but will not be a contract document for the contractor. Drawings and specifications are to provide adequate detail for contractors to bid on and renovate the shed 100% Construction Documents (“For Construction” version of bid set)

Phase II (future contract) Tasks:

Construction Administration Attend pre-bid meeting Respond to bidder’s questions in writing Provide survey information and benchmarks to the construction contractor and Agency Provide layout as requested by the Agency Perform site visits and inspections during construction and provide reports Respond to RFI’s, ASI’s, field issues Provide updated drawings and specifications Review significant submittals including structural submittals Attend final project walkthrough with the contractor and owner’s representative Provide final as-built drawings and specifications in coordination with the construction contractor

Schedule 50% Design package: July 31, 2026 75% Design package: August 31, 2026 100% Bid Set: October 1, 2026 Revisions to bid set in preparation for bid let (if needed): November 1, 2026 Revised documents (if needed) and Bid Support: December 31, 2026 (depending on bid let date)

Optional Site Visit You may contact Juliana Ruble at 971-493-2898 for an in person site visit to observe the area in preparation for your proposal. Any questions from the site visit must be submitted in writing to the SPC on page1 of this solicitation.

Minimum Proposal Requirements

• Demonstrated experience with designs and construction administration for buildings on the National Historic Registry.

• List of completed renovation projects (if any) on buildings listed on the National Historic Registry

• Proposed project schedule

• Proposal indicating fees a for each project deliverable (Phase I)

RFQ Questions. All inquiries relating to the RFQ process, or to the substantive technical portions of the RFQ, must be sent by email to the Single Point of Contact (“SPC”) listed above.

Questions regarding this RFQ will be accepted until 12:00 p.m. Pacific Time on June 1st, 2026.

Questions from and answers to any one proposer will be forwarded to all proposers (as soon as resolved and before the submission deadline), if such questions will clarify any part of this RFQ.

Evaluation Criteria Understanding of Requested Services 50 points

Demonstrate a clear and concise understanding of the Scope of Services being requested in this

RFQ.

1. Describe the firms experience and methodology with preparing technical plans similar to services requested in this RFQ.

2. Describe the firms experience with working with archeological project in ecologically sensitive areas.

3. Describe what you believe are the most critical elements of this Project that DSL and Proposer must address for a successful outcome for the tasks identified in the Scope of Services.

4. Describe what you believe are the most likely key concerns and challenges related to the tasks identified in the Scope of Services.

5. List of your completed Projects on buildings listed on Historic Registry

Approach to Services 25 points

1. Provide the firms detailed approach to each Task including the timelines for completing each Task.

Cost Proposal 25 points

1. The Cost Proposal must be reflect a not-to-exceed amount for each Task inclusive of all services, expenses, travel if any, and fees. Detailed pricing will be required of the awardee.

Evaluation Item Points Possible

Understanding Requirements of Services 50 Approach to Services- Proposal demonstrated the required submittals and deliverables

Cost 25 Total Points Possible: 100

Submission Requirements Proposers must submit a Proposal Response to the criteria described in this RFQ in order to participate in this procurement and be submitted via email to the Single Point of Contact identified above on page 1.

Insurance Requirements.

Insurance requirements apply to the prospective winner if this RFQ:

• Professional Liability in the amount of $ 1,000,000.00 per occurrence and $2.000,000.00 annual aggregate.

• General Liability in the amount of $ 0 per occurrence and $ 0 annual aggregate.

• Automobile Liability in the amount of $ 0 combined single limit.

• Other in the amount of $ 0