Bid No. 2027-01 Supply Contract - Materials for Street Improvement Project 2027.pdf

BID NOTICE

Notice is hereby given that the City of Harlingen, TX will receive competitive, sealed bids for:

Bid No. 2027-01 Supply Contract – Materials for Street Improvement Project 2027

Interested Bidders must register with the Purchasing Office to request a bid packet including specifications and plans at Purchasing@harlingentx.gov. Packets will be emailed upon registration. Bids must be submitted on or before 2:00 p.m., Thursday, October 8, 2026, at the Purchasing Office, 404 S. 54th St. Harlingen, TX 78550. Bids will be publicly opened and read aloud at 2:30 p.m., on Thursday, October 8, 2026, at Town Hall (2nd Floor) located at 118 E. Tyler Ave., Harlingen

TX 78550.

The City of Harlingen reserves the right to reject any or all bids, to waive defects or technicalities in such bids, to award the contract to the respondent which it considers has submitted the best and most advantageous bid, and to hold all bids for a period of sixty (60) days without taking any action thereon.

City of Harlingen - Purchasing Department 404 S. 54th St., Harlingen TX 78550

(956) 216-5316 Email: purchasing@harlingentx.gov

Registration Information

IF YOUR COMPANY IS INTERESTED IN PARTICIPATING, PLEASE EMAIL THE REGISTRATION

INFORMATION BELOW TO PURCHASING@HARLINGENTX.GOV TO REQUEST A BID PACKET.

Company Name:

Company Address:

Phone #:

Fax#:

Contact Person Name(s):

Email Address(s):

HUB Certified (Yes/No):

HUB Certification#:

mailto:Purchasing@harlingentx.gov mailto:purchasing@harlingentx.gov mailto:Purchasing@harlingentx.gov

SPECIFICATIONS FOR

Bid No. 2027-01 Supply Contract - Materials for Street

Improvement Project 2027

BID DEADLINE: Thursday, October 08, 2026 @ 2:00 P.M.

BID OPENING: Thursday, October 08, 2026 @ 2:30 P.M.

PREPARED BY:

City of Harlingen

Engineering Department 404 S. 54th St.

Harlingen, Texas 78550

All inquiries regarding this project should be submitted via email to Mari Leal, Procurement Supervisor at purchasing@harlingentx.gov.

INVITATION TO BID

Notice is hereby given that the City of Harlingen, Texas will receive competitive, sealed bids for:

Bid No. 2027-01 Supply Contract - Materials for Street Improvement Project 2027

The City of Harlingen, TX is accepting competitive sealed bids for the supply of construction materials for the Street Improvement Project. Bids will be received in the Purchasing Office, 404 S.

54th. St., Harlingen, TX 78550, until 2:00 p.m. on Thursday, October 08, 2026. All bids will be publicly opened and read aloud at 2:30 p.m. on Thursday, October 08, 2026, at Town Hall (2nd Floor) located at 118 E. Tyler Ave., Harlingen TX 78550.

The City of Harlingen reserves the right to reject any or all bids, to waive defects and formalities in such bids, to award the contract to the bidder which it considers has submitted the best and most advantageous bid, and to hold all bids for a period of sixty (60) calendar days without taking any action thereon.

We request that you read carefully the Instructions to Bidders that are enclosed. For further information please contact the Purchasing Department at (956) 216-5316.

Sincerely, City of Harlingen, Purchasing Department 404 S. 54th St.

Harlingen, TX 78550 Phone: (956) 216-5316 Email: purchasing@harlingentx.gov

TABLE OF CONTENTS

I. INVITATION TO BID…………………………………………………………2

II. INSTRUCTIONS TO BIDDERS……………………………………………..4-9

III. NOTICE TO BIDDERS……………………………………………...……….10-11

IV. BID PROPOSAL & NON-COLLUSION AFFADAVIT……………..………12-13

V. BID FORM ………………………………………………………………..…..14-16

VI. PROJECT MAP ………………………………………………………………17

VII. CONFLICT OF INTEREST QUESTIONNAIRE……………...…………….18-19

VIII. FORM 1295 CERTIFICATE OF INTERESTED PARTIES…………….….20

IX. MATERIALS SPECIFICATIONS …………………….………………………21-48

INSTRUCTIONS TO BIDDERS

1.0 THE BID:

The City of Harlingen, TX is accepting competitive sealed bids for the supply of construction materials for the Street Improvement Project. Bids will be received in the Purchasing Office, 404 S.

54th. St., Harlingen, TX 78550, until 2:00 p.m. on Thursday, October 08, 2026. All bids will be publicly opened and read aloud at 2:30 p.m. on Thursday, October 08, 2026, at Town Hall (2nd Floor) located at 118 E. Tyler Ave., Harlingen TX 78550.

By submission of a bid, the offeror agrees, if the bid is accepted, to enter into a contract with the City of Harlingen in the form included in the solicitation documents, to complete all work as specified or indicated in the contract documents for the contract price and within the time parameters indicated in the attached bid documents. The offeror further accepts all of the terms and conditions of the bid.

2.0 BIDDERS RESPONSIBILITIES:

Bids must be submitted on the attached "Bid Form". All the requested information blanks must be filled in clearly and completely to avoid possible disqualification of the bid submitted.

The bid price quoted must include all items requested and remain firm until payment. Price shall include all incidentals required to complete the project. Partial bids will be accepted for this contract.

All bids submitted must include the following items: Bid Form, Bid Reference Form, and Conflict of Interest Questionnaire Form. FAILURE TO COMPLY WITH THESE BID REQUIREMENTS

MAY DISQUALIFY BIDDER.

The quoted date of delivery is an important part of the bid. It, in many cases, may be the deciding factor in the award of bid.

3.0 EXCEPTIONS OR CHANGES:

No bid may be changed after the bid date, although any bid may be withdrawn and resubmitted before that date. Any bids received after the bid date and time specified in the bid packet will be returned unopened.

No changes or alterations will be allowed to the bidders instructions and specifications unless specifically changed by an addendum sent out to all vendors from the Purchasing Department and no changes will be made within five (5) days of the bid opening date.

4.0 THE CITY'S RESERVATIONS:

The City reserves the right to hold all bids for a period of sixty (60) days without taking any action.

The City of Harlingen reserves the right to reject any or all bids, to waive defects and formalities in such bids, and to award the contract to the bidder which it considers has submitted the best and most advantageous bid. In the event that there is a conflict in the statement of a price within the bid, the Owner reserves the right to select the amount most advantageous to the Owner.

The City also reserves the right to reject the Bid of any Bidder if City believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or the Bidder’s safety record is unsatisfactory in the City’s opinion or if the City has had problems with the bidder’s performance on prior contracts which, in the City’s opinion, makes the bidder unsatisfactory.

The contract must be awarded to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the municipality.

In determining the best value for the municipality, the municipality may consider:

(1) the purchase price;

(2) the reputation of the bidder and of the bidder’s goods or services;

(3) the quality of the bidder’s goods or services;

(4) the extent to which the goods or services meet the municipality’s needs;

(5) the bidder’s past relationship with the municipality;

(6) the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and non-profit organizations employing persons with disabilities;

(7) the total long-term cost to the municipality to acquire the bidder’s goods or services; and

(8) any relevant criteria specifically listed in the request for bids or proposals.

5.0 SUBMITTING OF BID:

Respondents shall submit three (3) copies of their response, one (1) original marked “ORIGINAL,” and two (2) copies marked “COPY” individually. Bids must be delivered or mailed to the City of Harlingen, Purchasing Office, 404 S. 54th St., Harlingen, Texas 78550 in a sealed envelope on or before the bid opening date and time.

The exterior of the package or sealed bid must clearly identify the following:

Respondent’s Company Information; and

SEALED BID:

Bid No. 2027-01 Supply Contract - Materials for Street Improvement Project 2027 Due Date & Time: Thursday, October 08, 2026 @ 2:00 p.m.

Opening Date & Time: Thursday, October 08, 2026 @ 2:30 p.m.

6.0 MINIMUM REQUIREMENTS:

These are the minimum requirements that will be acceptable to the City of Harlingen. Any bid that does not meet the minimum requirements specified may be rejected.

Quantities shown on BID SCHEDULE are approximate based on project usage. It is specifically understood that these quantities may change without adjustment to the unit price. Prices agreed and quoted shall prevail for a period of one year with purchases as needed, starting on the day of City Commission award date.

It is the responsibility of the Supplier to verify that the materials meet specifications. Failure to do so or failure of the product itself will be a reason for cancelling all existing or pending orders. The City of Harlingen reserves the right to test the materials and/or request demonstrations and samples of the materials at the City’s discretion to confirm materials specifications. All materials under these specifications shall be new and unused.

It is understood that, during the period of the contract, should the successful bidder be unable to supply the product, the City reserves the right to obtain the product from available sources.

Bids shall be analyzed on a total dollar value and what is most advantageous to the City.

Bidders shall carefully examine the bid packet. Should bidders find discrepancies or omissions, bidders must notify the City of Harlingen, Purchasing Office in writing via email at:

Purchasing@harlingentx.gov.

7.0 SPECIAL NOTE TO BIDDER:

Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer, the term "or equal," if not inserted shall be implied. The specified article or material shall be understood as descriptive, not restrictive; it is intended to indicate type and quality desired. THE CITY OF HARLINGEN RESERVES THE RIGHT TO JUDGE THE QUALITY OF ANY substitution. Bids on brand of like nature and quality will be considered. If bidding on other than referenced specifications, bid must show manufacturer, brand, model, etc., of article covered.

8.0 TITLE VI – NONDISCRIMINATION PLAN:

The City of Harlingen, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Complaints:

If any individual believes that he/she or any other program beneficiaries have been the object of unequal treatment or discrimination as to the receipt of benefits and/or service, or on the grounds of race, color, national origin (including Limited English Proficiency), sex, age or disability, he/she may exercise his/her right to file a complaint with the City's Title VI/Nondiscrimination Coordinator. Every effort will be made to resolve complaints informally and at the lowest level first.

Title VI Coordinator Contact Information:

Title VI/Nondiscrimination Coordinator 118 East Tyler Avenue Harlingen, TX 78550 Phone: (956) 216-5262

9.0 DISCLOSURE OF BUSINESS RELATIONSHIPS/AFFILIATIONS; CONFLICT OF INTEREST

QUESTIONNAIRE: Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Section 176.006, Conflict of Interest Questionnaire, of the TX Local Government Code and Section 2252.908, Disclosure of Interested Parties, of the TX Government Code, if applicable.

9.1 CONFLICT OF INTEREST QUESTIONNAIRE:

The City of Harlingen requires entities seeking to contract and/or contracting with the City of Harlingen for the sale of goods or services, and their agents, to complete, sign and file a Conflict of Interest Questionnaire (Form CIQ) with the City of Harlingen as per Chapter 176 of the TX Local Government Code. If the bidder or a principal of the bidder has a business relationship with the City or with a City Official, the name of the City contact or City Official must be disclosed on the enclosed CIQ form. If the bidder or a principal of the bidder has no business relationship with the City or a City Official, write/type in “none” in the form and write/type in the name of the bidder and person acting for the bidder and sign the CIQ form. A blank CIQ form is enclosed and should be completed, signed and submitted with your bid. If you are not sure how to fill in the CIQ form, contact your attorney for advice.

*A sample CIQ Form, to be used ONLY if there is NO business relationship with the City or with a City Official, is included in this packet.

10.0 CERTIFICATE OF INTERESTED PARTIES (FORM 1295):

For contracts needing City Commission approval, the City may not accept or enter into a contract until it has received from the Provider a completed, signed, and notarized TEC Form 1295 complete with a certificate number assigned by the Texas Ethics Commission (“TEC”), pursuant to Texas Government Code § 2252.908 and the rules promulgated thereunder by the TEC. The Provider understands that failure to provide said form complete with a certificate number assigned by the TEC may prohibit the City from entering the Contract.

Pursuant to the rules prescribed by the TEC, the TEC Form 1295 must be completed online through the TEC’s website, assigned a certificate number, printed, signed and notarized, and provided to the City. The TEC Form 1295 may accompany the proposal or may be submitted separately but must be provided to the City prior to the award of the contract. Neither the City nor its consultants have the ability to verify the information included in a TEC Form 1295, and neither have an obligation nor undertake responsibility for advising any proposer with respect to the proper completion of the TEC Form 1295.

Additional Information: http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm

11.0 BOYCOTT ISRAEL:

The City may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel; and (ii) will not Boycott Israel during the term of the contract. (TX Government Code Chapter 2270) by entering this agreement, Contractor verifies that it does not Boycott Israel, and agrees that during the term of this agreement will not Boycott Israel as that term is defined in the TX Government Code Section 808.001, as amended.

12.0 NOTICES:

Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing. Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party.

13.0 SEVERABILITY:

If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable.

14.0 PARAGRAPH HEADINGS; CONSTRUCTION:

The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party.

15.0 BINDING EFFECT:

Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns.

16.0 GENDER:

Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires.

17.0 COUNTERPARTS:

This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument.

18.0 EXHIBITS:

All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same.

19.0 RELATIONSHIP OF PARTIES:

Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement.

20.0 ENTIRE AGREEMENT:

It is understood and agreed that this Agreement along with any incorporated attachments, contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist.

This Agreement cannot be changed or terminated orally.

21.0 GOVERNING LAW; VENUE:

This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of TX. The provisions and obligations of this Agreement are performable in Cameron County, TX such that exclusive venue for any action arising out of this Agreement shall be in Cameron County, TX.

22.0 LEGAL:

All parties submitting proposals are expected to comply with federal, state and local insurance laws and regulations relative to the preparation and submissions of insurance proposals. Specifically, the services to be provided are expected to be in compliance with the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Health Insurance Portability and Accountability Act (HIPAA), insurance laws and insurance regulations. All proposals that are submitted will be presumed to be in compliance with all applicable laws.

23.0 INDEMNIFICATION:

Contractor shall indemnify, defend and hold harmless the City of Harlingen, TX and its officials, employees and agents (collectively referred to as “Indemnitees”) and each of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including reasonable attorney’s fees) or liabilities (collectively referred to as “Liabilities”) by reason of any injury to or death of any person or damage to or destruction or loss of any property arising out of, resulting from, or in connection with

(i) the performance or non-performance of Services contemplated by this Agreement but only to the extent caused by the negligent acts, errors or omissions, intentional torts, intellectual property infringement, or a failure to pay a sub-contractor or supplier committed by Contractor or Contractor’s agent, consultant under contract, or another entity over which Contractor exercises control (whether active or passive) of Contractor or its employees, agents or sub-contractors (collectively referred to as “Contractor”) (ii) the failure of Contractor to comply with any of the paragraphs herein or the failure of Contractor to conform to statutes, ordinances, or other regulations or requirements of any governmental authority, federal, state or local, in connection with the performance of this Agreement.

Contractor expressly agrees to indemnify and hold harmless the Indemnitees, or any one of them, from and against all liabilities which may be asserted by an employee or former employee of Contractor, or any of its sub-contractors, as provided above, for which Contractor’s liability to such employee or former employee would otherwise be limited to payments under State Workers’ Compensation or similar laws. Nothing herein shall require Contractor to indemnify, defend, or hold harmless any Indemnitee for the Indemnitee’s own negligence or willful misconduct. Any and all indemnity provided for in this Agreement shall survive the expiration of this Agreement and the discharge of all other obligations owed by the parties to each other hereunder and shall apply prospectively not only during the term of this Agreement but thereafter so long as any liability could be asserted in regard to any acts or omissions of Contractor in performing Services under this Agreement.

26.0 DEBARMENT POLICY:

The City of Harlingen makes all purchases in compliance with Federal Executive Order 12549, 44FR 13.35, the Texas Uniform Grant Management System and Texas Department of Public Safety SAA Information Bulletin No. 12-003 dated June 29, 2012. Prior to the City placing orders for goods or services which will utilize Federal funds, the City is required to verify debarment status of the awarded contractor or vendor for each awarded contract. The City is required to use the EPLS system (WWW.EPLS.Gov) to make the verification.

The City of Harlingen shall not do business with any vendor that has been debarred. Further, the restriction on purchasing goods or services with appropriated funds “from companies which have been found, in a judicial or state agency administrative proceeding, to be guilty of unfair business practices” remains in effect for one year from the date of the determination of guilt.

NOTICE TO BIDDERS

1. Use of Separate Bid Forms: These Contract Documents include a complete set of bid and contract forms, which are for the convenience of the bidders and are not to be detached from the contract document, completed or executed.

2. Interpretations or Addenda: No oral interpretations will be made to any bidder. Each request for an interpretation shall be made in writing to the Purchasing Department no less than seven (7) days prior to the bid opening. Questions must be submitted via e-mail the attention of Mari Leal, Procurement Supervisor at Purchasing@harlingentx.gov. Each interpretation made will be in the form of an Addendum to the contract documents no less than five (5) days prior to the bid opening and will be distributed to all parties who registered with the Purchasing Office. It is, however, the bidder's responsibility to make inquiry as to any addenda issued. All such addenda shall become part of the contract documents and all bidders shall be bound by such addenda, whether or not received by the bidders.

3. Alternate bid items: No alternate bids or bid items will be considered unless they are specifically requested by the technical specifications.

4. Bids:

a. All bids must be submitted on the forms provided and are subject to all requirements of the Contract Documents, and Technical Specifications.

b. All bids must be regular in every respect and no interlineations; excisions or special conditions may be made or included by the bidder.

c. Bid documents, including the bid form shall be sealed in an envelope and clearly labeled with the words "Bid Documents", the project number, name of bidder and the date and time of bid opening.

d. The City may consider as irregular any bid on which there is an alteration of or departure from the bid form and, at its option, may reject any irregular bid.

e. If a contract is awarded, it will be awarded to a responsible bidder on the basis of the lowest/best bid and the selected alternate bid items, if any. The contract will require the completion of the work in accordance with the contract documents.

5. Bid Bond: A bid bond is not required for this bid.

6. Statement of Bidders Qualifications: Each bidder shall submit on the form furnished for that purpose a statement of the bidder's qualifications. The City shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform his obligations under the contract, and the bidder shall furnish the City all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available data does not satisfy the locality that the bidder is qualified to carry out properly the terms of the contract.

7. Unit Price: The Unit Price for each of the items in the bid shall include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to this requirement may be rejected as informal. Special attention is drawn to this condition, as the unit prices will be used to determine the amount of any change orders resulting from an increase or decrease in quantities.

8. Corrections: Erasures or other corrections in the bid must be noted over the signature of the bidder.

9. Time for Receiving Bids: Bids received prior to the advertised hour of opening shall be securely sealed. The officer appointed to open the bids shall decide when the specified time has arrived and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the locality that the late arrival of the bid was solely due to delay in the mail for which the bidder was not responsible, such bid will be received and considered.

10. Opening of Bids: The City shall, at the time and place fixed for the opening of bids, open each bid and publicly read it aloud, irrespective of any irregularities therein. Bidders and other interested individuals may be present.

11. Withdrawal of Bids: Bids may be withdrawn by written request dispatched for delivery in the normal course of business prior to the bid opening.

12. Award of Contract/Rejection of Bids:

a. The contract will be awarded to the responsive, responsible Bidder submitting the lowest/best bid. The bidder selected will be notified at the earliest possible date. The locality reserves the right to reject any or all bids and waive any informality in bids received where such rejection or waiver is in its interest.

b. The City reserves the right to consider as unqualified to do the work any bidder who does not habitually perform with his own forces the major portions of the work involved in construction of the improvements embraced in this contract.

The contract must be awarded to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the municipality.

In determining the best value for the municipality, the municipality may consider:

(1) the purchase price;

(2) the reputation of the bidder and of the bidder’s goods or services;

(3) the quality of the bidder’s goods or services;

(4) the extent to which the goods or services meet the municipality’s needs;

(5) the bidder’s past relationship with the municipality;

(6) the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and non-profit organizations employing persons with persons with disabilities;

(7) the total long-term cost to the municipality to acquire the bidder’s goods or services; and

(8) any relevant criteria specifically listed in the request for bids or proposals.

14. Execution of Agreement/Performance and Bonds

a. Performance and Payment Bonds will not be required for this project.

BID PROPOSAL / NONCOLLUSION AFFIDAVIT OF PRIME BIDDER

State of Texas {} County of Cameron {}

, being first duly sworn, deposes and says that:

(1) He/She is of , Title (Owner/Manager, etc.) Company Name the Bidder that has submitted the attached Bid;

(2) He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with another Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix an overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Harlingen or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

The undersigned, as bidder, declares that the person or parties interested in this bid as principals are those named herein; that this bid is made without collusion with any other person, firm, or corporation; that he has carefully examined the form of contract, Notice to Bidders, Specifications & the Plans therein referred to, and agrees that he will provide all the necessary labor, machinery, tool, apparatus, and other items.

Bidder acknowledges receipt of the following addendum or addenda.

1.) _____________________________________________

2.) _____________________________________________

3.) _____________________________________________

It is understood and agreed that the owner may delay awarding the contract and hold the bids for a period not to exceed sixty (60) days.

Quantities shown on BID SCHEDULE are approximate based on project usage. It is specifically understood that these quantities may change without adjustment to the unit price. Prices agreed and quoted shall prevail for a period of one year with purchases as needed, starting on the day of City Commission award date.

It is the responsibility of the Supplier to verify that the materials meet specifications. Failure to do so or failure of the product itself will be a reason for cancelling all existing or pending orders. The City of Harlingen reserves the right to test the materials and/or request demonstrations and samples of the materials at the City’s discretion to confirm materials specifications. All materials under these specifications shall be new and unused.

It is understood that, during the period of the contract, should the successful bidder be unable to supply the product, the City reserves the right to obtain the product from available sources.

Bids shall be analyzed on a total dollar value and what is most advantageous to the City.

The undersigned certifies that the bid prices contained in the Bid Form and in the Bid Schedule have been carefully checked and are submitted as correct and final.

Signed: _________________________________

Title: _________________________________

Date: _________________________________

Company: _________________________________

Street Address: _________________________________

City and State: _________________________________

Phone: _________________________________

Fax: _________________________________

BID FORM

This bid price includes all material as set forth in the attached specification packet and instructions. I have read and agree to comply with these requirements. It is understood and agreed that the owner may delay awarding the contract and hold the bids for a period not to exceed sixty (60) calendar days.

*All delivery fees, fuel surcharges, and miscellaneous costs are required to be included with the unit pricing for this bid. The bid price quoted must include all items requested and remain firm throughout the duration of the contract. Deliveries to Harlingen will be made to the Public Works Facilities located at 404 South 54th Street, Harlingen, Texas 78550.

Bidders are allowed to submit a Bid Price for a single project component or multiple. The City of Harlingen reserves the right to award separate contracts for each component (Hot Mix Asphalt, Flexible Base, SS-1 Binder, Geogrid, and Concrete) or one contract for multiple components based on the most advantageous pricing.

Quantities shown on BID SCHEDULE are approximate based on project usage. It is specifically understood that these quantities may change without adjustment to the unit price. Prices agreed and quoted shall prevail for a period of one year with purchases as needed, starting on the day of City Commission award date.

BASE BID ITEMS

Item No.

Description Estimated Quantity

Unit of Measure

Unit Price

Total Price

HOT MIX ASPHALT TYPE D HMAP SAC-B PG

64-22 (PICK UP AT LOCATION)

36,662

TON

FLEXIBLE BASE TYPE A (PICK UP AT

LOCATION)

7,910

EMULSIFIED ASPHALT SS-1 (60% BINDER, 1:1

DILUTION) (PICK UP AT LOCATION) 32,380

GALLON

GEOGRID – TENSAR H-SERIES HX5.5

(PICK UP AT LOCATION) ROLL SIZE 12.5’ X

328’

ROLL

GEOGRID – ADS BIAXIAL SERIES BX224

(PICK UP AT LOCATION) ROLL SIZE 12.5’ X

328’

ALTERNATE BID ITEMS

GEOGRID – BASELOK BT-50 SERIES

(PICK UP AT LOCATION) ROLL SIZE 12.5’ X

246’

Item No.

Description Estimated Quantity

Unit of Measure

Unit Price

Total Price

HOT MIX ASPHALT TYPE D HMAP SAC-B PG

64-22 (DELIVERED TO HARLINGEN*)

36,662

FLEXIBLE BASE TYPE A (DELIVERED TO

HARLINGEN*)

7,910

EMULSIFIED ASPHALT SS-1 (60% BINDER, 1:1

DILUTION) (DELIVERED TO HARLINGEN*) 32,380

GALLON

GEOGRID – TENSAR H-SERIES HX5.5

(DELIVERED TO HARLINGEN*) ROLL SIZE

12.5’ X 328’

GEOGRID – ADS BIAXIAL SERIES BX224

(DELIVERED TO HARLINGEN*) ROLL SIZE

12.5’ X 328’

GEOGRID – BASELOK BT-50 SERIES

(DELIVERED TO HARLINGEN*) ROLL SIZE

12.5’ X 246’

CONCRETE, CLASS A, 3000 PSI

(DELIVERED TO HARLINGEN*) JOB SITE 1

CY

FLOWABLE BACKFILL, 150 PSI

(DELIVERED TO HARLINGEN*) JOB SITE 1

CY

ITEM 13 CONCRETE, CLASS A, 3000 PSI and ITEM 14 FLOWABLE BACKFILL, 150PSI – Shall be used on as needed basis. Quantity shown is for bidding purposes only. Item will be used at various locations and various projects. See street project map exhibit for locations of street improvements.

IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION

TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE

FOLLOWING BID TO PROVIDE THE PRODUCTS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER

SAID PRODUCTS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL

AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE AND SIGN

THIS PORTION MAY RESULT IN BID REJECTION. FAX RESPONSES WILL NOT BE ACCEPTED.

Respectfully submitted this __________ day of __________________, 2026.

Authorized Representative: _________________________________

Title: _________________________________

Company: _________________________________

Mailing Address City/State/Zip: _________________________________

Phone / Fax Number: _________________________________

Email Address: _________________________________

Please include the following documents with your bid.

1. Enter the name, telephone number, and email address of contact personnel to request deliveries.

Name: _______________________________ Telephone: _______________________________ Email Address: _______________________________

2. Include a quote or proposal on company letterhead with the unit pricing per the estimated quantities to match the bid items.

ITEM 1 HOT MIX ASPHALT AT LOCATION – TY D HMAP SAC-B PG 64-22

DENSE-GRADED HOT-MIX ASPHALT (METHOD)

Description. Construct a pavement layer composed of a compacted, dense-graded mixture of aggregate and asphalt binder mixed hot in a mixing plant.

Materials. Furnish uncontaminated materials of uniform quality that meet the requirements of the specifications.

Notify the City Engineer of all material sources. Notify the Engineer before changing any material source or formulation. When the Contractor makes a source or formulation change, the Engineer will verify that the requirements of this Item are met and may require a new laboratory mixture design, trial batch, or both. The

Engineer may sample and test project materials at any time during the project to verify compliance.

A. Aggregate. Furnish aggregates from sources that conform to the requirements shown in Table 1, and as specified in this Section, unless otherwise shown on the plans. Provide aggregate stockpiles that meet the definition in this Section for either coarse aggregate or fine aggregate. When reclaimed asphalt pavement (RAP) is allowed by plan note, provide RAP stockpiles in accordance with this Section. Aggregate from RAP is not required to meet Table 1 requirements unless otherwise shown on the plans. Supply mechanically crushed gravel or stone aggregates that meet the definitions in

Tex-100-E. The Engineer will designate the plant or the quarry as the sampling location. Samples must be from materials produced for the project. The Engineer will establish the surface aggregate classification (SAC) and perform Los Angeles abrasion, magnesium sulfate soundness, and Micro- Deval tests. Perform all other aggregate quality tests listed in Table 1. Document all test results on the mixture design report. The Engineer may perform tests on independent or split samples to verify Contractor test results. Stockpile aggregates for each source and type separately. Determine aggregate gradations for mixture design and production testing based on the washed sieve analysis given in

Tex-200-F, Part II. Do not add material to an approved stockpile from sources that do not meet the aggregate quality requirements of the Texas Department of Transportation’s Bituminous Rated Source Quality Catalog

(BRSQC) unless otherwise approved.

1. Coarse Aggregate. Coarse aggregate stockpiles must have no more than 20% material passing the No. 8 sieve. Provide aggregates from sources listed in the BRSQC. Provide aggregate from nonlisted sources only when tested by the Engineer and approved before use. Allow 30 calendar days for the Engineer to sample, test, and report results for nonlisted sources.

Provide coarse aggregate with at least the minimum SAC shown on the plans. SAC requirements apply only to aggregates used on the surface of travel lanes, unless otherwise shown on the plans. The SAC for sources on the

Texas Department of Transportation’s AQMP is listed in the BRSQC. Class B aggregate meeting all other requirements in Table 1 may be blended with a Class A aggregate in order to meet requirements for Class A materials. When blending Class A and B aggregates to meet a Class A requirement, ensure that at least 50% by weight of the material retained on the No. 4 sieve comes from the Class A aggregate source. Blend by volume if the bulk specific gravities of the Class A and B aggregates differ by more than 0.300. When blending, do not use

Class C or D aggregates. For blending purposes, coarse aggregate from RAP will be considered as Class B aggregate.

2. RAP. RAP is salvaged, milled, pulverized, broken, or crushed asphalt pavement. Crush or break RAP so that

100% of the particles pass the 2-in. sieve.

RAP from either Contractor- or Department-owned sources, including RAP generated during the project, is permitted only when shown on the plans. Department-owned RAP, if allowed for use, will be available at the location shown on the plans. When RAP is used, determine asphalt content and gradation for mixture design purposes. Perform other tests on RAP when shown on the plans.

When RAP is allowed by plan note, use no more than 30% RAP in Type A or B mixtures unless otherwise shown on the plans. For all other mixtures, use no more than 20% RAP unless otherwise shown on the plans.

Do not use RAP contaminated with dirt or other objectionable materials. Do not use the RAP if the decantation value exceeds 5% and the plasticity index is greater than 8. Test the stockpiled RAP for decantation in accordance with the laboratory method given in Tex-406-A, Part I. Determine the plasticity index using Tex-106-E if the decantation value exceeds 5%. The decantation and plasticity index requirements do not apply to RAP samples with asphalt removed by extraction.

1. Fine Aggregate. Fine aggregates consist of manufactured sands, screenings, and field sands. Fine aggregate stockpiles must meet the gradation requirements in Table 2. Supply fine aggregates that are free from organic impurities. The Engineer may test the fine aggregate in accordance with

Tex-408-A to verify the material is free from organic impurities. At most 15% of the total aggregate may be field sand or other uncrushed fine aggregate. With the exception of field sand, use fine aggregate from coarse aggregate sources that meet the requirements shown in Table 1, unless otherwise approved.

If 10% or more of the stockpile is retained on the No. 4 sieve, test the stockpile and verify that it meets the requirements in Table 1 for coarse aggregate angularity (Tex-460-A) and flat and elongated particles (Tex-280-F).

Table 1

Aggregate Quality Requirements

Property Test Method Requirement

Coarse Aggregate

SAC AQMP As directed by City Engineer

Deleterious material, %, max Tex-217-F, Part I 1.5

Decantation, %, max Tex-217-F, 1.5

Micro-Deval abrasion, %, max Tex-461-A Note 1

Los Angeles abrasion, %, max Tex-410-A 40

Magnesium sulfate soundness, 5 cycles, %, max Tex-411-A 302

Coarse aggregate angularity, 2 crushed faces, %, min Tex 460-A, Part I 853

Flat and elongated particles @ 5:1, %, max Tex-280-F 10

Fine Aggregate

Linear shrinkage, %, max Tex-107-E 3

Combined Aggregate4

Sand equivalent, %, min Tex-203-F 45

1. Not used for acceptance purposes. Used by the Engineer as an indicator of the need for further investigation.

2. Unless otherwise shown on the plans.

3. Unless otherwise shown on the plans. Only applies to crushed gravel.

4. Aggregates, without mineral filler, RAP, or additives, combined as used in the job-mix formula (JMF).

Table 2

Gradation Requirements for Fine Aggregate

Sieve Size % Passing by Weight or Volume

3/8" 100

#8 70–100

#200 0–30

B. Mineral Filler. Mineral filler consists of finely divided mineral matter such as agricultural lime, crusher fines, hydrated lime, cement, or fly ash. Mineral filler is allowed unless otherwise shown on the plans. Do not use more than

2% hydrated lime or cement, unless otherwise shown on the plans. The plans may require or disallow specific mineral fillers. When used, provide mineral filler that:

• is sufficiently dry, free-flowing, and free from clumps and foreign matter;

• does not exceed 3% linear shrinkage when tested in accordance with Tex-107-E; and

• meets the gradation requirements in Table 3.

Table 3

Gradation Requirements for Mineral Filler

Sieve Size % Passing by Weight or Volume

#8 100

#200 55–100

C. Baghouse Fines. Fines collected by the baghouse or other dust-collecting equipment may be reintroduced into the mixing drum.

D. Asphalt Binder. Furnish the type and grade of performance-graded (PG) asphalt binder specified on the plans in accordance with TXDOT Item 300, Section 2.10 “Performance-Graded Binders.”

E. Tack Coat. Unless otherwise shown on the plans or approved, furnish CSS-1H, SS-1H, or a PG binder with a minimum high-temperature grade of PG 58 for tack coat binder in accordance with TXDOT Item 300, “Asphalts, Oils, and Emulsions.”

Do not dilute emulsified asphalts at the terminal, in the field, or at any other location before use. If required, verify that emulsified asphalt proposed for use meets the minimum residual asphalt percentage specified in Item 300, “Asphalts, Oils, and Emulsions.”

The Engineer will obtain at least 1 sample of the tack coat binder per project and test it to verify compliance with

TXDOT Item 300. The Engineer will obtain the sample from the asphalt distributor immediately before use.

F. Additives. When shown on the plans, use the type and rate of additive specified. Other additives that facilitate mixing or improve the quality of the mixture may be allowed when approved.

If lime or a liquid antistripping agent is used, add in accordance with TXDOT Item 301, “Asphalt Antistripping

Agents.” Do not add lime directly into the mixing drum of any plant where lime is removed through the exhaust stream unless the plant has a baghouse or dust collection system that reintroduces the lime back into the

ITEM 2 FLEXIBLE BASE TYPE A

FLEXIBLE BASE

Materials. Furnish Type A Grade 1 or 2 flexible base with uncontaminated materials of uniform quality that meet the requirements. Notify the City Engineer of the proposed material sources and of changes to material sources. The Engineer may sample and test project materials at any time to assure specification compliance. Use Tex-100-E material definitions.

A. Aggregate. Furnish aggregate of the type and grade conforming to the requirements of Table 1.

Each source must meet Table 1 requirements for liquid limit, plasticity index, and wet ball mill for the grade specified. Do not use additives such as but not limited to lime, cement, or fly ash to modify aggregates to meet the requirements of Table 1.

Table 1 Material Requirements

Property Test Method Grade 1 Grade 2 Grade 3 Grade 4

Master gradation sieve size (% retained)

Tex-110-E

As directed by City

Engineer

2-1/2 in. – 0 0

1-3/4 in. 0 0–10 0–10

7/8 in. 10–35 – –

3/8 in. 30–50 – –

No. 4 45–65 45–75 45–75

No. 40 70–85 60–85 50–85

Liquid limit, % max.1 Tex-104-E 35 40 40 As directed by City

Engineer

Plasticity index, max.1

Tex-106-E

10 12 12 As directed by City

Engineer

Plasticity index, min. 1 As directed by City Engineer

Wet ball mill, % max. 2

Tex-116-E

40 45 –

As directed by City

Engineer Wet ball mill, % max.

increase passing the No. 40 sieve

Classification3

Tex-117-E

1.0 1.1–2.3 – As directed by City

Engineer

Min. compressive strength3, psi lateral pressure 0 psi lateral pressure 15 psi

As directed by City

Engineer

1. Determine plastic index in accordance with Tex-107-E (linear shrinkage) when liquid limit is unattainable as defined in Tex-104-E.

2. When a soundness value is required, test material in accordance withTex-411-A.

3. Meet both the classification and the minimum compressive strength, unless otherwise requested.

1. Material Tolerances. The Engineer may accept material if no more than 1 of the 5 most recent gradation tests has an individual sieve outside the specified limits of the gradation.

The Engineer may accept material if no more than 1 of the 5 most recent plasticity index tests is outside the specified limit. No single failing test may exceed the allowable limit by more than 2 points.

2. Material Types. Do not use fillers or binders unless approved. Furnish the type specified on the plans in accordance with the following.

a. Type A. Crushed stone produced and graded from oversize quarried aggregate that originates from a single, naturally occurring source. Do not use gravel or multiple sources.

b. Type B. Crushed or uncrushed gravel. Blending of 2 or more sources is allowed.

c. Type C. Crushed gravel with a minimum of 60% of the particles retained on a No. 4 sieve with 2 or more crushed faces as determined by Tex-460-A, Part I. Blending of 2 or more sources is allowed.

d. Type D. Type A material or crushed concrete. Crushed concrete containing gravel will be considered Type D material.

ITEM 3 EMULSIFIED ASPHALT SS-1 (60% BINDER, 1:1 DILUTION)

Description and Physical Properties. SS-1 is an anionic slow setting asphalt emulsion designed for use as a tack coat, in fine-graded mixes, dust control, fog seal and specialty applications. Physical properties:

• C.A.S. Number: 8052-42-4

• Boiling Point (F): 212ºF

• Specific Gravity (H2O=1): 1.01

• Percent Volatile: 0

• Solubility in Water: Soluble

• Appearance and Odor: Brown Liquid, Faint Petroleum Odor

• Flammability: Non-flammable in water-based state

Specifications. Conforms to Texas Department of Transportation Specifications-Item 300 Asphalts, Oils, and

Emulsions.

TXDOT Item-300, Table 7 Emulsified Asphalt

Property

Test

Procedure

Type–Grade Rapid-

Setting

Medium-

Setting

Slow-Setting

HFRS-2 MS-2 SS-1 SS-1H

Min Max Min Max Min Max Min Max

Viscosity, Saybolt Furol T 72

77°F, sec. – – – – 20 100 20 100

122°F, sec. 150 400 100 300 – – – –

Sieve test, % T 59 – 0.1 – 0.1 – 0.1 – 0.1

Miscibility T 59 – – Pass Pass

Cement mixing, % T 59 – – – – – 2.0 – 2.0

Demulsibility, 35 mL of 0.02 N CaCl2, % T 59 50 – – 30 – – – –

Storage stability, 1 day, % T 59 – 1 – 1 – 1 – 1

Freezing test, 3 cycles1 T 59 – Pass Pass Pass

Distillation test: T 59

Residue by distillation, % by wt. 65 – 65 – 60 – 60 –

Oil distillate, % by volume of emulsion

– 0.5 – 0.5 – 0.5 – 0.5

Tests on residue from distillation:

Penetration, 77°F, 100 g, 5 sec. T 49 100 140 90 160 90 160 40 100

Solubility, % T 44 97.5 – 97.5 – 97.5 – 97.5 –

Ductility, 77°F, 5 cm/min., cm T 51 100 – 100 – 100 – 80 –

Float test, 140°F, sec. T 50 1,200 – – – – – – –

1. Applies only when the Engineer designates material for winter use.

ITEM 4 GEOGRID – TENSAR H-SERIES HX5.5 GEOGRID

Product Specification. H–Series Geogrid

Product Properties

Notes:

1. Unless indicated otherwise, values are minimum average roll values in accordance with ASTM D4759.02

2. Nominal dimensions

3. Ratio of the mid-rib height to the mid-rib height

4. Independently verified in accordance with ISO 14025:2006, ISO 14044:2006, and EN 15804:2019+A2

5. Resistance to loss of load capacity or structural integrity when subjected to…