Bid No. 26-24 - R.F.P. - Municipal Tax-Exempt Lease Financing.pdf

CONNOR S. MARTIN

MAYOR

TOWN OF EAST HARTFORD

(860) 291-7271

740 Main Street

PURCHASING DEPARTMENT East Hartford, Connecticut 06108 WWW.EASTHARTFORDCT.GOV

TOWN OF EAST HARTFORD, CT

INVITATION TO BID

BID #26-24

RE: R.F.P. – Municipal Tax-Exempt Lease Financing

Proposals will be received at the Office of the Purchasing Agent, Town Hall, 740 Main Street, East Hartford, Connecticut, 06108 until 11 A.M. ON MONDAY, APRIL 27, 2026 at which time they will be publicly opened and recorded.

Information and Specifications are available at the above office or on the Town of East Hartford bid’s website at http://www.easthartfordct.gov/bids

The right is reserved to reject any or all bids when such action is deemed to be in the best interest of the Town of East Hartford, Connecticut

Michelle A. Enman Purchasing Agent

(860) 291-7271

BID # 26-24

TOWN OF EAST HARTFORD, CT

REQUEST FOR PROPOSALS (RFP)

MUNICIPAL TAX-EXEMPT LEASE

FINANCING

ISSUED BY: Finance Department

Purchasing Division

Town of East Hartford

740 Main Street

East Hartford, CT 06108

CONTACT: Michelle Enman

Purchasing Agent

(860) 291-7271

PROPOSAL DUE: April 27, 2026 by 11:00 a.m. to the Purchasing

Department

TOWN OF EAST HARTFORD, CONNECTICUT

STANDARD INSTRUCTIONS FOR BIDDERS

1. Sealed bid proposals will be received by the purchasing agent until the date and time indicated on the

Invitation to Bid. Bids received later than the date and time specified will not be considered and will be returned unopened.

2. Bids are to be returned with the bid number prominently indicated on any other mailing envelope.

The name and address of the bidder should appear in the upper left-hand corner of the envelope.

Bids will not be accepted via fax or e-mail.

3. All proposals will be opened and read publicly and are subject to public inspection. Bidders may be present or represented at all openings. Bid results are mailed to all responding bidders.

4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must be exclusive of taxes and will be so construed.

5. The Town of East Hartford reserves the right to reject any or all bids or any part of all bids and to waive any informality when such action is in the best interest of the Town. The Town also reserves the right to extend by mutual consent an awarded bid when such action is in its best interest.

6. Bidders should familiarize themselves with all of the terms and conditions set forth in the bid specifications. Failure by the bidder to familiarize himself with these terms and conditions does not excuse the bidder from fulfillment of the bid specifications.

7. All entities doing business with the Town certify, upon acceptance of a bid and by virtue of their signature on that bid, that they have read, understood and will comply with the section of the Town’s updated plan of affirmative action and equal opportunity relating to contractual and purchasing procedures – Section VIII Dated 01/88. The bidder agrees to cooperate fully should the Town choose to audit this compliance.

8. In case of an error in the extension or addition of prices, the unit price will govern. The Town will not be subject to any price increases after a bid award, unless it was part of the original bid terms.

9. The Town reserves the right to increase or decrease quantities listed in order to stay within the allocated funding at time of bid opening.

10. The Purchasing Department has an obligation to accept the lowest responsible bid which is in the

Town’s best interest. Factors include, but are not limited to: price, compliance to specifications, quality offered, freight costs, delivery time, past performance, standardization of current equipment, financial resources, technical qualifications, equipment and experience.

11. Bidders shall state in writing and attach to the bid, any conditions/exceptions that are part of the bid price. Comments to the effect “see literature” will not be acceptable.

12. Any manufacturers’ names, trade names, brand names or catalog numbers used in the specifications are there for the purpose of establishing and describing general performance and quality levels. Such references are not intended to be restrictive, and bids are invited on these and approved equal brands or products of any manufacturer.

13. The Town’s competitive bidding process is not a means for competitors to obtain private/proprietary information that is not otherwise normally available. Such information relates to a bidder’s financial records and responsibility, test data, manufacturing drawings, formulas and processes. To promote competition and protect valid interests this type of information/data will remain confidential.

14. All bidder questions shall be directed to the Purchasing Agent. Procedural and clarification questions will be answered appropriately. Questions that require an answer that will in effect change/alter the intent of the specifications will only be answered in writing to all bidders by a bid addendum.

15. Awarded bidders are responsible for obtaining all necessary permits as required by OSHA, Federal, State and/or Town regulations. Town permits will be issued at no cost.

16. Alternate proposals will not be considered unless specifically called for in the bid.

17. Prices shall include packing, transportation and delivery charges F.O.B. to East Hartford/delivered unless specifically noted otherwise.

18. Bidder declares that the proposal is not made in connection with any other bidder submitting a proposal for the same bid and is in all respects fair and without collusion or fraud.

19. Cash discounts may be offered by bidder for prompt payment of bills, but such cash discount will not be taken into consideration in determining the awarded low bidder except in the case of tie bids and then only provided such discount is based on payment of invoice not less than fourteen (14) days after satisfactory delivery and/or receipt of invoice, whichever is later.

20. The Town will not award a bid to any bidder who owes a delinquent tax to the Town. Bidders certify by virtue of their signature on the bid sheet that neither the bidder nor any business or corporation which the Bidder owns an interest is delinquent in tax obligations to the Town. The

Purchasing Department will verify that no delinquent taxes are owed before any bid is awarded.

21. All bidders shall include a corporate resolution with your submittal. Templates for Corporations and Professional Corporations, Limited Liability Company and Partnerships (including Limited

Partnership and Limited Liability Partnership) are attached in Appendix A of this request for proposal.

22. The bidding entity is required to provide evidence from the Connecticut Secretary of State that they are in good standing and qualified to conduct business in the State of Connecticut.

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICE BIDS

NOTE: CERTIFICATE OF INSURANCE WILL ONLY BE REQUIRED OF THE AWARDED BIDDER

A. INDEMNIFICATION

THE AWARDED BIDDER WILL BE REQUIRED TO AGREE TO THE FOLLOWING

INDEMNIFICATION LANGUAGE

To the fullest extent permitted by law, THE AWARDED BIDDER agrees on behalf of itself and its successors and assigns, covenants and agrees at its sole cost and expense, to protect, defend, indemnify, release and hold the

Town of East Hartford, its agents, servants, officials, employees, volunteers and members of its boards and commissions (Collectively the “Town of East Hartford”), harmless from and against any and all Losses (defined below) imposed upon or incurred by or asserted against the Town of East Hartford by reason of bodily injury, personal injury, death, or property damage of whatsoever kind or nature, to any individuals or parties (including, but not limited to the Town of East Hartford, the Awarded Bidder, or any other third party) arising out of or resulting from, or alleged to arise out of or arise from Awarded Bidder’s performance of its work under the contract, but only to the extent such Losses are attributable to the negligent or intentional act, error or omission of the Awarded Bidder or any person or organization employed or engaged by Awarded Bidder to perform all or any part of the contract. The term “Losses” includes any losses, damages, costs, fees, expenses, claims, suits, judgments, awards, liabilities (including, but not limited to, strict liabilities), obligations, debts, fines, penalties, charges, amounts paid in settlement, foreseeable and unforeseeable consequential damages, litigation costs, attorneys’ fees, expert’s fees, and investigation costs, of whatever kind or nature, and whether or not incurred in connection with any judicial or administrative proceedings, actions, claims, suits, judgments or awards.

Upon written request by the Town of East Hartford, the Awarded Bidder shall defend and provide legal representation to the Town of East Hartford with respect to any of the matters referenced above. Notwithstanding the foregoing, the Town of East Hartford may, in its sole and absolute discretion, engage its own attorneys and other professionals to defend or assist it with respect to such matters and, at the option of the Town of East

Hartford, its attorneys shall control the resolution of such matters. Upon demand, the Awarded Bidder shall pay or, in the sole and absolute discretion of the Town of East Hartford, reimburse, the Town of East Hartford for the payment of reasonable fees and disbursements of attorneys and other professionals in connection with this contract.

THE TOWN OF EAST HARTFORD WILL NOT AGREE TO INDEMNIFY THE AWARDED BIDDER;

SUBCONTRACTOR(S); OR INDEPENDENT CONTRACTOR

B. INSURANCE

1. GENERAL REQUIREMENTS

The AWARDED BIDDER shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure all of the AWARDED BIDDERS’s obligations under this contract with an insurance company(ies) with an AM Best Rating of A-VII or better licensed to write such insurance in the State of Connecticut and acceptable to the Town of East Hartford.

Additional Insured: The Town of East Hartford, its officials, employees, volunteers, boards and commissions must be included as an Additional Insured on the AWARDED BIDDER’S Insurance Policies

(except Workers’ Compensation and Professional Errors & Omissions). Evidence of this must be provided upon inception of this contract and upon renewal of insurance by the AWARDED BIDDER to the Town of East

Hartford in the form of language on a Certificate of Insurance as well as a policy endorsement.

The AWARDED BIDDER shall provide the Town of East Hartford with a Certificate(s) of Insurance signed by an authorized representative of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer shall give the Town of East Hartford written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the AWARDED BIDDER’S responsibility under this contract. Failure to provide or maintain any of the insurance coverage required herein shall constitute a breach of the Contract.

2. SPECIFIC REQUIREMENTS:

a) Professional Liability (Financial Institutions) Requirements

The AWARDED BIDDER shall carry Errors & Omissions coverage in the minimum amount $1,000,000 per claim/$1,000,000 annual aggregate. If the insurance coverage is written on a Claims-Made basis, an extended reporting period of at least 3 years after expiration of the agreement is required. The Town of East Hartford has the sole discretion of the limits to be required.

b) Commercial General Liability Insurance

The AWARDED BIDDER shall carry Commercial General Liability Insurance (broad form coverage) insuring against claims for bodily injury, property damage, personal injury and advertising injury that shall be no less comprehensive and no more restrictive than the coverage provided by Insurance Services Office (ISO) form for

Commercial General (CG 0001 04/2013). By its terms or appropriate endorsements such insurance shall include the following coverage, to wit: Bodily Injury, Property Damage, Fire Legal Liability (not less than the replacement value of the portion of the premises occupied), Personal & Advertising Injury, Blanket Contractual, Independent Contractor’s, Premises Operations, Products and Completed Operations (for a minimum of two (2) years following Final Completion of the Project). Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 per occurrence

$2,000,000 aggregate

Policy Period: Annual Policy

c) Commercial Automobile Liability Insurance

The AWARDED BIDDER shall carry Commercial Automobile Liability Insurance insuring against claims for bodily injury and property damage and covering the ownership, maintenance or use of any auto or all owned/leased and non-owned and hired vehicles used in the performance of the Work, both on and off the Project

Site, including loading and unloading. The coverage should be provided by Insurance Services Office form for

Commercial Auto Coverage (CA CA0001 10/2013) or equivalent. “Auto” (symbol 1 or equivalent) is required.

Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 combined single limit

Policy Period: Annual Policy

d) Umbrella Liability Insurance

The Town reserves the right to require the AWARDED BIDDER to carry an umbrella liability insurance policy of $1,000,000. The necessity and amount of umbrella liability insurance is dependent upon several factors including, but not limited to scope, price and duration of the work to be performed. The Town of East Hartford will inform the AWARDED BIDDER as to the necessity and limits for this insurance as soon as practicable, and has sole discretion of the limits to be required.

THE TOWN RESERVES THE RIGHT TO AMEND THE AMOUNTS OF COVERAGE

REQUIRED AND TYPE OF COVERAGE PROVIDED BASED ON THE FINAL AGREED

UPON SCOPE OF SERVICES

TOWN BIOGRAPHY - 2026

CONNECTICUT

The Town of East Hartford is a municipal government incorporated in Hartford County in 1783.

It has a “strong mayor” form of government with a nine-member Town Council who serve at large. The Charter empowers the Mayor to govern the Town in cooperation with the Town

Council and Town Treasurer. Members of the Town Council serve at large. The Town Hall is located at 740 Main Street, East Hartford, Connecticut 06108-3140 and can be reached by telephoning 860-291-7200. The website is www.easthartfordct.gov

East Hartford is comprised of 18.8 square miles and has a population of 51,045, with a median age of 38.1 and a median household income of $70,778. It is the home of the Pratt & Whitney

Division of Raytheon, the Rentschler Field stadium, and the Coca-Cola bottling and distribution center. Major business taxpayers include United Technologies Research Lab and Eversource.

The mil rate is set at 47.24 mills for FY2026-2027. The Town is a member of the 29-town

“Capitol Region Council of Governments” and works regionally on several projects with other central Connecticut municipalities. It is a member of the Metropolitan District Commission from which it derives its water services.

Mayor Connor S. Martin is responsible for an annual budget of $231.6 million for fiscal year

2026-2027.

http://www.easthartfordct.gov/

I. PURPOSE OF BID INVITATION

The Town of East Hartford will be accepting bid proposals for Tax-exempt lease financing for the following equipment, materials and vehicles over the lease terms and estimated costs indicated below: The specific responsibilities are described below under “Scope of Services.”

REF. # Project Description Funding Source FY26-27

2027- 205 F-250 Pickup Truck (1) Capital Lease 70,000

2027- 213 Light Duty Pickup Trucks (2) Capital Lease 100,000

2027- 222 Heavy Truck - Roll Off (Waste / Transfer Station / Snow / Leaves) Capital Lease 260,000

2027- 401 Light Duty Vehicle (1) Capital Lease 70,000

2027- 501 Vehicle Replacements - Police Department - 8 Cruisers Capital Lease 544,000

TOTAL 1,044,000

• Four (4) year lease term $1,044,000:

o No down payment o Payment frequency: annual o Initial payment: 08/01/26

II. INSTRUCTIONS AND GENERAL INFORMATION

PROPOSAL REQUIREMENTS

To be considered for selection, the following information must be included in the proposal:

• Detail of total cost of financing, including signed Form 1 – Lease Purchase Financing Bid

Form, included below.

Entity qualifications to include the following:

• Address and telephone number of the entity and location, if different from the

• main office

• Identify entity’s representative designated as the contact person for this

• financing

• Experience in issuing various types of financing for a wide variety of asset types

• Experience in municipal/government financing

• Fixed interest rate(s) – rates should be held for 30 days to: 1) allow the Town Council to approve the lease agreement and terms at the May 5, 2026, Town Council meeting and 2) to provide adequate time for execution after the May 5, 2026, Council meeting.

• Amortization schedule based on lease term

• Detailed pre-payment terms

• Information concerning available escrow funding programs, along with applicable fees

• Detailed description of any other fees

• A statement as to whether the proposal is credit approved or subject to credit approval

• A draft lease agreement

• Submission of a fully executed “Non-Collusive Affidavit of Proposer”. See Form 2 below.

Lease Requirements

Level annual payments to be made in arrears on August 1 each year until the loan is paid in full.

Payment schedules will be issued by the lessor when proceeds are disbursed. Each proposer shall indicate a fixed interest rate for each lease purchase.

The Town will assume all maintenance, insurance and all other costs with respect to the property during the lease term.

At the conclusion of the lease purchase agreement, the Town shall own the items described above and financed by the agreement. Within five (5) days from receipt of the final payment, or any prepayment, the lessor shall release any security interest on the property financed under the lease agreement.

Prepayment

Please indicate if Town shall have the option to prepay all or any portion of the outstanding amount of the lease purchase agreement at any date without prepayment penalty. Upon any prepayment of less than the entire outstanding amount of the lease purchase agreement, the lessor shall provide the Town with a restated payment schedule reflecting such prepayment.

Escrow Account

It is the Town’s intent to have the option to advance its own funds to purchase the assets listed above, and use the lease purchase agreement proceeds to reimburse itself. The Town reserves the right to require an interest-bearing escrow account with interest earnings accruing for the benefit of the Town. Proposers are asked to include information in their proposal response concerning escrow funding programs available, along with all associated fees, if any, to be paid by the Town if it should choose this option.

Interest Rate

The interest rate assigned to the lease purchase agreement shall be a fixed rate expressed in multiples of one-hundredth of one percent.

Legal Opinion and Tax Exemption

Execution and delivery of the lease purchase agreement will be subject to review and approval by the Town’s Council and legal counsel. The Town will pay for the cost of the review by legal counsel of all contract documents related to the lease purchases. All such documents shall be satisfactory to the Town and its legal counsel as to form and substance, within the sole discretion of the Town and its legal counsel. The Town anticipates that: (1) the interest component of payments under the lease purchase agreement will be excluded from gross income for Federal income tax purposes, and (2) that the lease purchase agreement will be designated by the Town as a “qualified tax-exempt obligation” for purposes of the deduction for Federal income tax purposes by financial institutions of a portion of interest expense allocable to tax-exempt obligations.

Bond Rating & Financial Statements

Moody’s Investors Service has assigned an Aa3 issuer rating to the Town of East Hartford. Moody’s also confirmed the town’s Aa3 general obligation unlimited tax (GOULT) rating.

Audited financial statements for the fiscal year ended June 30, 2025, are posted on the Town’s Finance website (www.easthartfordct.gov/finance).

III. CONTRACT MANAGEMENT

The Managing Authority for this contract will be the Finance Office reporting to the Finance

Director for the Town of East Hartford.

IV. SCHEDULE/TIMELINE

TASK

DATE

Issue Invitation to Bid Tuesday, April 14, 2026

Deadline for Submission of Questions Monday, April 20, 2026

Responses to Questions (Posted to

Town Website) Wednesday, April 22, 2026

Deadline for Submission of Proposals

Monday, April 27, 2026, at 11 a.m.

V. SCOPE OF SERVICES/PURPOSE OF BID INVITATION

A. General Information

Level annual payments to be made in arrears on August 1 each year until the loan is paid in full.

Payment schedules will be issued by the lessor when proceeds are disbursed. Each proposer shall indicate a fixed interest rate for each lease purchase.

http://www.easthartfordct.gov/finance

The Town will assume all maintenance, insurance and all other costs with respect to the property during the lease term.

At the conclusion of the lease purchase agreement, the Town shall own the items described above and be financed by the agreement. Within five (4) days from receipt of the final payment or any prepayment, the lessor shall release any security interest on the property financed under the lease agreement.

B. Prepayment

Please indicate if Town shall have the option to prepay all or any portion of the outstanding amount of the lease purchase agreement at any date without prepayment penalty. Upon any prepayment of less than the entire outstanding amount of the lease purchase agreement, the lessor shall provide the

Town with a restated payment schedule reflecting such prepayment.

C. Escrow Account

It is the Town’s intent to have the option to advance its own funds to purchase the assets listed above and use the lease purchase agreement proceeds to reimburse itself. The Town reserves the right to require an interest-bearing escrow account with interest earnings accruing for the benefit of the

Town. Proposers are asked to include information in their proposal response concerning escrow funding programs available, along with all associated fees, if any, to be paid by the Town if it should choose this option.

D. Interest Rate

The interest rate assigned to the lease purchase agreement shall be a fixed rate expressed in multiples of one-hundredth of one percent.

PROPOSALS

A. Submission and Deadline

Please note the physical location of the Purchasing Office has changed due to

Town Hall renovations, but the mailing address has remained the same.

Proposals will be accepted until 11:00 A.M. Monday, April 27, 2026, at which time they will be publicly opened and recorded.

Information and Specifications are available on the Town of East Hartford bid website at http://www.easthartfordct.gov/bids

Four (4) copies (one original & two copies) of the proposal, along with a digital copy on a USB drive, shall be mailed to:

Michelle Enman, Purchasing Agent

Town of East Hartford

East Hartford, CT 06108 http://www.easthartfordct.gov/bids or hand delivered to:

Michelle Enman, Purchasing Agent

Town of East Hartford

Town Hall

East Hartford, CT 06108

Proposals shall be plainly marked on the sealed envelope:

“R.F.P. # 26-24- – Municipal Tax-Exempt Lease Financing

All questions regarding this Request for Proposals are to be directed to Michelle Enman, Purchasing Agent, by email. menman@easthartfordct.gov.

B. General Proposal Guidelines

The Town of East Hartford, after review of all factors, including the terms and conditions, qualifications and price, reserves the right to accept or reject any and all bids, or any party thereof, or waive defects in the same, or accept any proposal or combination of proposals deemed to be in the best interest of the Town. All bid documents must be completely filled out when submitted. Bids must be firm for a period of 60 days following the bid opening date. Bid withdrawal may be made only with the consent of the Town of East Hartford.

A letter of transmittal along with a statement by the Consultant accepting all the terms and conditions contained in the RFP must be included.

Proposals must be signed by an authorized member of the financing company, and the name, address and telephone number of a representative qualified to answer questions during the review process must be included.

The letter of transmittal shall include general information on the financing company, experience, and a resume of any key personnel (where applicable). All references should be sufficiently detailed to allow the Town to contact prior clients.

C. Evaluation Criteria

The successful proposer will be chosen using the following criteria:

• Completeness of proposal

• Lowest overall interest rate mailto:menman@easthartfordct.gov

• Ease of administration by the Town

• Prior lease purchase experience and reputation

• Such other information as may be required by the Town having a bearing on selection of the successful proposal

VI. EQUAL OPPORTUNITY EMPLOYER

In order for a firm to be considered for business with the Town of East Hartford, that firm must be an Equal Opportunity Employer.

VII. LEGAL OPINION & TAX EXEMPTION

The Town will not award a bid to any bidder if a delinquent tax is owed to the Town. All taxes must be current before any bid is awarded.

Execution and delivery of the lease purchase agreement will be subject to review and approval by the East Hartford Town Council and legal counsel. The Town will pay for the cost of the review by legal counsel of all contract documents related to the lease purchases.

All such documents shall be satisfactory to the Town and its legal counsel as to form and substance, within the sole discretion of the Town and its legal counsel.

The Town anticipates that: (1) the interest component of payments under the lease purchase agreement will be excluded from gross income for Federal income tax purposes, and (2) that the lease purchase agreement will be designated by the Town as a “qualified tax-exempt obligation” for purposes of the deduction for Federal income tax purposes by financial institutions of a portion of interest expense allocable to tax-exempt obligations.

VIII. ADDITIONAL INFORMATION AND REVISIONS TO PROPOSALS

Information may be provided to responsible respondents who anticipate submitting a proposal for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Applicants shall be afforded fair and equal treatment with respect to access additional information and revision of proposals.

IX. QUESTIONS

All questions about this RFP must be submitted in writing to menman@easthartforct.gov no later than Monday, April 20, 2026. All information given by the Town except by written addenda shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by a Proposer or prospective Proposer against the Town.

X. TERMS AND CONDITIONS

The Town has not prepared an official statement or other offering materials in connection with this invitation and does not intend to prepare such materials in connection with a lease purchase mailto:menman@easthartforct.gov agreement. Any preparation of such materials shall be the sole responsibility of the successful proposer, however, the Town shall have the right, but not the obligation, to review and approve such materials prior to their distribution to potential purchasers.

XI. COLLUSION

Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation or collusion. In the event that the Town enters into a contract with any respondent who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of such contract, the Town may cancel said contract without incurring liability, penalty or damages.

XII. FREEDOM OF INFORMATION

The Town will not be liable for any costs incurred in the preparation of the response to this invitation. All submissions and materials shall become the property of the Town and will not be returned. Respondents to this invitation are hereby notified that all proposals submitted and information contained therein and attached thereto shall be subject to disclosure under the

Freedom of Information Act.

Form 1- Lease Purchase Financing Bid Form

Fee Schedule (This page must be returned with bid)

Include lump sum bid, breakdown of hourly fees, a maximum limit to the fees that are not to be exceeded over the duration of the contract period, and any other proposed fees.

• Nominal Interest Rate _________________

• Effective Interest Rate _________________

• Total Interest Cost _________________

• Escrow Fees _________________

• Other Fees (explain) _________________

Other Relevant Information:

Submitted By: Authorized Signature:

FORM 2 - NON-COLLUSIVE AFFIDAVIT OF PROPOSER

(This page must be returned with bid)

The undersigned proposer, having fully informed themselves regarding the accuracy of the statement made herein certifies that:

(1) the proposer developed the bid independently and submitted it without collusion with, and without any agreement, understanding, or planned common course of action with any other entity designed to limit independent bidding or competition, and

(2) The proposer, its employees and agents have not communicated the contents of the bid to any person, not an employee or agent of the proposer and will not communicate the proposal to any such person prior to the official opening of the proposal.

The undersigned proposer further certifies that this statement is executed for the purpose of inducing the

Town of East Hartford to consider the proposal and make an award in accordance therewith.

Legal Name of Proposer/Firm

Business Address

Signature and Title

Printed Name of Title Person

Date

Subscribe and sworn to me this_______day of ____________________, 2026

Notary Public

My Commission Expires

APPENDIX A

Resolution Templates

NEW RESOLUTION FOR CORPORATIONS/PROFESSIONAL CORPORATIONS

(TO BE TYPED ON CORPORATION LETTERHEAD)

I (name of Corporation’s Secretary), Secretary of (legal name of Corporation) a Corporation duly organized and operating under the laws of (State) and qualified and authorized to do business in the

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Board of Directors of such Corporation, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the Board of Directors was present and voted in favor of such Resolution.

RESOLVED: That the following Officers of this Corporation, or any one of them individually:

(Name and title of Officer or Officers) are empowered to execute and deliver, in the name of and on behalf of this Corporation, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to affix the Corporate Seal to such documents and to bind the Corporation to such contracts, bids and other documents.

I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature and the Corporate Seal of the Corporation, this (date) day of (month) 20__

(Typed name of Corporation’s Secretary)

SIGNATURE OF SECRETARY

(Corporate Seal)

PRIOR RESOLUTION FOR CORPORATIONS/PROFESSIONAL CORPORATIONS

(TO BE TYPED ON CORPORATION LETTERHEAD)

I (name of Corporation’s Secretary), Secretary of (legal name of Corporation) a Corporation duly organized and operating under the laws of (State) and qualified and authorized to do business in the

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Board of Directors of such Corporation, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the Board of Directors was present and voted in favor of such Resolution.

RESOLVED: That the following Officers of this Corporation, or any one of them individually:

(Name and title of Officer or Officers) are empowered to (recite resolution authorizing submission of bid or execution of contract).

I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature and the Corporate Seal of the Corporation, this (date) day of (month) 20__

(Typed name of Corporation’s Secretary)

SIGNATURE OF SECRETARY

(Corporate Seal)

RESOLUTION FOR LIMITED LIABILITY COMPANIES

(TO BE TYPED ON COMPANY LETTERHEAD)

The undersigned, comprising all Members of (legal name of LLC), a Limited Liability Company duly organized and operating under the laws of (State) and qualified and authorized to do business in the

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Members, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting Members was present and voted in favor of such Resolution. We further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following Members of this Limited Liability Company, or any one of them:

(Name and title of Members) are empowered to execute and deliver, in the name of and on behalf of this Limited Liability Company, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the Limited Liability Company to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned have executed this resolution, this (date) day of (month)

20__

(Typed Member Name)

(Typed Member Name)

(Typed Member Name)

(Typed Member Name)

RESOLUTION FOR LIMITED LIABILITY COMPANIES BY MANAGING PARTNER

I (name of Managing Member), Managing Member of (legal name of LLC), a Limited Liability

Company duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Members, duly convened and held on

(Date of Meeting), at which meeting a duly constituted quorum of the voting Members was present and voted in favor of such Resolution. I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following Members of this Limited Liability Company, or any one of them:

(Name and title of Members) are empowered to execute and deliver, in the name of and on behalf of this Limited Liability Company, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the Limited Liability Company to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature, this (date) day of (month)

20__

(Typed name of Managing Partner)

SIGNATURE OF MANAGING PARTNER

RESOLUTION FOR PARTNERSHIPS

The undersigned, comprising all (partners/general partners) of (legal name of partnership), a (partnership/Limited Partnership/Limited Liability Partnership) duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the voting

(partners/general partners), duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting partners was present and voted in favor of such Resolution. We further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following (partners/general partners) of this Limited Liability

Company, or any one of them:

(Name and title of partners/general partners) are empowered to execute and deliver, in the name of and on behalf of this

(partnership/Limited Partnership/Limited Liability Partnership), contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the (partnership/Limited Partnership/Limited Liability Partnership) to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned have executed this resolution, this (date) day of (month) 20__

(Typed partner/general partner Name)

(Typed partner/general partner Name)

(Typed partner/general partner Name)

(Typed partner/general partner Name)