Bid Invitation (99).pdf
PDF 156 KB Posted
- Attached to
- Streetlight Replacement
- Solicitation number
- 2026-9-73
- Issued by
- Collin County, Arlington City, Texas
About this file
This is a Bid Invitation (Request for Bid) issued by the City of Allen, Texas for the replacement of several streetlights throughout the community that have aged out or been downed in accidents. The City seeks qualified contractors to submit bids for this streetlight replacement project. A pre-submittal conference is scheduled for October 6, 2026 at 9:00 AM (CT) via Microsoft Teams, with dial-in phone access available. The bid opening will occur on October 22, 2026 at 2:00 PM (CT), also via Microsoft Teams. Questions regarding the solicitation must be submitted by October 12, 2026 at 2:00 PM (CT), with all bid responses due by October 22, 2026 at 2:00 PM (CT). The project requires bidders to provide a detailed price sheet, calendar days bid timeline for completion, and references demonstrating prior experience with similar projects preferably with governmental agencies within the last three to five years.
Bidders must submit multiple required attachments including a Certificate of Insurance naming the City of Allen as additional insured, an Affidavit of No Prohibited Interest, a Bidders Qualification Statement, a Schedule of Subcontractors, Workforce Composition documentation, a Standard Form of Agreement, and a Bid Bond issued by a licensed surety company. Bidders must also complete the Bid Endorsement page and submit Form 1295 (Certificate of Interested Parties) to the Texas Ethics Commission prior to contract execution. The solicitation permits cooperative purchasing under the Texas Government Code, Chapter 791 (Interlocal Cooperation Act), allowing other governmental entities to participate under the same terms and conditions if authorized by both the City and the vendor. The bid invitation does not specify a total project cost, funding source, or contract term in the available documentation.
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2026-9-73
Streetlight Replacement
Issue Date: 9/25/2026
Questions Deadline: 10/12/2026 02:00 PM (CT)
Response Deadline: 10/22/2026 02:00 PM (CT)
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 1 of 9 pages
Event Information Number: 2026-9-73 Title: Streetlight Replacement Type: Request For Bid Issue Date: 9/25/2026 Question Deadline: 10/12/2026 02:00 PM (CT) Response Deadline: 10/22/2026 02:00 PM (CT) Notes: The City of Allen (“City”) is seeking to replace several streetlights that were aged out or downed in accidents throughout the community.
Bid Activities
Pre-submittal conference 10/6/2026 9:00:00 AM (CT) https://teams.microsoft.com/meet/286272411029022?p=0CYsDZqHM1IIiQzwhf
Dial in by phone
+1 830-476-3317,,178240374# United States, All locations
Find a local number
Phone conference ID: 178 240 374#
Bid Opening 10/22/2026 2:00:00 PM (CT) https://teams.microsoft.com/meet/257332398356574?p=fzPPYpW2rVDUZcp2Jb
Dial in by phone
+1 830-476-3317,,481044566# United States, All locations
Find a local number
Phone conference ID: 481 044 566#
Bid Attachments
LEGAL AD 2026-9-73.pdf Download
LEGAL AD
IFB-2026-9-73.pdf View Online
IFB-2026-9-73
Price Sheet - 2026-9-73.xlsx View Online
Price Sheet - 2026-9-73
Bid Endorsement.pdf View Online
Bid Endorsement
Exhibit 1 - Contractor Insurance Requirements & Agreement.pdf View Online
Exhibit 1
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 2 of 9 pages https://teams.microsoft.com/meet/286272411029022?p=0CYsDZqHM1IIiQzwhf https://teams.microsoft.com/meet/257332398356574?p=fzPPYpW2rVDUZcp2Jb https://allentx.ionwave.net//extract.aspx?e=D0aAb6E64xPzqEuedLcUMTZQSQmZG00f4XqjJ7iphs0afaCFVa8zTge0ffuDNAV7PRvEiw-ooGwoURIDh72qcw https://allentx.ionwave.net//VendorLanding.aspx?e=noe27rri~w-FBF6giG-RHACEtyqt1QG8JfUJI7UF-6eXTrGp4j3bDLFoa8hLynHnMJnjWG2Kq8Gvrx7P1xJnsQ https://allentx.ionwave.net//VendorLanding.aspx?e=nlZDjl1RF5-K9xFwE05OdPg9e85Zkf9EpQh48WW7BKoBwov1CQ4koGuwXSMCN9hp-QajNum74CR7CYQEDh0HGQ https://allentx.ionwave.net//VendorLanding.aspx?e=8wY8K~i53c6o25MuAmCNrA1Ed030qr7VeLL1MC8Is8an294giNPecoDWgAXyentv1lSm1aHM2rTNOBCTy9uSYg https://allentx.ionwave.net//VendorLanding.aspx?e=VYIIPdAOZOgBiB~c20RTBACJQlbgTB9HRyW~yMcZ7x4Gqwr2fQZFRNSphukvlhWAwhG7RshxlC9TAirHEqo6MQ https://allentx.ionwave.net//VendorLanding.aspx?e=OyL28SQDzlcIHJkDEjB1nOmvBTQv89xJg9FhbffFHXwSBO~Cy7nEKtfXvp~Gq-f5lcLRw9oMYzU~~aOT8CPztg
Exhibit 2 - Affidavit of No Prohibited Interest.pdf View Online
Exhibit 2
Exhibit 3 - Conflict of Interest.pdf View Online
Exhibit 3
Exhibit 4 - Bidders Qualifications Statement & Supplemental Information.pdf View Online
Exhibit 4
Exhibit 5 - Schedule of Subcontractors.pdf View Online
Exhibit 5
Exhibit 6 - Work Force Composition.pdf View Online
Exhibit 6
Exhibit 7 - Affidavit of Bills Paid .pdf View Online
Exhibit 7
Exhibit 8 - Standard_Form_of_Agreement.pdf View Online
Exhibit 8
Exhibit 9A - Bid Bond.pdf View Online
Exhibit 9A
Exhibit 9B - Payment Bond.pdf View Online
Exhibit 9B
Exhibit 9C - Performance Bond.pdf View Online
Exhibit 9C
Exhibit 9D - Maintenance Bond.pdf View Online
Exhibit 9D
Exhibit VI-1 - Special Conditions.pdf View Online
Exhibit VI-1 - Special Conditions
Exhibit VI- 2 - Standard Construction Details.pdf View Online
Exhibit VI- 2 - Standard Construction Details
Exhibit VI- 3 - TECHNICAL DATA_JXM-ST Shoebox.pdf View Online
Exhibit VI- 3 - TECHNICAL DATA_JXM-ST Shoebox
Exhibit VI- 4 - TECHNICAL DATA_DURA-ST Cobra Head.pdf View Online
Exhibit VI- 4 - TECHNICAL DATA_DURA-ST Cobra Head
Requested Attachments
Certificate of Insurance (Attachment required)
Affidavit of No Prohibited Interest (Attachment required)
Bidders Qualification Statement & Supplemental Information (Attachment required)
Schedule of Subcontractors (Attachment required)
Workforce Composition (Attachment required)
Standard Form of Agreement (Attachment required)
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 3 of 9 pages https://allentx.ionwave.net//VendorLanding.aspx?e=OyL28SQDzlcIHJkDEjB1nOmvBTQv89xJg9FhbffFHXwSBO~Cy7nEKtfXvp~Gq-f5lcLRw9oMYzU~~aOT8CPztg https://allentx.ionwave.net//VendorLanding.aspx?e=C6Mvj4if6RD9WJoT74wWfYtGJAEBU-7ov9BJn7M1G6YlHM347YnQFR7dVqhR19vzRqOtn20imXXHGXya38PBjQ https://allentx.ionwave.net//VendorLanding.aspx?e=7581C3fsiLpAKUgAN83AQuU70obc4xYRpXhlMEMsyydgUBQM8dCQQqxUs8UhBpljUzwjVDuOrLoeDR4ewCS86g https://allentx.ionwave.net//VendorLanding.aspx?e=qGgUWm-OlQ6B8xaWg5xHBjOHOswC7eyEmcfmJgvgdne16Atcxs0U2Jdv6tkePAkOWKGcrIijc6TAqv0PJVXB~A https://allentx.ionwave.net//VendorLanding.aspx?e=KsYWTBTaT6D8uwylhg1MTEgAd-YI0BI4wOecYrrSuV-cPRUs51ZXkvHy6gAefO4EsHKQkyHTXjAdAgvS3xLQ1A https://allentx.ionwave.net//VendorLanding.aspx?e=0iR0Kcx77NKfoHD3mFb~FXpPsJ6J5ZsnomKE6WknevQmZ5oy-0d3ULeGzhZWtdfMMIMl5edo2WA4WYMZSQKzkA https://allentx.ionwave.net//VendorLanding.aspx?e=v2DxL~NZj0T~BQklin-ldnGytPU~a7dI5Iw1NnOVeVnXgyV0eQ~QP~cT1ESwNJhTXcGr~DgDihecIyOMmSR8Vg https://allentx.ionwave.net//VendorLanding.aspx?e=435eJrHyTFOcV2l87KVuXbAtsni1vZxt9ewkJpUOL21jugD6Z4X8LY3X8uwGRpJHeScb9~5CDNadUNQ8CvQ8mg https://allentx.ionwave.net//VendorLanding.aspx?e=QaFBFC7fjJlh-ubmNDjeQZxZQlRBONyjoXspTziTzT2cKyChFTZzYg9r8ZhuyFJCiP7FH6WMzbP55eWL-J4v3w https://allentx.ionwave.net//VendorLanding.aspx?e=kd1S8qJF1-h~XWmqFrmilLADc20dRLxpcoJECZiY2omJ0WPwd1Sq4X~puVGbqm7QmF36O02nCvDqFUU~8IXJ1g https://allentx.ionwave.net//VendorLanding.aspx?e=f-uEmSU-~Gm9wFY24XPvZBpBaUhImOKXXX5sK4tNWOjBh-QhcQE34VndslZFTQeWBauuOb-dYetGKcyKtABHfg https://allentx.ionwave.net//VendorLanding.aspx?e=BE9Uo3cPnoEwm2NeV0s~OofGPSjnQT2W3-fQSZfEZBCcAOBXOB~DSjKjYZO-CIwZC3NyyLyV3J1DCVHUprbXNQ https://allentx.ionwave.net//VendorLanding.aspx?e=AguuxUP1GVJgwsTtW1WwMf7HTZqxhe-ow7HReqMvQZENOzkxzEI4Lbkktov842x9KIyBZ~REVV~GzfTR8ZMTdw https://allentx.ionwave.net//VendorLanding.aspx?e=PrZ4-Kq2gr3bznRXvPoMkG-6~2XHOXgpgbm2KgmbVltHv0QbeJYicKoXDdfhnq3OhKrHWW9qTo4SKDk73dKLuw https://allentx.ionwave.net//VendorLanding.aspx?e=2IDEGfJYVHFCRkOnjMQa6JYVk8IySYZIeFOioHP5H6eQ~YeuiEJH1Ve0f0b1YLOsvCrscEANNL8hm0b0-hHv0A
Bid Bond (Attachment required)
Upload a scanned copy of official bid bond issued by a licensed surety company with the submittal
Exhibit Bid Bond (City's Form) (Attachment required)
For projects that require a bid bond, upload a scanned copy of the Exhibit - Bid Bond Form with the submittal. For apparent low bidders or bidders being considered for award, the original copy must be furnished to the Purchasing Division following the Bid Opening per the timeline specified in the bid.
Bid Schedule (Attachment required)
Please provide detailed price sheet that breaks down the costs for this project
Conflict of Interest Questionnaire (Attachment required)
This is for 1295 form
Bid Endorsement Page (Attachment required)
Please complete the bid endorsement page
Bid Attributes
1 Instructions
Required forms can be downloaded form the 'attachments' tab of the eBid solicitation. Documents are to be uploaded as part of the bid submittal or offer in the 'response attachments' section. Call the Purchasing Office with any questions or assistance regarding the eBid system.
2 Proof of Insurance
Submit proof of insurance that meets the City's minimum insurance requirements. An insurance certificate naming the City as additional insured is to be furnished upon award by the successful bidder or offerer. A waiver of subrogation must apply to all lines. The Certificate Holder box will read as follows: City of Allen, 305 Century Pkwy, Allen, TX 75013.
COMPLETE
(Required: Check if applicable)
3 Bid Endorsement
The undersigned, in submitting this bid proposal and their endorsement of same, represents that they are authorized to obligate their firm, that they have read this entire bid proposal package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements.
Submittals will be considered as being responsive only if entire Bid Package plus any/all attachments is returned with all blanks filled in.
I acknowledged (Required: Check only one)
4 1295 Form
Each vendor shall complete Form 1295-Certificate of Interested Parties- for every contract for which they’re recommended. Vendor will complete the form electronically at the Texas Ethics Commission website, https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and submit a copy to the buyer prior to the contract execution.
I ACKNOWLEDGED
(Optional: Check if applicable)
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 4 of 9 pages https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
5 Cooperative Contracts
COOPERATIVE PURCHASING: As permitted under Interlocal Cooperation Act C Texas Government Code, Chapter 791, other governmental entities may wish to also participate under the same terms and conditions contained in this contract. If this bid is not specifically for the Collin County Governmental Purchaser’s Forum, each entity wishing to participate must have prior authorization from the City of Allen and the vendor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity requiring supplies/services. The City of Allen shall not be held responsible for any orders placed, deliveries made or payment for supplies/services ordered by the entities. Bidder is to state their willingness to allow other governmental entities to participate in this contract, if awarded. Vendors bidding products other than those specified should submit technical specification literature with bids.
IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO PARTICIPATE IN THIS CONTRACT, IF
AWARDED, UNDER THE SAME TERMS AND CONDITIONS?
Yes No (Required: Check only one)
6 Section
VENDOR REFERENCES
7 References
List multiple references and prior experience; preferably with other governmental agencies, in the last 3 – 5 year period; work or services in the same type and size to the project being proposed.
8 Reference 1
9 Reference Name
(Required: Maximum 1000 characters allowed)
Reference Company Name
Reference Business Address
Reference Phone Number
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Reference Email Address
(Required: Email address)
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 5 of 9 pages
Description of Services Performed and Dates of Service
Describe the services performed and provide the beginning and completion dates of the project.
(Required: Maximum 4000 characters allowed)
Reference 2
Reference Name
Reference Phone Number
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Reference Email Address
(Required: Email address)
Description of Services Performed and Dates of Services
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 6 of 9 pages
Reference 3
Reference Name
Reference Phone Number
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Reference Email Address
(Required: Email address)
Description of Services Performed and Dates of Services
Bid Lines
1 Base Bid Total (Response required)
Quantity: 1 UOM: EA Unit Price: $ Total: $
Supplier Notes:
No bid
Additional notes (Attach separate sheet)
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 7 of 9 pages
Item Attributes
1. Calendar Days Bid
(Required: Numbers only)
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 8 of 9 pages
Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
By submitting your response, you certify that you are authorized to represent and bind your company.
Print Name Signature
Deadline: 10/22/2026 02:00 PM (CT) 2026-9-73Page 9 of 9 pages
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