Bid No. 01-26-01 Issue Copy.PDF

INVITATION TO BID

BID No.

PROJECT MANUAL FOR BIDDING

Prepared by:

The City of Keene, NH

Due

No later than 2:00 P.M.

Submit electronically through the Public Purchase website.

or Deliver to:

Purchasing & Contract Services Office City Hall, 3rd Floor

3 Washington Street Keene, N.H. 03431

Tel.603-357-9800 www.keenenh.gov

Public Works Department

Brett Rusnock Typewriter George Street Bridge Project Federal Project No: X-A005(496) State Project No: NHDOT #40653 City of Keene Cheshire County New Hampshire

City of Keene, NH Bid No. 01-26-01 George Street Bridge Replacement

Brett Rusnock Typewriter

TABLE OF CONTENTS

Brett Rusnock Text Box

ITEM

ADVERTISEMENT FOR BIDS ------------------------------------------------------------------------------------------------------------------ INFORMATION FOR BIDDERS ---------------------------------------------------------------------------------------------------------------- BID FORM --------------------------------------------------------------------------------------------------------------------------------------------- BID BOND ---------------------------------------------------------------------------------------------------------------------------------------------- NOTICE OF CONDITIONAL AWARD ------------------------------------------------------------------------------------------------------ AGREEMENT ----------------------------------------------------------------------------------------------------------------------------------------- PAYMENT BOND------------------------------------------------------------------------------------------------------------------------------------ PERFORMANCE BOND--------------------------------------------------------------------------------------------------------------------------- NOTICE TO PROCEED --------------------------------------------------------------------------------------------------------------------------- CONTRACTORS AFFIDAVIT ------------------------------------------------------------------------------------------------------------------- CONTRACTORS RELEASE --------------------------------------------------------------------------------------------------------------------- CERTIFICATE OF SUBSTANTIAL COMPLETION ------------------------------------------------------------------------------------ CHANGE ORDER(S) ------------------------------------------------------------------------------------------------------------------------------- FIELD ORDER ---------------------------------------------------------------------------------------------------------------------------------------- CONTRACT APPLICATION FOR PAYMENT ------------------------------------------------------------------------------------------- GENERAL CONDITIONS ------------------------------------------------------------------------------------------------------------------------ FEDERAL AID PROJECT DOCUMENTS --------------------------------------------------------------------------------------------------

Brett Rusnock Text Box

PAGE

Invitation to BID Bid No. 01-26-01

George Street Bridge Replacement

The City of Keene, NH is seeking submissions for Bid No. 01-26-01 George Street Bridge Replacement. Information and documents related to this project may be obtained from the City’s website, https://keenenh.gov/finance-purchasing/current-projects

Important Date:

- Pre-Bid meeting 2:00 PM on 10/16/2025.

- Project due in the Purchasing & Contract Services Office at 2:00 PM on 11/6/2025.

City of Keene, NH Bid No. 01-26-01 George Street Bridge Replacement https://keenenh.gov/finance-purchasing/current-projects

INFORMATION FOR BIDDERS

The full solicitation is posted on the city’s website, www.keenenh.gov/purchasingprojects.

Questions regarding this project shall be directed to Purchasing & Contract Services Manager, in writing, via the current project database (https://keenenh.gov/finance-purchasing/current-projects).

2.There will be a non mandatory pre-bid meeting for all prospective bidders on ____________, at _________ at _________________________________________.

3. All BID submissions are due on _________________________at 2:00 PM (EST). BIDS should be submitted electronically through the Public Purchase website. Sealed bids will also be accepted at the office of Purchasing and Contract Services, 3rd Floor, City Hall, 3 Washington Street, Keene, NH 03431.

4. Mailed or in-person submissions should be clearly marked with the BID number and Project Title. Bids will be publicly opened, and the results will be summarized and posted on the Public Purchase website.

5. Any Bids submitted after the deadline will not be accepted.

6. All BIDS must be made on the required BID Sheet of Unit Prices showing Unit Price and Total and a Grand Total for all items. All blank spaces must be filled in, in ink or typed, and the BID Form must be fully completed and executed. Only one copy of the BID form is required. A conditional or qualified BID will not be accepted.

7. The City expressly reserves the right to reject a bid from any Contractor who has within the last year, or is currently not, in substantial compliance, as determined by the City Manager, with the time requirements or other significant provisions of a City of Keene contract. This provision shall in no way be construed to prohibit the City Manager from rejecting any bid for other reasons. The City reserves the right to reject any or all Bids, waive technical or legal deficiencies, and accept any proposal that it deems in the best interest of the City.

8. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof upon written or verbal request of the Bidder, provided written confirmation of any verbal withdrawal (with the signature of the Bidder) is placed in the mail and postmarked prior to the time set for Bid Opening. Bid documents and security of any Bidder withdrawing his bid in accordance with the foregoing conditions will be returned.

9. Bids, when opened, shall be irrevocable for a period of ninety (90) calendar days following the bid opening date. Following a review of all bids by the City Manager, that official will award the Contract to the lowest responsible and responsive bidder. The City Manager's judgment shall be final and the right is reserved by the City, through its City Manager to reject any or all bids as he/she may determine and to waive defects in form or minor irregularities where the best interest of the City would be served.

10. BIDDERS must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the CONTRACT DOCUMENTS including all drawings, specifications, and any addenda. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities of WORK or of the nature of the WORK to be done. The failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to its BID.

City of Keene, NH Bid No. 01-26-01 George Street Bridge Replacement

1.The City of Keene, NH is seeking bids for ___________________________________, Bid No.__________.

11. The OWNER will provide, prior to BIDDING, all information that is pertinent to, and delineates and describes the land owned and rights of way acquired or to be acquired.

12. The CONTRACT DOCUMENTS contain the provisions required for the construction of the PROJECT.

Information obtained from an officer, agent, or employee of the OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the contract.

13. Each BID must be accompanied by a BID bond payable to the OWNER for five percent of the total amount of the BID. A certified check may be used in lieu of a BID BOND.

14. Completion time for the project will be calculated as calendar days from the date specified in the “Notice to Proceed” as follows:

calendar days for substantial completion calendar days for contract completion

15. Liquidated damages will be in the amount of:

$ for each calendar day of delay from the date established for substantial completion

$ for each calendar day of delay from the date established for contract completion

16. The successful bidder must furnish 100% Performance and Payment Bonds and will be required to execute the Contract Agreement within 10 days following notification of the acceptance of his bid.

17. The low BIDDER shall supply the names and addresses of major material SUPPLIERS and SUBCONTRACTORS within 10 days of receiving Notice of Award.

18. Wherever it may be written that an equipment manufacturer must have a specified period of experience with his/her product, equipment which does not meet the specified experience period can be considered if the equipment supplier or manufacturer is willing to provide a bond or cash deposit for the duration of the specified time period which will guarantee a replacement of that equipment in the event of failure.

19. No award will be made to any Bidder who cannot meet all of the following requirements:

a. Shall not have defaulted nor turned the work over to the bonding company on any contract within three years prior to the bid date.

b. Shall maintain a permanent place of business.

c. Shall have adequate personnel and equipment to perform the work expeditiously, including a designated full-time Superintendent with the authority to direct the work.

d. Shall have suitable financial status to meet obligations incidental to the work.

e. Shall have timely paid all employees, subcontractors, and material suppliers in accordance with the terms of the City’s payment procedures on any prior City contracts.

f. Shall have appropriate technical experience satisfactory to the Engineer and the Division in the class of work involved.

g. Shall be registered with the Secretary of State to do business in New Hampshire.

h. Shall have performed to the satisfaction of the Engineer and the Division on previous contracts.

i. Shall have complied with the requirements of previous Contracts including the conformance to technical specifications, quality of the work, contract times and extensions thereof, responsiveness to the direction of City officials, and operation in accordance with the standards and regulations of the City.

j. Shall conduct their business in accordance with the American Institute of Contractors Code of Ethics.

City of Keene, NH Bid No. 01-26-01

20. BIDDERS shall include with their bid the names and addresses of material SUPPLIERS and SUBCONTRACTORS providing five percent (5%) or more of the total contract value. Such SUPPLIERS and SUBCONTRACTORS shall be subject to the same requirements as the BIDDER listed in Paragraph 19, above.

21. Sample Notice of Award, Contract, and Contract Forms may be reviewed and obtained from the City website https://keenenh.gov/finance-purchasing/purchasing-forms-and-documents.

City of Keene, NH Bid No. 01-26-01

BID No.__________

Due:

No later than 2:00 P.M.

Submit electronically through the Public Purchase website or Deliver to:

Purchasing & Contract Services Office City Hall, 3rd Floor.

3 Washington Street Keene, N.H. 03431

Tel. (603) 357-9800 www.keenenh.gov

Bidder:

BID FORM

City of Keene, NH Bid No. 01-26-01 George Street Bridge Replacement http://www.keenenh.gov/

Proposal of

(hereinafter called "BIDDER"), organized and existing under the laws of the State of doing business as a Corporation – Partnership - Individual (please circle). To the City of Keene, New

Hampshire (hereinafter called "OWNER"). In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all WORK for the construction of _________________________________________________________ in strict accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to the BID with any other BIDDER or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the

Notice to Proceed and to complete the PROJECT within:

calendar days for substantial completion.

calendar days for contract completion.

Liquidated damages will be in the amount of:

$ for each calendar day of delay from the date established for substantial completion.

$ for each calendar day of delay from the date established for contract completion.

BIDDER acknowledges receipt of the following ADDENDUM:

BIDDER acknowledges review of the General Terms & Conditions located on the City of Keene Website:

https://keenenh.gov/finance-purchasing/purchasing-forms-and-documents.

The Bidder shall provide a list of works of a similar character to that in the proposed contract that they have performed to enable the Owner to obtain references regarding his experience, skill, and business standing.

All questions must be answered, and the data given must be clear and comprehensive. This statement must be notarized. If necessary, add separate sheets.

1. Name of Bidder

2. Permanent Main Office address

3. When organized?

4. Where incorporated?

City of Keene, NH Bid No. 01-26-01 George Street Bridge Replacement https://keenenh.gov/finance-purchasing/purchasing-forms-and-documents.

5. Is bidder registered with the Secretary of the State to do business in New Hampshire?

6. How many years has the bidder engaged in the contracting business under your present firm name?

Provide names and dates of previous firm names, if any.

7. Contracts on hand. (Schedule these, showing gross amount of each contract and the approximate anticipated dates of completion.)

8. General character of work performed by your company.

9. Has the company ever failed to complete any work awarded you in the scheduled contract time, including approved time extensions? Yes No

If so, where, and why?

10. Has the company ever defaulted on a contract? Yes No

If so, where, and why?

11. Has the company had liquidated damages assessed on a contract? Yes No

If so, where, and why?

12. List the more important contracts recently executed by your company, stating approximate cost for each, and the month and year completed.

13. List major equipment available for this contract.

14. List key personnel such as Project Superintendent and foreman available for this contract.

15. List any subcontractors whom the company would expect to use for the following (unless this work is to be done by your own organization):

16. Civil Engineering

17. Utility Installation

18. Other work

19. With what banks do you do business?

Do you grant the Engineer permission to contact this (these) institution(s)? Yes No

City of Keene, NH Bid No. 01-26-01

NOTE: Bidders may be required to furnish their latest financial statement as part of the award process.

The undersigned, as a lawfully authorized agent for the below named Bidder, has carefully examined the Proposal Form of this bid, the General Provisions, Specifications, and other Documents and binds himself/herself and his/her company upon award to them by the City Manager.

GRAND TOTAL PROJECT COST:

TOTAL COST IN WORDS:

Describe any warranty that applies to work performed:

List any and all exceptions and / or clarifications to BID:

Respectfully submitted

Bidder’s Company Name Date

Agent’s Name and Title Agent’s Signature

Street Telephone Number

City, State and Zip Code E-Mail Address

(Agent must be authorized by the company to sign a contract with the City of Keene.)

Check box to indicate that your company information is registered on the City of Keene’s Vendor Registration

Database: https://www.publicpurchase.com/gems/register/vendor/register

How did you hear about this Project?

E-mail from City /City Website Keene Sentinel

YES NO

Other

Does your Company accept credit cards as a form of payment?

YES NO

If yes, do you charge a transaction fee?

City of Keene, NH Bid No. 01-26-01 George Street Bridge Replacement https://www.publicpurchase.com/gems/register/vendor/register

PRICES WRITTEN IN WORD SHALL GOVERN. UNIT PRICES SHALL GOVERN OVER EXTENDED TOTALS IF DISCREPANCIES ARE FOUND IN

THE SUBBMITTED BID FORMS.

ITEM (*) UNIT

ESTIMATED

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

201.1 A 0.5

Clearing and Grubbing (F):

Dollars and Cents

201.882 SY 250

Invasive Species Control Type II:

Dollars and Cents

202.201 U 1

Demolishing Buildings:

Dollars and Cents

202.202 U 1

Demolishing Buildings:

Dollars and Cents

202.41 LF 540 Removal of Existing Pipe 0-24” Diameter:

Dollars and Cents

CITY OF KEENE, NEW HAMPSHIRE

GEORGE STREET BRIDGE REPLACEMENT PROEJCT, NHDOT PROJECT#40653

FEDERAL HIGHWAY PROJECT#X-A005 (496)

CITY OF KEENE PROJECT#01-26-01

BID SHEET OF UNIT PRICES

ITEM (*) UNIT

ESTIMATED

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

202.43 LF 25

Removal and Disposal of Asbestos (ACM) Pipe, 0-24” Diameter:

Dollars and Cents

202.5 EA 6

Removal of Catch Basins, Drop Inlets, and Manholes:

Dollars and Cents

202.8 LF 270

Removal of Fence:

Dollars and Cents

203.1 CY 860

Common Excavation:

Dollars and Cents

203.2 CY 50

Rock Excavation:

Dollars and Cents

203.35 CY 520

Handling of PCE-Impacted Soils:

Dollars and Cents

203.6 CY 60

Embankment-In-Place (F):

Dollars and Cents

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

206.19 CY 50

Common Structure Excavation Exploratory:

Dollars and Cents

207.3 CY 440

Unclassified Channel Excavation:

Dollars and Cents

209.1 CY 220

Granular Backfill:

Dollars and Cents

209.201 CY 413

Granular Backfill (Bridge) (F):

Dollars and Cents

214. U 1 Fine Grading:

Dollars and Cents

304.2 CY 370

Gravel (F):

Dollars and Cents

304.3 CY 300

Crushed Gravel (F):

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

304.6 CY 200

Crushed Stone (Very Coarse):

Dollars and Cents

403.11023 TON 130

HBP-3/4” Binder Mix, Machine Method:

Dollars and Cents

403.11043 TON 100

HBP-1/2” Surface Mix, Machine Method:

Dollars and Cents

403.12 TON 20

Hot Bituminous Pavement, Hand Method:

Dollars and Cents

403.21053 TON 10

HBP-3/8” Mix, Machine Method (Bridge Base):

Dollars and Cents

410.22 GAL 53

Asphalt Emulsion For Tack Coat:

Dollars and Cents

417. SY 180

Cold Plaining Bituminous Surfaces:

ITEM

UNIT

ESTIMATED

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

502 U 1 Removal of Existing Bridge Structure:

Dollars and Cents

503.101 U 1

Water Diversion Structure:

Dollars and Cents

503.201 U 1

Cofferdam:

Dollars and Cents

503.202 U 1

Cofferdam:

Dollars and Cents

504.1 CY 784

Common Bridge Excavation (F):

Dollars and Cents

504.2 CY 10

Rock Bridge Excavation:

Dollars and Cents

508 CY 70

Structural Fill:

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

520.0302 CY 22

Concrete Class AA Approach Slabs (QC/QA) (F):

Dollars and Cents

520.7002 CY 10

Concrete Bridge Deck (QC/QA) (F):

Dollars and Cents

529.00401 U 1

Precast Concrete Frame:

Dollars and Cents

529.8 U 2

Precast Concrete Headwall:

Dollars and Cents

534.3 GAL 10

Water Repellent (Silane/Siloxane):

Dollars and Cents

538.2 SY 53

Barrier Membrane, Peel and Stick – Vertical Surfaces (F):

Dollars and Cents

538.5 SY 84

Barrier Membrane, Heat Welded (F):

ITEM (*)

UNIT

ESTIMATED

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

544.31 LB 2,500

Reinforcing Steel, Epoxy Coated (Contractor Detailed):

Dollars and Cents

544.7 LB 154

Synthetic Fiber Reinforcement (F):

Dollars and Cents

559.41 LF 52

Asphaltic Plug for Crack Control (F):

Dollars and Cents

563.23 LF 25

Bridge Rail T3:

Dollars and Cents

563.24 LF 25

Bridge Rail T4:

Dollars and Cents

565.2301 LF 32

Bridge Approach Rail T3 (Full Height):

Dollars and Cents

565.2401 LF 27

Bridge Approach Rail T4 (Full Height):

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

583.3 CY 310

Riprap, Class III:

Dollars and Cents

584 CY 140

Rock Filled Galvanized Wire Mesh Boxes:

Dollars and Cents

585.3401 CY 85

Simulated Streambed Material:

Dollars and Cents

593.221 SY 110

Geotextile; Separation CL.2, Non-Woven:

Dollars and Cents

593.411 SY 975

Geotextile; Perm Control CL.1, Non-Woven:

Dollars and Cents

603.80215 LF 280

15” Plastic Pipe (Smooth Interior):

Dollars and Cents

603.80218 LF 190

18” Plastic Pipe (Smooth Interior):

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

604.0007 EA 5

Polyethylene Liner:

Dollars and Cents

604.124 U 5

Catch Basins Type B, 4-Foot Diameter:

Dollars and Cents

604.314 U 5

Sewer Manholes, 4-Foot Diameter:

Dollars and Cents

604.324 U 1

Drainage Manholes, 4-Foot Diameter:

Dollars and Cents

606.417 LF 250

Portable Concrete Barrier for Traffic Control:

Dollars and Cents

607.5160 LF 60

Wood Fence (Stockade), 6’-0” High:

Dollars and Cents

607.5340 LF 80

Wood Fence (Split Rail), 4’-0” High:

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

608.34 SY 170

4” Reinforced Concrete Sidewalk (F):

Dollars and Cents

608.38 SY 20

8” Reinforced Concrete Sidewalk (F):

Dollars and Cents

609.01 LF 390

Straight Granite Curb:

Dollars and Cents

611.05208 LF 40

8” Cement Lined Ductile Iron Water Pipe, CL 52:

Dollars and Cents

611.25208 LF 100

8” HDPE Water Pipe:

Dollars and Cents

611.50010 LF 130

1” Copper Service Pipe:

Dollars and Cents

611.5101 EA 4

1” Corporation Stop:

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

611.52010 EA 4

1” Curb Stop With Box:

Dollars and Cents

611.70008 EA 4

8” Fitting:

Dollars and Cents

611.71008 EA 2

8” Gate Valve With Box:

Dollars and Cents

611.74206 EA 2

8”x6” Reducer:

Dollars and Cents

611.77 EA 2

Chlorine Injection Tap:

Dollars and Cents

612.61504 LF 75

4” PVC Sewer Pipe (SDR 35):

Dollars and Cents

612.61508 LF 250

8” PVC Sewer Pipe (SDR 35):

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

612.61512 LF 40

12” PVC Sewer Pipe (SDR 35):

Dollars and Cents

612.81643 EA 5

8”x6” PVC Sewer Service Wye:

Dollars and Cents

612.82606 EA 5

6” PVC Sewer Service Cleanout :

Dollars and Cents

618.7 HR 100

Flaggers:

Dollars and Cents

619.1 U 1

Maintenance of Traffic:

Dollars and Cents

619.25 U 2

Portable Changeable Message Sign:

Dollars and Cents

628.2 LF 120

Sawed Bituminous Pavement:

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

632.0104 LF 2,300

Retroreflective Paint Pave. Marking, 4” Line:

Dollars and Cents

645.3 TON 10

Erosion Stone:

Dollars and Cents

645.7 U 1

Storm Water Pollution Prevention Plan:

Dollars and Cents

645.71 HR 60

Monitoring SWPPP and Erosion and Sediment Controls:

Dollars and Cents

645.73 U 1

Stream Diversion Plan:

Dollars and Cents

646.51 SY 770

Turf Establishment with Mulch, Tackifiers and Loam:

Dollars and Cents

650.2 U 1

Landscaping:

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

662.282 U 1

Decommission Monitoring Well:

Dollars and Cents

692 U 1 Mobilization:

Dollars and Cents

697.11 U 1

Invasive Species Control and Management Plan:

Dollars and Cents

697.31 U 1

Project Operations Plan:

Dollars and Cents

698.13 MONTHS 6

Field Office Type C:

Dollars and Cents

699. $ 10,000 Miscellaneous Temporary Erosion and Sediment Control:

One, Dollars and Zero Cents

$1 $10,000.00

1009.21 MONTHS 4

Treatment or Disposal of Contaminated Groundwater (Frac Tank):

QUANTITY

UNIT BID PRICE

DESCRIPTION

UNIT

BID PRICE

EXTENDED

TOTAL

1009.211 MONTHS 2

Treatment or Disposal of Contaminated Groundwater:

Dollars and Cents

1009.212 EA 8

Treatment or Disposal of Contaminated Groundwater (Analytical Testing):

Dollars and Cents

1009.31 TON 780

Transportation and Disposal – PCE Impacted Soil:

Dollars and Cents

1010.15 $ 20,000 Fuel Adjustment:

One Dollars and zero Cents

$1.00 $20,000.00

1010.41 $ 3,000 Quality Control Quality Assurance (QC/QA) for Concrete:

One Dollars and zero Cents

$1.00 $3,000.00

BID SUBTOTAL:

(NUMERALS)

BID SUBTOTAL:

(WRITE OUT IN WORDS)

DATE SUBMITTED:

RESPECTFULLY SUBMITTED:

Please print bidder / Contractor’s Name

Print Representative’s Name and Title Signature

City, State and Zip Code Street Address

Telephone Number(s) E – Mail Address

Person signing proposal shall be a person in the company with signing authority by the submitting firm, authorized to sign a contract with the City of Keene, New Hampshire.

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as Principal, and as Surety, are hereby held and firmly bound unto as OWNER in the penal sum of for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors, and assigns.

Signed, this day of , 20

The Condition of the above obligation is such that whereas the Principal has submitted to the City of Keene, N.H., a certain BID, attached hereto and hereby made a part hereof, to enter into a contract in writing, for

, Bid No. .

NOW, THEREFORE,

(a) If said BID shall be rejected, or

(b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for faithful performance of said the contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said BID, then this obligation shall be void, otherwise, the same shall remain in force and effect;

it is expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such BID and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

For: __________________________________________________ Company Name

By: ___________________________________________________ Principal

By: ___________________________________________________ Surety

IMPORTANT-Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state of New Hampshire.

City of Keene, NH Bid No. 01-26-01

NOTICE OF CONDITIONAL AWARD

DATE: __________________

TO: ________________________________________________

RE: PROJECT NAME: _____________________________________________________________________________

You are hereby notified that your BID dated ____________ for the above-captioned project has been conditionally awarded to your company by the City Manager, subject to the expiration of deadlines as set forth in Administrative Directive No. 2.01 entitled ‘Bid Action Protest’. The contract price is

_______________________________________________________________________________________ Dollars

A copy of the proposed Agreement accompanies this Notice of Award. Within ten days of receiving this Notice of Award you must deliver to the OWNER the signed Agreement with the following items

(conditions precedent):

1. Contract Security (Bonds) as specified in the Information for Bidders and General Conditions.

2. Certificate(s) of Insurance, listing the City of Keene as an additional insured, with an endorsement.

3. Completed W-9 form (Request for Taxpayer Identification Number and Certification)

Note: please do not date Agreement or Bonds. The Contract execution date is when City Manager signs the Agreement.

Failure to comply with these conditions within the time specified will entitle OWNER to consider your

BID abandoned, annul this Notice of Award, and declare your Bid Security forfeited.

Within ten days after receipt of acceptable performance BOND, payment BOND, and Agreement signed by the party to whom the Agreement was awarded, the OWNER will return one fully signed counterpart of the Agreement by email (original upon request).

City Of Keene

(OWNER)

By Yves P. Gakunde

(AUTHORIZED SIGNATURE)

Purchasing & Contract Services Manager

City of Keene, NH Bid No. 01-26-01 George Street Bridge Replacement https://www.irs.gov/pub/irs-pdf/fw9.pdf

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE OF AWARD is hereby acknowledged By

The______________ day of _______________________ , 20 ________

By ___________________________________________________

Title __________________________________________________

(Return Copy to Purchasing Office)

City of Keene, NH Bid No. 01-26-01

AGREEMENT

THIS AGREEMENT, made this ___day of ___________, 2025 by and between The City of Keene, hereinafter called

"OWNER" and _______________________________________________________________________ doing business as a

Corporation – Partnership - Individual (please circle), hereinafter called “CONTRACTOR”.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The CONTRACTOR will commence and complete the construction of

2. The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor, and other services necessary for the construction and completion of the PROJECT described herein.

3. The CONTRACTOR will commence the work required by the CONTRACT DOCUMENTS within ten (10)

Calendar days after the date of the Notice to Proceed unless the period for completion is extended otherwise by the contract documents. Completion time for the project will be calculated as a number of calendar days from the date specified in the Notice to Proceed as follows:

_____ calendar days for substantial completion.

_____ calendar days for contract completion.

Liquidated damages will be in the amount of

$_______ for each calendar day of delay from the date established for substantial completion and

$_______ for each calendar day of delay from the date established for contract completion

4. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT DOCUMENTS and comply with the terms therein for the sum of_________________________________________________

____________________________________Dollars ($__________________) or as shown in the BID schedule

5. The term "CONTRACT DOCUMENTS" means and includes the following:

(A) ADVERTISEMENT FOR BIDS

(B) INFORMATION FOR BIDDERS

(C) BID

(D) BID BOND

City of Keene, NH Bid No. 01-26-01

(E) NOTICE OF AWARD

(F) AGREEMENT

(G) PAYMENT BOND

(H) PERFORMANCE BOND

(I) NOTICE TO PROCEED

(J) CONTRACTORS AFFIDAVIT

(K) CONTRACTORS RELEASE

(L) CERTIFICATE OF SUBSTANTIAL COMPLETION

(M) CHANGE ORDER(S)

(N) FIELD ORDER

(O) APPLICATION FOR PAYMENT

(P) GENERAL CONDITIONS

(Q) SPECIFICATIONS prepared or issued by:

Date: ____________________

(R) DRAWINGS dated: numbered 1 through ___ and prepared by:

(S) ADDENDA:

No. ___, dated _____________

No. ___, dated _____________

No. ___, dated _____________

No. ___, dated _____________

6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the

General Conditions such amounts as required by the CONTRACT DOCUMENTS.

7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

City of Keene, NH Bid No. 01-26-01

IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement in ___ copies, each of which shall be deemed an original on the date first above written.

OWNER: City of Keene, NH

By: _____________________________

Name: Elizabeth A. Ferland, City Manager

Address: City Hall, 3 Washington St., Keene, NH 03431

CONTRACTOR:

By: _____________________________

Name: _____________________________

Address: ______________________________________

City of Keene, NH Bid No. 01-26-01

PAYMENT BOND

This Bond shall remain in effect for one (1) year from the certified date of substantial completion

KNOW ALL MEN BY THESE PRESENTS: that (Name of Contractor)

(Address of Contractor) a __________________________________________________ , hereinafter called Principal, and (Corporation, Partnership or Individual)

(Name of Surety)

(Address of Surety) hereinafter called Surety, are held and firmly bound unto

The City of Keene, New Hampshire

(Name of Owner)

3 Washington Street, Keene, New Hampshire 03431 (Address of Owner) hereinafter called OWNER and unto all persons, firms, and corporations who or which may furnish labor, or who furnish materials to perform as described under the contract and to their successors and assigns, in the total aggregate penal sum of

Dollars,($ ) in lawful money of the United States, for the paymentt of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

The condition of this obligation is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of 2025, a copy of which is hereto attached and made a part hereof for the construction of:

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, and corporations furnishing materials for or performing labor in the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment, and tools, consumed or used in connection with the City of Keene, NH Bid No. 01-26-01 construction of such WORK, and for all labor cost incurred in such WORK including that be a subcontractor, and to any mechanic or materialman lienholder whether it acquires its lien by operation of State or Federal Law; then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, that beneficiaries or claimants hereunder shall be limited to the subcontractors, and persons, firms, and corporations having a direct contract with the PRINCIPAL or its

SUBCONTRACTORS

PROVIDED FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the contract or the WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any way affect its obligation on this BOND, and it does hereby waive notice of any such change, the extension of time, alteration, or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS.

PROVIDED, FURTHER that no suit or action shall be commenced hereunder by any claimant: (a) Unless claimant, other than one having a direct contract with the PRINCIPAL shall have given written notice to any two of the following: The PRINCIPAL, the OWNER, or the SURETY above named within ninety (90) days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the PRINCIPAL, OWNER, or SURETY, at any place where an office is regularly maintained for the transaction business or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that such service need not be made by a public officer. (b) After the expiration of one (1) year from the certified date of substantial completion following the date on which PRINCIPAL ceased work on said CONTRACT, it being understood, however, that if any limitation embodied in the BOND is prohibited by any law controlling the construction hereof, such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law.

PROVIDED, FURTHER, that it is expressly agreed that this BOND shall be deemed amended automatically and immediately, without formal and separate amendments hereto, upon amendment to the Contract not increasing the contract price more than 20 percent, so as to bind the PRINCIPAL and the SURETY to the full and faithful performance of the Contract as so amended. The term "Amendment", wherever used in this BOND and whether referring to this BOND, the contract or the loan Documents shall include any alteration, addition, extension, or modification of any character whatsoever.

PROVIDED FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

City of Keene, NH Bid No. 01-26-01

IN WITNESS WHEREOF, this instrument is executed in counterparts, each one of

(number) which shall be deemed an original, this day of , 2025

ATTEST:

Principal

By:

(Principal) Secretary

(SEAL) By

(Address)

By:

Witness as to Principal

(Address)

(Surety)

ATTEST: By

Attorney - in - Fact

By

Witness as to Suretry (Address)

(Address)

NOTE: The date of BOND must not be prior to date of the Contract. If the CONTRACTOR is Partnership, all partners should execute BOND. Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of New Hampshire.

City of Keene, NH Bid No. 01-26-01

PERFORMANCE BOND

This Bond shall remain in effect for one (1) year from the certified date of substantial completion

KNOW ALL MEN BY THESE PRESENTS: that

, hereinafter called Principal, (Name of Contractor)

(Address of Contractor) a

(Corporation, Partnership or Individual) and

(Name of Surety)

(Address of Surety) hereinafter called Surety, are held and firmly bound unto The City of Keene, New Hampshire

(Name of Owner)

3 Washington Street, Keene, New Hampshire 03431

(Address of Owner) hereinafter called OWNER, in the total aggregate penal sum of

Dollars ($ in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators successors, and assigns, jointly and severally, firmly by these presents.

The condition of this obligation is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of 2025, a copy of which is hereto attached and made a part hereof for the construction of:

______________________________________________________________________________________ NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extension thereof which may be granted by the OWNER, with or without notice to the

Surety and during the one year guaranty period, (which is one year from the certified date of substantial completion) and if the City of Keene, NH Bid No. 01-26-01

PRINCIPAL shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the OWNER from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and expense which the OWNER may incur in making good any default, then this obligation shall be void: otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said surety, for value, received hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the contract or to WORK to be performed thereunder or the specifications accompanying same shall in any way affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time alteration, or addition to the terms of the contract or to the WORK or to the specifications.

PROVIDED, FURTHER, that it is expressly agreed that this BOND shall be deemed amended automatically and immediately, without formal and separate amendments hereto, upon amendment to the Contract not increasing the contract price more than 20 percent, so as to bind the PRINCIPAL and the SURETY to the full and faithful performance of the Contract as so amended. The term

"Amendment", wherever used in this BOND and whether referring to this BOND, the contract or the loan

Documents shall include any alteration, addition, extension, or modification of any character whatsoever.

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

counterparts, each one of IN WITNESS WHEREOF, this instrument is executed in which shall be deemed an original, this day of , 2025.

ATTEST:

Principal

By:

(Principal) Secretary

(SEAL) By

(Address)

By:

City of Keene, NH Bid No. 01-26-01

Witness as to Principal

(Address)

(Surety)

ATTEST: By

Attorney - in - Fact

By

Witness as to Surety (Address)

(Address)

NOTE: The date of BOND must not be prior to the date of the Contract. If the CONTRACTOR is

Partnership, all partners should execute BOND. Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of New Hampshire.

City of Keene, NH Bid No. 01-26-01

NOTICE TO PROCEED

Dated

TO:

(Insert Name of Contractor as it appears in the Bid Documents)

ADDRESS:

OWNER’S PROJECT NO.

PROJECT:

OWNER’S CONTRACT NO.

CONTRACT FOR:

You are notified that the Contract Time under the above contract will commence to run on By that date, you are to start performing your obligations under the Contract Documents. In accordance with the Agreement, the dates of Substantial Completion and Final Completion are______________________ and respectively.

Before you may start any work at the site, the General Conditions of the Bid provides that you must deliver certificates of insurance which you are required to purchase and maintain in accordance with the Contract Documents. Also before you may start any Work at the site, you must:

(add other requirements)

Copy to Engineer/Project Manager (Use certified Mail, return Receipt Requested)

City of Keene (Owner)

By (Authorized Representative)

(Title)

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED Is hereby acknowledged by:

(Contractor) this the , Employer Identification Number:

By:

(Title)

City of Keene, NH Bid No. 01-26-01

CONTRACTOR'S AFFIDAVIT

To be issued one year from date of substantial completion.

STATE OF:

COUNTY OF:

Before me, the undersigned, a (Notary Public, Justice of Peace, Alderman) in and for said County and State personally appeared, (Individual, Partner or duly who being duly sworn according to law authorized representative of corporate contractor) deposes and says that the cost of all the Work, and outstanding claims and indebtedness of whatever nature arising out of the performance of the contract between City of Keene (Owner) and of (Contractor) dated for the construction of the and necessary appurtenant installations have been paid in full.

(Individual, Partner, or duly authorized representative of corporate contractor)

(Title)

Sworn to and subscribed before me this day of

Notary Public

City of Keene, NH Bid No. 01-26-01

CONTRACTOR’S RELEASE

To be issued one year from date of substantial completion.

KNOW ALL MEN BY THESE PRESENTS that

(Contractor) of , County of and State of do hereby acknowledge that

(Contractor) has this day had, and received of and from

The City of Keene, New Hampshire (Owner) the sum of One Dollar and other valuable considerations in full and complete satisfaction and payment of all sums of money owed, payable and belonging to

(Contractor) by any means whatsoever, for on account of a Contract Agreement between

The City of Keene, New Hampshire (Owner) and (Contractor) for (Project) dated

NOW, THEREFORE, the said (Contractor)

(for myself, my heirs, executors and administrators) (for itself, its successors and assigns) do/does, by these presents remise, release, quit-claim and forever discharge The City of Keene

(Owner)

, of and from all claims and demands, arising from or in connection with the said contract dated__________________________ and of and from all, and all manner of action and actions, cause and causes of action and actions, suits, debts, dues, duties, sum and sums of money,accounts, reckonings, bonds, bills, specialties, covenants, contracts, agreements, promises, variances, damages, judgments, extents, executions, claims and demand, whatsoever in law or equity, or otherwise, against The City of Keene City of Keene, NH Bid No. 01-26-01 its successors and assigns, which (I, my heirs, executors, or administrators) (it, its successors and assigns) ever had, now have or which (I, my heirs, executors, or administrators) (it, its successors and assigns) hereafter can, shall or may have, for, upon or by reason of any matter, cause, or thing whatsoever; from the beginning of recorded time to the date of these presents.

IN WITNESS WHEREOF,_____________

day of , (Contractor) has caused these presents to be duly executed this

Signed, Sealed and Delivered in the presence of:

(seal) (Individual - Contractor)

(seal) (Partnership - Contractor)

By (seal) (Partner)

Attested:

(Corporation)

By (Secretary) (President or Vice President)

(Corp. Seal)

City of Keene, NH Bid No. 01-26-01

CERTIFICATE OF SUBSTANTIAL COMPLETION

OWNER's Project No.: ENGINEER's Project No.: N/A

Project:

CONTRACTOR:

Contract For:

Contract Date:

This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the following specified parts thereof:

To: The City of Keene, New Hampshire (Owner)

& To:

(Contractor)

The Work to which this Certificate applies has been inspected by authorized representatives of OWNER, CONTRACTOR and ENGINEER, and that Work is hereby declared to be substantially complete in accordance with the Contract Documents on

(Date of Substantial Completion)

A tentative list of items to be completed or corrected is attached hereto. This list may not be all-inclusive, and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all the Work in accordance with the Contract Documents. The items in the tentative list shall be completed or

City of Keene, NH Bid No. 01-26-01 corrected by CONTRACTOR within 30 calendar days of the above date of Substantial Completion.

The responsibilities between OWNER and CONTRACTOR for security, operation, safety, maintenance, heat, utilities, insurance and warranties shall be as follows:

RESPONSIBILITIES:

OWNER:

CONTRACTOR:

The following documents are attached to and made a part of this Certificate:

This certificate does not constitute an acceptance of Work not in accordance with the Contract Documents nor is it a release of CONTRACTOR's obligation to complete the Work in accordance with the Contract Documents.

Executed by ENGINEER

(Engineer)

By:

Contractor accepts this Certificate of Substantial completion on (Contractor)

By:

Owner accepts this Certificate of Substantial Completion on

City of Keene (Owner)

By:

City of Keene, NH Bid No. 01-26-01

CHANGE ORDER

No.

PROJECT:

OWNER: The City of Keene

3 Washington St., Keene, NH (Address)

CONTRACTOR:

CONTRACT FOR: No.

You are directed to make the following changes in the Contract Documents.

Description:______________________________________________________________________ Purpose of Change Order: __________________________________________________________ Justification: ______________________________________________________________________ Attachments: (List documents supporting change)

CHANGE IN CONTRACT TIME

Original contract time

CHANGE IN CONTRACT PRICE

Original contract price

(days or date)

Previous change orders Previous change orders

(days)

Contract price prior to this change order Contract Time prior to this change order

(days or date)

Net increase/decrease of this change order Net increase/decrease of this change order

(days)

Contract price with all approved changes Contract time with all change orders

(days or date) This document will become a supplement to the CONTRACT and all provisions will apply hereto. The attached Contractor's Revised Project Schedule reflects increases or decreases in Contract Time as authorized by this Change Order. Stipulated price and time adjustment includes all costs and time associated with the above described change. Contractor waives all rights for additional time extension for said change. Contractor and Owner agree that the price(s) and time adjustment(s) stated above are equitable and acceptable to both parties.

Approved By: Recommended By:

Engineer/Project Mgr

Date

Approved By:

Contractor

Date

Approved By:

Finance Director

Date

City Manager

Date

OWNER€s Project ENGINEER City of Keene

ENGINEER€s Project #_______________

Date of Issue:__________________

P.O.#______________ Project Manager:__________________

City of Keene, NH Bid No. 01-26-01

FIELD ORDER

No.

PROJECT: DATE OF ISSUANCE:

OWNER: The City of Keene

3 Washington St., Keene, NH P.O. No. _______________ (Address)

CONTRACTOR:

CONTRACT FOR:

Contract No.

ENGINEER City of Keene ENGINEER Project No.

Contractor is hereby directed to promptly execute additional or changes in work described in this field order. Payment for additional work (if any) will be from allowances within the contract and shall not increase the contract total value, or alter contract completion dates.

Pay Item Reference: _______________________________________________________________

Amount: ______________________________________________________________________________

Description:

Attachments:

ISSUED RECEIVED

By: __________________________________

CITY PROJECT MANAGER

By: __________________________________

CONTRACTOR

Date: _________________________________ Date: _________________________________

City of Keene, NH Bid No. 01-26-01

Number: Application Date:

To (Owner): Application Period:

Owner's Contract #: From Contractor:

Engineering Proj. No. Contractor's Project #:

Project Name:

Purchase Order #:

Vendor Code:

Additions Deductions Additions Deductions

TOTALS: -$ -$

NET CHANGE BY

CHANGE ORDERS:

9. Amount due this application……………………………………………………………………………………………………………………

10. Balance to finish………………………………………………………………………………………..

TOTAL:

3. Net change in price by change orders…………………………………………………………………………..

4. Net change in days by change orders…………………………………………………………………………..

5. Current contract price………………………………………………………………………………………..

6. Current contract days……………………………………………………………………………..……

7. Total completed and stored to date…………………………………………………..

8. Less previous payments……………………………………………………………………………………………

Billing…