Bid Invitation (22).pdf

2526-106

Grease Trap Pumping, Jetting, Inspection and Repair Services

Issue Date: 7/21/2026

Questions Deadline: 8/11/2026 02:00 PM (CT)

Response Deadline: 8/18/2026 02:00 PM (CT)

Contact Information Contact: Jason Morgan - Director of Purchasing Address: Purchasing Department

11914 Dragon Ln Building 400 San Antonio, TX 78252

Phone: (210) 622-4746 Fax: (210) 622-0564 Email: jmorgan7785@swisd.net

Deadline: 8/18/2026 02:00 PM (CT) 2526-106Page 1 of 19 pages

Event Information Number: 2526-106 Title: Grease Trap Pumping, Jetting, Inspection and Repair Services Type: Request for Proposal Issue Date: 7/21/2026 Question Deadline: 8/11/2026 02:00 PM (CT) Response Deadline: 8/18/2026 02:00 PM (CT) Notes: Southwest Independent School District (SWISD) is accepting bid responses for the following equipment, products, and/or services:

Grease Trap Pumping, Jetting, Inspection, and Repair Services in accordance with the instructions, terms, conditions, and requirements/specifications contained in this Solicitation. Note the specific requirements represented by 'Attachments' and 'Attributes'. SWISD strongly requests that all bids be submitted electronically. Electronic bidding will eliminate errors, eliminate unnecessary work, and be friendlier to the environment.

Your cooperation is appreciated.

Ship To Information Address: 7314 Old Pearsall Road

San Antonio, TX 78242 Phone: (210) 622-4784 Fax: (210) 623-6247

Billing Information Address: 11914 Dragon Lane

Building 400 San Antonio, TX 78252

Phone: (210) 622-4400 Fax: (210) 622-4323

Bid Activities

RFP#1920-124 Security System Access - Addendum 1 6/29/2020 This is a reminder that a pre-proposal and site visit to inspect all premises is scheduled for June 30, 2020 at 8:30 a.m. Central DST for RFP#1920-124 Security System Access. Interested contractors will need to meet at SWISD Facilities and Maintenance Building#700, 11914 Dragon Lane, San Antonio, TX 78252. The following schools will be visited after the initial meeting in the following order: Southwest HS, CAST STEM HS, Legacy HS, Resnik MS and McAuliffe MS. Maps to the facilities will be distributed at the walk through sites. From the inspections, the bidder will render a bid detailing specific charges for each of the listed sites/facilities. Thank you for your interest in doing business with SWISD.

Bid Attachments

W-9.pdf View Online

W-9

OUT_OF_STATE_CERTIFYING_STATEMENT.pdf View Online

Out of State Certifying Statement

Non-Collusion (3).pdf View Online

Non-Collusive Bidding Certificate

SWISD Vendor Application CIQ.pdf View Online

Conflict in Interest Questionnaire

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Grease Trap Pumping, Jetting, Inspection and Repair Services Cost Proposal.pdf View Online

Grease Trap Pumping, Jetting, Inspection and Repair Services Cost Proposal

Bid Attributes

1 Scope of Services & Specifications

The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified and licensed firms interested in contracting with Southwest Independent School District (SWISD) to provide Grease Trap Pumping, Jetting, Inspection, and Repair Services that comply with San Antonio Water System (SAWS) regulations and standards for various SWISD facilities.

Vendor will perform the following work:

Provide pumping, jetting, and inspection services for district-wide grease traps on a coordinated schedule with the SWISD Child Nutrition Department.

Measure each grease trap to confirm grease trap volume capacity prior to initial services being performed.

Fully pump out the grease traps before jetting and inspection.

Immediate communication with the SWISD Child Nutrition Department if grease trap repairs are needed while performing regularly scheduled pumping services.

In accordance with all applicable laws, regulations, and local ordinances, properly dispose of the grease trap contents.

Vendor will provide documentation (e.g., manifest) to SWISD of proper disposal.

Perform annual inspection for each grease trap to ensure compliance with San Antonio Water System (SAWS) regulations and standards. Vendor will provide SWISD with post-inspection images/reports on a USB device delivered to the Child Nutrition Services Office or Google Drive transfer confirming completed work. Vendor will also provide post-inspection images/reports to SAWS.

After all annual inspections for all grease traps are complete, the vendor will provide a spreadsheet with a summary of needed repairs.

Based on grease trap inspection results, perform grease trap repair (e.g., grease trap coating, replacement of appurtenances/components) if needed.

Specifications of services, repairs, grease trap sizes, and site locations are under the Grease Trap Repair, Pumping, Jetting & Inspection Services Cost Proposal attachment under 'Attachments'.

I understand the scope of services (Required: Check if applicable)

2 Vendor Responsibilities

Prior to commencing any work, the awarded vendor will certify that each employee of the vendor who will have direct contact with students has obtained background check, as required by TEC 22.0834: https://statutes.capitol.texas.gov/Docs/ED/htm/ED.22.htm

National criminal history record information from a law enforcement, or criminal justice agency, for each employee of the vendor hired before January 1, 2008; and National criminal history record information from the Texas Department of Safety for each employee of the vendor hired on or after January 1, 2008.

Vendor shall have available, under its direct employment and supervision, the necessary organization and facilities to properly fulfill services required under the resulting contract, and only personnel trained in completing the services shall be employed under and for this contract.

Vendor will be responsible for providing all necessary labor, services, equipment, and parts to undertake and to perform

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Vendor must provide Performance Bonding for services performed over $50,000 and Payment Bonding for services performed over $100,000.

Vendor shall be responsible for the legal disposal of waste product.

Vendor shall provide all of the supplies necessary to complete the services.

Vendor shall be responsible for damage to the SWISD’s equipment, and/or the workplace and its contents by its works, its negligence in work, its personnel, or its equipment.

Vendor shall be responsible and liable for the safety, injury, and health of its working personnel while its employees are performing work for SWISD.

Vendor’s employees shall have current licenses, certifications, special training or qualification as noted in this section for the service being provided.

Vendor shall provide each employee used in the performance of work under the contract with adequate training to perform/accomplish the work competently as defined in the specifications.

Vendor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any court or administrative bodies or tribunals in any matter affecting the performance of the purchase order including, if applicable, workers’ compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations.

Vendor shall provide all labor and equipment necessary to perform/accomplish the service. All employees of the Vendor shall be a minimum of 18 years of age and experienced in the type of work to be performed.

Vendor and its employees must be in compliance with Senate Bill 9 Background Check requirements: https://tea.texas.gov/texas-educators/investigations/fingerprinting/requirements-for-school-district-contractors

Pursuant to Texas Education Code (TEC) §22A.055, a person who will act as a service provider (contractor) for an educational entity (school district, district of innovation, open enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit pre-service affidavit before work commences: https://tea.texas.gov/educators/investigations/preemployment-preservice-affidavit-tec-22a055

Upon arrival to any SWISD facility, Vendor’s employees must comply with all SWISD visitor policies. This includes checking in to main office area of campus/facility for Raptor background check. Vendor employees must have a valid Texas ID/Driver’s license at all times when performing services within SWISD and its facilities. Individuals not in compliance with SWISD vendor/visitor policies will not be allowed to remain on SWISD facility sites or perform any services.

Vendor’s employees are required to wear uniforms and identifying badges at all times. All personnel must prominently display their company identification cards at all times.

Alcohol, drug, and tobacco use is not permitted on SWISD properties (campus, facilities).

No weapons of any kind are permitted on SWISD properties (campus, facilities).

Normal business hours are considered to be between 8:00 AM and 5:00 PM Monday through Friday, unless otherwise stated in the solicitation.

Vendor shall maintain continuous awareness of the quality and completeness of the work performed/accomplished by his/her employees by personal inspection of the premises. The contractor may be required to inspect the job location/building with the contract administrator or district designee.

I understand the responsibilities

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3 General Terms & Conditions

District Overview The Southwest Independent School District (the “District” or “SWISD”) is a political subdivision located in southwest Bexar County, Texas. SWISD currently has an enrollment of approximately 13,175 students distributed throughout 19 campuses: 2 high schools (Grades 10-12), 1 Crossroads Bldg. 800, Catering Bldg. #201, 4 middle schools (Grades 6-8), and 11 elementary schools ( Grades PK-5). The District’s Central Administration Office is located at 11914 Dragon Lane, Bldg. 400, San Antonio, Texas, 78252.

A complete overview of Southwest ISD can be found at https://www.swisd.net/. This web page provides District profile, demographics, schools, staffing levels, budget, vision and mission statements, strategic plan, organizational charts, and additional information.

Governing Documents The following instructions by the District are intended to afford Proposer(s) an equal opportunity to participate in the proposal process and provide a predetermined set of criteria representing the District's business and service requirements. This proposal is governed by the Texas Education Code (TEC), other applicable State of Texas statutes, and all local. Board of Education policies.

This Solicitation shall be governed by the following documents unless an exception is otherwise taken within this Solicitation. Documents are incorporated by reference only and are not attached as part of this Solicitation.

1) Texas Education Code 44.031 - 44.047.

2) Purchasing and Acquisition, SWISD Policy CH (Legal)

3) Purchasing and Acquisition, SWISD Policy CH (Local)

Award This project will be awarded to one (1) vendor based on the criteria for evaluation included in this proposal. The awarded vendor is required to obtain approval from the SWISD Board of Trustees.

Questions/Pre-award Inquiries All requests for clarification, interpretations, and/or questions for this solicitation shall be through this electronic solicitation.

This ability can be found under the ”Question” tab. All requests must be submitted before the date indicated by the ”Question Cutoff Date”. Only fully completed requests for valid and current solicitations will receive a response; late or delinquent requests will not be entertained or answered.

Each question, clarification, or interpretation request must include all pertinent information required to receive a response.

Failure to provide all information may delay a response from the District. The District reserves the right to inform the requester that the response to their request will be submitted through an addendum to all interested vendors and not be addressed directly through their request.

The respondent is discouraged from contacting the District’s Buyer directly unless necessary.

NOTE: Contact with other employees of the District outside the SWISD Purchasing Office is prohibited during the solicitation process unless directed by the Buyer or other District Purchasing officers. Respondents who fail to adhere to this requirement risk having their response disqualified.

Offer Period This bid is a firm offer which shall be irrevocable and open for acceptance for forty-five (45) calendar days unless otherwise specified from the date of submission.

Term of Contract 2-year contract with an option for three (3) additional one-year (1) extensions. The initial term would be 11/01/2026- 10/31/2028.

Reservation of Rights SWISD expressly reserves the right to:

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1) Waive minor deviations from specifications, if the District determines that the overall cost of the goods or services will be lower and the overall function is improved or not impaired

2) Waive any minor informality or deficiency in any Solicitation procedure

3) Reject any or all Solicitation Responses

4) Cancel the Solicitation

5) Reissue a Solicitation

6) Extend the Solicitation opening time and date, the Contract Award date, or both

7) Specify approximate quantities

8) Increase or decrease the quantity specified in the Solicitation

9) Consider and accept alternate Solicitations, if specified in the Solicitation, when it is considered in the best interest of the District

10) Procure any goods or services by other means

The vendor understands and agrees that the above general bid specifications and specific terms and conditions are terms and conditions of the contract between the SWISD and the vendor. These general bid specifications and terms and conditions shall control and govern in the event of any conflict with any other terms and conditions submitted by the vendor.

Authorized Purchase The successful Proposer will not begin services or deliver the product without a purchase order signed by an authorized representative of SWISD. SWISD will neither be responsible nor make payment for any goods delivered or services performed without a valid purchase order

Legal Venue The vendor understands and agrees that venue for any litigation arising from this award or contract shall lie in San Antonio, Bexar County, Texas, and that any dispute shall be governed by the laws of the State of Texas.

Fingerprinting & Background Checks In accordance with HB9, Southwest ISD will require that the awarded vendor have all of its employees, including all subcontractors, be fingerprinted. The awarded vendor will perform background checks on each worker who will be working on-site during the term of the project and provide proof to Southwest ISD. The cost of fingerprinting will be the responsibility of the awarded vendor.

Contract Relationship The proposer is not an employee of the District and is not entitled to fringe benefits. Furthermore, the District will not deduct Federal Income Taxes, FICA, or any other funds required to be deducted by an employer, as this is the responsibility of the Proposer. The Proposer is an independent contractor, and District and Proposer have not entered into a joint venture or partnership in providing the services herein, and nothing contained herein shall constitute or designate the vendor or any of his employees as employees of the SWISD. The bid and any eventual award may not be assigned or any right hereunder transferred to a third party.

Conflict of Interest Disclosure Any individual or business entity that contracts or seeks to contract for the sale or purchase of property, goods, or services with Southwest ISD must file a Vendor Conflict of Interest Questionnaire with the SWISD Purchasing Office in accordance with Texas Local Government Code Chapter 176, not later than the 7th business day after the recipient becomes aware of facts that require filing. This requirement applies to a person who is an agent of a Vendor in the Vendor's business with the District. Forms are also posted at the Texas Ethics Commission website at http://www.ethics.state.tx.us/filinginfo/conflict_forms.htm

District Employees.

In reference to SWISD Policies CH (Local) Purchasing and Acquisition, and DBD (Local) Employment Requirements and Restrictions, all Respondents must disclose the name of any SWISD employee who owns, directly or indirectly, an interest in the Respondent’s firm or any of its branches. Failure to provide such information may be grounds for disqualification of the response or cancelation of a contract resulting from this request. Purchase of services or equipment from a business owned in whole or in part by a District employee shall be permitted only when approved by the Superintendent and executed through a documented competitive process. Services that might be provided by the employee as an extension of the employee's regular job responsibilities shall not be considered.

Cancelation In the event sufficient funds are not appropriated, the contract may be terminated or the scope amended. Written notice will

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If at any time awarded services are not in accordance with the agreed instructions, conditions, and specifications set forth by this agreement, such act(s) will constitute grounds for the cancelation of the agreement.

Any part of the contract may be canceled for cause under any one of the following circumstances:

The vendor fails to make delivery of services as specified in this contract

OR

The vendor fails to perform any of the provisions of this contract.

Upon discovery of a non-performance issue, SWISD will give the awarded vendor a written notice and allow a period of thirty

(30) days for the awarded vendor to satisfactorily remedy the problem. Failure to provide a satisfactory remedy within the thirty (30) days will automatically be cause for issuance of a cancelation notice; however, the SWISD Board of Trustees reserves the right to cancel this agreement with or without cause at no pecuniary risk or penalty upon thirty (30) day written notice of intent to cancel.

Assignment of Contract The vendor shall not sell, assign, transfer, or convey an awarded contract, in whole or in part, without the prior written consent of SWISD.

Non-Appropriation The award of the contract is dependent on the availability of funds. In the event sufficient funds are not appropriated, the contract or award may be terminated or the scope amended. Written notice will be given to the vendor of such termination or amendment, and there will be no penalty or other charge assessed against or incurred by the SWISD.

Confidentiality All materials contained in proposal documents will be held in confidence until an award is made, and no proposal data will be available for review until that time. During the bid opening, the only information available to the public will be the names of the Proposers. After the award, all material will be available for public review pursuant to the State of Texas Public Information Act, Government Code 552.

Indemnification If any service or performance item to be furnished or used here under is protected by a patent, copyright, trademark, trade secret, or other intellectual property rights, the proposer will indemnify, defend, and hold harmless SWISD and its employees, officers, and agency representatives from any claims made, lawsuits filed or losses, costs, or damages incurred as a result or related to the performance under this proposal.

Taxes SWISD is a public jurisdiction that is exempt from Federal, State, sales, excise, and use taxes. Tax exemption certificates will be provided by SWISD upon request. Sales tax must not be included in any response or invoice submitted by the Proposer.

Property Taxes Responding proposer affirms that it does not currently owe or is otherwise indebted to the District for adjudicated delinquent property taxes. SWISD reserves the right to reject a Proposal if the Proposer is currently indebted to SWISD for delinquent taxes or to terminate a contract if the successful Proposer subsequently becomes delinquent. The District further reserves the right to deduct any delinquent taxes owed from payments to the awarded Proposer under the awarded contract.

Invoices Invoices regarding this proposal must be addressed to Southwest ISD, Accounts Receivable, 11914 Dragon Lane, San Antonio, TX 78252. Payment on a properly submitted invoice will usually be made on the seventh (7th) business day of the month for items/services received prior to or on the last business day of the previous month, unless otherwise specified. All invoices submitted to SWISD must be itemized. In the event an invoice is not properly submitted to the District, no late and/or finance charges will be paid.

I have read and understand the requirement

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4 Acceptance of Attachments

The Proposer, by checking this box and submitting a bid response, hereby affirms that they agree to provide the requested documentation as 'Response Attachments'. Required documentation for bid:

W-9 (located under 'Attachments' tab) Conflict of Interest Questionnaire ( located under 'Attachments' tab) Out of State Certifying Statement (located under 'Attachments' tab) Certificate of Interested Parties Form 1295 (System-generated form from Texas Ethics Commission website) https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf or a written statement on company letterhead indicating the company is publicly-traded and includes the stock ticker symbol. Publicly-traded companies are exempt from providing the Certificate of Interested Parties Form 1295 Grease Trap Pumping, Jetting, Inspection, and Repair Services Cost Proposal Form (located under 'Attachments' tab)

Failure to provide all requested documentation may be grounds for non-acceptance of the bid. Attachments are to be uploaded under the 'Response Attachments' tab.

I understand the requirements

5 Acceptance of Attachments

The responding Proposer, by checking this box and submitting a bid response, hereby affirms that they have read and agree to the terms and conditions as outlined in documents attached to this solicitation. Such documentation is to be uploaded under the ”Response Attachments” tab. All Bid Attachments must be submitted. Failure to supply all requested documents may be grounds for bid disqualification.

Yes, accept attachments.

6 Bid Contact

Proposer shall provide the contact information of the individual that has prepared and submitted the bid response. Provide full name, position, direct phone number and email address.

(Required: Maximum 4000 characters allowed)

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7 Company Background

a) Provide company name, address, telephone number, email address and year established in Texas.

b) Provide name of parent company, if any, and address, telephone number and email address for parents company.

c) Provided former company name(s), if any, and the year(s) established.

d) Provide numbers of offices in Texas and dates established.

e) Provide a brief history of your company

f) Provide how many years your company has provided services to Texas school district(s).

g) List licensesor qualifications that pertain to work under this agreement

If responses requires more space than is provided, attach documentation with the requested information under 'Response Attachments'.

8 Insurance Requirements

A certificate of insurance for each of the above policies shall be delivered to the SWISD with the proposal. Vendor shall have their insurance companies list Southwest ISD as a named insured on the policies as Certificate Holder. Failure to provide these documents with the proposal may result in disqualification of bid.

Certificates shall be sent to the SWISD Purchasing Department at each change or renewal during the term of this contract.

The Proposer must carry insurance with responsible carriers acceptable to SWISD rated A or better, by A.M. Best, with minimum limits of liability coverage as stated below, against claims for damages caused by bodily injury, including death, and claims for property damage. Certificate of Insurance must be addressed to Southwest ISD showing proof of insurance.

Insurance Requirements

Type of Coverage

Limits of Liability

Builder's Risk

Amount equal to the value of the project

Workmen's Compensation

Statutory $1,000,000

Comprehensive Liability

$1,000,000 each person

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a) Bodily Injury

b) Property Damage

$1,000,000 per occurrence

$1,000,000 each occurrence $2,000,000 aggregate

Comprehensive Automobile Liability

a) Bodily Injury

b) Property Damage

$1,000.000 each person $1,000.000 each occurrence

$300,000 each occurrence

SWISD shall be designated as “Added Insured” for all except Workman’s Compensation

Waiver of Subrogation in favor of SWISD in all coverages

Prior thirty (30) day Notice of Cancelation of materials change(s) that affect coverage

Attach the Certificate of Insurance under 'Response Attachments

I understand the requirements

9 References

Provide three (3) references of current/past professional relationships in which you have similar services to this RFP. Include at least one (1) reference from a public school district.

Includes current projects and project description for at least three (3) of your references whose projects reflect the scope of the services sought in this RFP.

Proposers who fail to submit the requested references may be subject to rejection of their entire proposal.

I understand the reference requirements

References: Number 1

Reference Number 1 company name, address, phone number, contact person, and email address. Include the project and project description.

If responses require more space than is provided, attach the documentation with the requested information under 'Response Attachments'.

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References: Number 2

Reference Number 2 company name, address, phone number, contact person, and email address. Include the project and project description.

If responses require more space than is provided, attach the documentation with the requested information

References: Number 3

Reference Number 3 company name, address, phone number, contact person and email address. Include project and project description.

If responses requires more space than is provided, attach the documentation with the requested information

Legal Issues, Litigation, Governmental Violations or Investigations

Please provide information if your company has been involved in any material litigation, administrative proceeding, violation of, or investigation by any Federal, State, or Local government during the past five (5) years.

Explain and indicate the current status of such proceedings.

If responses require more space than is provided, attach documentation with the requested information under 'Response Attachments'.

If your company has not been involved in any material litigation, administrative proceeding, violation of, or investigation by any Federal, State, or Local government during the past five (5) years, provide a notarized affidavit indicating as such.

Attach a notarized affidavit with the requested information under 'Response Attachments' if there are no legal issues.

Proposers who fail to submit the requested information may be subject to rejection of their entire proposal.

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Purchasing Group/Cooperatives

List all Purchasing Groups/Cooperatives the proposer participates in, including:

Purchasing Group/Cooperative Name Contract Number Contract Terms

List "none" if no participation.

If responses require more space than is provided, attach the documentation with the requested information

Interlocal Agreements with other School Districts

A. Membership. SWISD is a member in good standing of the of the Central Texas Purchasing Alliance (CTPA) an alliance of over 40 school districts in Texas representing over a million students, sharing information, services and contractual opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

B. Adoption of Awarded Contracts. In support of this collaborative effort, all awards made by SWISD may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the Texas Education Code, Section 44.031(a)(4) and as required by the adopting district’s policies. There is no obligation on either party to participate unless both parties agree. The goods and services provided under the contract will be at the same or better contract pricing and purchasing terms established by the originating district.

C. Adopted Contract Management. The adopting district shall be responsible for the management of the new contract and all payments to the contracted vendor. The originating district shall have no responsibilities under the new contract agreement. If a member district chooses to utilize this solicitation and subsequent contract, contracts will be awarded individually by those districts. ONLY IF ALLOWING OTHER DISTRICTS the district would contact the vendor to discuss extension of services. If a member district chooses to utilize this solicitation and subsequent contract, contracts will be awarded individually by those districts. ONLY IF ALLOWING OTHER DISTRICTS the district would contact the vendor to discuss extension of services.

I understand the requirements (Required: Check if applicable)

Statement of Certification Regarding Compliance Doing Business with Terrorist Organizations (Chapter 2252)

The undersigned representative of the proposer, being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas, which do business with Iran, Sudan, or any Foreign Terrorist Organization, I will immediately notify the Southwest Independent School District’s Purchasing Department.

I certify and agree with the requirements herein.

(Required: Check if applicable)

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Statement of Certification Regarding Compliance Doing Business with Boycotting of Israel (House Bill 89)

The undersigned representative of the proposer, being an adult over the age of eighteen (18) years of age, verify that the company named-above, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270:

1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract the above-named Company, business, or individual with the Southwest Independent School District.

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, a majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

I certify and agree with the requirements herein.

(Required: Check if applicable)

Statement of Certification Regarding Compliance on Boycotting Energy Companies (SB 13)

If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX.GOV’T CODE Ch. 2274 of SB 13 (87th session), the company hereby certifies and verifies that the company, or any wholly-owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the contract. For purposes of this contract, the term “company” shall mean an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, that exists to make a profit. The term “boycott energy company” shall mean “without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law, or (b) does business with a company described by paragraph (a).” See

TEX. GOV’T CODE § 809.001(1).

I certify and agree with the requirements herein.

Deadline: 8/18/2026 02:00 PM (CT) 2526-106Page 13 of 19 pages

Statement of Certification Regarding Compliance discriminating against Firearm Entities or Firearm Trade Associations (SB 19)

If (a) company is not a sole proprietorship; (b) company has at least ten (10) full-time employees; (c) this contract has a value of at least $100,000 that is paid wholly or partly from public funds; (d) the contract is not excepted under TEX. GOV’T CODE §

2274.003 of SB 19 (87th leg.); and (e) governmental entity has determined that company is not a sole-source provider or governmental entity has not received any bids from a company that is able to provide this written verification, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 19 (87th session), the company hereby certifies and verifies that the company, or association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly-owned subsidiary, majority-owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or firearm trade association. For purposes of this contract, “discriminate against a firearm entity or firearm trade association” shall mean, with respect to the entity or association, to: “(1) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See TEX. GOV’T CODE § 2274.001(3) of SB 19. “Discrimination against a firearm entity or firearm trade association” does not include: “(1) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (2) a company’s refusal to engage in the trade of any goods or services, the decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a firearm entity or firearm trade association.” See TEX. GOV’T CODE § 2274.001(3) of SB 19.

I certify and agree with the requirements herein.

(Required: Check if applicable)

Felony Conviction Notice

State of Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony”. Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract”. THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION. The vendor is to certify that the information concerning notification of felony convictions has been reviewed and the information furnished is true to the best of my knowledge.

The company is a Publicly Held Corporation Owner/operator has been convicted of a felony

Owner/operator has not been convicted of a felony (Required: Check only one)

Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participant’s responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733).

1. The prospective bidder certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective bidder is unable to certify to any of the statements in this certification, such prospective bidder shall attach an explanation to this proposal.

This certification is required by the regulations

Deadline: 8/18/2026 02:00 PM (CT) 2526-106Page 14 of 19 pages

Federal Compliance Guidelines for the Use of Federal Funds

The District has elected to solicit this invitation to bid under the requirements set forth by the Code of Federal Regulations (CFR) Title 2 Grants and Agreements, Part 200 Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards (2 CFR 200). Following these federal requirements will allow for federal funds entrusted to the District to be used to make purchases through the anticipated contract. The CFR is the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government, produced by the Office of the Federal Register (OFR) and the Government Publishing Office. The CFR may change during the term of the contract, and the supplier may be required to make adjustments as necessary.

The supplier must affirm and represent in this attribute that they, as a company, understand, agree, and affirm to all areas identified below and included in the attachment titled Federal Compliance Guidelines and Requirements. Some of the areas may not apply to this solicitation, and it is the supplier's sole responsibility to identify which areas are appropriate for the solicitation. Failure to affirm these requirements may, at the District’s discretion, disqualify the associated response to this solicitation or limit the use of the awarded contract based on the funding source.

Below is a list of the items found in the solicitation:

1. General (included for all solicitations)

1.1. Debarment and Suspension

1.2. Conflict of Interest

1.3. Termination for Cause

1.4. Byrd Anti-Lobbying Amendment

1.5. Small Purchases

2. Large Purchases (for individual purchases that exceed the Simplified Acquisition Threshold)

2.1. Simplified Acquisition Threshold

2.2. Cost Analysis / Negotiation of Profit

2.3. Supplier Violation or Breach of Contract Terms

2.4. Clean Air Act and the Federal Water Pollution Control Act

2.5 Civil Rights/Discrimination

2.6 Copeland Anti-Kickback Act

3. Construction (applies only to solicitations for construction under TGC 2269)

3.1. Davis-Bacon Act

3.2. Equal Employment Opportunity

3.3. Contract Work Hours and Safety Standards Act

4. Specialized Procurements (applies only to solicitations with specialized requirements as identified)

4.1. Rights to Inventions Made Under a Contract or Agreement

4.2. Energy Policy and Conservation Act

4.3. Solid Waste Disposal Act

By checking the associated box, the company certifies and agrees with the requirements set forth under the solicitation attachment titled Federal Compliance Guidelines for the Use of Federal Funds.

I certify and agree with the requirements herein.

(Required: Check if applicable)

Evaluation Criteria

Specifications Proposer(s) are expected to examine and be familiar with all requirements and obligations of this entire RFP. Failure to do so will be at the Proposer(s) risk. The evaluation criteria for the award of this RFP are outlined in this section of this RFP.

Evaluation Committee The evaluations committee will conduct a comprehensive, fair, and impartial evaluation of all proposals received in response to this RFP. Each proposal received will be analyzed to determine overall responsiveness and completeness as defined in the scope section and in the instructions on submitting a proposal. Failure to comply with the instructions or to submit a complete proposal may deem a proposal non-responsive and may, at the discretion of the Evaluation Committee, be eliminated from further evaluation.

Evaluation

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It is not the policy of the SWISD to award or purchase on the sole basis of low price alone. In awarding a contract, the SWISD will consider the following factors:

1. The purchase price

2. The reputation of the vendor and of the vendor’s goods and services

3. The quality of the vendor’s goods or services

4. The extent to which the goods or services meet the needs of SWISD

5. The vendor’s past relationship with the SWISD

6. The total long-term cost to the District

7. Principal place of business is Texas, or employs at least 500 persons in Texas

8. Any other relevant factors

All of the criteria outlined in TEC 44.031(b) are encompassed in the listed criteria.

Evaluation Matrix

Price

70 Points

Reputation of the vendor

20 Points

Meets the needs of the district

10 Points

Total

100 Points

At the conclusion of all evaluation activities, an award recommendation will be made to the SWISD Board of Trustees. SWISD will act as the sole judge in determining the suitability of the services of the award. Any or all portions of this RFP and all portions of the Proposer’s proposal will be incorporated into the final contractual agreement. All negotiated agreements must ultimately be reduced to writing and signed by the Proposer and the District.

I understand the evaluation process

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Additional Documentation

Additional pages may be included within the Proposal response. Unnecessarily lengthy documents are discouraged. The District reserves the right to tender its own contract, which shall incorporate the requirements of this RFP and the successful Proposer’s response. It is suggested that if Proposer has an established contract agreement for the product offered, this should be included within. Proposer must list any special provisions or clauses that it would like to have considered in the resulting contract and an explanation of the intent of such special provision or clause. Exceptions to the District’s terms and conditions may be grounds for disqualification due to non-responsiveness.

I understand the requirements

Deadline: 8/18/2026 02:00 PM (CT) 2526-106Page 17 of 19 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

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