27-004

Program/Project Management Firm (PMF)

Issue Date: 7/22/2026

Questions Deadline: 7/31/2026 04:00 PM (MT)

Response Deadline: 8/12/2026 02:00 PM (MT)

Contact Information Contact: Ms. Laura Chavando, Buyer Address: 4900 Woodrow Bean Dr.

El Paso, TX 79924 Phone: 1 (915) 230-3107 Email: lchavand@episd.org

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 1 of 30 pages

Event Information Number: 27-004 Title: Program/Project Management Firm (PMF) Type: Competitive Sealed Proposal Issue Date: 7/22/2026 Question Deadline: 7/31/2026 04:00 PM (MT) Response Deadline: 8/12/2026 02:00 PM (MT) Notes:

El Paso Independent School District (EPISD) seeks to engage a qualified Program/Project Management Firm (PMF) to provide comprehensive management services for capital improvement programs, including bond-funded projects, maintenance initiatives, and district-wide facility upgrades. The selected firm will serve as an extension of EPISD staff and provide program-level oversight, project delivery support, reporting, and controls, ensuring all projects are delivered:

On time Within budget In compliance with applicable standards and regulations With transparency to stakeholders

Ship To Information Contact: EPISD Procurement & School

Resources Address: 4900 Woodrow Bean Dr.

El Paso, TX 79924 Phone: (915) 230-3100 Email: bids@episd.org

Billing Information Contact: Accounts Payable Address: PO Box 20100

El Paso, TX 79998 Phone: (915) 230-2136 Email: accountspayable@episd.org

Bid Activities

Non-mandatory pre-bid conference 7/27/2026 10:00:00 AM (MT)

-Question and Answer Session for all prospective bidders.

-Due date for questions to be submitted is July 31, 2026 at 4:00 PM

Location:

Procurement & School Resources

4900 Woodrow Bean Drive

El Paso, TX 79924

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 2 of 30 pages

Bid Attachments

EDGAR_FORM_1-5-2022.pdf View Online

EDGAR Certification Form, Contractor Certification (please fill out and return the applicable form for Service Contractor, Service Subcontractor, and/or Independent Contractor, and Form 1295

2024_W9_Form.pdf View Online

(IRS W-9 FORM) Please complete W9

Required_Forms (1).pdf View Online

(REQUIRED FORMS) Complete and submit all included forms in the corresponding Response Attachments area.

CIP_Form_1295.pdf View Online

(CIP FORM 1295) Complete and submit this form in the corresponding Response Attachments area.

Pre-Employement Pre-Service Affidavit.pdf View Online

Pre employment affidavit

Vendor_Information.pdf View Online

(VENDOR INFORMATION) Complete and submit this form in the corresponding Response Attachments area.

Deviations_Form.pdf View Online

(DEVIATIONS) Complete and submit this form in the corresponding Response Attachments area only if you are identifying deviations to the sample vendor agreement or any of the general terms and conditions. (See Bid Attributes)

Pre-Employement Pre-Service Affidavit.pdf View Online

Pre-service affidavit

NationalFingerprintBackgroundReview.xlsx View Online

Do not fill out, for reference only

Program-Project Management Firm Price List Spreadsheet.xlsx View Online

Program-Project Management Firm Price List Spreadsheet.

EPISD Agreement - Goods and Services.pdf View Online

(REVIEW - SAMPLE ONLY) Please review contract sample and state any Deviations on the appropriate form. You are not required to fill out this agreement at this time. (See Bid Attributes)

Requested Attachments

Required Forms (Attachment required)

Upload only the completed "Required Forms" documents here. Notarize forms where applicable.

EDGAR Certification (Attachment required)

Upload only the completed "EDGAR Certification" documents here.

CIP Form 1295 (Attachment required)

Upload only the completed "CIP Form 1295" documents here. All sections of the form must be completed and signed.

Deviations (If Applicable) Upload only the completed "Deviations Form" document here.

Vendor Information (Attachment required)

Upload only the completed "Vendor Information" documents here.

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 3 of 30 pages https://episd.ionwave.net//VendorLanding.aspx?e=t6J-Htq1a0nWRJqRCIGAyecPeL9pl6gDY5NMUhc1cZHm97SI7hc9SySeiEA84gAxyhyG0SbvUxt4WRGNQUvZUQ https://episd.ionwave.net//VendorLanding.aspx?e=FAxzZihJZTMK4v5jTY66x-zejE22Ekf-ZmGY0V0N7AMElKRZUAX23uwI5QzaVkhfeaque2yS3NcW3q7dLm2V0g https://episd.ionwave.net//VendorLanding.aspx?e=zz-NKBCYWXy63x8rrpDPvy~dB4FXNRYZmlPVsd8pDrLp-l6HlMUTMolYskCmv5Sudk9WOMsnxTHnIQRD4qX0OA https://episd.ionwave.net//VendorLanding.aspx?e=AwSLzRXmuUJ~smsTrQmqCH5asNZU3DwJTY4-p4p~-LBRlWMlYSOQU4SETbDImTMMLcsODZSOXLxLvQ2-lfbX5A https://episd.ionwave.net//VendorLanding.aspx?e=z4GX0lbvBlYyOIeWnoyKi0nQFldkfU3egVrsx4jqDZJ5Kacazo24tUFB-92x2iM7DnFAmF0poYOnWNBxg0yN7w https://episd.ionwave.net//VendorLanding.aspx?e=t0vWkUzrF-~sn8MGlnE94dx0vM6meFOy6eKU-Eyj5O~-9OzLdHxchcyW6lgByNbZ6lNnKuLIX2xfeXWzOAqicA https://episd.ionwave.net//VendorLanding.aspx?e=n1KVhvQkG23EcSBtwVJpntMM0Mr7Df3WO1IJSzXqt3dkJmOcOLdDw8QXDLb7tLx5WNfDa6Bfy6lIppR7kCOSUA https://episd.ionwave.net//VendorLanding.aspx?e=wWSdB6q6fZ18uyooJgZMNFGNa8ENTVz0P1mhWi4CkGD2NPYChF6m-TC7sqTagaPlR9SwTtYJvwT4wqp~KkoqKA https://episd.ionwave.net//VendorLanding.aspx?e=KgR7vJR-Vo7fZyi4l~SQQGoPxW1NOdm3igOsKOLHe3mpMfQO~CTQ-2SeFPZK3UDRSRN0qHke9AbJmp-NQJnzOA https://episd.ionwave.net//VendorLanding.aspx?e=kXuFD6-QXGYxPittl0CVIgCP4v9I~WFUB0yahmR7AQ57RLu7qrhzKULEkWD3Eh1Z-TyUD7nDk3mhYiRUnsZtZg https://episd.ionwave.net//VendorLanding.aspx?e=hVbOcylrIqBL11JcSchyVOvial6ZlqG06LTIlb0xg5ZOBAuSDm2Xxlh1bN2LZuDOLHMZAz71VRIRf2zK1Jovag

IRS W-9 Form (Attachment required)

Upload the completed IRS W-9 form here.

Certificate of Insurance (Attachment required)

Please attach a copy of your certificate of insurance with the limits identified within the bid documentation.

Pre-Employment Pre-Service Affidavit (Attachment required)

Price List (Attachment required)

Program-Project Management Firm Price List Spreadsheet.

Bid Attributes

1 INTRODUCTION

The El Paso Independent School District is the pioneer of public education in the Paso del Norte region. With a history that spans more than 140 years, El Paso ISD is proud of our position as the springboard for generations of students to realize their dreams. We are committed to continuing to invest in innovation and to empowering and inspiring our students so they can thrive socially, emotionally, and academically. We are El Paso’s district!

Our organization’s theory of action is anchored on our core values, mission, and vision. In partnership with our families and community, we seek to uphold the highest standards to provide inclusive and fair learning experiences that support the whole child. We accomplish this theory of action through whole child development, delivery of instructional excellence, fostering a transparent culture of excellence, and intentional equity designed to make EPISD a destination district.

The El Paso Independent School District has approximately 48,000 students, 71 schools, and 8,000 employees.

2 GENERAL INFORMATION - Background Information

This solicitation is being issued in accordance with the following procurement-related guidelines and regulations as required:

Texas Education Code, Section 44.031, Purchasing Contracts

3 GENERAL INFORMATION - Solicitation Purpose

The El Paso Independent School District is seeking to engage a qualified Program/Project Management Firm to provide comprehensive program and project management services in support of capital improvement programs, bond-funded projects, maintenance initiatives, and district-wide facility upgrades. The selected firm will serve as an extension of El Paso Independent School District, TX staff, providing program-level oversight, project delivery support, reporting, and program controls. The primary purpose of this engagement is to ensure that all projects are delivered on time, within budget, in compliance with applicable standards and regulations, and with full transparency to stakeholders across the District's portfolio.

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 4 of 30 pages

4 NOTICES - Public Disclosure Proposal Information

Potential offerors should be aware that once a proposal is opened, all information contained therein will be available to the public unless the information is excepted from disclosure under the Texas Government Code pertaining to Public Information.

The exception that allows the District to protect that information, if released, would give an advantage to a competitor or bidder. However, the exception does not apply after the bidding is complete and the contract has been awarded. Trade Secrets, commercial or financial background data, and privileged or confidential information may be excepted from public inspection. If any information in your offer qualifies for an exception because it falls into one of the categories, it should bemarked "CONFIDENTIAL," and the basis of your claim of confidentiality should be stated.

Data so identified will be maintained as a protected record. Offerors who claim that information in a proposal should be protected from public disclosure after the contract award may be asked to support such a claim if the District receives a Public Information Act Request for the information and requests a determination by the Attorney General.

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5 NOTICES - Cone of Silence / Anti-Lobbying Policy

The District’s Cone of Silence/Anti-Lobbying Policy was adopted to ensure a fair and competitive proposing environment by preventing communication between District officials, employees, or representatives and parties involved in the proposing process that could create an unfair advantage to any party concerning the award of a District contract. This restriction extends to “thank you” letters, phone calls, emails, and any contact that results in the direct or indirect discussion of the solicitation and/or proposal submitted by the Vendor. This policy is intended to create a level playing field for all Vendors and ensure the integrity of the solicitation process. Any violation of this provision may disqualify the Vendor’s response from consideration.

The Cone of Silence shall begin upon the development of the scope of work through the issuance of a request for information (RFI), request for qualification (RFQ), request for proposal (RFP), bid, or other competitive solicitation as defined in state law and shall officially end upon execution of an award by the Board and/or the execution of a negotiated contract, whichever represents the final act in the procurement process.

Regardless of the above time period, it shall not be acceptable for potential vendors to participate in discussions that determine the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects.

The Cone of Silence shall apply to acquiring goods or services using the procurement methods identified in state law and renewal periods for contracts previously awarded by the Board of Trustees with renewal options.

Campaign contributions, gifts, donations, and any other items of value shall be prohibited between the parties defined above for any known contract under consideration during the cone of silence period.

The Cone of Silence/Anti-Lobbying Policy prohibits any communication or lobbying activities during the Cone of Silence period by any person, including but not limited to proposers, lobbyists or consultants of proposers, service providers, or potential vendors, and any of the following:

1. Any Board member, Superintendent, senior staff member, principal, department head, director, manager, or other District employee who influences the evaluation or selection process.

2. District Staff and Consultants, including any employee of the District, any person retained by the District as a Consultant on the project, or any person having participated in the development, design, or review of documents related to the project.

3. Members of the District’s Evaluation Committee, whether District employees or outside experts appointed or selected by the District.

The Cone of Silence/Anti-Lobbying Policy does not apply to:

1. Communication with the District’s Legal Services and Procurement Services staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the subject of solicitation or engaging in contract negotiations during any scheduled meeting.

2. Questions of process and procedure, including oral communications with the Executive Director of Procurement & School Resources or procurement staff assigned as the point of contact for the solicitation, provided the communications are strictly limited to matters of process or procedure already contained in the solicitation document. A minimum of ten days will be provided for questions during solicitation unless otherwise stated in the Solicitation Schedule of Events.

3. Pre-Proposal/Pre-Proposal Conferences, including oral communications at pre-proposal or pre-proposal conferences, oral presentations before selection committees, contract negotiations, and public presentations made to the District’s Board of Trustees during a duly noticed public meeting.

4. Written communications to the Procurement staff member identified in the solicitation.

5. Conducting business on contracts previously executed and currently in force.

Vendor will comply with the Cone of Silence Policy (Required: Check if applicable)

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 6 of 30 pages

6 NOTICES - Questions and Request for Clarification

If a Vendor doubts the meaning of any part of this solicitation, questions or requests for clarification may be submitted electronically via the District's E-Bid system. Verbal questions and explanations are not permitted.

Interpretations, clarifications, and answers to questions shall be made only by written response to all Vendors via E- Bid message or other delivery form if prior arrangements are made. To meet the District’s schedule, it is extremely important that requests for clarification or additional information be submitted in writing no later than the date identified within this solicitation. Questions submitted after this date may not elicit a response.

7 NOTICES - Schedule of Events

The following Schedule of Events represents the District's estimated timetable that will followed in connection with this solicitation:

EVENTS DATE AND/OR TIME

Issuance of Solicitation 7/22/2026 10:00 AM Site Visits (If Applicable)

N/A

Non Mandatory Pre-Proposal Informational Conference (Attendance Highly Recommended)

7/27/2026 10:00 AM

Last Day for Proposers to Submit Written Questions (Must submit through Ionwave)

7/31/2026 4:00 PM

Answers to Questions Provided (Posted through Ionwave)

8/4/2026

Deadline for Submission of Proposals 8/12/2026 2:00 PM Evaluation of Proposals (Approximate)

August/September

Interviews / Presentations

TBD

Negotiations

September

Contract Award Date (Approximate)

September/October

NOTE - The District reserves the right, at its sole discretion, to adjust this Schedule of Events as it deems necessary. If changes are necessary, the District will communicate any adjustments in the form of an addendum or other communication issued through the Ionwave platform.

8 NOTICES - Solicitation Term (Initial and Optional Terms)

The term of this solicitation will be for one (1) year (“initial term”) that will take effect upon the completion of the award process as determined by the District. The District shall have the option to extend the term of the solicitation for up to four (4) additional years ("optional terms") at its discretion. Renewal terms will be contingent upon satisfactory delivery of goods and/or services. Each renewal term shall be at the same contract price/discount established for the initial term unless otherwise approved by District.

All intent to terminate notifications for this agreement must be delivered via certified mail to the following:

El Paso Independent School District Procurement & School Resources Attn: Executive Director (27-004) Program/Project Management Firm (PMF) 4900 Woodrow Bean Dr.

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 7 of 30 pages

9 NOTICES - Electronic Submittal

As permitted by law, Section 44.0313 of the Education Code, the District conducts non-construction solicitation transactions by electronic means (E-Bid System) to the extent possible. The E-Bid System is web-based, and the process requires vendor registration in order to use the system and provide an electronic response to this solicitation. The instructions for electronic filing can be accessed at:

https://www.episd.org/o/episd/page/new-e-bid-system-and-vendor-registration

If you need assistance with registering or accessing the information, you may contact the Procurement & School Resources Department at (915) 230-3100 for assistance.

Vendors are responsible for ensuring that their proposal has been properly submitted. Failure to comply with the requirements of this solicitation, including the specific form of the submission required, may be grounds for disqualification of the proposal as “non-responsive.” All proposals shall be submitted through the Ionwave platform or, in hard copy, by hand delivery, mail, or overnight carrier. The District will not accept proposals via facsimile or email.

NOTICES - Hard Copy Pickup and Submission

If the Vendor does not have the means to submit a response electronically, the District will accept hard copy responses; however, the Vendor must register on the Ionwave platform in order to receive communications during the process. If the Vendor has no access to a computer system, the Vendor may contact the Procurement & School Resources Department at (915) 230-3100 for assistance in registering or obtaining responses from the system.

Prospective Vendors may obtain a hard copy of this solicitation from the District’s Procurement & School Resources Department, located at 4900 Woodrow Bean Dr., El Paso, Texas 79924, between the hours of 9:00 a.m. and 4:00 p.m. Please contact the Procurement & School Resources Department at (915) 230-3100 in advance of your visit to ensure that the hours have not changed and someone will be available to assist you.

Hard copy responses must be submitted prior to the stated submission deadline. Responses shall be mailed or hand delivered to the following address in a sealed envelope or package:

El Paso Independent School District Procurement & School Resources Department 4900 Woodrow Bean Dr.

El Paso, TX 79924

The Vendor’s name, return address, the solicitation name and number, and the opening date and time must be clearly marked on the submitted package. The Procurement & School Resources Department may open any unlabeled submittal to identify it properly. Vendors are required to identify their packages to protect the integrity of their proposals and to fully avail themselves of the evaluation and selection process. Hard copy responses may be modified, provided such modifications are sealed and received at the District’s Procurement & School Resources Department prior to the stated solicitation submission deadline. Any proposal or modification received after the solicitation submission deadline shall not be accepted or considered.

NOTICES - Proposal Delivery Responsibility

Proposals received at the Procurement & School Resources Department after the specified date and time will not be accepted. Package delivery services such as FedEx, UPS, etc., deliver packages addressed to the Procurement & School Resources Department directly to the department. U.S. Postal Service deliveries, including Express Mail, are delivered directly to the department. The offeror accepts all responsibility for providing its proposal to the address stated in this solicitation within the specified time, or the proposal will be considered non-responsive and mailed back unopened. If the envelopes do not reflect a return address, they will be opened for the sole purpose of obtaining the return address.

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NOTICES - Descriptive Literature

Descriptive literature, where applicable, containing the complete scope of services or other information sufficient for the District to determine compliance with the specifications must accompany each proposal. If a Vendor wishes to furnish additional information, more sheets may be added.

The District is not responsible for locating or securing any information not identified in the offer and is reasonably available. The District will not be responsible for locating or securing information not included in the offer. In conducting its assessment, the District may use data provided by the Vendor and data obtained from other sources.

Still, while the District may elect to consider data obtained from other sources, the burden of providing thorough and complete information rests with the Vendor.

NOTICES - Proposal Documents, Supporting Literatature, and Related Data

Related data, where applicable, will be made part of the proposal. All proposal documents, literature, and related data submitted as an offer become the property of the El Paso Independent School District.

NOTICES - Proposal Preparation Cost

This solicitation does not commit the El Paso Independent School District to pay any costs incurred in preparing and submitting the proposal or to contract for the services specified. This solicitation is not to be construed as a contract or a commitment of any kind, nor does it commit the District to pay for any costs incurred in the preparation of a formal presentation, or for any costs incurred prior to the execution of a formal contract.

NOTICES - Contract Performance

The Vendor shall be responsible for the completion of all work set out in any potential contract and task orders. All work is subject to inspection, evaluation, and acceptance by the District. The El Paso Independent School District may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract terms and conditions.

NOTICES - Notification of Proposal Award

All awards are made by the Board of Trustees or the Administration of the El Paso Independent School District in accordance with District policy. All agendas for meetings of the District’s Board of Trustees are posted on the District’s website and available to the public. Information may be accessed at:

https://www.episd.org/page/board-meeting-agendasmaterials-new

Additionally, notifications of awards are sent to both awarded and non-awarded respondents via the District’s Ionwave platform.

NOTICES - Acceptance or Rejection of Proposals

The District reserves the right to accept or reject any or all proposals, to waive all minor technicalities and formalities, and to accept the proposal determined to be the most advantageous to the District. Additionally, the District may accept a proposal subject to an exception if, in its sole judgment, the proposal meets or exceeds the District’s specifications. In evaluating responses, the District is not required to select the response based solely on the lowest pricing and will consider the criteria set out in the Texas Education Code, Section 44.031(b), and any other factors specifically set out in this solicitation.

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NOTICES - Solicitation Protest Procedures

A protest may be submitted in writing during the solicitation process when the aggrieved vendor knows or should have known the factors giving rise to a protest or within five (5) business days after the bid due date.

A written formal protest must contain a minimum of the following:

The solicitation number and title of the solicitation.

Specific identification of the statutory or regulatory provision(s) that the procurement staff member or department allegedly violated.

A specific description of each act alleged to have violated the statutory or regulatory provision(s) identified above.

A statement of the relevant facts that includes timelines and involved parties.

Identify the issues that need to be resolved to support the protest.

Protest should be emailed to the procurement staff member responsible for the bid, with the subject line stating “Dispute/Protest and Bid/CSP/RFP name and number.”

The Executive Director of the Procurement & School Resources Department shall:

Contact the involved department and inform them of the vendor protest.

Gather information and prepare documentation for the Chief Financial Officer, outlining the solicitation, evaluation, and award of the solicitation.

Inform the involved department on the vendor protest's progress and/or outcome.

The Procurement & School Resources Department shall promptly issue a written decision if the protest is not resolved by mutual agreement. The decision shall consist of the following:

The reasons for the action taken will be determined and sent to the aggrieved vendor.

A copy of the decision shall be immediately forwarded to the vendor and any other party intervening.

All decisions will be based on “best value” for the District.

A decision shall be final and conclusive.

All vendor protest documentation shall be filed with Procurement & School Resources in the respective bid file.

NOTICES - Price Adjustments

Adjustments may not exceed 25% of the total price awarded throughout the duration of the contract. Requests from vendor for Economic Adjustments must be submitted on company letterhead no less than 60 (sixty) days prior to request for adjustment to take effect, original signature in blue ink, reason for request and include letter from manufacturer indicating the adjustment. Adjustments will be verified by an appropriate Producer Price Index (PPI) and/or Consumer Price Index (CPI) published by the U.S. Department of Labor, Bureau of Labor Statistics, and adjustments will be calculated based on the latest six (6) months of data available in the month preceding the effective date of the price adjustments. Adjustments are subject to District approval.

All requests for price adjustments must be sent to:

El Paso Independent School District Procurement and School Resources Attn: Executive Director (27-004) Program/Project Management Firm (PMF) 4900 Woodrow Bean Dr.

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NOTICES - Additional Goods and/or Services

During the Term of a Contract awarded under this solicitation, additional goods/services not included in the original solicitation list and resulting awarded contract may become necessary and benefit El Paso ISD. Vendor and El Paso ISD agree that the aggregate value of added purchases during each year of the Contract (if renewed) shall not exceed 25% (10% for federally funded purchases) of the estimated total value of the Contract. The total value of the Contract must be agreed upon, and the dollar value listed inthe Contract and each renewal term of the Contract (if any). For purposes of this section, the total value of the Contract includes all contracts awarded because of the procurement solicitation to all vendors. For the initial Term of a Contract awarded under this solicitation, Vendor and El Paso ISD agree that the total value of the Contract shall be as stated on the award. Additions of new products may be included in the awarded Contract list during the renewal of the Contract through an amendment to the Contract, and the total Contract value adjusted accordingly. For each renewal term of the Contract, the total actual value of the Contract in the preceding year and the additional new product(s) made during that Term will be the basis for determining the maximum dollar amount (not to exceed 25%) of the additional new product(s) that will be allowed during the next Contract renewal term. Material change means a modification that exceeds and/or alters the terms of the original contract between EPISD and the Vendor, exceeding 25% of the contract value.

SCOPE OF WORK - Background Information

El Paso Independent School District, TX operates and maintains a broad portfolio of educational and support facilities that require ongoing investment in construction, renovation, maintenance, and modernization. The District's capital program is financed through General Operating, Special Revenue, and Bond Funds, and it encompasses projects that differ in size, scope, duration, and technical complexity. Historically, these projects have been delivered across multiple campuses and facilities on varying timelines and funding cycles. To ensure consistency, accountability, and disciplined delivery across this portfolio, El Paso Independent School District, TX intends to establish a centralized program and project management function supported by an experienced Program/Project Management Firm. This firm will bring proven methodologies, standardized tools, and dedicated staffing to support both program-level governance and project-level execution, while working collaboratively under the direction of District leadership.

Read and Understood (Required: Check if applicable)

SCOPE OF WORK - Objectives

The objectives of this engagement are as follows:

- Deliver all District projects on time, within budget, and in compliance with applicable standards and regulations.

- Establish and maintain consistent program-level governance, controls, and reporting across the entire capital portfolio.

- Provide reliable project-level execution at individual campuses and facilities identified by the District.

- Strengthen accountability, efficiency, and transparency in the delivery of District capital programs.

- Support informed decision-making by District leadership through accurate cost, schedule, and risk reporting.

- Ensure disciplined management of bond program funds and other funding sources, with full audit readiness.

- Provide the leadership, technical expertise, and administrative support necessary to supplement District staff throughout the project lifecycle.

Read and Understood (Required: Check if applicable)

SCOPE OF WORK - General Requirements

The PMF shall provide services across the full project lifecycle:

Program Management (District-Wide Oversight)

ꞏ Develop and maintain a Master Program Management Plan

ꞏ Establish governance structure and reporting protocols

ꞏ Implement program controls systems (budget, schedule, document management)

ꞏ Develop standardized procedures, templates, and best practices

ꞏ Track performance metrics across all projects

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ꞏ Support bond program tracking and reporting (if applicable)

ꞏ Coordinate with EPISD departments (Facilities, Finance, Procurement, Legal)

Project Planning and Pre-Construction

ꞏ Assist with project scoping and needs assessments

ꞏ Develop project budgets and cost estimates

ꞏ Prepare and maintain master schedules and milestones

ꞏ Assist with project prioritization and phasing strategies

ꞏ Support feasibility studies and site evaluations

ꞏ Review design standards and alignment with district requirements

ꞏ Provide constructability reviews and value engineering

Procurement and Contracting Support

ꞏ Assist EPISD in developing and issuing RFQs, RFPs, and bid packages

ꞏ Support evaluation of proposals and contract negotiations

ꞏ Ensure compliance with Texas procurement laws and EPISD policies

ꞏ Maintain procurement documentation and audit readiness

ꞏ Coordinate with legal and procurement teams

Design Phase Management

ꞏ Monitor and coordinate activities of architects and engineers (A/E firms)

ꞏ Ensure designs meet budget, schedule, and program requirements

ꞏ Facilitate design review meetings

ꞏ Track design progress and deliverables

ꞏ Identify design risks and recommend mitigation strategies

Construction Phase Management

ꞏ Provide on-site and remote project oversight

ꞏ Monitor contractor performance and compliance with contract requirements

ꞏ Track schedule progress and delays

ꞏ Review and validate pay applications and change orders

ꞏ Conduct site visits and inspections

ꞏ Manage project documentation (RFIs, submittals, change logs)

ꞏ Ensure adherence to safety, quality, and regulatory requirements

Cost Control and Financial Management

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ꞏ Develop and maintain detailed cost tracking systems

ꞏ Monitor budgets and forecast expenditures

ꞏ Review and validate contractor invoices and change orders

ꞏ Provide cash flow projections

ꞏ Identify potential cost overruns and recommend corrective actions

Schedule Management

ꞏ Develop and maintain baseline and updated project schedules

ꞏ Track milestone progress

ꞏ Analyze delays and recommend recovery plans

ꞏ Coordinate dependencies across multiple projects

Quality Assurance / Quality Control (QA/QC)

ꞏ Implement QA/QC processes for all phases of the project

ꞏ Conduct inspections and audits

ꞏ Ensure compliance with design standards and specifications

ꞏ Coordinate commissioning and closeout activities

Risk Management

ꞏ Identify, assess, and track project risks

ꞏ Develop mitigation strategies

ꞏ Maintain a risk register

ꞏ Provide proactive issue resolution

Stakeholder Engagement and Communications

ꞏ Develop and implement a communication plan

ꞏ Prepare reports, presentations, and dashboards

ꞏ Support public meetings and Board updates

ꞏ Coordinate communication with internal departments and external stakeholders

ꞏ Ensure transparency for bond program reporting (if applicable)

Reporting Requirements

The PMF shall provide regular reporting including:

ꞏ Monthly program status reports

ꞏ Project dashboards (cost, schedule, risks)

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ꞏ Executive summaries for district leadership

ꞏ Board-level presentations as needed

ꞏ Compliance and audit reports

Project Closeout

ꞏ Facilitate project closeout processes

ꞏ Ensure completion of punch lists

ꞏ Verify delivery of as-built drawings and documentation

ꞏ Coordinate final inspections and occupancy approvals

ꞏ Document lessons learned

Deliverables

The PMF shall produce, at minimum:

ꞏ Master Program Management Plan

ꞏ Project schedules and updates

ꞏ Cost reports and forecasts

ꞏ Monthly status reports

ꞏ Risk registers

ꞏ Procurement documentation support

ꞏ QA/QC reports

ꞏ Closeout documentation

Staffing Requirements

The PMF shall provide a qualified team including:

ꞏ Program Manager / Director

ꞏ Senior Project Managers

ꞏ Project Controls Specialists (cost/schedule)

ꞏ Construction Managers / Inspectors

ꞏ Administrative Support Staff

All personnel must demonstrate experience with:

ꞏ K–12 school district construction programs

ꞏ Texas public procurement laws

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 14 of 30 pages

ꞏ Large-scale capital improvement programs

Coordination with EPISD

The PMF will work under the direction of EPISD leadership and:

ꞏ Coordinate with Facilities & Construction Department

ꞏ Support Finance, Procurement, and Legal teams

ꞏ Collaborate with architects, contractors, and consultants

Performance Standards

The PMF will be evaluated based on:

ꞏ Meeting project schedules and budgets

ꞏ Accuracy of reporting and forecasting

ꞏ Responsiveness and communication

ꞏ Quality of deliverables

ꞏ Compliance with regulations and district procedures

Term of Services

The contract term will be established by EPISD and may include:

ꞏ Initial contract period (e.g., 3–5 years)

ꞏ Renewal options based on performance

Compliance

The PMF must comply with:

ꞏ Texas Education Code

ꞏ State procurement laws

ꞏ EPISD policies and procedures

ꞏ OSHA and safety requirements

ꞏ Applicable federal and state regulations

Optional Services (As Needed)

ꞏ Bond program advisory services

ꞏ Technology project oversight

ꞏ Energy management and sustainability consulting

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 15 of 30 pages

ꞏ Facility condition assessments

ꞏ Disaster recovery and emergency response support

Read and Understood (Required: Check if applicable)

PROPOSAL INFORMATION - Name of Company Contact

Please list the name of the contact person that the District may call regarding this bid. The contact person will be the liaison between the District and your organization. This should be the person who will answer questions regarding the bid submittal and questions about purchases and purchase orders.

(Required: Maximum 1000 characters allowed)

PROPOSAL INFORMATION - Company Contact Email

Please list the email address of the company contact person that the District would be emailing regarding this bid and to whom questions about purchases and purchase orders should be addressed.

(Required: Email address)

PROPOSAL INFORMATION - Principal Place of Business

Pursuant to the Texas Government Code, Chapter 2252, Subchapter A, it is necessary for the District to determine the residency of its vendors. In part, this law reads as follows:

Section 2252.001: 'Nonresident bidder' refers to a person who is not a resident. 'Resident bidder' refers to a person whose principla place of business is in this state, including a vendor whose ultimate parent company or marjority owner has their principal place of business in this state.

Section 2252.002: A governmental entity may not award a governmental contract to a 'nonresident bidder' unless the nonresident underbids the lowest bid submitted by a responsible ' resident bidder' by an amount that is not less than the amount by which a 'resident bidder' would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located.

Please indicate your principal place of business (State).

Alabama Alaska Arizona Arkansas California Colorado Connecticut

Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas

Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota

Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey

New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon

Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas

Utah Vermont Virginia Washington Washington, D.C. West Virginia Wisconsin

Wyoming Other (Required: Check only one)

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 16 of 30 pages

PROPOSAL INFORMATION - Authorized Signatory

Please provide the NAME and TITLE of the company representative identified as an authorized signatory for any potential contract documents associated with this solicitation.

(Required: Maximum 1000 characters allowed)

PROPOSAL INFORMATION - References

Provide information regarding three (3) school district clients, other than the El Paso ISD, to whom you have provided similar goods or services to the ones requested in this solicitation or with whom you have worked on projects of similar size and scope to the one for which services are requested in this solicitation. It is preferred that the references are from school districts similar in size to the El Paso ISD. El Paso ISD has an approximate student enrollment of 48,000 students.

For each reference, provide the following information:

1. Reference Name

2. Entity Name and Address

3. Telephone Number

4. Email Address

References may be contacted regarding the quality of your service and your qualifications. Please ensure that the reference point of contact is responsive. Points will be deducted for non-responsive references.

(Required: Maximum 4000 characters allowed)

EVALUATION - Criteria and Factors

The District reserves the right to award the Vendor offering the best value, and not necessarily to the Vendor proposing the lowest price, and reserves the right to accept or reject any or all Proposals and waive any formalities.

It is not the policy of the District to purchase on the basis of lowest price proposals alone. In evaluating proposals submitted, the District will consider the criteria set out in the Texas Education Code, Section 44.031(b), including the following:

EVALUATION CRITERION MAXIMUM POINTS

1. Qualifications and Relevant Experience 6

2. Proposed Staffing Plan and Key Personnel Qualifications 6

3. Program Management and Owner's Representative Technical Approach 12

4. Construction Management and Engineering Coordination Approach 10

5. Technology Infrastructure Project Management Approach 7

6. K-12 Educational Facility Expertise and Knowledge of Texas Regulatory Requirements 12

7. Local and Regional Presence and Operational Capacity 7

8. References and Past Performance 10

9. Proposed Fee Structure and Cost Proposal 30

Total Points Available 100

CRITERION DESCRIPTION

1. Qualifications and Relevant Experience (6 POINTS)

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 17 of 30 pages

Firms must first meet minimum qualifications before their submissions are evaluated further. Responses will be assessed on the depth and direct relevance of the firm's experience managing K-12 bond programs and capital improvement programs of comparable scale and complexity to the anticipated program at El Paso Independent School District, TX. The firm's demonstrated track record of delivering K-12 bond program projects on schedule and within approved budgets will be reviewed through verifiable project references and outcome documentation.

Experience managing multi-project bond programs involving simultaneous construction on occupied school campuses will be assessed as a distinct component of this criterion.

2. Proposed Staffing Plan and Key Personnel Qualifications (6 POINTS)

Evaluators will assess the quality, experience, and availability of all named key personnel proposed for assignment to this engagement. The proposed Program Director or Program Executive will be evaluated based on their experience managing K-12 bond programs of comparable scale, their demonstrated ability to serve as the primary relationship manager with school district leadership and a Board of Trustees, and their history of overseeing programs of the anticipated magnitude at El Paso Independent School District, TX. Evaluators will confirm that all proposed key personnel meet or exceed the five-year minimum experience requirement in K-12 school construction or bond program management and assess whether the plan demonstrates a sufficient on-site presence in El Paso, TX to meet the operational demands of a program of this scale.

3. Program Management and Owner's Representative Technical Approach (12 POINTS)

Evaluators will assess the thoroughness and practicality of the firm's proposed approach to establishing and operating a centralized program management office on behalf of El Paso Independent School District, TX. The firm's proposed program management information system will be evaluated for its ability to integrate cost, schedule, document control, and reporting functions in a manner accessible to El Paso Independent School District, TX staff.

The approach to risk management, including the identification, monitoring, and mitigation of risks across a large multi-project portfolio, will be reviewed for depth and practicality.

4. Construction Management and Engineering Coordination Approach (10 POINTS)

Evaluators will review the firm's proposed approach to providing active, on-site construction management oversight across all bond-funded projects at El Paso Independent School District, TX. The proposed quality control and quality assurance protocols, and how they will be applied consistently across all trades and construction activities, will be evaluated for rigor. The firm's approach to monitoring contractor safety programs, documenting contractor performance, and administering construction contracts on behalf of El Paso Independent School District, TX will be reviewed.

5. Technology Infrastructure Project Management Approach (7 POINTS)

Evaluators will assess the firm's proposed approach to managing technology infrastructure projects as a fully integrated component of the overall bond program rather than as a standalone service. The firm's approach to ensuring technology designs are aligned with pedagogical goals, the District's technology standards, and future scalability requirements will be evaluated. Evaluators will assess how the firm proposes to manage technology vendors and integrators as part of the broader project team and how their work will be coordinated with civil, architectural, and MEP construction activities.

6. K-12 Educational Facility Expertise and Knowledge of Texas Regulatory Requirements (12 POINTS)

Evaluators will assess the depth of the firm's institutional knowledge of K-12 educational facility planning, design standards, and operational requirements as they apply specifically to Texas public school construction. The firm's demonstrated knowledge of Texas Education Agency facility requirements, Americans with Disabilities Act standards, and other regulations applicable to public school facilities in Texas will be evaluated. The firm's ability to provide guidance on educational programming and space planning to support contemporary instructional models will be reviewed.

7. Local and Regional Presence and Operational Capacity (7 POINTS)

Evaluators will assess the firm's ability to establish and maintain a local or regional presence in El Paso, TX sufficient to support the operational demands of a program of the anticipated scale. Responses will be reviewed for evidence of an existing office presence, a proposed plan for establishing a local office, or a clear commitment to providing on-site staffing at active project locations in El Paso, TX. The firm's demonstrated capacity to deploy sufficient personnel resources, both on-site and off-site, to manage simultaneous construction activities across multiple

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 18 of 30 pages campuses within El Paso Independent School District, TX will be evaluated. The firm's plan for coordinating with local subcontractors, vendors, consultants, and regulatory agencies operating in El Paso, TX will also be assessed under this criterion.

8. References and Past Performance (10 POINTS)

Evaluators will contact provided references to verify the accuracy of information submitted and to assess past performance on comparable bond program engagements. References from K-12 school districts in Texas will be weighted most heavily, with emphasis placed on programs of comparable scale and complexity. Evaluators will assess feedback received regarding the firm's responsiveness to client needs, quality of deliverables, adherence to schedules and budgets, staff performance, transparency in reporting, and overall effectiveness as an owner's representative and program manager.

9. Proposed Fee Structure and Cost Proposal (30 POINTS)

The fee structure and cost proposal will be evaluated for reasonableness, transparency, and alignment with the full scope of services required by El Paso Independent School District, TX. The proposed fee will be evaluated in the context of the overall value delivered relative to the anticipated program scale approaching one billion dollars.

Cost proposals that clearly distinguish between staffing costs, overhead, and fee will be viewed more favorably.

Read and Understood (Required: Check if applicable)

Minimum Point for Multi-Award Consideration

It is the District's intent to award contracts to multiple vendors to ensure the District's demands are met at all times and that those vendors offer the best value to the District. The District reserves the right to issue multiple vendor awards per category, in its best interest, in order to ensure supply availability as required. The District, at its discretion, may select among qualified vendors who have been selected through the solicitation process. The quote process will consider not only price, but also the availability of goods and the delivery timeline. This process will ensure that the District obtains the best value in all purchases.

For this solicitation, the District reserves the right to award to multiple vendors, based on the evaluation criteria outlined. Please note that only those proposals receiving an evaluation score of seventy (70) points or higher of the total maximum possible score, as identified in the Evaluation Criteria, will be considered for award. Consideration of the award, however, does not guarantee the award.

Read and Understood (Required: Check if applicable)

EVALUATION - Process and Award Determination

All proposals are subject to the terms and conditions of this solicitation. Material exceprtions to the terms and conditions, or failure to meet the District's minimum specifications, shall render the proposal non-responsive to the solicitation.

Any award made under this solicitation shall be made to the Vendor who provides goods or services, other than profesional services as defined by Section 2254.002 of the Texas Government Code, that are determined to be the most advantageous to the District. Factors to be considered in determining the proposal most advantageous to the District are included below, and are described within the evaluation criteria described on this solicitation.

As part of the requirement to establish the responsibility of the Vendor, the District may perform a price analysis to determine the reasonableness of the price(s) at which the goods and/or services are offered. Prices that are significantly lower than the mean of all offers and that appear to be unreasonably low may be determined to be evidence of non-responsibility and cause the proposal to be rejected.

An Evaluation Committee shall be established to evaluate proposals based solely on the Evaluation Criteria set forth within this solicitation. Factors not specified in the solicitation will not be considered. The District reserves the right to waive any minor irregularities or technicalities in the proposals received. Proposals will be evaluated individually against the requirements stated in the solicitation.

Minor problems of completeness or compliance may be brought to the attention of the Vendor for clarification.

Substantial deviations from specifications or other requirements of this solicitation will disqualify the proposal.

Cost will not be the only consideration in the selection of short-listed proposals. A detailed evaluation of

Deadline: 8/12/2026 02:00 PM (MT) 27-004Page 19 of 30 pages proposals will determine the most…