Bid Invitation _ Requirements.pdf

B-2701BM On Demand Wrecker &Towing Services Invitation & Requirements

Gwinnett County Public Schools (GCPS) is soliciting competitive sealed bids from qualified suppliers for On Demand Wrecker & Towing Services. GCPS is the largest school system in Georgia with over 140 schools and enrollment of over 182,000 students. This is an On-Demand contract in which services will be requested as needed. Award shall be made to all suppliers that satisfy the bid requirements. Award of this contract does not guarantee utilization of any awarded supplier

Communication Individuals, firms, and businesses seeking an award of a Gwinnett County Public Schools contract may not initiate or continue any verbal or written communications regarding a solicitation. Bid submissions will be received digitally until Monday, August 3, 2026 at 9:00AM EST, through Euna Procurement (formerly Bonfire) located at https://gwinnett.bonfirehub.com or by visiting the GCPS Purchasing website at https://www.gcpsk12.org. A list of submitting firms will be available the following business day on our website. All communications concerning the Bid must be submitted in writing to the Gwinnett County Public School’s Purchasing Department via Euna Procurement under the “Message Center” section of the bid. No response other than written communication by the Purchasing Department will be binding upon Gwinnett County Public Schools. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. The Purchasing Department, in its discretion, may call upon user departments for clarification in their area of expertise. All questions or commentary must be received in Euna Procurement under the “Message Center” section no later than Monday, July 27, 2026 at 9:00 AM EST to allow for appropriate and timely responses.

Term The initial term of this contract is effective August 17, 2026, or upon award, through August 26, 2027. GCPS reserves the right to renew this contract for a maximum of four (4) additional one-year periods for a total potential term length of five (5) years with the approval of the Gwinnett County Board of Education. Renewals will be approved in one-year increments. Pursuant to O.C.G.A. Section 50-5-64, this contract shall not be deemed to create a debt of The Board for the payment of any sum beyond the fiscal year of execution or, in the event of a renewal, beyond the fiscal year of such renewal.

GCPS reserves the right to reject any or all bids to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. GCPS reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion. All companies submitting a bid will be notified in writing of award.

Award This is an On-Demand contract in which services will be requested as needed. Award shall be made to all suppliers that satisfy the bid requirements. This solicitation is issued on an on-demand basis, and services shall be utilized solely at the discretion of the department as needs arise. Award of this contract does not guarantee utilization of any awarded supplier.

Cost It is GCPS’s expectation that your firm submits its best pricing at the time of the solicitation. The District understands that external factors may impact your firm’s ability to hold pricing for the term of the contract. GCPS reserves the right to review and accept or deny requests for price changes due to http://www.gcpsk12.org/Page/24587 extenuating circumstances in the economy, marketplace, or acts of God. This option will only be exercised if it is deemed in the District's best interest.

o The supplier may request an adjustment in the unit prices/total cost in the event of a cost escalation of the unit price/total cost if such items/materials are subject to circumstances in the economy, marketplace, or acts of God or materially impacted by a tariff that arises after the supplier’s response was submitted to GCPS. The existence and timing of such unit prices/total cost escalation must be fully documented by the supplier and shall be subject to the following conditions:

o The supplier must provide written notice to GCPS of any anticipated cost escalation within ten

(10) days of becoming aware of such escalation;

o The supplier must submit detailed documentation, including supplier quotes or other evidence reasonably acceptable to GCPS, to substantiate the increased costs;

o GCPS shall have the right to verify the cost escalation through independent means;

o Any adjustment to unit prices/total cost shall be limited to the actual increase in costs incurred by the supplier and shall not include any additional overhead, profit or fee; and o The supplier shall undertake all reasonable efforts to mitigate the impact of price/cost escalations, including, without limitation, seeking and/or proposing alternative suppliers or materials where feasible and ordering materials in advance.

o In such case, GCPS and the supplier shall negotiate in good faith to agree on the appropriate adjustment to the unit prices/total cost. If after execution of the price/cost Amendment a tariff or other market condition is subsequently reduced or removed or prices of impacted materials are reduced, supplier must provide written notice to GCPS within ten (10) days of supplier becoming aware of such removal or reduction. GCPS and the supplier shall then negotiate in good faith to agree on the appropriate reduction to the prices/cost, which shall be formalized through a revised award letter in accordance with the terms of the Agreement.

Addenda & Opening of Proposals/Bids It is the ultimate responsibility of the supplier to ensure that they have all applicable addenda prior to submitting a response. Addenda will be posted on Euna Procurement:

www.gwinnett.bonfirehub.com or by visiting the GCPS Purchasing website at https://www.gcpsk12.org/about-us/divisions-and-teams/business-and-finance/bids-purchasing-opportunities.

The opening of solicitations will be conducted electronically through Euna Procurement. Only the names of the submitting companies will be made publicly available by the close of business the following business day. To view the list of respondents, suppliers must log into Euna Procurement located at www.gwinnett.bonfirehub.com or by visiting the GCPS Purchasing website at https://www.gcpsk12.org/about-us/divisions-and-teams/business-and-finance/bids-purchasing-opportunities.

NOTE: Gwinnett County Public Schools requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract may be sufficient cause for Gwinnett County Public Schools to declare bid non-responsive.

http://www.gwinnett.bonfirehub.com/ https://www.gcpsk12.org/about-us/divisions-and-teams/business-and-finance/bids-purchasing-opportunities https://www.gcpsk12.org/about-us/divisions-and-teams/business-and-finance/bids-purchasing-opportunities http://www.gwinnett.bonfirehub.com/ https://www.gcpsk12.org/about-us/divisions-and-teams/business-and-finance/bids-purchasing-opportunities https://www.gcpsk12.org/about-us/divisions-and-teams/business-and-finance/bids-purchasing-opportunities

Bid Requirements

• All pricing options and applicable charges must be listed to ensure comparisons are fair and equitable. It is the bidder’s responsibility to provide all available pricing options and list all applicable charges. All information requested on the GCPS bid table must be provided for analysis purposes.

• The supplier must be qualified and able to provide wrecker/towing services for the removal of all Classes of vehicles, Light, Medium, and Heavy, that are wrecked or disabled for GCPS Police, Fleet, and Transportation Departments.

• Services to GCPS will be on a full 24 hour basis every day of the year. Services can only be requested by GCPS Police, Fleet, and Transportation Departments.

• Accident response time must be within thirty (30) minutes. The supplier must be able to respond with the appropriate equipment for all county-wide calls for service within 30 minutes of receiving the call for service.

• GCPS requires that services be provided county-wide. Refer to GCPS School Locations

-Attachment A -for a list of the fleet shops and bus parking lots that need to be covered.

• GCPS vehicles will not be towed to a supplier’s impound lot. Vehicles will be towed to a

GCPS Fleet Shop location or as instructed by a GCPS authorized representative.

• Suppliers must maintain a physical business office within the geographical boundaries of Gwinnett County to do business in Gwinnett County Public Schools.

• Each wrecker will be required to carry a full complement of service items specific by Federal, State, and Local laws, rules, ordinances and regulations such as fire extinguishers, chains, ropes, blocks, skid chains, doilies, stop lights, flashers, flood lights, hand tools, lock out tools, shovels, axes, wrecking bars, brooms, first aid kits, oil absorbent, material and other tools for lifting, extricating, and righting a wrecked and/or abandoned vehicle from a through-fare or GCPS property.

• The supplier is responsible for furnishing a labor force, all necessary equipment, and other means for removing wrecked or disabled vehicles or equipment from public through-fares and/or GCPS property and removes such vehicles to places requested, directed, or designated within the boundary limits of Gwinnett County.

• Any deviations to the above specific terms must be stated with written documentation clarifying any such nonconformity and must be submitted with bid response.