Bid Manual.pdf.pdf

City of Little River-Academy, Texas

CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS

FOR

THE CONSTRUCTION OF

S. KING’S TRAIL STREET IMPROVEMENTS PROJECT

Prepared By

KASBERG, PATRICK & ASSOCIATES, LP

CONSULTING ENGINEERS

TEMPLE, TEXAS

June 2026

6/10/2026

TOC-1

S. KING’S TRAIL STREET IMPROVEMENTS

TABLE OF CONTENTS

ADDENDA (if any)

INVITATION FOR BIDS

SECTION 3 POLICY ISSUANCE FOR CONSTRUCTION CONTRACTS

SECTION 3 REQUIREMENTS FOR OUTREACH AND REPORTING

INSTRUCTIONS TO BIDDERS

STATEMENT OF BIDDER’S QUALIFICATIONS

PROPOSED CONTRACTS BREAKDOWN

CONFLICT OF INTEREST QUESTIONNAIRE

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

BID FORM

BID BOND

CERTIFICATE AS TO CORPORATE PRINCIPAL

CERTIFICATION OF BIDDER REGARDING CIVIL RIGHTS LAWS AND REGULATIONS

CONTRACTOR’S LOCAL OPPORTUNITY PLAN

CERTIFICATION REGARDING LOBBYING

DISCLOSURE OF LOBBYING ACTIVITIES

BUY AMERICA, BUILD AMERICA INSTRUCTIONS

FEDERAL LABOR STANDARDS PROVISIONS

MINORITY / FEMALE GOALS AND TIMETABLES

CONCERNING LABOR STANDARDS AND PREVAILING WAGE REQUIREMENTS

PROJECT-SPECIFIC GENERAL WAGE DECISION

PROJECT-SPECIFIC ENVIRONMENTAL MITIGATION MEASURES

TEMPORARY SIGNAGE REQUIREMENTS

TOC-2

PROJECTS REQUIRING PERMANENT SIGNAGE

STANDARD FORM OF AGREEMENT

GENERAL CONDITIONS FOR CONSTRUCTION CONTRACTS

SECTION 504 CERTIFICATION

PAYMENT BOND

PERFORMANCE BOND

CERTIFICATE OF LIABILITY INSURANCE

CERTIFICATE OF INTERESTED PARTIES FORM 1295 AND INSTRUCTIONS

REQUIRED CONTRACT PROVISIONS

TEMPLATE PROJECT FORMS

CONSTRUCTION CONTRACT CHANGE ORDER

CERTIFICATE OF CONSTRUCTION COMPLETION (COCC)

CONTRACTOR’S FINAL PAYMENT AFFIDAVIT

INVITATION FOR BIDS

The City of Little River-Academy will receive bids for S. King’s Trail Street Improvements until 2:00pm on Tuesday, July 14, 2026 at 102 N. Evans Street, Little River-Academy, Texas 76554. The bids will be publicly opened and read aloud at 2:00pm on Tuesday, July 14, 2026 at 102 N. Evans Street, Little River-Academy, Texas 76554.

Bids are invited for several items and quantities of work as follows:

1. 2,290 SY of 6” Moisture Conditioned Subgrade, Geogrid, and 5.5” Crushed Limestone Base Material;

2. 1,869 LF of 18” Wide Ribbon Curb;

3. 1,785 SY of 4.5” Crushed Limestone Base Material and 1.5” HMAC Type D;

4. 1,785 SY of 4” Topsoil and Revegetation.

Bid/Contract Documents, including Drawings and Technical Specifications are on file at KPA Engineers, 11 South 2nd Street, Temple, Texas 76501. Copies of the Bid/Contract Documents may be obtained by depositing $150.00 with KPA Engineers for each set of documents obtained. Plans may also be obtained at no charge at www.civcastusa.com. A bid bond in the amount of 5 percent of the bid issued by an acceptable surety shall be submitted with each bid [for those contracts that exceed $100,000]. A certified check or bank draft payable to the City of Little River-Academy or negotiable U.S. Government Bonds (as par value) may be submitted in lieu of the Bid Bond.

Attention is called to the fact that not less than the federally determined prevailing (Davis-Bacon and Related Acts) wage rate, as issued by the Texas Department of Agriculture Office of Rural Affairs and contained in the contract documents, must be paid on this project. In addition, the successful bidder must ensure that employees and applicants for employment are not discriminated against because of race, color, religion, sex, sexual identity, gender identity, or national origin. All contractors and subcontractors must be cleared (not suspended or debarred) prior to any formal action authorizing the award of a contract to the contractor. Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, Veteran-Owned Businesses, and Section 3 Businesses are encouraged to submit bids.

This solicitation is for services related to a project that is subject to the Build America, Buy America Act (BABA) requirements under Title IX of the Infrastructure Investment and Jobs Act. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States.

The City of Little River-Academy reserves the right to reject any or all bids or to waive any informalities in the bidding. Bids may be held by City of Little River-Academy for a period not to exceed 30 / 60 days from the date of the bid opening for the purpose of reviewing the bids and investigating the bidder’s qualifications prior to the contract award.

A Non-Mandatory Pre-bid conference will be held at the Little River-Academy City Hall;

102 N. Evans Street; Little River-Academy, Texas at 2:00 P.M. on Tuesday, June 30, 2026.

City of Little River-Academy Anysia Jones, City Secretary June 21, 2026

Temple Daily Telegram & CivCast USA Website June 21, 2026 June 28, 2026

Section 3 Policy Issuance for Construction Contracts

Federal Revisions for Section 3 Requirements – TDA Policy Issuance CDBG 20-01 Effective Date: July 1, 2021

Applicability:

Section 3 of the Housing and Urban Development Act of 1968 requires that, to the greatest extent feasible, economic opportunity generated by CDBG funds and other HUD assistance, most importantly employment, is directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing, as well as residents of the community in which the federal funds are spent.

● The requirements apply to the entire project that is funded with Section 3 covered financial assistance, regardless of whether the Section 3 project is fully- or partially-funded with CDBG assistance.

● All construction and administrative services contracts must comply with the requirements below.

● Section 3 goals and data reporting requirements generally do not apply to contracts for materials, planning, and professional services. Professional services include non-construction services that require an advanced degree or professional licensing (e.g., engineering, architecture, land surveying, accounting).

Construction Contractor Compliance Overview:

Please note that Federal rules do not require Grant Recipients to contract or subcontract with a Section 3 business concern, nor do the rules require hiring of Section 3 workers. However, Grant Recipients must be able to demonstrate that, where possible, contracting, employment, and training opportunities were made available to workers and businesses meeting Section 3 designation criteria.

Under the revised Section 3 Policy, Construction Contractors are required to complete the following. Please return all completed forms to your GrantWorks Project Manager or Labor Standards Specialist.

◻ Include required contract clauses in all construction contracts and subcontracts. See Required Contract Clause- Section 3 Compliance Terms and Conditions

◻ Complete the Certification of Bidder Regarding Civil Rights Laws and Regulations ◻ Demonstrate outreach efforts to recruit Section 3 residents for employment. See Section 3

Requirements for Outreach and Reporting ◻ Confirm the Section 3 Status of your business by doing ONE of the following:

o Completing Form A1023 Certification as Section 3 Business Concern o Providing documentation (e.g. screenshot, print out) of your business’ inclusion on any list or database published by HUD reporting Section 3 Status, such as HUD’s Section 3 Business Registry - https://portalapps.hud.gov/Sec3BusReg/BRegistry/BRegistryHome

◻ Confirm the Section 3 Status of all employees by doing ONE of the following:

o Complete Form A1022- Employer Certification Form for Section 3 listing all employees and their Section 3 Status (to be completed by prime contractor) -OR-o Have each employee complete Form GW1022- Employee Self-Certification Form for

Section 3 and submit that form with their first payroll

Section 3 Definitions:

Section 3 is a provision of the Housing and Urban Development Act of 1968 for the purpose of ensuring that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low- and very low-income persons.

Section 3 status may be applied to individuals designated by HUD as either SECTION 3 WORKERS or TARGETED SECTION 3 WORKERS and to businesses identified as SECTION 3 BUSINESS

CONCERNS:

Section 3 Worker:

A Section 3 Worker is any worker who currently fits, or when hired within the past five years fit, at least one

(1) of the following categories, as documented:

1. The worker’s income for the previous or annualized calendar year is below the income limit established by HUD

2. The worker is employed by a Section 3 business concern; or

3. The worker is a YouthBuild participant

Targeted Section 3 Worker:

A Targeted Section 3 Worker for Housing and Community Development Financial Assistance Projects is a Section 3 Worker who:

1. Is employed by a Section 3 Business Concern; or

2. Currently fits or when hired fit at least one of the following categories, as documented within the past five (5) years:

a. Living within the service are or the neighborhood of the project; or

b. A YouthBuild participant

Residents based outside the project Service Area DO NOT qualify as Targeted Section 3 Workers. See attached Project Service Area Map for exact boundaries.

Section 3 Business Concern:

A Section 3 Business Concern is a business that meets at least one of the following criteria, documented within the last six (6) month period:

1) At least 51% owned and controlled by low- or very low-income persons;

2) Over 75% of the labor hours performed for the business over the prior three-month period are performed by Section 3 workers; or

3) A business at least 50% owned and controlled by current public housing residents or residents who currently live in Section 8-assisted housing.

Reporting of labor hours for Section 3 Compliance will be determined by employee hours on Payroll Reports. The Section 3 status of each employee must be documented on the following forms and submitted to the GrantWorks Labor Standards Specialist within 30 days of construction completion.

Section 3 Requirements for Outreach and Reporting

Contractors are required to access the following resources to identify potential Section 3 employees IF any new employees are needed, OR if vacancies exist for work on the project:

● Texas Workforce Solutions - https://www.workintexas.com; or

● Local Workforce Solutions Office (WIOA One Stop Shop), if applicable -https://www.twc.texas.gov/directory-workforce-solutions-offices-services

Job vacancies posted at https://www.workintexas.com should include the notation Sec3 in the job title and job description. Instructions are attached. A copy of the posting must be provided for the project file.

While contractors are not required to employ Section 3 Workers, they must demonstrate an effort to identify potential employees as appropriate, including documentation for any applicants that are Section 3 Workers.

Similarly, all outreach efforts and attempts to comply with Section 3 guidelines, as well as any impediments encountered despite the efforts undertaken, as applicable.

Documentation of outreach efforts must be maintained and submitted to the GrantWorks Project Manager or Labor Standards Specialist.

Instructions to Bidders for Construction Updated from TDA July 2022 Appendix F: Sample Construction Bid Packet

1. Use of Separate Bid Forms

These contract documents include a complete set of bid and contract forms which are for the convenience of the bidders and are not to be detached from the contract document, completed or executed. Separate bid forms are provided for your use.

2. Interpretations or Addenda

No oral interpretations will be made to any bidder. Each request for clarification shall be made in writing to the Grant Recipient or engineer no less than seven (7) days prior to the bid opening. Each interpretation made will be in the form of an Addendum to the contract documents and will be distributed to all parties holding contract documents no less than seven (7) days prior to the bid opening. It is, however, the bidder's responsibility to make inquiry as to any addenda issued. All such addenda shall become part of the contract documents and all bidders shall be bound by such addenda, whether or not received by the bidders.

If an addendum to the bid package is necessary, it must be distributed to each potential bidder. The distribution of an addendum shall be verified either by statements of receipt or registered/certified mail receipts, which shall be included in the public works construction file. The addendum shall allow adequate time for consideration in bid preparation (usually at least one week). If adequate time is not available, the bid opening date must be extended and the Grant Recipient must republish the invitation for bids containing the place, time, and date for the new bid opening. Note that any change to the original bid opening date will require republication of the invitation for bids at least once in a locally published newspaper. The republished notice will include the place, time and date for the new bid opening and must be published at least seven days prior to the new bid opening date.

3. Inspection of Site

Each bidder should visit the site of the proposed work and should become acquainted with the existing conditions and facilities, the difficulties and restrictions pertaining to the performance of the contract. The bidder should thoroughly examine and become familiar with the drawings, technical specifications and all other contract documents. The contractor by the execution of the contract shall in no way be relieved of any obligation under it due to failure to receive or examine any form or legal document or to visit the site or the conditions existing at the site. The City/ County will be justified in rejecting any claim based on lack of inspection of the site prior to the bid.

4. Alternate bid items

No alternate bids or bid items will be considered unless they are specifically requested by the technical specifications.

OR

If Alternate A is selected, bid items 1 and 2 will be removed entirely from the base bid and replaced with alternate bid items A1 and A2 prior to determining the low bidder.

OR

If Deductive Alternate A is selected, the unit price for each corresponding base bid item will be applied to each deductive bid item. Do not alter the unit price in calculating the Deductive Alternate.

5. Bids

a. All bids must be submitted on the forms provided and are subject to all requirements of the Contract Documents, including the Drawings.

b. All bids must be regular in every respect and no interlineation, excisions or special conditions may be made or included by the bidder.

c. Bid documents, including but not limited to the bid, the bid bond(s), the contractor’s certifications, local opportunity plan, and the statement of the bidder’s qualifications, shall be sealed in an envelope and clearly labeled with the words "Bid Documents”, the project number, name of bidder and the date and time of bid opening.

d. The City / County may consider as irregular any bid on which there is an alteration of or departure from the bid form and, at its option, may reject any irregular bid.

e. If a contract is awarded, it will be awarded to a responsible bidder on the basis of the lowest/best bid and the selected alternate bid items, if any. The contract will require the completion of the work in accordance with the contract documents.

6. Bid Modifications Prior to Bid Opening

a. Any bidder may modify its bid by submitting a modification or supplemental bid at any time prior to the scheduled closing time for receipt of bids, provided such modification or supplemental bid is received by the locality prior to the closing time. The modification or supplemental bid should not reveal the original bid price but should provide only the addition, subtractions or other modifications to the original bid so that the final prices or terms will not be known by the locality until the sealed bid is open.

7. Bid Bond

a. A bid bond in the amount of 5% of the bid issued by an acceptable surety shall be submitted with each bid [for contracts greater than $100, 000]. A certified check or bank draft payable to the locality or negotiable U.S. Government Bonds (as par value) may be submitted in lieu of the Bid Bond.

b. The bid bond or its comparable will be returned to the bidder as soon as practical after the opening of the bids.

8. Statement of Bidders Qualifications

Each bidder shall submit on the form furnished for that purpose a statement of the bidder's qualifications.

The Grant Recipient shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform its obligations under the contract, and the bidder shall furnish the Grant Recipient all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available data does not satisfy the Grant Recipient that the bidder is qualified to carry out properly the terms of the contract.

9. Unit Price

The unit price for each of the several items in the bid shall include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to this requirement may be rejected as informal.

The Department will sum the products of the quantities and the unit prices bid in the proposal form, including any selected alternates, to determine the official total bid amount. The official total bid amount is the basis for determining the apparent low Bidder. The total bid amounts will be compared and the results made public.

Special attention is drawn to this condition, as the unit prices will be used to determine the total bid price and the amount of any change orders resulting from an increase or decrease in quantities.

10. Corrections

Erasures or other corrections in the bid must be noted over the signature of the bidder.

11. Time for Receiving Bids

Bids received prior to the advertised hour of opening shall be kept securely sealed. The officer appointed to open the bids shall decide when the specified time has arrived and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the Grant Recipient that the late arrival of the bid was solely due to delay in the mail for which the bidder was not responsible, such bid will be received and considered.

12. Opening of Bids

The City shall, at the time and place fixed for the opening of bids, open each bid and publicly read it aloud, irrespective of any irregularities therein. Bidders and other interested individuals may be present.

13. Withdrawal of Bids

Bidder may withdraw the bid before the time fixed for the opening of bids, by communicating its purpose in writing to the Grant Recipient. Upon receipt of such notice, the unopened bid will be returned to the bidder.

The bid guaranty of any bidder withdrawing his bid will be returned promptly.

14. Award of Contract/Rejection of Bids

a. The contract will be awarded to the responsive, responsible Bidder submitting the lowest/best bid. The bidder selected will be notified at the earliest possible date. The locality reserves the right to reject any or all bids and to waive any informality in bids received where such rejection or waiver is in its interest.

b. The Grant Recipient reserves the right to consider as unqualified to do the work any bidder who does not habitually perform with his own forces the major portions of the work involved in construction of the improvements embraced in this contract.

15. Execution of Agreement/Performance and Payment Bonds

a. Performance Bonds - Requires all prime contractors which enter into a formal contract in excess of $100,000 with the State, a county, or a municipality; a department, board, or agency of the state, a county, or a municipality; and a school district or a subdivision thereof, to obtain a Performance Bond in the amount of the contract before commencing with work

b. Payment Bonds- Requires all prime contractors which enter into a formal contract with the State, a county, or a municipality; a department, board, or agency of the state, a county, or a municipality; and a school district or a subdivision thereof, to furnish to the governmental entity a payment bond in the amount of the contract. The payment bond must be filed within 30 days from the date of the Notice of Award:

o Municipalities: If the contract is in excess of $50,000, a payment bond is required.

o Counties: If the contract is in excess of $25,000, a payment bond is required.

c. The failure of the successful bidder to execute the agreement and supply the required bonds within thirty (30) days from the date of the notice of award-or within such extended period as the locality may grant, shall constitute a default and the locality may, at its option, either award the contract to the next lowest responsible bidder, or re-advertise for bids. In either case, the locality may charge against the bidder the difference between the amount of the bid, and the amount for which a contract is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable bid is received through re-advertisement, the defaulting bidder shall have no claim against the locality for a refund.

16. Wages and Salaries

Attention is particularly called to the requirement of paying not less than the prevailing Davis Bacon Related Acts (DBRA) wage rates specified in the Contract Documents. These rates are minimums to be paid during the life of the contract. It is therefore the responsibility of the Bidder to inform themselves as to local labor conditions.

17. Equal Employment Opportunity

Attention is called to the requirements for ensuring that employees and applicants for employment are not discriminated against because of race, color, religion, sex, sexual identity, gender identity, or national origin, and other civil rights requirements.

18. Certification Regarding Lobbying –

Contractors who apply or bid for an award of $100,000 or more shall provide the required certification that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer of employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining a Federal contract, grant or any other award covered by 31 USC § 1352.

19. Build America, Buy America (BABA) – Domestic Preference

Pursuant to the Buy America Build America Act (BABA), Grant Recipients that receive funding for infrastructure project must ensure that:

(1) all iron and steel used in the project are produced in the United States - this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States;

(2) specifically listed manufactured products - this means the manufactured product was manufactured in the United States; or the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and All manufacturing processes occurred in the United States:

a. Metals other than iron or steel (non-ferrous metals),

b. Lumber,

c. Composite building materials, and

d. Plastic and polymer-based pipe and tube materials, including PVC pipe.

The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

Documentation of BABA compliance must be provided for a minimum of 95% of all iron, steel, manufactured products, and construction materials used in the project. The bidder must provide an itemization to identify the products, quantities, and costs as support documentation using Form A400 included in this solicitation. The bid tab is generally not sufficiently detailed to itemize each separate product or material.

All contractors must provide written evidence from the manufacturer or supplier that:

Identifies the item purchased;

Affirms the location of manufacture as within the United States; and If signed by an authorized company representative.

A form, A400 and its instructions (form A401), along with BABA Contractor Certification (Form A402) and BABA Manufacturer Certification (Form A403) are provided with this packet to assist in compliance with these requirements.

Statement of Bidder’s Qualifications Adapted from TDA July 2022 Appendix F: Sample Construction Bid Packet

This statement must be notarized. All questions must be answered, and the data given must be clear and comprehensive. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information it desires.

Date:

Bidder (Legal Name of Firm):

Date Organized:

Name of Owner(s):

Address:

Date Incorporated:

Federal ID Number:

Number of Years in contracting business under present name

List all other names under which your business has operated in the last 10 years:

Work Presently Under Contract:

Contract $ Amount Completion Date

Attach additional sheets if necessary

Type of work performed by your company:

Total Staff employed by Firm (Include breakdown by Managers and Trades on separate sheet):

Have you ever failed to complete any work awarded to you? (If yes, please attach summary on a separate sheet. Include brief explanation of cause and resolution) Yes No

Have you ever defaulted on a contract? (If yes, please attach summary of details on a separate sheet.)

Yes No

Has your organization had any disbarments or suspensions that have been imposed in the past five years or that was still in effect during the five-year period or is still in effect? (If yes, list and explain; such list must include disbarments and suspensions of officers, principals, partners, members, and employees of your organization.)

Yes No

List the projects most recently completed by your firm (include project of similar importance):

Project $ Amount Month/Year Completed

Attach additional sheets if necessary

Major equipment available for this contract:

Are you in compliance with all applicable EEO requirements? (If no, please attach details on separate sheet.)

Yes No

(Optional) Minority Business Reporting Information:

Owner’s Race: _______________________ Owner’s Ethnicity: _______________________ Owner’s Gender: _______________________

Are you a Section 3 business? Yes No

Section 3 Business Concerns:

a) Businesses that are 51 percent or more owned by Section 3 residents;

b) Businesses whose permanent, full-time employees include persons, at least 30 percent of whom are currently Section 3 residents, or within three years of the date of first employment with the firm were Section 3 residents;

c) Businesses that provide evidence of a commitment to subcontract in excess of 25 percent of the dollar amount of all subcontracts to be awarded to businesses that meet the qualifications described above; or

d) Businesses located within the Grant Recipient’s jurisdiction that identifies themselves as Section 3 Business Concerns because they provide economic opportunities for low- and very low-income persons.

Bank References Address: __________________________________ Contact Name: ____________________________

City & State: _____________________ Zip: ____________________Phone Number: _______________

Credit available: $ ______

Has the firm or predecessor firm been involved in a bankruptcy or reorganization? (If yes, please attach summary of details on a separate sheet.)

Yes No

Additional Attachments List on a sheet attached hereto all judgements, claims, arbitration proceedings, or suits pending or outstanding against bidder over the last five (5) years with amount of claim and brief description.

List on a sheet attached hereto all lawsuits or requested arbitration with regard to construction contracts which bidder has initiated within the last five (5) years and brief explanation of claim and outcome.

Attach resume(s) for the principal member(s) of your organization, including the officers as well as the proposed superintendent for the project.

Signed this ______ day of _______________________, 20____.

Signature Printed Name and Title

Company Name

Notary Statement:

______________________________. being duly sworn, says that he/she is the _________Position/Title ____________of________________________ (Firm Name), and hereby swears that the answers to the foregoing questions and all statements therein contained are true and correct. He/she hereby authorizes and requests any person, firm, or corporation to furnish any information requested City of _____________________ in verification of the recitals comprising this Statement of Bidder's Qualifications.

Subscribed and sworn before me this _________day of __________, 20____.

Signature of Notary Public Printed Name

My Commission Expires: _______________, The penalty for making false statements is prescribed in the U. S. Criminal Code, 18 U.S.C. 1001.

Proposed Contracts Breakdown Type of Contracts – list all construction, materials, or other types of subcontracts (for example: electrical, plumbing, concrete, boring, etc.)

No. of Contracts – Number of contracts under this category Approximate Total Dollar Amount – Total amount of each contract Estimated No. to Local Business – Number of contracts awarded to local businesses and Section 3 businesses Estimated $ Amount to Local Business - How many dollars will be spent locally for each type of contract?

For example: will you hire any local employees or subcontractors?

Estimated Project Workforce Breakdown Work Classifications – Classification of project employees as defined on Wage Rate Total Estimated Positions – List the number employees for each work classification will you need on this project Number of Positions Currently Filled – List the number of estimated positions you currently have filled Number of Positions Not Filled – List the number of estimated positions you currently do not have filled Number of Positions to Fill with Low to Moderate Income (Section 3) Residents – List the number of local residents earning low to moderate incomes that you plan to employ to fill the estimated positions not filled

PROPOSED CONTRACTS BREAKDOWN

Type of Contracts No. of Contracts

Approx. Total Dollar Amount

Estimated No. to local Business

Estimated $ Amount Local Business

ESTIMATED PROJECT WORKFORCE BREAKDOWN

Work Classifications

Total Estimated Positions

No. of Positions Currently Filled

No. of Positions not Filled

No. of Positions to fill with LMI Residents (Section 3)

Totals

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of Texas )

County of )

, being first duly sworn, deposes and says that:

(1) He/She is of , the Bidder that has submitted the attached Bid;

(2) He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with another Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix an overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the (Local Public Agency) or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

(Signed)

Title

Subscribed and sworn to me this day of .

By:

Notary Public

My commission expires

BID FORM

PROJECT IDENTIFICATION: City of Little River - Academy S. King's Trail Street Improvements Project

CDV23-0175

THIS BID IS SUBMITTED TO: City of Little River - Academy P.O. Box 521 Little River - Academy, TX 76554

1.

2.

3. In submitting this bid, BIDDER represents, as more fully set forth in the Agreement, that:

a.

Number Date Name b.

The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

BIDDER accepts all of the terms and conditions of the Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for sixty (60) days after the day of Bid opening. BIDDER will sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of OWNER's Notice of Award.

BIDDER has examined copies of all the Bidding Documents and of the following addenda (receipt of all which is hereby acknowledged):

BIDDER has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work.

c.

d.

e.

f.

g.

4. BIDDER will complete work for the following prices:

This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid;

BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over OWNER.

BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies which pertain to the subsurface of physical conditions at the site or otherwise may affect the cost, progress, performance or furnishing of the Work as BIDDER considers necessary for the performance or finishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of paragraph 8 of the Agreement; and no additional examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by BIDDER for such purposes.

BIDDER has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumed responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports or similar information or data in respect of said Underground Facilities are or will be required by BIDDER in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of paragraph 8 of the Agreement.

BIDDER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents.

BIDDER has given OWNER written notice of all conflicts, errors or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by OWNER is acceptable to BIDDER.

S. KING'S TRAIL STREET IMPROVEMENTS PROJECT

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

Dollars and Cents per Lump Sum.

Dollars and Cents per Lump Sum.

Dollars and Cents per Lump Sum.

Dollars and Cents per Lump Sum.

Dollars and Cents per Linear Foot.

A3

100% LS Right-of-Way Preparation, Including, But Not Limited to, Removal of Trees/Brush Along Existing Fence Line as Necessary to Construct the Project, Complete For

100% LS Provide a Video DVD of the Project Area Prior to and After Construction, Complete For

131 LF Furnish, Install, Maintain, and Remove Silt Fence, Complete For

BID SCHEDULE

Part A - Phase 1

A1 100% LS Mobilization, Bonds and Insurance, not-to-exceed 5% of the Base Bid Amount, Complete For

A2

A4 100% LS Implementation of Traffic Control Plan, Complete For

A5

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

BID SCHEDULE

Part A - Phase 1

Dollars and Cents per Linear Foot.

Dollars and Cents per Lump Sum.

Dollars and Cents per Square Yard.

Dollars and Cents per Each.

Dollars and Cents per Linear Foot.

Furnish & Install Flexbase (4" Thick) to Tie in Existing Driveways, Complete in Place For

A6 85 LF Sawcut Existing Asphalt, Complete For

Pothole to Verify Location of Existing Utilities, Complete For

A9 2 EA Relocate Existing Sign Assemblies, Complete For

For Minor Channel/Swale Grading to Daylight Culverts, Complete in Place For

A7 100% LS

A8 158 SY

A10 1,000 LF

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

BID SCHEDULE

Part A - Phase 1

Dollars and Cents per Cubic Yard.

Dollars and Cents per Cubic Yard.

Dollars and Cents per Square Yard.

Dollars and Cents per Square Yard.

30 CY For Unclassified Fill (Embankment), Complete For

A14 Furnish and Install Geogrid, Tensar HX5.5, Complete in Place For

A12

1,230 SY

A13

220 CY For Unclassified Roadway Excavation, Complete For

A11

1,230 SY For Moisture Conditioning Subgrade, 6" Depth, Complete For

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

BID SCHEDULE

Part A - Phase 1

Dollars and Cents per Square Yard.

Dollars and Cents per Linear Foot.

Dollars and Cents per Square Yard.

Dollars and Cents per Square Yard.

A17 965

For 18-Inch Wide Ribbon Curb Construction, Complete in Place For

SY Furnish & Install 1.5" HMAC (Type D) Including Prime and Tack Coat, Complete in Place For

A15 Furnish, Place and Compact 5.5" Crushed Limestone Base Material (TxDOT Item 247 Type A, Grade 1-2), Complete in Place For

SY Furnish, Place and Compact 4.5" Crushed Limestone Base Material (TxDOT Item 247 Type A, Grade 1-2), Complete in Place For

A18 965

A16 1,013 LF

1,230 SY

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

BID SCHEDULE

Part A - Phase 1

Dollars and Cents per Square Yard.

Dollars and Cents per Square Yard.

TOTAL BID AMOUNT BASE BID (ITEMS A1-A20)

BID AMOUNT $ -

(words)

(numerals)

A20 560 SY Revegetation of Areas Disturbed by Construction, Including Seeding and Watering to Establish Growth, Complete in Place For

A19 560 SY Furnish & Install 4" Topsoil, Complete in Place For

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

Dollars and Cents per Lump Sum.

Dollars and Cents per Lump Sum.

Dollars and Cents per Lump Sum.

Dollars and Cents per Lump Sum.

Dollars and Cents per Linear Foot.

Furnish, Install, Maintain, and Remove Silt Fence, Complete For

B3

Part B - Phase 2

Mobilization, Bonds and Insurance, not-to-exceed 5% of the Base Bid Amount, Complete For

BID SCHEDULE

Implementation of Traffic Control Plan, Complete For

B1 100% LS

B2 100% LS Right-of-Way Preparation, Including, But Not Limited to, Removal of Trees/Brush Along Existing Fence Line as Necessary to Construct the Project, Complete For

Provide a Video DVD of the Project Area Prior to and After Construction, Complete For

B5 270 LF

100% LS

B4 100% LS

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

Part B - Phase 2

BID SCHEDULE

Dollars and Cents per Lump Sum.

Dollars and Cents per Square Yard.

Dollars and Cents per Linear Foot.

SY Furnish & Install Flexbase (4" Thick) to Tie in Existing Driveways, Complete in Place For

B8 856 LF For Minor Channel/Swale Grading to Daylight Culverts, Complete in Place For

B6 100% LS Pothole to Verify Location of Existing Utilities, Complete For

B7 158

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

Part B - Phase 2

BID SCHEDULE

Dollars and Cents per Cubic Yard.

Dollars and Cents per Cubic Yard.

Dollars and Cents per Square Yard.

Dollars and Cents per Square Yard.

Dollars and Cents per Square Yard.

CY For Unclassified Roadway Excavation, Complete For

B10 5 CY For Unclassified Fill (Embankment), Complete For

B9 250

B11 1,060 SY For Moisture Conditioning Subgrade, 6" Depth, Complete For

B12 1,060 SY Furnish and Install Geogrid, Tensar HX5.5, Complete in Place For

B13 1,060 SY Furnish, Place and Compact 5.5" Crushed Limestone Base Material (TxDOT Item 247 Type A, Grade 1-2), Complete in Place For

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

Part B - Phase 2

BID SCHEDULE

Dollars and Cents per Linear Foot.

Dollars and Cents per Square Yard.

Dollars and Cents per Square Yard.

Dollars and Cents per Square Yard.

Dollars and Cents per Square Yard.

B14 856 LF For 18-Inch Wide Ribbon Curb Construction, Complete in Place For

B15 820 SY Furnish, Place and Compact 4.5" Crushed Limestone Base Material (TxDOT Item 247 Type A, Grade 1-2), Complete in Place For

B16 820 SY Furnish & Install 1.5" HMAC (Type D) Including Prime and Tack Coat, Complete in Place For

B17 480 SY Furnish & Install 4" Topsoil, Complete in Place For

B18 480 SY Revegetation of Areas Disturbed by Construction, Including Seeding and Watering to Establish Growth, Complete in Place For

Total Item Estimated Unit Amount No. Quantity Unit Description Price (in numerals)

Part B - Phase 2

BID SCHEDULE

Dollars and Cents per Linear Foot.

TOTAL BID AMOUNT BASE BID (ITEMS B1-B19)

BID AMOUNT $ -

B19 19 LF Remove and Reset Existing 12" PVC Culvert Pipe at Driveway, Complete For

(numerals)

(words)

Part A -numerals

Part B -numerals

Part A + Part B numerals

Addendum No. 1 dated Received Addendum No. 2 dated Received Addendum No. 3 dated Received Addendum No. 4 dated Received Addendum No. 5 dated Received

BID SUMMARY

Receipt is hereby acknowledged of the following addenda to the Contract Documents.

The City reserves the right to award any individual PART or any combination of PARTS.

The above prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

It is understood that the description of work to be done at unit prices is intended principally to serve as a guide in evaluating bids and is not intended to fully describe all work required.

It is further agreed that the work to be done and material to be furnished at unit prices may be increased or diminished as may be considered necessary in the opinion of the Engineer and approved by the Owner to complete the work fully as planned and contemplated, and that estimated quantities may be increased to cover additional work ordered by the Engineer and approved by the Owner, but not shown on the Plans or required by the Specifications, in accordance with the provision of the General Conditions. Similarly, they may be decreased to cover deletion of the work so ordered.

The foregoing prices shall include all labor, materials, removal, overhead, profit, insurance, etc., to cover the finished work called for. Changes shall be processed in accordance with applicable provisions of the General Conditions.

Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

The Bidder agrees that his bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids.

Upon receipt of written notice of the acceptance of this bid, Bidder will execute the formal contract attached within ten (10) days and deliver Surety Bonds as required by the Special Conditions.

The work proposed to be done shall be accepted when fully completed and finished in accordance with the plans, specifications and Project Schedule shown herein to the satisfaction of the Engineer.

The undersigned bidder hereby declares that he has visited the site of the work and has carefully examined the Contract Documents pertaining to the work covered in the above bid, and that the bid prices contained in the proposal have been carefully checked and are submitted as correct and final.

Respectfully submitted:

Bidder:

Title:

(Seal - if bid by a corporation) Address:

Phone No:

Facsimile No.:

Date:

The bid security attached in the sum of (five percent (5%) of the bid amount) is to become the property of the Owner in the event the contract and bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

Bid Bond

KNOW ALL MEN BY THESE PRESENTS, that we the undersigned, as PRINCIPAL, and , as SURETY are held and firmly bound unto City of Little River-Academy hereinafter called the "Local Public Agency”, in the penal sum of Dollars, ($ ), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the Accompanying Bid, dated , for

NOW, THEREFORE, the Principal shall not withdraw said Bid within the period specified therein after the opening of the same, or, if no period be specified, within thirty (30) days after the said opening, and shall within the period specified therefor, or if no period be specified, within ten (10) days after the prescribed forms are presented to him for signature, enter into a written contract with the Local Public Agency in accordance with the Bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract; or in the event of the withdrawal of said Bid within the period specified, or the failure to enter into such Contract and give such bond within the time specified, if the Principal shall pay the Local Public Agency the difference between the amount specified in said Bid and the amount for which the local Public Agency may procure the required work or supplies or both, if the latter be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.

IN WITNESS THEREOF, the above parties have executed this instrument this day of , the name and corporate seal of each corporate party being hereto affixed and these present signed by its undersigned representative, pursuant to authority of its governing body.

(SEAL)

(SEAL)

Attest: By:

Affix Corporate Seal

Affix Corporate Seal

Countersigned

By

* Attorney-in-Fact, State of Texas

CERTIFICATE AS TO CORPORATE PRINCIPAL

I, , certify that I am the Secretary of the Corporation named as Principal in the bid bond; that , who signed the said bond on behalf of the Principal was then of said corporation; that I know his/her signature, and his/her signature thereto is genuine; and that said bond was duly signed, sealed, and attested to, on behalf of said corporation by authority of its governing body.

Corporate Seal

Title:

* Power-of-attorney for person signing for Surety Company must be attached to bond.

U.S. Department of Housing and Urban Development-

Certification of Bidder Regarding Civil Rights Laws and Regulations

U.S. Department of Housing and Urban Development

CERTIFICATION OF BIDDER REGARDING CIVIL RIGHTS LAWS AND REGULATIONS

INSTRUCTIONS

CERTIFICATION OF BIDDER REGARDING Executive Order 11246 and Federal Laws Requiring Federal Contractor to adopt and abide by equal employment opportunity and affirmative action in their hiring, firing, and promotion practices. This includes practices related to race, color, gender, religion, national origin, disability, and veterans’ rights.

NAME AND ADDRESS OF BIDDER (include ZIP Code)

CERTIFICATION BY BIDDER

Bidder has participated in a previous contract or subcontract subject to Civil Rights Laws and Regulations.

Yes No

The undersigned hereby certifies that:

The Provision of Local Training, Employment, and Business Opportunities clause (Section 3 provision) is included in the Contract.

The Equal Opportunity clause is included in the Contract (if bid equals or exceeds $10,000).

Have you ever been or are you being considered for sanction due to violation of Executive Order 11246, as amended?

Yes No

NAME AND TITLE OF SIGNER (Please type)

SIGNATURE DATE

Contractor's Local Opportunity Plan

_(name of company) ______________ agrees to…