Bid Invitation (40).pdf

27-011 Addendum 1

(Job Order Contract) Site Improvements

Issue Date: 8/11/2026

Questions Deadline: 8/21/2026 12:00 PM (MT)

Response Deadline: 9/2/2026 02:00 PM (MT)

Contact Information Contact: Mr. Freddy Rangel, Buyer Address: 4900 Woodrow Bean Dr.

El Paso, TX 79924 Phone: 1 (915) 230-3106 Email: aibarra@episd.org

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 1 of 33 pages

Event Information Number: 27-011 Addendum 1 Title: (Job Order Contract) Site Improvements Type: Competitive Sealed Proposal Issue Date: 8/11/2026 Question Deadline: 8/21/2026 12:00 PM (MT) Response Deadline: 9/2/2026 02:00 PM (MT) Notes: El Paso ISD is seeking proposals from qualified single-trade vendors to provide site improvements for repair, maintenance, replacement for the following: Playgrounds, Athletic Sites, Marquees, Site Drainage, and Pavement Parking Lots services dictrict wide.

Ship To Information Contact: EPISD Procurement & School

Resources Address: 4900 Woodrow Bean Dr.

El Paso, TX 79924 Phone: (915) 230-3100 Email: bids@episd.org

Billing Information Contact: Accounts Payable Address: PO Box 20100

El Paso, TX 79998 Phone: (915) 230-2136 Email: accountspayable@episd.org

Bid Activities

Pre-Preposal Informational Conference 8/19/2026 10:00:00 AM (MT) A non-mandatory Pre-Proposal Informational Conference will be held at 10:00 AM (MT) on Wednesday , August 19, 2026 at the following location:

El Paso Independent School District Procurement & School Resources 4900 Woodrow Bean Dr.

El Paso, TX 79924

Bid Attachments

Scope of Work - Playgrounds.pdf View Online

EXHIBIT 1 - Scope of Work - Playgrounds and canopies

Scope of Work - Athletic Sites.pdf View Online

EXHIBIT 2 - Scope of Work - Athletic Sites

Scope Of Work - Marquee Repair and Replacement.pdf View Online

EXHIBIT 3 - Scope of Work - Marquee Repair/Replacement

Scope of Work - Site Drainage and Pavement Repair.pdf View Online

EXHIBIT 4 - Scope of Work - Site Drainage and Pavement Repair

Required_Forms (1).pdf View Online

(REQUIRED FORMS) Complete and submit all included forms in the corresponding Response Attachments area.

EDGAR_Certifications.pdf View Online

(EDGAR CERTIFICATIONS) Complete and submit this form in the corresponding Response Attachments area.

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 2 of 33 pages https://episd.ionwave.net//VendorLanding.aspx?e=wOjR2vhSR~rgaRz11I069xG0Y-8DVae-4IUc8czP2WYWxMJNoC64L30l4NH6FT0Av1hBT8xWtaL9ok~hkCnu4Q https://episd.ionwave.net//VendorLanding.aspx?e=kHYzuD3cDu48x0VQgWSv~4VJr9aE6CGItl8o0re1D90GJE-8bz-4tvB5p37aSTchfT1eqd9DNzkzJXSZcUsdLw https://episd.ionwave.net//VendorLanding.aspx?e=Oej-SdJ0sylbUKRg3dfAFsl3dh8hCucxe8HKl~EQlf73USWTrYgWYd9jYjC8rilTH2e7Le~2vBZF7e~-UtPsGA https://episd.ionwave.net//VendorLanding.aspx?e=6Xk32h~I5FkC9oGJzJhBztH4B2lzpmPm4p6QwPH~NMsQroL4e8tsCgkdX10HAtWV9mtwdjh43SUU0HpgQMmodw https://episd.ionwave.net//VendorLanding.aspx?e=yTP8vUi7Hl53Ny4eBLjcnkhscCXXqKQWYd~QRd3YvbBdGCbzTo4zMzpSHI1UrdTQIs0CxofE7-Kp1lfrslZECg https://episd.ionwave.net//VendorLanding.aspx?e=eVE1flWpZlS-szLaBSjt2aCe237Q8BCUjMblvvauRIzot3EvCLiyTrCqg8kZLCV2kNbhO~hZ3K09KhOdHDbwxA https://episd.ionwave.net//VendorLanding.aspx?e=ut1WFmm5hIQJRH32OpLqqLusSqq3Scnts2WBbIuZeK33LXnwerGbwaS9q1QsRXcjACx96Io8x5pW-QNBl9vZlg

CIP_Form_1295.pdf View Online

(CIP FORM 1295) Complete and submit this form in the corresponding Response Attachments area.

General_Terms_and_Conditions.pdf View Online

(REVIEW) Please review RFP General Terms and Conditions

RFP_Goods_and_Services_Requirements.pdf View Online

(REVIEW) Please review RFP Goods and Services Requirements

Deviations_Form.pdf View Online

(DEVIATIONS) Complete and submit this form in the corresponding Response Attachments area only if you are identifying deviations to the sample vendor agreement or any of the general terms and conditions. (See Bid Attributes)

Vendor_Information.pdf View Online

(VENDOR INFORMATION) Complete and submit this form in the corresponding Response Attachments area.

2024_W9_Form.pdf View Online

(IRS W-9 FORM) Please complete W9

Requested Attachments

SECTION 1: Proposed Methodology (Attachment required)

Please see Bid Attribute #25.

SECTION 2: Vendor's Experience (Attachment required)

Please see Bid Attribute #25.

SECTION 3: CSP Procurement Section - Cost/Coefficient Estimate (Attachment required)

Please see Bid Attribute #25.

SECTION 4: Proposed Personnel (Attachment required)

Please see Bid Attribute #25.

SECTION 5: Past Experience with El Paso ISD and Other ISDs (Attachment required)

Please see Bid Attribute #25.

SECTION 6: Quality of Vendor's Services (Attachment required)

Please see Bid Attribute #25.

SECTION 7: Financial Stability and Bonding Capacity (Attachment required)

Please see Bid Attribute #25.

SECTION 8: Safety Manual - Safety Plan and Safety Record (Attachment required)

Please see Bid Attribute #25.

Subcontractor Listing (Attachment required)

Provide a listing of all the subcontractors you intend to use during the entire term of the contract.

Required Forms (Attachment required)

Upload only the completed "Required Forms" documents here. Notarize forms where applicable.

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 3 of 33 pages https://episd.ionwave.net//VendorLanding.aspx?e=ut1WFmm5hIQJRH32OpLqqLusSqq3Scnts2WBbIuZeK33LXnwerGbwaS9q1QsRXcjACx96Io8x5pW-QNBl9vZlg https://episd.ionwave.net//VendorLanding.aspx?e=Oo79pM5pzmuiUUbc~nmS8XfU1DYhPnm4fUtmAXVQyPtr0Nhywecml9CbNfVZ409Yb-y6jx9Z5tWC4FjMNOwaWg https://episd.ionwave.net//VendorLanding.aspx?e=aRzQiMfl8qXzVBaO0nbBJspu2Gl7UIJS6OHd6CKDT8UECL2SSTPXA2Hqb411iKVscFNxTH~8hy9kcAe~cM~YTA https://episd.ionwave.net//VendorLanding.aspx?e=RRQcYt8b3-lcoOfi2YG38~z0r2bp4C~WYn2YjTQ2wfSm2KR838yOXecu~X3TnMHxrPrbDyY9mSyR~XVwCYT8ZQ https://episd.ionwave.net//VendorLanding.aspx?e=r2vZXN3MM9d7wKbDxVzt7zjWr12P9M4FmSBbggsKdyBDfBDtTMObUaBTHXPK5pGAx6721ceQs5wdwxLDB5sEOw https://episd.ionwave.net//VendorLanding.aspx?e=xUXnwraW75MI8Npl79fOyZAtzxbXPhgZQehPd2yNufxGJaqJfCWwMH14gNORI4PIfWeEjk2VHluuaOog7Ovtfw

EDGAR Certification (Attachment required)

Upload only the completed "EDGAR Certification" documents here.

CIP Form 1295 Upload only the completed "CIP Form 1295" documents here. All sections of the form must be completed and signed.

Deviations (If Applicable) Upload only the completed "Deviations Form" document here.

Vendor Information (Attachment required)

Upload only the completed "Vendor Information" documents here.

IRS W-9 Form (Attachment required)

Upload the completed IRS W-9 form here.

Certificate of Insurance Please attach a copy of your certificate of insurance with the limits identified within the bid documentation.

Bid Attributes

1 INTRODUCTION

The El Paso Independent School District is the pioneer of public education in the Paso del Norte region. With a history that spans more than 140 years, El Paso ISD is proud of our position as the springboard for generations of students to realize their dreams. We are committed to continuing to invest in innovation and to empowering and inspiring our students so they can thrive socially, emotionally, and academically. We are El Paso’s district!

Our organization’s theory of action is anchored on our core values, mission, and vision. In partnership with our families and community, we seek to uphold the highest standards to provide inclusive and fair learning experiences that support the whole child. We accomplish this theory of action through whole child development, delivery of instructional excellence, fostering a transparent culture of excellence, and intentional equity designed to make EPISD a destination district.

The El Paso Independent School District has approximately 48,000 students, 71 schools, and 8,000 employees.

2 GENERAL INFORMATION - Background Information

This solicitation is being issued in accordance with the following procurement-related guidelines and regulations as required:

Texas Education Code, Section 44.031, Purchasing Contracts Texas Government Code, Title 10, Section 2269, Contracting and Delivery Procedures for Construction Projects

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 4 of 33 pages

3 GENERAL INFORMATION - Solicitation Purpose

The El Paso Independent School District is seeking is seeking proposals from qualified contractors to provide playground repair, replacement, installation, maintenance, and related services at various district facilities. Work may include repair or replacement of playground structures, safety surfacing, shade structures, site furnishings, fencing, drainage, and associated components to maintain safe, durable, and code-compliant recreational areas.

The El Paso Independent School District is seeking proposals for qualified single-trade vendors to provide replacements for athletic sites across El Paso ISD campuses and athletic facilities. The District is seeking qualified vendors to provide the removal of existing materials, installation for athletic sites across El Paso ISD to ensure safe, high-quality, and regulation-compliant facilities.

El Paso ISD is seeking proposals from qualified single-trade vendors to provide repair, replacement, installation, and maintenance services for marquees located throughout El Paso ISD campuses and district facilities.The District is seeking qualified vendors to provide the removal and disposal of existing marquee components, repair of damaged systems, installation of new marquee structures and electronic display systems, and ongoing maintenance services to ensure safe, functional, high-quality, and visually consistent signage across all district properties.

The District is seeking proposals from qualified contractors to provide site drainage and pavement repair, replacement, installation, maintenance, and related services at various district facilities. Work may include repair or replacement of asphalt paving, concrete pavement, sidewalks, ADA ramps, curbs, gutters, storm drainage systems, parking lots, drive lanes, and associated site infrastructure to maintain safe, functional, and code-compliant exterior surfaces and drainage systems.

The District highly encourages local businesses to participate in this opportunity.

4 NOTICES - Public Disclosure Proposal Information

Potential offerors should be aware that once a proposal is opened, all information contained therein will be available to the public unless the information is excepted from disclosure under the Texas Government Code pertaining to Public Information.

The exception that allows the District to protect that information, if released, would give an advantage to a competitor or bidder. However, the exception does not apply after the bidding is complete and the contract has been awarded. Trade Secrets, commercial or financial background data, and privileged or confidential information may be excepted from public inspection. If any information in your offer qualifies for an exception because it falls into one of the categories, it should be marked "CONFIDENTIAL," and the basis of your claim of confidentiality should be stated. Data so identified will be maintained as a protected record. Offerors who claim that information in a proposal should be protected from public disclosure after the contract award may be asked to support such a claim if the District receives a Public Information Act Request for the information and requests a determination by the Attorney General.

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5 NOTICES - Cone of Silence / Anti-Lobbying Policy

The District’s Cone of Silence/Anti-Lobbying Policy was adopted to ensure a fair and competitive proposing environment by preventing communication between District officials, employees, or representatives and parties involved in the proposing process that could create an unfair advantage to any party concerning the award of a District contract. This restriction extends to “thank you” letters, phone calls, emails, and any contact that results in the direct or indirect discussion of the solicitation and/or proposal submitted by the Vendor. This policy is intended to create a level playing field for all Vendors and ensure the integrity of the solicitation process. Any violation of this provision may disqualify the Vendor’s response from consideration.

The Cone of Silence shall begin upon the development of the scope of work through the issuance of a request for information (RFI), request for qualification (RFQ), request for proposal (RFP), bid, or other competitive solicitation as defined in state law and shall officially end upon execution of an award by the Board and/or the execution of a negotiated contract, whichever represents the final act in the procurement process.

Regardless of the above time period, it shall not be acceptable for potential vendors to participate in discussions that determine the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects.

The Cone of Silence shall apply to acquiring goods or services using the procurement methods identified in state law and renewal periods for contracts previously awarded by the Board of Trustees with renewal options.

Campaign contributions, gifts, donations, and any other items of value shall be prohibited between the parties defined above for any known contract under consideration during the cone of silence period.

The Cone of Silence/Anti-Lobbying Policy prohibits any communication or lobbying activities during the Cone of Silence period by any person, including but not limited to proposers, lobbyists or consultants of proposers, service providers, or potential vendors, and any of the following:

1. Any Board member, Superintendent, senior staff member, principal, department head, director, manager, or other District employee who influences the evaluation or selection process.

2. District Staff and Consultants, including any employee of the District, any person retained by the District as a Consultant on the project, or any person having participated in the development, design, or review of documents related to the project.

3. Members of the District’s Evaluation Committee, whether District employees or outside experts appointed or selected by the District.

The Cone of Silence/Anti-Lobbying Policy does not apply to:

1. Communication with the District’s Legal Services and Procurement Services staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the subject of solicitation or engaging in contract negotiations during any scheduled meeting.

2. Questions of process and procedure, including oral communications with the Executive Director of Procurement & School Resources or procurement staff assigned as the point of contact for the solicitation, provided the communications are strictly limited to matters of process or procedure already contained in the solicitation document. A minimum of ten days will be provided for questions during solicitation unless otherwise stated in the Solicitation Schedule of Events.

3. Pre-Proposal/Pre-Proposal Conferences, including oral communications at pre-proposal or pre-proposal conferences, oral presentations before selection committees, contract negotiations, and public presentations made to the District’s Board of Trustees during a duly noticed public meeting.

4. Written communications to the Procurement staff member identified in the solicitation.

5. Conducting business on contracts previously executed and currently in force.

Vendor will comply with the Cone of Silence Policy (Required: Check if applicable)

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 6 of 33 pages

6 NOTICES - Questions and Request for Clarification

If a Vendor doubts the meaning of any part of this solicitation, questions or requests for clarification may be submitted electronically via the District's E-Bid system. Verbal questions and explanations are not permitted.

Interpretations, clarifications, and answers to questions shall be made only by written response to all Vendors via E- Bid message or other delivery form if prior arrangements are made. To meet the District’s schedule, it is extremely important that requests for clarification or additional information be submitted in writing no later than the date identified within this solicitation. Questions submitted after this date may not elicit a response.

7 NOTICES - Schedule of Events

The following Schedule of Events represents the District's estimated timetable that will followed in connection with this solicitation:

EVENTS DATE AND/OR TIME

Issuance of Solicitation 08.11.2026 Site Visits (If Applicable) TBD

Non Mandatory Pre-Proposal Informational Conference (Attendance Highly Recommended) 08.19.2026

Last Day for Proposers to Submit Written Questions (Must submit through Ionwave) 08.21.2026

Answers to Questions Provided (Posted through Ionwave) 08.24.2026

Deadline for Submission of Proposals 09.02.2026

(2:00 PM MT)

Evaluation of Proposals (Approximate) September

Interviews / Presentations (If Applicable) TBD

Negotiations (If Applicable) September / October

Contract Award Date (Approximate) October

NOTE - The District reserves the right, at its sole discretion, to adjust this Schedule of Events as it deems necessary. If changes are necessary, the District will communicate any adjustments in the form of an addendum or other communication issued through the Ionwave platform.

8 NOTICES - Solicitation Term (Initial and Optional Terms)

The term of this solicitation will be for two (2) years (“initial term”) that will take effect upon the completion of the award process as determined by the District. The District shall have the option to extend the term of the solicitation for up to three (3) additional years ("optional terms") at its discretion. Renewal terms will be contingent upon satisfactory delivery of goods and/or services. Each renewal term shall be at the same contract price/discount established for the initial term unless otherwise approved by District.

All intent to terminate notifications for this agreement must be delivered via certified mail to the following:

El Paso Independent School District Procurement & School Resources Attn: Executive Director (CSP #27-011) (Job Order Contract) Site Improvements 4900 Woodrow Bean Dr.

El Paso, TX 79924

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 7 of 33 pages

9 NOTICES - Electronic Submittal

As permitted by law, Section 44.0313 of the Education Code, the District conducts non-construction solicitation transactions by electronic means (E-Bid System) to the extent possible. The E-Bid System is web-based, and the process requires vendor registration in order to use the system and provide an electronic response to this solicitation. The instructions for electronic filing can be accessed at:

https://www.episd.org/o/episd/page/new-e-bid-system-and-vendor-registration

If you need assistance with registering or accessing the information, you may contact the Procurement & School Resources Department at (915) 230-3100 for assistance.

Vendors are responsible for ensuring that their proposal has been properly submitted. Failure to comply with the requirements of this solicitation, including the specific form of the submission required, may be grounds for disqualification of the proposal as “non-responsive.” All proposals shall be submitted through the Ionwave platform or, in hard copy, by hand delivery, mail, or overnight carrier. The District will not accept proposals via facsimile or email.

NOTICES - Hard Copy Pickup and Submission

If the Vendor does not have the means to submit a response electronically, the District will accept hard copy responses; however, the Vendor must register on the Ionwave platform in order to receive communications during the process. If the Vendor has no access to a computer system, the Vendor may contact the Procurement & School Resources Department at (915) 230-3100 for assistance in registering or obtaining responses from the system.

Prospective Vendors may obtain a hard copy of this solicitation from the District’s Procurement & School Resources Department, located at 4900 Woodrow Bean Dr., El Paso, Texas 79924, between the hours of 9:00 a.m. and 4:00 p.m. Please contact the Procurement & School Resources Department at (915) 230-3100 in advance of your visit to ensure that the hours have not changed and someone will be available to assist you.

Hard copy responses must be submitted prior to the stated submission deadline. Responses shall be mailed or hand delivered to the following address in a sealed envelope or package:

El Paso Independent School District Procurement & School Resources Department 4900 Woodrow Bean Dr.

El Paso, TX 79924

The Vendor’s name, return address, the solicitation name and number, and the opening date and time must be clearly marked on the submitted package. The Procurement & School Resources Department may open any unlabeled submittal to identify it properly. Vendors are required to identify their packages to protect the integrity of their proposals and to fully avail themselves of the evaluation and selection process. Hard copy responses may be modified, provided such modifications are sealed and received at the District’s Procurement & School Resources Department prior to the stated solicitation submission deadline. Any proposal or modification received after the solicitation submission deadline shall not be accepted or considered.

NOTICES - Proposal Delivery Responsibility

Proposals received at the Procurement & School Resources Department after the specified date and time will not be accepted. Package delivery services such as FedEx, UPS, etc., deliver packages addressed to the Procurement & School Resources Department directly to the department. U.S. Postal Service deliveries, including Express Mail, are delivered directly to the department. The offeror accepts all responsibility for providing its proposal to the address stated in this solicitation within the specified time, or the proposal will be considered non-responsive and mailed back unopened. If the envelopes do not reflect a return address, they will be opened for the sole purpose of obtaining the return address.

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NOTICES - Descriptive Literature

Descriptive literature, where applicable, containing the complete scope of services or other information sufficient for the District to determine compliance with the specifications must accompany each proposal. If a Vendor wishes to furnish additional information, more sheets may be added.

The District is not responsible for locating or securing any information not identified in the offer and is reasonably available. The District will not be responsible for locating or securing information not included in the offer. In conducting its assessment, the District may use data provided by the Vendor and data obtained from other sources.

Still, while the District may elect to consider data obtained from other sources, the burden of providing thorough and complete information rests with the Vendor.

NOTICES - Proposal Documents, Supporting Literature, and Related Data

Related data, where applicable, will be made part of the proposal. All proposal documents, literature, and related data submitted as an offer become the property of the El Paso Independent School District.

NOTICES - Proposal Preparation Cost

This solicitation does not commit the El Paso Independent School District to pay any costs incurred in preparing and submitting the proposal or to contract for the services specified. This solicitation is not to be construed as a contract or a commitment of any kind, nor does it commit the District to pay for any costs incurred in the preparation of a formal presentation, or for any costs incurred prior to the execution of a formal contract.

NOTICES - Contract Performance

The Vendor shall be responsible for the completion of all work set out in any potential contract and task orders. All work is subject to inspection, evaluation, and acceptance by the District. The El Paso Independent School District may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract terms and conditions.

NOTICES - Notification of Proposal Award

All awards are made by the Board of Trustees or the Administration of the El Paso Independent School District in accordance with District policy. All agendas for meetings of the District’s Board of Trustees are posted on the District’s website and available to the public. Information may be accessed at:

https://www.episd.org/page/board-meeting-agendasmaterials-new

Additionally, notifications of awards are sent to both awarded and non-awarded respondents via the District’s Ionwave platform.

NOTICES - Acceptance or Rejection of Proposals

The District reserves the right to accept or reject any or all proposals, to waive all minor technicalities and formalities, and to accept the proposal determined to be the most advantageous to the District. Additionally, the District may accept a proposal subject to an exception if, in its sole judgment, the proposal meets or exceeds the District’s specifications. In evaluating responses, the District is not required to select the response based solely on the lowest pricing and will consider the criteria set out in the Texas Education Code, Section 44.031(b), and any other factors specifically set out in this solicitation.

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NOTICES - Solicitation Protest Procedures

A protest may be submitted in writing during the solicitation process when the aggrieved vendor knows or should have known the factors giving rise to a protest or within five (5) business days after the bid due date.

A written formal protest must contain a minimum of the following:

The solicitation number and title of the solicitation.

Specific identification of the statutory or regulatory provision(s) that the procurement staff member or department allegedly violated.

A specific description of each act alleged to have violated the statutory or regulatory provision(s) identified above.

A statement of the relevant facts that includes timelines and involved parties.

Identify the issues that need to be resolved to support the protest.

Protest should be emailed to the procurement staff member responsible for the bid, with the subject line stating “Dispute/Protest and Bid/CSP/RFP name and number.”

The Executive Director of the Procurement & School Resources Department shall:

Contact the involved department and inform them of the vendor protest.

Gather information and prepare documentation for the Chief Financial Officer, outlining the solicitation, evaluation, and award of the solicitation.

Inform the involved department on the vendor protest's progress and/or outcome.

The Procurement & School Resources Department shall promptly issue a written decision if the protest is not resolved by mutual agreement. The decision shall consist of the following:

The reasons for the action taken will be determined and sent to the aggrieved vendor.

A copy of the decision shall be immediately forwarded to the vendor and any other party intervening.

All decisions will be based on “best value” for the District.

A decision shall be final and conclusive.

All vendor protest documentation shall be filed with Procurement & School Resources in the respective bid file.

NOTICES - Additional Goods and/or Services

During the Term of a Contract awarded under this solicitation, additional goods/services not included in the original solicitation list and resulting awarded contract may become necessary and benefit El Paso ISD. Vendor and El Paso ISD agree that the aggregate value of added purchases during each year of the Contract (if renewed) shall not exceed 25% (10% for federally funded purchases) of the estimated total value of the Contract. The total value of the Contract must be agreed upon, and the dollar value listed in the Contract and each renewal term of the Contract (if any). For purposes of this section, the total value of the Contract includes all contracts awarded because of the procurement solicitation to all vendors. For the initial Term of a Contract awarded under this solicitation, Vendor and El Paso ISD agree that the total value of the Contract shall be as stated on the award.

Additions of new products may be included in the awarded Contract list during the renewal of the Contract through an amendment to the Contract, and the total Contract value adjusted accordingly. For each renewal term of the Contract, the total actual value of the Contract in the preceding year and the additional new product(s) made during that Term will be the basis for determining the maximum dollar amount (not to exceed 25%) of the additional new product(s) that will be allowed during the next Contract renewal term. Material change means a modification that exceeds and/or alters the terms of the original contract between EPISD and the Vendor, exceeding 25% of the contract value.

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SCOPE OF WORK - Background Information

The El Paso Independent School District is seeking is seeking proposals from qualified contractors to provide playground repair, replacement, installation, maintenance, and related services at various district facilities.

Work may include repair or replacement of playground structures, safety surfacing, shade structures, site furnishings, fencing, drainage, and associated components to maintain safe, durable, and code-compliant recreational areas.

The El Paso Independent School District is seeking proposals for qualified single-trade vendors to provide replacements for athletic sites across El Paso ISD campuses and athletic facilities. The District is seeking qualified vendors to provide the removal of existing materials, installation for athletic sites across El Paso ISD to ensure safe, high-quality, and regulation-compliant facilities.

El Paso ISD is seeking proposals from qualified single-trade vendors to provide repair, replacement, installation, and maintenance services for marquees located throughout El Paso ISD campuses and district facilities.The District is seeking qualified vendors to provide the removal and disposal of existing marquee components, repair of damaged systems, installation of new marquee structures and electronic display systems, and ongoing maintenance services to ensure safe, functional, high-quality, and visually consistent signage across all district properties.

The District is seeking proposals from qualified contractors to provide site drainage and pavement repair, replacement, installation, maintenance, and related services at various district facilities. Work may include repair or replacement of asphalt paving, concrete pavement, sidewalks, ADA ramps, curbs, gutters, storm drainage systems, parking lots, drive lanes, and associated site infrastructure to maintain safe, functional, and code-compliant exterior surfaces and drainage systems.

The District highly encourages local businesses to participate in this opportunity.

Read and Understood (Required: Check if applicable)

SCOPE OF WORK - Objectives

Please refer to EXHIBITS 1-4 in the Atachments tab.

Read and Understood (Required: Check if applicable)

SCOPE OF WORK - General Requirements

Please refer to EXHIBITS 1-4 in the Atachments tab.

Read and Understood

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 11 of 33 pages

CSP JOC - General Information

1. This solicitation is an Indefinite Delivery / Indefinite Quantity (IDIQ) Competitive Sealed Proposal (CSP) procurement. The District will utilize the RSMeans pricing system obtained through The Gordian Group for JOC, in accordance with Texas Government Code Chapter 2269.

2. A Performance Bond and a Payment Bond may be required on a per task order basis for any work associated with this solicitation. If required, they will be requested accordance with Texas Government Code 2269.

3. Bidder shall carry and keep in full force for the duration of the Project, insurance coverage for builder's risk, workmen's compensation, comprehensive general liability, and automobile liability as required by the District.

4. The Bidder wil l assign a competent full-t ime superintendent, to the project or projects, and that superintendent shall be maintained on the project for the duration of the project, subject only to their continuous employment.

5. During this process all communication regarding this CSP with district employees, staff, consultants (Architects/Engineers), or Board members is strictly forbidden and may result in disqualification. (Other than the designated contact person listed in this CSP)

6. In accordance with Texas Government Code Section 2269, the Board of Trustees, as appropriate, has delegated its authority under this subchapter regarding an action authorized or required by this subchapter to be taken by a school district to the District's Superintendent. In procuring the construction services, the Board of Trustees has delegated the ranking, selection, or evaluation of bids.

7. In determining the award of contract and in accordance with Texas Government Code Section 2269, the district may consider: the price, the offeror's experience and reputation, the quality of the offeror's goods or services, the offeror's safety record, the offeror's proposed personnel, whether the offeror's financial capability is appropriate to the size and scope of the project or projects; and any other relevant factors specifically listed in the request for bids, proposals, or qualifications.

8. In accordance with Texas Government Code Section 2269, The district shall select the offeror that submits the proposal that offers the best value for the governmental entity based on:

the selection criteria in the competitive sealed proposal and the weighted value for those criteria in the competitive sealed proposal; and its ranking evaluation

9. In accordance with Texas Government Code Section 2269 the Board of Trustees has determined the method that provided the best value for the district is the Competitive Sealed Proposal method.

10. In accordance with Texas Government Code Section 2269 the district shall publish in the request for proposals or qualifications the criteria that will be used to evaluate the offerors, and the applicable weighted value for each criterion.

11. In accordance with Texas Government Code Section 2269, the district will receive, publicly open and read aloud the names of the offerors and their bids.

12. In accordance with Texas Government Code Section 2269, the district will evaluate and rank each proposal submitted no later than 45 days after the opening.

13. In accordance with Texas Government Code Section 2269, the district shall first attempt to negotiate a contract with the selected offeror. The district may discuss with the selected offeror options for a scope or time modification and any coefficient change associated with the modification. If the district is unable to negotiate a satisfactory contract with the selected offeror, the district shall, formally and in writing, end negotiations with that offeror and proceed to the next offeror in the order of the selection ranking until a contract is reached or all proposals are rejected.

14. In accordance with Texas Government Code Section 2269, any task order associated with this Job Order Contract that exceeds $500,000.00, requires approval by the District's Board of Trustees before proceeding with the job.

Read and Understood (Required: Check if applicable)

CSP JOC - Scope of Services

The goal for this CSP JOC is to achieve the selection of a group of JOC contractors ,which will assist the District toward executing and completing minor to moderate repairs, renovations, additions, and replacements at various facilities, as identified in the Scope of Work for this solicitation. Securing these services will enable the District to complete quality facility repairs in a timely manner and to manage project costs within established budgets.

Available Resources and Documents Recent facility assessments, work orders, drawings, and documents that can be provided to the successful JOC contractor prior to requesting pricing on a project, and shall be reviewed and used, as a baseline for assessment

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 12 of 33 pages purposes, but are not intended to limit the inclusion of additional assessment findings by the successful firm and approved by the District.

Proposed Coefficient The proposed coefficient shall be the contractors’ coefficient multiplier that is applied to the local city cost index and the total sum of line-item estimates for each individual Job Order. It will include all overhead items such as office, safety equipment, vehicles and fuel, computers, communication devices, printers, programs, insurance maintenance, final site cleanup, and all contingencies. It is based upon the contracts price coefficient applied to the city cost index and the line items in the RS Means unit price book.

Pricing Estimates Awarded JOC Contractors shall use RS Means estimating software. The Contractor shall furnish all necessary labor, materials, tools, supplies, equipment, transportation, supervision, management and shall perform all operations necessary and required for construction work. All work shall be performed in accordance with the requirements set forth in the resulting contract and service order agreement issued by the District. The contractor shall take all steps necessary to ascertain the nature and location of the Work and investigate all general and local conditions which can affect the Work, its cost, or performance time.

Scope of Services Scope will vary on a project-to-project basis upon the selection of the final JOC. The following are baseline services that may be modified depending on the project:

1. Work with District staff to develop baseline parameters and expectations Prior to initiating a service order agreement, the selected firm will meet with District representatives to discuss expectations and deliverables; define the scope of work and the project schedule for the selected location.

2. Conduct a comprehensive analysis of deficiency Conduct field visits with District representative(s) as needed Evaluate the condition of existing deficiency Collect and compile supporting documentation of deficient findings Define the scope of work to be executed to remediate the deficiency If architectural/engineering drawings are required to execute the scope of work, the District will hire the appropriate A/E team and will provide the necessary drawings/scope of work

3. Based on data from the assessment/walkthrough/drawings, development costs and schedule Propose remedy and anticipated duration to perform the work Provide costs for repair or perform the specified scope of work.

Cost shall include required permit and bond fees, and no more than a ten (10%)construction contingency.

Negotiations will cease if the District and selected Job Order Contractor cannot reach a pricing agreement for the particular project.

4. Provide warranties JOC Contractor shall provide warranty on parts and labor for the scope of work as part of the service agreement terms.

5. Term duration It is the District’s intention that the JOC services agreement will be for a maximum (5) five-year term: (2) two-year base term and shall be eligible for up to (3) three annual renewals based on past/current performance with the District, at the District’s discretion.

Note: Executed contract can be terminated, or services will be stopped based on performance with the District, at the District’s discretion.

Read and Understood (Required: Check if applicable)

CSP JOC - Submission Requirements

The following is a list of the information to be provided by each vendor. Failure to include all the information listed below may result in disqualification from the selection process. The following submission requirement is in accordance with Government Code Section 2269.056.

All proposal submission documents and requirements outlined below should be completed and uploaded in the Required Attachments section for this solicitation in the appropriately named section.

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 13 of 33 pages

SECTION 1: Proposed Methodology

Describe the firm’s basic project and construction techniques and methods and intended approach to meet the requirements of this CSP. Describe how you provide leadership to faci l i tate teamwork and communications among all parties involved in the work. Describe how your particular expertise, experience, and/or techniques can be an advantage to the District in completing various scopes of work. The description may include the following, but not limited to a written description of action plans, graphs, proposed tasks, schedule of proposed activities, anticipated meetings, and project milestones for projects ranging from $0 - $5,000,000, project managers, as well as the number of years with the firm and the Company total number of employees.

SECTION 2: Vendor’s Experience

Identify and describe your demonstrated technical competence and management qualifications with providing minor to moderate repairs/renovations/additions/replacements services under Job Order Contracting programs, particularly those for K through 12 facilities ranging from $0 - $5,000,000.

Describe your past experience providing general maintenance, repair services, and renovation work under a JOC program within the last five (5) years. List (10-15) projects in order of priority, with the most complex project listed first. Provide the following information for each JOC project listed:

Program name, location, payment method (fixed price, cost + fee) and description.

General description of the type of work completed Name of project manager (individual responsible to the owner for the overall success of the project) Name of superintendent (individual responsible for coordinating the day-to-day Job Order work)

For each project listed above, identify the following:

The owner’s representative who served as the day-to-day liaison for the project Length of business relationship with the owner Other relevant information.

SECTION 3: CSP Procurement Section - Cost/Coefficient Estimate

Provide descriptions that convey how your firm has an understanding of the overall lifecycle and replacement cost, renovation work, and repair cost of various school facilities (such as elementary, middle and high schools, stadiums, aquatic facilities, bus barns, support facilities, agricultural barns, etc.) Discuss estimating practices and provide examples of estimating tools used to develop cost.

Provide the proposed coefficient multiplier that will be applied to the city cost index and the line items in the RS Means unit price book.

Work performed shall be based on the Coefficient factor of _____ multiplied times the sum of applicable unit prices.

Any work necessary during non-standard hours to maintain project schedules, dueto Contractor delay, shall be performed without additional cost to the district.

The actual pricing will be based on the unit rates contained in the RS Means unit price book, including applicable Coefficient factor set forth above and the quantities agreed to by the Contractor and the District.

SECTION 4: Proposed Personnel

List individuals and provide detailed resumes of the positions for Project Manager, Assistant Project Manager, and Project Superintendent who will be assigned for the entire duration of the Projects. Resumes should address the following points for each of the positions mentioned above.

Amount of time assigned to project.

Years of experience.

Current project assignment and availability Relevant K-12 experience Certifications Include project available dates for key staff

SECTION 5 : Past Experience with El Paso ISD and other ISDs

Provide three (3) letters of reference from major suppliers and/or sub-contractors that specifically address the bidder’s history of paying subcontractors and material providers on time within the last year.

List up to five (5) current or past El Paso ISD projects completed within the past three (3) years.

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 14 of 33 pages

List up to five (5) current or past K-12 projects completed within the past five (5) years.

List up to five (5) current or past non-K-12 projects completed within the past five (5) years.

The bidder’s past experience with El Paso ISD

SECTION 6: Quality of Vendor’s Services

The bidder’s history of repeat business with owner(s). Based on references contacted by District Administrative staff.

Include in the proposal; your firms’ philosophy on construction management, your subcontractor selection process, details of managing conflicts, staffing issues, and subcontractor disputes. Include your plan for operating on an occupied school site. Include your system for coordination with local jurisdictions, your methodology for quality control. Provide a statement in your workflow plan that indicates scheduling and timing of site meetings, coordination with owners, documentation, and your firm’s unique ability to satisfy the client.

Provide evidence of sufficient resources necessary to manage staff and successfully perform the Work.

The bidder’s history of on-time project success

SECTION 7: Financial Stability and Bonding Capacity

Provide your company’s single limit coverage.

Provide your company’s aggregate/total available limit of coverage.

List your surety company and address the following points:

Years your company has had a business relationship with surety; AM Best Rating; Identify if Surety Company is registered in the State of Texas.

List projects your company has in progress. For each project listed address the following points:

Name of the project; Owner's contact person and phone number; Architect, Architect's contact person, and phone number; Contract amount; Percent complete; Scheduled completion date; List total worth of work in progress and under contract.

Provide a recent financial statements as outlined in the "FINANCIALS - Responsibility Determination".

SECTION 8: Safety Manual – Safety Plan and Safety Record

Provide your company’s safety program manual.

Provide Workers Compensation Experience Modification Rate (EMR) for the last three years, as obtained from your insurance agent.

Provide OSHA No. 300 Log information for the past three (3) years regarding the following points:

Number of injuries and illnesses Number of lost time accidents Number of recordable cases Number of fatalities Number of employees direct-hire fixed hours worked (round to 1,000's)

Provide your company’s safety orientation program for new employees.

State the frequency safety inspections are conducted for projects.

Provide your company’s drug/alcohol prevention policy.

Read and Understood

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 15 of 33 pages

CSP JOC - Maximum Aggregate Contract Price

Under Texas Government Code, Section 2269.403(b), school districts must state a formal maximum aggregate contract price when advertising a Job Order Contracting (JOC) proposal. Individual job/task orders are issued against this ceiling, but the cumulative total cannot exceed the stated amount. Any single job order exceeding $500,000 must also secure direct approval from the District’s Board of Trustees.

The maximum aggregate contract price established for the JOC is $3,000,000.00.

Read and Understood (Required: Check if applicable)

CSP JOC - List of Subcontractors

If at any point during the term of the contract, the Contractor deems it necessary to employ subcontractors, please note that all services shall be performed by qualified and trained service personnel directly employed on a full-time basis by the Contractor or its Subcontractor(s). Subcontracting of any portion of the services encompassed in this contract shall be allowed, but Subcontractor(s) shall be subject to approval by the District. If any additional subcontractors will be employed after the beginning of the contract term, it is the responsibility of the Contractor to notify the District and obtain approval before allowing them to provide any services.

Provide a listing of all the subcontractors you intend to use during the entire term of the contract and upload that listing onto the "Subcontractor Listing" section in the Response Attachments.

Read, Understood, and Listing Attached (Required: Check if applicable)

PROPOSAL INFORMATION - Name of Company Contact

Please list the name of the contact person that the District may call regarding this bid. The contact person will be the liaison between the District and your organization. This should be the person who will answer questions regarding the bid submittal and questions about purchases and purchase orders.

(Required: Maximum 1000 characters allowed)

PROPOSAL INFORMATION - Company Contact Email

Please list the email address of the company contact person that the District would be emailing regarding this bid and to whom questions about purchases and purchase orders should be addressed.

(Required: Email address)

Deadline: 9/2/2026 02:00 PM (MT) 27-011 Addendum 1Page 16 of 33 pages

PROPOSAL INFORMATION - Principal Place of Business

Pursuant to the Texas Government Code, Chapter 2252, Subchapter A, it is necessary for the District to determine the residency of its vendors. In part, this law reads as follows:

Section 2252.001: 'Nonresident bidder' refers to a person who is not a resident. 'Resident bidder' refers to a person whose principal place of business is in this state, including a vendor whose ultimate parent company or majority owner has their principal place of business in this state.

Section 2252.002: A governmental entity may not award a governmental contract to a 'nonresident bidder' unless the nonresident underbids the lowest bid submitted by a responsible ' resident bidder' by an amount that is not less than the amount by which a 'resident bidder'…