RFP for Architectural and Engineering Services Page 1 Manteca Navigation Center

MANTECA NAVIGATION CENTER

REQUEST FOR PROPOSALS (RFP)

A&E SERVICES FOR THE MANTECA NAVIGATION CENTER PROJECT

NOTICE IS HEREBY GIVEN that City of Manteca (“City”) is seeking qualified persons, firms, partnerships, corporations, associations, or professional organizations to provide full architectural and engineering (A&E) services for the project.

Respondents shall submit their proposals electronically via email. Each submittal must include the following two separate files:

• “Consultant Firm Name_MNC AE Technical Proposal”

• “Consultant Firm Name_MNC AE Fee Proposal”

Both files shall be submitted to:

City of Manteca

Office of the City Manager Attn: Vielka Guarascio, Homeless & Housing Services Manager

Email: vguarascio@manteca.gov

ALL RESPONSES ARE DUE BY 4:00 P.M. ON NOVEMBER 3, 2026. Oral, facsimile, and/or telephone submittals will not be accepted. Submittals received after this date and time will not be accepted.

A mandatory site-walk will be conducted at the property (555 Industrial Park Drive, Manteca, California 95337) at 1:00 P.M. on OCTOBER 15.

Questions regarding this RFP may be directed in writing to Vielka Guarascio at vguarascio@manteca.gov and must be submitted in writing on or by 4:00 P.M. ON OCTOBER 20, 2026.

Each Submittal must conform and be responsive to the requirements set forth in this RFP.

City reserves the right to waive any informalities or irregularities in received Submittals.

Further, City reserves the right to reject any and all Submittals and to negotiate contract terms with one or more Respondents for any portion of the services. City retains sole discretion to determine issues of compliance and to determine whether any Respondent is responsive, responsible, and qualified.

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TABLE OF CONTENTS

Background / Project Description

Submission Instructions……………………………………………………………………………………………………………………….…5

Submission Guidelines..……………………………………………………………………………………………………………………….…6

General Terms and Conditions

Selection Process……………………...….……………………………..………..………………………………………………………………9 Scope of Services (Exhibit A)

Price Proposal (Exhibit B)

Program Criteria / Concept Plan (Exhibit C)

Contract for Services Sample (Exhibit D)

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CITY OF MANTECA

REQUEST FOR PROPOSALS

A&E SERVICES FOR THE MANTECA NAVIGATION CENTER PROJECT

BACKGROUND

The City of Manteca is a general law city located in San Joaquin County in California’s Central Valley.

Strategically situated near Interstate 5, State Route 120, and State Route 99, Manteca is one of the region’s fastest-growing communities. The City had a population of 83,498 at the 2020 Census and has continued to experience substantial residential and economic growth.

As part of its broader strategy to address homelessness and housing instability, the City is advancing the development of a Low Barrier Navigation Center that will provide temporary shelter and coordinated supportive services to individuals experiencing homelessness. The Project reflects the City’s commitment to creating a safe, dignified, and service-oriented environment that reduces barriers to entry and connects individuals with employment, healthcare, housing, and other resources needed to achieve long-term stability.

The selected consultant will work directly with the City and serve as the architect and engineer of record throughout design, permitting, competitive bidding, construction administration, and project closeout.

PROJECT DESCRIPTION

Overview The Project consists of the adaptive reuse and renovation of an existing vacant facility located at 555 Industrial Park Drive, Manteca, California 95337, into a Low Barrier Navigation Center. The completed facility will provide temporary shelter and comprehensive support services for individuals experiencing homelessness and housing instability.

The Navigation Center is anticipated to include dormitory-style sleeping accommodations, intake and administrative offices, supportive-service and meeting spaces, staff work areas, dining and communal areas, showers, restrooms, secure storage, and other spaces necessary to support safe and efficient facility operations. Consistent with low-barrier principles, the facility should provide a welcoming and dignified environment capable of accommodating clients with partners, pets, and personal belongings, subject to the City’s final operating model and approved program.

Property Acquisition and Early Improvements

• Property Acquisition: On August 18, the City Council and Successor Agency approved the purchase and sale of the property. Completion of the acquisition remains subject to Oversight Board approval.

• Environmental Remediation: Remediation work was scheduled to begin on August 24 in preparation for subsequent improvements to the facility.

• Structural Repairs and Roof Replacement: The City Council approved a full replacement of the existing roof, along with all necessary structural repairs, to occur September. The selected consultant shall review and coordinate with all available remediation, structural-repair, and roof-replacement documentation and confirm how the completed work affects the proposed design.

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Building and Site Improvements

• Architectural and Interior Improvements: Renovate the existing facility to accommodate sleeping areas, intake and administrative functions, supportive services, staff operations, dining and communal areas, hygiene facilities, secure storage, and other operational requirements. The interior design should support resident dignity, staff safety, efficient supervision, durability, and flexibility.

• Structural: Evaluate the existing structural system and incorporate any improvements necessary to support the proposed occupancy, layout, equipment, building systems, and code requirements.

Coordinate the design with structural repairs completed in connection with the roof replacement.

• Mechanical, Electrical, Plumbing, and Fire Protection: Evaluate existing systems and design the improvements necessary to serve the Navigation Center’s increased occupancy and operational demands. Improvements may include HVAC and ventilation, domestic water and sanitary sewer, electrical service and distribution, emergency power, lighting, fire alarm, fire sprinkler, building controls, and related life-safety systems.

• Security and Technology: Develop integrated security, access-control, video-surveillance, duress-alarm, communications, data, audiovisual, and other technology systems appropriate for a low-barrier residential and supportive-service environment.

• Site and Civil Improvements: Evaluate site circulation, parking, accessible routes, utility capacity, drainage, lighting, fencing, gates, privacy, outdoor resident areas, refuse handling, fire-department access, and construction staging. Design all improvements required to support the proposed use and obtain agency approvals.

• Existing Conditions and Due Diligence: Review available record documents and evaluate existing building, site, utility, accessibility, and hazardous-material conditions. Identify and perform or recommend any additional surveys, investigations, testing, or technical studies required to complete the design.

Project Objectives

• Create a Safe and Dignified Navigation Center: Provide a welcoming, trauma-informed, and service-oriented environment for individuals experiencing homelessness and housing instability.

• Support Low-Barrier Operations: Develop a facility capable of accommodating residents with partners, pets, and personal belongings while supporting appropriate safety, privacy, and operational controls.

• Validate the Operational Program: Confirm the City’s program, anticipated occupancy, staffing, adjacencies, security requirements, service-delivery model, and space needs before advancing the design.

• Adaptively Reuse the Existing Facility: Maximize the use of the existing building while addressing necessary architectural, structural, accessibility, building-system, and site improvements.

• Coordinate Early Improvements: Incorporate and coordinate with the City’s environmental remediation, structural-repair, and roof-replacement work to avoid conflicts, duplication, or gaps in the completed facility.

• Maintain Budget and Schedule Alignment: Advance the design through defined milestones with ongoing cost evaluation, value management, constructability review, and schedule coordination.

• Provide Complete Project Delivery Services: Support the City through programming validation, design, environmental coordination, permitting, competitive bidding, construction administration, commissioning, closeout, and preparation of record documents.

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Budget Allocation

The estimated construction budget for the Project is approximately $12 million. The selected consultant shall develop the design within this established budget and coordinate with the City and its Program Manager at each design milestone to reconcile scope and cost, evaluate value-management opportunities, and promptly address any anticipated budget variance.

PROPOSAL SUBMISSION INSTRUCTIONS

All proposals must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the contractual agreement. In addition, the Proposer’s authorized signature of the proposal assures the company’s understanding of the intent to enter into a contract for preparation of the Manteca Navigation Center Project with the City. The cost of developing the proposal is the sole responsibility of the Proposer. All submitted proposals become the property of City.

Proposals may be withdrawn up to the date and time set for closing. Negligence upon the part of the Proposer in preparing their proposal shall not constitute a right to withdraw a proposal subsequent to proposal opening.

A conditional or unqualified proposal may be cause for rejection. Only proposals properly received will be accepted.

TIMELINE

The following is the City’s tentative schedule for the RFP process. All times in Pacific Standard Time (PST).

1. Release of Request for Proposal: September 28, 2026

2. Mandatory Site Walk October 15, 2026 at 1pm

3. Deadline for Questions: October 20, 2026

4. Answers to all Questions by: October 23, 2026

5. Deadline for Submitting RFP: November 03, 2026 at 4pm

6. Short List Interviews/Presentation: Week of Nov 16, 2026

7. Anticipated Award of Contract: December 2026

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PROPOSAL SUBMISSION GUIDELINES

To achieve a uniform review process and obtain the maximum degree of comparability, the proposal shall be organized in the manner specified below. Please use common size font and limit proposal to 40 single-sided pages.

A. Cover Letter - Name of the Consultant and executive summary of proposal

B. Table of Contents

C. Contact Information and Experience

1. Organizational Information – Provide specific information regarding the organization including but not limited to the organization’s full name, address, and identity of parent company if the organization is a subsidiary.

2. Contact information

i. Name, title, email address, and direct phone number of the person(s) authorized to negotiate and execute the contract resulting from this RFP.

ii. Name, title, email address, and direct phone number of the person(s) who shall act as the main point of contact/project manager or person(s) responsible for responding to questions related to this proposal.

3. Qualifications and Experience

i. Provide specific information in this section regarding prospective consultant’s experience in the services specified in this RFP. Relevant information includes, but is not limited to:

a. Total number of years in operation, general scope of services provided, and current principal area of expertise;

b. Number of years the firm has been providing design services;

c. Provide a resume and description of each team member’s qualifications that will be assigned to this project;

d. Experience working with local government; and

ii. List of at least three similar or comparable navigation center and/or renovation projects.

Include project description, project budget, final budget if different, and duration of the project. For each example, identify the type of project, the project size and budget, the company’s role, client name and contact information, and indicate what role (if any) the proposed project manager and other team members had in the project.

iii. List of at least three business references, include entity name, address, contact person’s name and telephone number, and a brief description of the work performed for them.

iv. Any and all judgments, pending, or expected litigation or other real or potential financial reversal within the last five (5) years that might materially affect the viability or stability of the proposing organization or warrant that no such conditions exist. If applicable, state the issues in the litigation, the status of the litigation, names of parties, and outcome. A Submittal failing to provide the requested information on litigation history, will be considered non-responsive.

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D. Project Understanding and Approach – The proposal should include the Consultant’s understanding of the project as well as their approach and commitment to delivering design services that meets or exceeds the requirements outlined in Exhibit A – Scope of Services. The scope of work may be modified during contract negotiations with the selected consultant and is intended to outline and describe the range of tasks anticipated for the project. The proposal should include diagrams, graphic representations, and narrative descriptions as necessary to enable the review committee to understand and evaluate the Respondent’s understanding of, and approach to, the requested design services.

E. Schedule of Services – Provide a detailed schedule outlining the major milestones in the process as well as each phase of design in alignment (or better) than the following:

Phase Month Conceptual Design January 2027 Schematic Design February 2027 – March 2027

Design Development April 2027 – June 2027 Construction Documents July 2027 – October 2027 Plan Check / Permitting November 2027 – December 2028

Bidding January 2028 – March 2028 Construction April 2028 – March 2029

F. Fee Proposal – The fee proposal shall be submitted as a separate file titled “Consultant Firm Name_MNC AE Fee Proposal.” The file will remain unopened until the City has evaluated the technical proposals and selected the top-rated candidate(s) based on qualifications and the proposed approach.

The fee proposal shall clearly identify all costs associated with the project, broken down by design phase in accordance with Exhibit B – Price Proposal. Fees shall be provided on a time-and-materials, not-to-exceed basis and shall include the hourly billing rate, name, and title of each key team member. The proposal shall provide sufficient detail for City staff to determine the total contract price for all components of the project and shall include all expenses to be charged to the City.

All costs associated with preparing and submitting the proposal shall be the sole responsibility of the prospective consultant and shall not be chargeable to the City. Fee proposal is not counted in the page count limitations noted above.

G. Identification of Subconsultants – Identify all subconsultants intended to be used for the proposed scope of work. For each subconsultant listed, indicate what services are to be supplied by that subconsultant and, what percentage of the overall scope of work that subconsultant will perform. Please provide examples of at least three similar projects that were designed by the proposed firm as well as if specify whether these projects were executed in collaboration with the prime Consultant. The City expects that the team shall remain intact through the duration of any contract. If a team member must leave, City reserves the right to approve that team member’s replacement.

H. Additional Information – Include any other information you believe to be pertinent, but that is not required. Do not exceed the page limit listed above.

I. Contract Revisions - By submitting a proposal in response to this RFP, prospective consultants certify that they take no exceptions to the terms and requirements of this RFP, including the terms of Exhibit C. Any proposed waiver or change to Exhibit C must be clearly identified within this section. Failure to clearly identify exceptions to Exhibit C in the submitted proposal will be construed as acceptance of all terms and conditions contained therein. Any terms of a submitted proposal that seek to alter or effect the indemnification, insurance, or licensing requirements of this RFP or the resulting Consulting Agreement (Exhibit C) are not permitted.

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GENERAL TERMS AND CONDITIONS

A. All Proposers must be properly licensed and/or registered in the State of California for the services performed. If a Service Item is being performed which requires a unique license or registration, only the person(s) who maintains that unique license or registration may perform that Service Item.

B. The amount of work may vary under this invitation.

C. Consultant shall be knowledgeable and comply with all federal, state, and local laws, rules, and regulations and ordinances that may be applicable to the operation of equipment provided by Consultant.

D. The Consultant and their personnel are required to adhere to all Federal, State, and local laws that apply to the provisions of the services under this Contract, as well as those laws that regulate the general public.

E. California Prevailing Wage Requirements – The selected consultant and its subconsultants shall comply with all applicable California prevailing wage laws and regulations, including the requirements of California Labor Code Sections 1720 et seq. Prevailing wage requirements shall apply to all work performed under the resulting agreement to the extent required by law.

LIMITATIONS

This RFP is neither a formal request for bids, nor an offer by City to contract with any party responding to this RFP. All decisions regarding selection will be made in the City’s best interests. The contract award pursuant to this RFP, if at all, is at the City’s sole discretion.

City makes no representation that participation in the RFP process will lead to a contract award or any consideration whatsoever. City shall in no event be responsible for the cost of preparing any Submittal in response to this RFP.

Submittals and any other supporting materials submitted to City in response to this RFP will not be returned and will become the property of City unless portions of the materials are designated as proprietary at the time of submittal. Vague designations and/or blanket statements regarding entire pages or documents are insufficient and will not bind City to protect the designated matter from disclosure. Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006) 38 Cal.4th 1065, Submittals shall be held confidential by City and shall not be subject to disclosure under the California Public Records Act until after either: (1) City and the successful Respondent have completed negotiations and entered into an Agreement, or (2) City has rejected all Submittals. Furthermore, City will have no liability to Respondent or other party as a result of any public disclosure of any Submittal.

FULL OPPORTUNITY

City hereby affirmatively ensures that all Respondents including, without limitation, Disadvantaged Business Enterprises (“DBE”), Small Local Business Enterprise (“SLBE”), Small Emerging Local Business Enterprise (“SELBE”) and Disabled Veterans Business Enterprise (“DVBE”) firms, shall be afforded full opportunity to submit qualifications in response to this RFP and will not be discriminated against on the basis of actual or perceived race, color, national origin, ancestry, age, religious creed, marital status, pregnancy, physical or mental disability, RFP for Architectural and Engineering Services Page 9 medical condition, genetic information, military and veteran status, sex, sexual orientation, gender, gender identity, gender expression, immigration status, or association with a person or group with one or more of these actual or perceived characteristics in any consideration leading to the award of contract.

RESTRICTIONS ON LOBBYING AND CONTACTS

From the period beginning on the date of the issuance of this RFP and ending on the date of the award of the contract, no person, or entity submitting in response to this RFP, nor any officer, employee, representative, agent, or consultant representing such a person or entity shall contact through any means or engage in any discussion regarding this RFP, the evaluation or selection process/or the award of the contract with any member of City, City Council, selection members, or any member of the Oversight Committee. Any such contact shall be grounds for the disqualification of Respondent.

SELECTION PROCESS

A. Selection Criteria

Each submittal must be complete. Incomplete submittals may be considered nonresponsive and may be grounds for disqualification. The City retains sole discretion to determine compliance with the RFP requirements and whether a respondent is responsive, responsible, and qualified. The City may elect to conduct interviews with some or all respondents.

Submittals will initially be evaluated based solely on qualifications and technical merit. Evaluation criteria may include, without limitation:

• Overall responsiveness and completeness of the submittal;

• Experience and performance history providing similar services;

• Qualifications, experience, and demonstrated results of the proposed personnel;

• Understanding of the project and proposed approach;

• References from prior clients; and

• Technical capabilities and relevant track record.

Fee proposals shall be submitted separately in accordance with this RFP and will not be opened or considered during the initial qualifications-based evaluation. Following the evaluation of qualifications and any interviews, the City will identify the highest-qualified respondent and open its fee proposal for review and negotiation.

If the City is unable to negotiate a satisfactory scope, fee, and agreement with the highest-qualified respondent, the City may terminate negotiations and proceed with the next highest-qualified respondent. This process may continue until an agreement is reached or the City elects to terminate the procurement.

The City will select the respondent determined to provide the greatest overall benefit to the City and may also identify respondents for inclusion in a qualified pool for consideration for future contracts.

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B. City Investigations

City may perform investigations of Respondents that extend beyond contacting the references identified in the Submittal. City may request a Respondent submit additional information pertinent to the review process.

C. Interviews

City, at its sole discretion, may elect to interview one or more Respondents. If a Respondent is requested to come for an interview, the key proposed staff will be expected to attend the interview. Any proposed changes to the form of Agreement attached hereto as Exhibit C shall be provided with the Submittal and may be the subject of inquiry at the interview.

D. Final Determination and Award

City reserves the right to contract with any entity responding to this RFP for all or any portion of the services described herein, to reject any Submittal as nonresponsive, and/or not to contract with any Respondent for the services described herein. City makes no representation that participation in the RFP process will lead to an award of contract or any consideration whatsoever. City reserves the right to contract with any person or firm not participating in this process. City shall in no event be responsible for the cost of preparing any Submittal in response to this RFP, including any supporting materials.

Awarding of contract(s) is at sole discretion of City. City may, at its option, determine to award contract(s) only for portions of the scope of services identified herein. In such case, the successful Respondent(s) will be given the option not to agree to enter into the contract and City will retain the right to negotiate with any other Respondent selected as a finalist. If no finalist is willing to enter into a contract for the reduced scope of work, City will retain the right to enter into negotiations with any other Respondent to this RFP.

LIST OF DOCUMENTS AFFIXED

The following four (4) exhibits are attached to this RFP. If proposer is selected, Exhibit C must be fully executed prior to submission of Agreement to the City Council.

Exhibit A. Scope of Services

Exhibit B. Price Proposal

Exhibit C. Program Criteria / Concept Plan

Exhibit D. City of Manteca – Contract for Services Sample

Exhibit A - Scope of Services Page 1

EXHIBIT A

SCOPE OF SERVICES

Consultant shall provide Architectural & Engineering (A&E) Services for the Manteca Navigation Center Project (“Project”) on the basis of a design-bid-build delivery. Consultant shall provide complete architectural and related engineering documents necessary for construction, including drawings, details, and specifications as well as construction administration support thru delivery. These plans shall take into account the expected uses, existing/modified fixtures and utilities, site considerations, visual appeal, environmental sustainability, and impacts of construction. Consultant shall prepare, submit, and secure all permits and regulatory approvals.

The scope of services anticipated for this Project may include, but are not limited to:

A. Design Management and Coordination

Provide all the services to manage the Project through completion. The work shall include, but not be limited to the following tasks:

1. Provision of all design management and quality control services throughout the duration of the Project, including coordination with the City’s Construction Manager and outside agencies/utility departments. The consultant shall deliver a high-quality product within budget and on schedule.

2. Coordinate, attend, and prepare design meeting minutes for the Project kick-off meeting and bi-weekly meetings with City staff and related consultants.

3. Coordinate meetings with the City to discuss the Project, present design options, review alternatives, etc.

4. Coordinate, and attend other meetings as necessary to facilitate the completion of the scope of work.

5. Provide monthly design progress schedule updates in conjunction with submittals of invoices.

6. Make up to two (2) presentations to the City Council and/or the public, as required, and at regularly scheduled design meetings, as directed by the City.

Deliverables:

• Project Schedule and Updates

• Monthly invoices shall include a Progress Summary Report indicating the tasks completed for the month and the tasks anticipated to be completed in the next billing cycle

• Meeting agendas and minutes for all design and coordination meetings

• PowerPoint presentations and other exhibits for meetings

Exhibit A - Scope of Services Page 2

B. Design & Engineering Services

In performance of the required design services, the City is requesting proposals from teams with experience in consensus driven Conceptual Design, Schematic Design, Design Development, preparation of Construction Documents and Specifications, Construction Administration, and Commissioning.

1. The City has separately procured a lead and asbestos survey of the building which will be shared with the selected consultant team following award of contract.

2. The consultant shall provide a topographic and civil survey of the site in support of any needed path of travel scope which may be required as a result of the renovation and building addition.

3. The consultant shall produce drawings and include contents therein based on AIA standards for Conceptual Design, Schematic Design, Design Development, and Construction Documents.

4. The work shall be performed in accordance with all of the latest applicable codes, standards, and regulations.

5. At a minimum, the A & E shall provide the following Scope of Work:

a. Development of Complete Specifications (including Division 01, and project specific modifications to the City General Provisions and Special Provisions)

b. Architectural Design

c. Civil Engineering and Landscape Design as applicable

d. Structural Engineering (including structural analysis of existing facility if applicable)

e. Mechanical Engineering

f. Plumbing Engineering

g. Electrical Engineering

h. Low Voltage (Structured Cabling Systems)

i. Audio Visual Design

j. Lighting Design

k. Signage & Graphics Design

l. Codes and Accessibility Compliance

m. Waterproofing as applicable

n. Security and Access Control Systems, including basis-of-design and performance requirements for delegated design by the contractor’s specialty system designer.

o. Fire Alarm Systems, including basis-of-design and performance requirements for delegated design and deferred submittal by the contractor’s qualified specialty designer.

p. Building Management System, including basis-of-design, controls architecture, sequences of operation, points lists, integration requirements, and performance requirements for delegated design by the contractor’s specialty system designer, as applicable.

q. Utility coordination and inclusion in documents as applicable

r. Interior Design

s. Furniture, Fixtures and Equipment Design and Procurement Management

t. Coordination with City Facilities Management personnel and assigned Construction

Manager

u. Construction Administration (assume 1 OAC meeting on-site per week for 18 months of construction)

Exhibit A - Scope of Services Page 3

v. Title 24/ CalGREEN Commissioning

6. The Consultant shall prepare and submit Conceptual Design, 100% Schematic Design, 100%

Design Development, 50% Construction Document, 90% Construction Document, and 100% Permit/Bid Document packages for City review and approval. Each submittal shall include drawings, specifications appropriate to the level of design, an updated construction cost estimate, a design schedule update, and a written response to comments documenting resolution of the City’s comments from the preceding milestone. The Consultant shall reconcile each cost estimate with the established construction budget and promptly identify recommended scope, system, or material adjustments necessary to maintain budget compliance alignment.

7. The consultant shall prepare final bid documents incorporating all comments from previous reviews. Final plans shall be plotted electronically to PDF in full size and shall be signed by the architect and engineer of record, licensed in the State of California.

8. The plans shall be produced using the most current version of AutoCAD and/or Revit.

9. Specifications shall be written in Greenbook format. The City will provide templates for general provisions. The consultant will be responsible for producing all special provisions with bid items descriptions and technical specifications in the appropriate format.

10. The schedule of items shall address the full scope of work, and shall indicate accurate quantities in support of the Architect’s Estimate.

11. The consultant shall submit plans to the City and revisions as needed for permitting.

12. Plans shall be completed and ready for building permit, to be pulled by the construction contractor.

Deliverables:

a. Plans, Specifications, and Estimates (PS&E) The Consultant shall provide the following PS&E submittals electronically in PDF and applicable native formats, including AutoCAD, Revit, Word, and Excel:

i. Conceptual Design package and construction cost estimate.

ii. Schematic Design package and construction cost estimate, including applicable architectural, engineering, code, accessibility, grading, drainage, utility, geotechnical, soils, and historic-preservation analyses.

iii. Design Development package and construction cost estimate.

iv. 50% Construction Document package, including drawings and draft specifications.

v. 80% Construction Document package, including coordinated drawings, specifications, and an updated construction cost estimate.

vi. 100% Permit/Bid Document package, including signed and stamped drawings, final specifications, and a final construction cost estimate.

vii. Final agency-approved construction documents incorporating all plan-check comments and required revisions.

b. 3D renderings should accompany the above design packages to visually illustrate design concepts, site plans and interiors.

c. A letter report summarizing review comments and the resolution of the review comments

d. Final bid documents in electronic and PDF format

e. Final Permit Set of Construction Drawings

Exhibit A - Scope of Services Page 4

C. Contractor Bidding

Upon conclusion of the Construction Documentation Phase, the Project Architect shall provide reproducible construction documents. The Project Architect and/or its subconsultants shall provide services including, but not limited to, the following:

1. Issue Construction Documents and Specifications to the City

2. Attend an internal bid process planning meeting with the City and stakeholders

3. Attend pre-bid conference and job walk with potential bidders

4. Review and respond to all Bid RFI’s and Substitution Requests

5. Produce and provide all necessary Addenda including but not limited to narratives, RFI responses, changes, details, new sheets, and specifications. The Information provided shall be clouded and delta stamped

6. Assist in reviewing prime contractor bids for correctness and completeness

7. Participate in the pre-construction meeting(s)

8. Assist City and Construction Manager in the evaluation of contractor bids

D. Furniture Design and Procurement Services

In the furniture design and management phase of the Project, the Project A&E shall provide the following services necessary to design, negotiate and secure competitive pricing and services required for the Project to the extent the City chooses to replace /acquire furniture based on available budget.

The City desires all furniture selections be made from CMAS, US Communities, or other GSA approved pre-negotiated furniture listing, to the extent possible.

1. Needs Assessment

a. Meet with key representatives of the Project to define goals for obtaining furniture for the Project, including image, function budget and schedule

b. Prepare an initial overall Project furniture budget and schedule for review and approval

c. Review the work processes for all staff to assist the Architect in designing typical layouts that meet the functional needs of the City

d. Where necessary, perform an inventory of all existing FF&E and make recommendations for re-use in the renovated space

2. Design and Documentation Preparation

a. Present private office, workstation, beds, communal areas, etc. images and ancillary furniture of the products for City review

b. Develop descriptive criteria for the furniture design intent

c. Develop furniture setting plans for the entire Project

d. Assist in determining the criteria for Furniture Dealer selection, including initial and ongoing services, availability of products, installation capabilities, percentage off from list prices, etc.

e. Finalize with the City and the dealer the final configuration and specifications of these

Exhibit A - Scope of Services Page 5 products

f. Select final finishes including fabrics, woods and paints to coordinate with approved color scheme. Dealer is to provide a color board for review and approval by the City

g. Review dealer generated detailed furniture installation plans and sheet specifications for design intent. Coordinate power/data entry locations. Product numbers are to be verified with the dealer

h. Undertake a comparison analysis of the furniture final costs with the established budget

i. The Dealer will be responsible for providing detailed specifications

3. Procurement Process

a. Develop a comprehensive FF&E budget for all materials proposed.

b. Oversee the price negotiation, manufacture, and delivery schedule for all FF&E.

c. Prepare and provide adequate information for the issuance of Purchase Orders by the

City.

d. Review dealer provided Project schedule in coordination with the Master Project

Schedule and the General Contractor‘s construction schedule

e. Coordinate with the City and Contractor and FF&E distributor for final delivery and installation dates.

f. Coordinate any power and/or low voltage requirements between Contractor and FF&E installations.

Upon completion of installation, the Project Architect shall attend a job walk to confirm completeness of installed FF&E items with the dealer. Dealer shall develop a corrective work list of missing items or corrective measures required.

E. Construction Administration

1. Attend weekly OAC meetings, as directed by the City to respond to questions concerning the plans, specifications and estimates.

2. Review and provide input on the construction schedule, as needed.

3. A&E shall be available for on-site visits, as necessary, in response to questions arising from the progress of the work.

4. The consultant shall review all material submittals and shop drawings as required by the

Special Provisions and Technical Specifications.

5. Respond to Request for Information (RFIs) from the contractor and prepare modifications or revisions as required. This will include utilizing a document management software that will be provided by the Project management team.

6. The City shall not be billed for, nor shall it pay for responding to Request for Information (RFIs) or any revisions to the plans and specifications that are required due to errors or omissions in the original contract documents.

7. The consultant shall assist the City in the preparation of contract change orders, including time impact and independent cost analysis, as necessary.

8. The consultant shall participate in the final walk though of the constructed Project and assist in the preparation of “punch list” items in need of work.

9. The consultant shall prepare record drawings following construction from mark ups by the contractor and the resident engineer. Submittal of record drawings shall be full-sized PDFs.

Exhibit A - Scope of Services Page 6

Deliverables:

• Responses to RFIs, material submittals, and shop drawings from the contractor

• Plan revisions, as required

• Responses to the review of proposed contract change orders

• Plan revisions, as required, and as-builts

Exhibit B – Price Proposal Page 1

EXHIBIT B

PRICE PROPOSAL

Exhibit B: Price Proposal

[ Company Name ]

MANTECA NAVIGATION CENTER

Architecture and Engineering Proposal

[DATE]

Discipline Conceptual Design

Schematic Design

Design Development

Construction Documents

Regulatory Permitting Bid Support Construction

Administration TOTAL

[LIST A&E DISCIPLINES HERE] -$

SUBTOTALS -$ -$ -$ -$ -$ -$ -$ -$

REIMBURSABLE EXPENSES

SUBTOTAL -$

TOTAL PROPOSED FIRM FIXED PRICE -$

SCHEDULE FOR ADDITIONAL TASKS/SPECIAL PROJECTS

Labor Position/Job Title Hourly Rate

ARCHITECTURE AND ENGINEERING SERVICES

Exhibit C – Program Criteria / Concept Plan Page 1

EXHIBIT C

PROGRAM CRITERIA / CONCEPTUAL PLAN

DINING HALL + STORAGE

(3,500 SF)

KITCHEN

STORAGESTORAGERECEIVING AREA

WOMENS

LOUNGE

SECURITY CHECK

IN AND LOCKER

STORAGE

HOUSING

HUB

ADMIN

SHOWER

ADDITION

SHOWER

ADDITION

WOMENSMENS

UNISEX

LAUNDRY

SERVICES / TOTE

PICK UP

KITCHEN

STORAGE

OUTDOOR DOG

KENNELS

RECUPERATIVE

CARE

(1,400 SF)

ADMIN

UTILITY & STORAGE

OUTDOOR

COURTYARD &

PARK

DOG PARK

ALARM

EMPLOYEE

RESTROOM

CONGREGATE SHELTER

190 OCC. MAX

(22,710 SF)

MAIN ELECTRICAL

EMPLOYEE

PARKING &

INTAKE

(14 SPACES)

GATE

FENCE

INDUSTRIAL PARK DR.

MENS

LOUNGE

RECUP

REST/

SHOWER

WOMENS MENS

SECURITY CHECK IN

FUTURE COUNTY SERVICESFUTURE COUNTY SERVICES

EXISTING

PARKING LOT

TRANSITIONAL HOUSING - 8

UNITS

Program Criteria Exhibit

City of Manteca Navigation Center Occupant Load Summary

555 Industrial

Park (SF)

Occupant Load

Factor

Occupant

Load

SECURITY CHECK IN

Resident Waiting Area 150 50 3

Security Guard 150 150 1

Intake Area 150 150 1

Hot Room (Bug Oven) 100

Resident Belonging Storage 200 500 1

Entry Restroom 60

ADMIN

Security Office See below

Service Provider Office See below

Admin Conference Room (10 people) See below

Staff Restrooms See below

Housing Navifator Office See below

Copy / Work Room See below

Classroom (Accessory) See below

Computer Lab (Accessory) See below

Interview Rooms See below

County Service Providers See below

TOTAL 5400 150 (Gross) 36

LOUNGE / HUB

Mens Lounge Accessory

Womens Lounge Accessory

Housing Hub Accessory

TOTAL Accessory

CONGREGATE SHELTER

Mens Dormitory

Womens Dormitory

Couples (7 beds)

Recuperative Care

Recuperative Restrooms&Showers

Congregate Restrooms & Shower Facilities

TOTAL 190

DINING HALL

Dining - Tables / Chairs / Storage 3400 Accessory

Bridge Housing - 10 Residents 10

TOTAL 3400 Accessory

KITCHEN / STORAGE / SERVICES

Kitchen 975 150 7

Kitchen Storage: Dry Storage / Pantry / Walk-Ins 850 500 2

Laundry / Tote Service Desk 750 150 5

Tote Storage 800 500 2

Employee Restroom 120

Employee Breakroom 120

Employee Office 120 150 1

Storage 3200 500 7

Receiving Area 980 500 2

UTILITY / STORAGE

Utilities 1200 500 3

Storage 1200 500 3

TOTAL OCCUPANT LOAD 274

Exhibit D – Sample PSA Page 1

EXHIBIT D

CONTRACT FOR SERVICES SAMPLE

Contract for Services

Exhibit D – Contract for Services Sample Manteca Navigation Center

CONTRACT FOR SERVICES

THIS AGREEMENT (“Agreement”) is made and entered into this _______ day of__________, ___________, by and between the CITY OF MANTECA, a municipal corporation of the State of California (hereinafter referred to as "CITY"), and

Consultant

MAILING ADDRESS CITY STATE ZIP

CONSULTANT’S STATE LICENSE CLASSIFICATION & NUMBER (if required) hereinafter referred to as “Consultant”.

WITNESSETH:

A. WHEREAS, CITY desires to enter into this Agreement for services for ______

B. WHEREAS, CITY desires to retain CONSULTANT to provide these services by reason of its qualifications, applicable license(s), and experience for performing such services, and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows:

AGREEMENT

1. SCOPE OF SERVICES:

A. Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in Exhibit “A”. This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract. To eliminate doubt, in the case of conflict between Consultant's proposal or Consultant's attachments and the City's Contract and

Exhibit D – Contract for Services Sample Manteca Navigation Center attachments, the City's Contract and attachments shall take precedence over Consultant's proposal and attachments.

B. Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract.

C. The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

2. TERM OF CONTRACT

A. The services of Consultant are to commence upon execution of this Agreement and shall be completed and this Contract terminated on ______, unless otherwise extended in writing by the mutual agreement of both parties.

B. The City Manager or his or her designee may, by written instrument signed by the Parties, extend the duration of this Contract in the manner provided in Section 5, provided that the extension does not require the payment of compensation in excess of the maximum compensation set forth in Section 3, Compensation.

3. COMPENSATION:

A. The Consultant shall be paid in accordance to the attached Payment Schedule in Exhibit “C”. Consultant charges separately for certain costs incurred in the representation, as well as for any disbursements to third parties made on City's behalf. Such costs and disbursements include, for example, the following: mileage (at the IRS rate in effect at the time the travel occurs), overnight delivery and messenger services. Consultant shall be reimbursed for expenses related to travel, for example (flights, hotels, meals). However, Consultant shall not make travel arrangements or incur costs on behalf of City without prior written authorization to incur said expenses and in no event shall total compensation under this Contract exceed _____________ ($______) without City’s prior written approval.

B. Said amount shall be paid upon submittal of monthly billings showing completion of the tasks that month. Consultant shall furnish City with invoices for all expenses as well as for all materials authorized by this Contract. The invoices shall be submitted with the monthly billings.

C. If the work is halted at the request of the City, compensation shall be based upon the proportion that the work performed bears to the total work required by this Contract, subject to Section 4.

Manteca Navigation Center

4. TERMINATION:

A. This Contract may be terminated by either party, provided that the other party is given not less than thirty (30) calendar days’ written notice (delivered by registered mail) of intent to terminate.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.

C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

6. EXTENSIONS OF TIME:

Consultant may, for good cause, request extensions of time to perform the services required hereunder. Such extensions shall be authorized in advance by the City in writing and shall be incorporated in written amendments to this Contract in the manner provided in Section 5.

7. PROPERTY OF CITY:

A. It is mutually agreed that all materials prepared by the Consultant under this Contract shall become the property of the City, and the Consultant shall have no property right therein whatsoever. Immediately upon termination, the City shall be entitled to, and the Consultant shall deliver to the City, all data, drawings, specifications, reports, estimates, summaries and other such materials as may have been prepared or accumulated to date by the Consultant in performing this Contract which is not Consultant’s privileged information, as defined by law, or Consultant’s personnel information, along with all other property belonging exclusively to the City which is in the Consultant’s possession.

B. Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant hereunder (the “Work”) to be a work made for hire. Consultant acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City.

8. COMPLIANCE WITH ALL LAWS:

Manteca Navigation Center

A. Consultant shall comply with all applicable laws, ordinances, and codes of federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work authorized by this Contract. It shall be City’s responsibility to obtain all rights of way and easements to enable Consultant to perform its services hereunder. Consultant shall assist City in providing the same.

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it…