27-005

Plumbing Contractor Services on an Indefinite Delivery, Indefinite Quantity (IDIQ) Basis

Issue Date: 5/19/2026

Questions Deadline: 5/27/2026 04:30 PM (CT)

Response Deadline: 6/5/2026 08:00 AM (CT)

Contact Information

Contact: Heather Patt Address: Purchasing

4544 Interstate 10 East Baytown, TX 77521

Phone: (281) 707-3869 Email: heather.patt@gccisd.net

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 1 of 26 pages

Event Information

Number: 27-005 Title: Plumbing Contractor Services on an Indefinite Delivery, Indefinite Quantity (IDIQ)

Basis Type: Request for Proposal Issue Date: 5/19/2026 Question Deadline: 5/27/2026 04:30 PM (CT) Response Deadline: 6/5/2026 08:00 AM (CT) Notes: IMPORTANT NOTICE:

This solicitation replaces contract 21-019 (Plumbing Contractor Services, expiring 08/01/2026. All vendors must submit a response to this new solicitation in order to be considered for future business with the district. Failure to respond may result in loss of eligibility (awarded vendor status) to continue providing goods and/or services.

Goose Creek Consolidated Independent School District (GCCSD) serves more than 24,000 students across the Baytown and Highlands communities, covering approximately 134 square miles just 30 miles east of Houston, Texas. The district comprises 32 campuses, 6 high schools (3 traditional/3 specialty), 6 junior schools, 16 elementary schools and 1 early learning academy, 1 alternative school, a dedicated Robotics Center, and a virtual school serving students in grades 4 through 12.

GCCISD is accepting proposals for Plumbing Contractor Services.

Online submission of responses is RECOMMENDED and PREFERRED; however, if submitting a hard copy version, sealed responses must be addressed to the GCCISD Purchasing Department at 4544 Interstate 10 East, Baytown, TX

77521, and must be received by the response deadline listed.

The proposal opening will be performed virtually and online. Faxed and/or emailed responses will not be accepted. Any proposal received after the above time and date will not be considered. Any changes or requests for changes in the specifications will not be recognized after sealed proposals are submitted. Goose Creek CISD reserves the right to postpone, to accept or reject any or all proposals as it deems to be in its best interest, and to waive formalities and reasonable irregularities in bidding.

All questions shall be submitted using the district's online bidding portal, via the "Questions" tab, and must be submitted prior to the established date & time provided above. For additional information contact the designated procurement representative listed under the contact section of this solicitation.

Billing Information

Address: Accounts Payable PO Box 30 Baytown, TX 77522

Phone: (281) 420-4800 Fax: (281) 421-3274 Email: accounts.payable@gccisd.net

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 2 of 26 pages

Bid Attachments

EDGAR Certifications.pdf View Online

Edgar Certifications

Form 1295 Instructions updated 6.12.25.pdf View Online

Form 1295

Form W-9 (Rev. March 2024).pdf View Online

W-9

CIQ.pdf View Online

CIQ

Requested Attachments

CIQ Form (Attachment required)

W-9 (Attachment required)

Form 1295 (Attachment required)

Edgar Certification (Attachment required)

Price Sheet/List

Upload price sheet/list to which discount applies.

Insurance Certificate (Attachment required)

Bid Attributes

1 ***IMPORTANT**PLEASE READ BEFORE PROCEEDING***

IF YOU HAVE BEEN AWARDED ON RFP 21-019 Plumbing Services on an IDIQ Basis ,THAT BID WILL END 08/04/2026. IF YOU WOULD LIKE TO

BE CONSIDERED AN APPROVED VENDOR FOR THE TERM SPECIFIED IN ATTRIBUTE # 5 THEN PLEASE FILL OUT THIS BID.

2 PROJECT SCOPE

The purpose of this proposal is to solicit qualified plumbing contractors to provide as-needed plumbing repair, maintenance, replacement, and minor installation services for GCCISD on an indefinite delivery/indefinite quantity (IDIQ) basis. The District intends to establish one or more non-exclusive contracts with qualified vendors to support ongoing operational and maintenance needs at district facilities. Please note: This proposal is intended primarily for routine maintenance and operational plumbing services and is not intended to serve as substitute for formal construction procurement methods such as Job Order Contracting (JOC) or competitive procurement for major capital improvement projects.

Services may include, but is not limited to:

General Pluming Repairs

Leak detection and repair

Faucet, toilet, urinal repair/replacement

Valve replacement

Pipe, water line, sewer line, drain repairs

Drain and Sewer Services

Drain and sewer cleaning

Hydro jetting

Root removal

Water Heater Services

Repair and replacement

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 3 of 26 pages https://gccisd.ionwave.net//VendorLanding.aspx?e=W7PyWj5W118mVLmQkAVaS~EUR2h6~m0AEvU0BaDo9EDIus9dAc6zD19xyZ1A8xHjMO5YpB4Gn0UCPWHvm58AWg https://gccisd.ionwave.net//VendorLanding.aspx?e=ZbYHnIe~wfqVIUnJvYR45Y8vZIOzTGFi4dOKqOnw5JgkZmEYZeIvt5A0jYHLH5UTaHI~9356l3~YcLy89-QFhg https://gccisd.ionwave.net//VendorLanding.aspx?e=4r5Ohw-~ANC0Pev7vHJA6QTAUeIEKP7l4zYdlxf1uL0ROSdkfCXRUki71iITPOYijexcy-oz1mMNRgVJmaRFYw https://gccisd.ionwave.net//VendorLanding.aspx?e=-8xsx6ITVKzfVDw6BJ8X3cGwZpgB5ESS1enQN~w~EpBSHi3Jj~Pa38pxdtxzSyZMpTw6ZECdHm75cZLyDUUfPg

Inspection and maintenance

Installation of small commercial units

Fixture Installation

Plumbing fixture replacement

Drinking fountain repairs

Sink installations

ADA fixture adjustments

Emergency Plumbing Services

Burst pipes

Sewer backups

Major leaks

Flood-related plumbing response

Gas line emergency coordination as applicable

Preventative Maintenance

Inspection Services

Scheduled maintenance

Minor system testing

Minor Plumbing Modifications

Small operational modifications

Minor rerouting of plumbing lines

Small non-capital improvements directly related to maintenance operations

EXCLUDED SERVICES:

This contract shall NOT be used for:

Major construction projects

New building construction

Comprehensive facility renovations

Multi-trade capital improvement projects

Projects requiring formal construction procurement under Texas Government Code Chapter 2269

Large-scare engineered plumbing systems

Projects will be typically limited in size and scope of work required. Individual projects will be initiated by the GCCISD maintenance or construction departments. Total contract cost will be based on actual costs for each project. It is the intent of the GCCISD to award multiple “pre-qualified” vendors who may be contacted to prepare quotes for specific projects as the need arises. Being awarded on this solicitation does not guarantee that any work or services will be performed. Upon approval the successful contractor(s) shall be responsible for the following:

1. The making of all drawings, measurements, notes and fabrication information to assure a complete functioning, code compliant installation of the plumbing system and related items. Meet the District’s standard for plumbing systems and the installation thereof. Provide shop drawings prior to fabrication or installation of new work, when requested.

2. Take up the existing plumbing and dispose of offsite in accordance with local law and industry standards. This includes all related hardware.

3. Smooth and level any high or low spots that might affect the final finish and appearance of the plumbing area. Fill any holes not required for installation of the new fencing.

4. Follow manufacturer’s printed directions and accepted industry standards and practice for the preparation, installation and adjustment of the plumbing. Use recommended fasteners, brackets, hardware, and tools to result in finished and complete plumbing systems.

5. Provide an unconditional one-year warranty on all materials and labor in writing to the District when job is complete and accepted by the District. In addition, provide any and all manufacturer’s printed warranty documents on the product.

6. Leave the job in a clean, neat, manner, ready for use. Make sure trash, and surplus materials are removed from the site.

7. Provide manufacturer’s printed instructions for the care and keeping of the new plumbing materials when required and practical.

Contractors are expected to examine the specifications, standard terms and conditions, and all proposal instructions. Failure to do so will be at the contractor’s risk. Proposals submitted on other than authorized forms or with different terms or provisions may not be considered as responsive proposals.

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 4 of 26 pages

3 AWARD AND EVALUATION CRITERIA

Vendors can submit a response for any of the categories/packages that apply. Vendors are requested to respond to all questions in the proposal related to products represented, unique features for comparison, price or catalog discounts. Discounts listed can be a range of discounts that will be offered. Items will be purchased on an as needed basis from awarded responding vendors. Products will be compared for award. The proposal may be awarded to multiple vendors due to the large variance in items ordered district-wide.

The following will be used for scoring criteria:

Purchase Price - 35 pts

Reputation of the vendor and vendor's goods and services - 10 pts

Quality of the vendors goods and/or services - 10 pts

Response Time- 15 pts

Extent to which the goods and/or services meet the district's needs - 10 pts

Vendor's past relationship with the district (full points given, deducted for poor performance) - 5 pts

Impact on the ability of the district to comply with laws relating to HUBS - 0 pts

Total long-term cost to the district to acquire the vendor's goods and/or services - 10 pts

Whether the vendor's ultimate parent company or majority owner has its principal place of business in TX or employees at least 500 people in

TX - 5 pts

Any other relevant factor(s) specifically listed in the proposal - 0pts

TOTAL POINTS = 100 Points

I acknowledge (Required: Check if applicable)

4 QUANTITIES

Based on previous expenditures over the past twelve months for Plumbing Contractor Services on an Indefinite Delivery, Indefinite Quantity (IDIQ)

Basis, GCCISD estimates our spending to be $50,000. PLEASE NOTE THERE IS NO GUARANTEED ANNUAL VOLUMES.

5 CONTRACT TERM

This agreement is designed to secure pricing for a one (1) year contract from the date of award with an option to renew for two (2) additional years with mutual consent. In the event the proposal expires before another proposal is executed, vendor shall extend the contract on a month-to-month basis by mutual agreement.

This agreement is subject to the appropriation of funds by the district in its budget adopted for any fiscal year for the specific purpose of making payments pursuant to this agreement. The obligations of the district in any fiscal year for which this agreement is in effect shall not constitute an indebtedness of the district beyond that fiscal year. In the event of non-appropriation of funds in any fiscal year to make payments pursuant to this agreement, this agreement may be terminated

I acknowledge and agree (Required: Check if applicable)

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 5 of 26 pages

6 INVITATION TO SUBMIT PROPOSAL

I, or we, the duly authorized undersigned, having carefully read the Notice to Vendors, Specifications, Pricing Sheet, Acknowledgement of

Certifications, Proposal Submission Instructions, do hereby agree to enter into a contract with GCCISD by tendering this offer to perform the work required and/or provide the product(s) specified in this solicitation. I, or we, will deliver the product(s) and/or provide the service(s) per specifications found in this solicitation document for the prices indicated or for a mutually agreed upon pricing structure to be negotiated.

I, or we, also certify to the accuracy of the certifications required (including, but not limited to, Felony Conviction Notice) which accompany this offer.

I affirm that, to the best of my knowledge, the company I represent meets Equal Employment Opportunity Commission standards and American Disability

Act standards in employment practices.

The proposal submitted has been determined independently, without consultation, communication, or agreement for the purpose of restricting competition, as to any matter related to such prices, with any other vendor or with any competitor. I, or we, are authorized to submit this offer and have not been a party to any collusion among responding vendors in restraint of freedom of competition by agreement to offer at a fixed price or to refrain from offering; or with any GCCISD employee, Board Trustee, or consultant as to quantity, quality, or price in the prospective contract, or in any terms of the prospective contract except in any authorized discussion(s) with GCCISD’s Purchasing personnel; or in any discussions or actions between responding vendors and any GCCISD employee, Board Trustee, or consultant concerning exchange of money or other things of value for special consideration in the award of this contract.

I acknowledge and agree

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 6 of 26 pages

7 PROPOSAL SUBMISSION INSTRUCTIONS

1. All responses must be submitted through the District’s online bidding portal. Questions should also be submitted through the portal no later than the designated question deadline. Responses to all submitted questions will be provided after the question cutoff date.

2. If suppliers submit a hard copy response to the solicitation, all completed information should be sent to the district’s purchasing department, 4544 Interstate 10 East, Baytown, TX 77521 in a sealed envelope and include the name and number of the solicitation.

3. No response will be considered which does not equal or exceed all of the minimum specifications.

4. Late responses properly identified will be returned to vendor unopened. Late responses will not be considered under any circumstances.

5. The stating of a trade name and number does not intend exclusive treatment for this particular item but indicates the quality desired by the district. If you propose an alternate brand, please submit a sample or catalog describing the item.

6. The district reserves the right to revise or amend the specifications prior to the date set for opening responses. Should the vendor find discrepancies in, or omissions from the specifications or other documents, or should be in doubt as to their meaning, they should immediately notify the purchasing department and obtain a clarification prior to submitting a response. Oral classifications are non-binding on the district.

Inquiries may be sent to purchasing@gccisd.net.

7. The district reserves the right to split the award of items on the proposal sheet to one or more vendors. An "all or none" response may be considered if it serves the best interests of the district.

8. Quote FOB Destination (if applicable). Provide unit price on quantity specified, extend and show total. In case of errors in extension, unit prices shall govern. Responses subject to unlimited price increases will not be considered.

9. Vendor must provide the full name and address of their firm. Failure to manually sign response will disqualify response. Person signing must show title or authority to bind his/her firm in a contract.

10. Response cannot be altered or amended after established opening time. Any alterations made before time of opening must be initialed by vendor or authorized agent. No response may be withdrawn after opening without approval and based on a written, acceptable reason.

11. Goose Creek CISD is exempt from taxes. All prices are to be quoted excluding all taxes.

12. Delivery (if applicable): Response must show number of days required to place material in receiving agency's designated location under normal conditions. Failure to state delivery time obligates vendor to complete delivery in fourteen (14) calendar days. A difference in delivery promise may break a tie. Unrealistically short or long delivery promises may cause response to be disregarded. Consistent failure to meet delivery promises without valid reason may cause removal from vendor list.

13. All items shall be new, in first class condition and manufacturer's latest model and design, including container suitable for shipment and storage, unless otherwise indicated in response. Verbal agreements to the contrary will not be recognized.

14. No substitutions or cancelations are permitted without written approval.

15. The district reserves the right to accept or reject any or all responses, or any part thereof, and to waive minor technicalities and formalities.

The experience, skill, ability, business judgment, financial capacity, integrity, honesty, possession of the necessary facilities and equipment, bonding, previous experience, reputation, promptness, and the estimated completion (or delivery) time of all vendors shall be taken into consideration in the awarding of the contract. If the vendors are unknown to the school district or their competency questioned, it shall be understood that they will, upon request, file with the school district, reliable data and references for investigation as deemed necessary to determine the ability of the vendor to provide the contents of this solicitation.

16. Consistent and continued submission of ties could cause rejection of responses by the district and/or investigation for Anti-Trust violations.

17. Failure to include Invitation to Submit Proposal, Proposal Form (if applicable), Acknowledgement of Certifications, Conflict of Interest

Questionnaire, and Taxpayer Identification (W-9) in response to the district’s solicitation may be just cause to disqualify response.

Acknowledged (Required: Check all that apply)

8 STANDARD TERMS AND CONDITIONS

1. CERTIFICATION: By signature on Invitation to Submit Proposal, the vendor certifies that:

The vendor has not paid, or agreed to pay, any person, other than bona fide employees, a fee or brokerage resulting from the award of any contract resultant from this solicitation.

The prices in this response have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition as to any matter relating to such prices, with any other vendor or potential vendor.

2. CONTRACT MODIFICATION: No modification of this contract shall bind buyer unless a formal contract amendment is executed between buyer and vendor.

3. CONTRACT MANAGEMENT PROCEDURES: The Contracting Entity shall implement standard procedures to effectively manage the contract throughout its duration. These procedures include, but are not limited to: (a) Monitoring vendor performance to ensure compliance with contract terms, deliverables, and timelines; (b) Maintaining regular communication with the vendor to address issues, clarify expectations, and facilitate problem resolution; (c) Reviewing and approving invoices and other supporting documentation to verify accuracy and adherence to agreed-upon pricing and services; (d) Documenting all contract-related communications, modifications, and performance evaluations; (e)

Conducting periodic reviews or audits, as necessary, to assess contract effectiveness and vendor compliance; and (f) Initiating corrective actions in cases of non-performance, and implementing formal amendment or termination procedures, if required.

These procedures are intended to ensure transparency, accountability, and alignment with all applicable legal, regulatory, and procurement

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 7 of 26 pages requirements.

4. PACKING AND SHIPPING: If applicable, vendor shall be responsible for industry standard packing which conforms to requirements of carrier's tariffs and ICC regulations. Containers must be clearly marked as to the purchase order number. All shipments are to be F.O.B. destination, Goose Creek Consolidated Independent School District, Central Receiving, 2200 Market St., Baytown, TX 77520, except as noted on solicitation documents and/or District issued purchase orders. Delivery shall be made during normal working hours only, 8:00 a.m. to 3:00 p.m., unless approval for late delivery has been obtained.

5. NO REPLACEMENT OF DEFECTIVE TENDER: If applicable, every tender of goods must fully comply with all the provisions of this contract as to time of delivery, quantity, assortment, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and vendor shall not have the right to substitute a conforming tender.

6. DEFAULT IN ONE INSTALLMENT TO CONSTITUTE TOTAL BREACH: If applicable, each installment or lot of this contract is dependent on every other installment or lot and delivery of non-conforming goods/services or a default of any nature under one installment or lot will impair the value of the whole contract and constitutes a breach of the contract as a whole.

7. GRATUITIES: The buyer may, by written notice to the vendor, cancel this contract if it is found by the buyer that gratuities, in the form of entertainment, gifts or otherwise were offered or given by the vendor or any agent or representative of the vendor, to any employee of the

GCCISD with a view toward securing an order or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such order. In the event this contract is canceled by buyer pursuant to this provision, buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold from the vendor, the amount of the gratuity.

8. WARRANTIES: If applicable, vendor warrants that all goods delivered under this contract will conform to the requirements of this contract

(including all applicable descriptions, specifications, drawings and samples), and will be free from defects in design and fit for the intended purposes. Any inspection or acceptance of the goods by buyer shall not alter or affect the obligations of vendor or the right of buyer under the foregoing warranties.

9. ASSIGNMENT/DELEGATION: No right or interest in this contract shall be assigned by vendor without the written permission of buyer, and no delegation shall be wholly void and totally ineffective for purpose unless made in conformity with this paragraph.

10. ASSIGNMENT/CLAIMS: Vendor and the GCCISD recognize that in actual economic practice overcharges resulting from anti-trust violations are, in fact, borne by the district. Therefore, vendor hereby assigns the district any and all claims for such overcharges.

11. ADVERTISING: Vendor shall not advertise or publish, without buyer's prior consent, the fact that the buyer has entered into this contract, except to the extent necessary to comply with proper requests for information as provided by appropriate statues.

12. PURCHASE ORDERS: GCCISD shall issue a purchase order for the goods or services covered by this contract. All such purchase orders will reference the contract number as indicated on the solicitation documents. Items and/or services are to be provided to Goose Creek CISD ONLY when a fully executed purchase order has been received by your company. Under no circumstances should items and/or services be provided to the District without a properly drawn purchase order. Without a District purchase order you are NOT GUARANTEED PAYMENT.

13. INVOICING AND PAYMENT: Invoices are not to be sent to the campuses, individual departments or to any personal residence. All invoices MUST include the purchase order number, date of purchase or service “store card number” if required, and itemized list of purchases made. Correct invoices shall be paid net 30 days. Incorrect invoices are subject to return to the vendor for correction, or GCCISD may deduct the portion of charges that are not substantiated until adequate proof of performance has been verified to the district’s satisfaction. Invoices must be sent to

Goose Creek CISD | Attn: Accounts Payable | PO Box 30 | Baytown, TX 77522.

14. TITLE AND RISK OF LOSS: If applicable, the title and risk of loss of the goods shall not pass to buyer until buyer actually receives the goods at the point of delivery.

15. INSPECTION: If applicable, all goods are subject to final inspection and acceptance by buyer. Material/services failing to meet the requirements of this contract will be held at vendor's risk and may be returned to vendor. If so returned, the cost of transportation, unpacking, inspection, repackaging, reshipping, or other like expenses are the responsibility of the vendor.

16. LIENS: All goods delivered and labor performed under this contract shall be free of all liens, and if buyer requests, a formal release of all liens will be delivered to buyer.

17. INDEMNIFY: Vendor agrees to indemnify and save the buyer harmless from any damage or expense whatsoever resulting to the buyer from any and all claims and demands on account of infringement or alleged infringement of any patent in connection with the manufacture or use of any product included in this contract. Upon written request vendor will defend, at its own costs and expense, any legal action or suit against buyer involving any such alleged patent infringement, and will pay and satisfy any and all judgments or decrees rendered in any such legal actions or suits. Vendor will indemnify buyer against all claims for damages to persons or property resulting from defects in materials or workmanship. Any litigation resulting from this contract shall be in the courts of Texas, Harris County.

18. REMEDIES AND APPLICABLE LAWS: This contract shall be governed by, and buyer and vendor shall have all remedies afforded each by the

Uniform Commercial Code, as adopted in the State of Texas, except as otherwise provided in this contract or in statutes pertaining specifically to the State. This contract shall be governed by the laws of the State of Texas, and suits pertaining to this contract may be brought only in the courts of the State of Texas, Harris County.

19. CONFLICT OF INTEREST: This contract is subject to cancelation by buyer if any person significantly involved initiating, negotiating, securing, drafting, or creating the contract on behalf of the GCCISD is, at any time while the contract is in effect, an employee of any other party to the contract in any capacity or a consultant to any other party of the contract with respect to the subject matter of the contract.

20. FORCE MAJEURE: Neither party shall be held responsible for any losses resulting if the fulfillment of any terms or conditions of this contract are delayed or prevented by any other cause not within the control of the party whose performance is interfered with and which, by the exercise of reasonable diligence, said party is unable to prevent.

21. RIGHT TO ASSURANCE: Whenever one party to this contract in good faith has reason to question the other party's intent to perform, he may demand that the other party give a written assurance of this intent to perform. In the event that demand is made and no assurance is given

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 8 of 26 pages within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract.

22. CHOICE OF LAW: The parties hereby agree that this agreement was negotiated, made and entered into in the State of Texas and under the laws of the State of Texas.

23. COMPLIANCE OF LAWS: The final contract must be in compliance with all federal and Texas State laws and regulations and is subject to termination by the Governing Board of GCCISD, for non-availability of funding and for prepayment, without penalty.

24. INTERPRETATION/PAROL EVIDENCE: This contract is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of this agreement. No course of prior dealing between the parties and no usage of the trade shall be relevant to supplement or explain any term used in this contract. Acceptance or acquiescence in a course of performance rendered under this contract shall not be relevant to determine the meaning of this contract even though the accepting or acquiescing party has knowledge of the nature of the performance and opportunity to objection. Whenever a term defined by the Uniform Commercial Code is used in this contract, the definition contained in the Code is to control.

25. INFRINGEMENT: Contractor agrees to protect GCCISD from claims involving infringement of copyrights.

26. TECHNICAL SPECIFICATIONS: Technical specifications define the minimum acceptable standard.

27. DEFAULT: In case of default by the vendor, the district may, by written notice, cancel this contract and repurchase from another source, and may recover the excess costs by: 1) deduction from an unpaid balance due, 2) collection against the contract and/or performance bond, or 3) a combination of the aforementioned remedies or other remedies as provided by law.

28. TAX EXEMPTION: Do not use any sales, or federal tax in your response. The district is exempt from payment of federal excise tax and will add sales and use tax where applicable.

29. ORDER OF PRECEDENCE: In the event of conflict, the following precedence shall prevail: 1) terms and conditions set forth on the face of the contract, 2) provisions set forth on specifications, 3) provisions set forth in Referenced Documents, 4) the proposal submission instructions.

30. ERRORS OR OMISSIONS: The district is not responsible for any vendor errors or omissions.

31. CONFIDENTIAL INFORMATION: If a vendor believes that a proposal, offer, or specification contains information that should be withheld from disclosure, a statement advising the procurement officer of this fact shall accompany the submission and the information shall be so identified where it appears.

32. FUNDING OUT CLAUSE: Any/all contracts exceeding one (1) year will require a standard “funding out” clause. A contract for the acquisition, including lease, of real or personal property is a commitment of the district’s current revenue only, provided the contract contains either or both of the following provisions:

Retains to the district the continuing right to terminate the contact at the expiration of each budget period during the term of the contact.

Is conditioned on a best efforts attempt by the district to obtain and appropriate funds for payment of the contract.

33. CTPA: Interlocal Agreements with other school districts through the Central Texas Purchasing Alliance (CTPA):

GCCISD is a member in good standing of the CTPA (txctpa.org), an alliance of over 40 school districts in Texas representing over a million students, sharing information, services and contractual opportunities. CTPA is an alliance created in accordance with Section

791.001 of the Texas Government Code through Interlocal agreements.

In support of this collaborative effort, all awards made by GCCISD may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the

Texas Education Code, Section 44.031(a)(4) and as required by the adopting district’s policies. There is no obligation on either party to participate unless both parties agree. The goods and services provided under the contract will be at the same or better contract pricing and purchasing terms established by the originating district.

The adopting district shall be responsible for the management of the new contract and all payments to the contracted vendor. The originating district (GCCISD) shall have no responsibilities under the new contract agreement.

34. COMPLIANCE WITH 2 C.F.R. § 200, et. seq.: The Project shall be funded, in whole or in part, with federal funding. As such, the District and any selected Proposer must comply with all applicable federal requirements, including, without limitation, those requirements set forth in 2 C.F.R. §

200, et. seq.. Without limitation to the forgoing, the District has and will comply with all requirements related to contracting with small and minority businesses, women’s business enterprises, and labor surplus area firms, as set forth in 2 C.F.R. § 200.321. The District has and does solicit all qualified small and minority businesses and women’s business enterprises. Contractor shall ensure in any procurement and contracting with subcontractors that it complies with the same requirements.

35. PROHIBITION ON CONTRACTING WITH THE ENEMY: This clause applies to all contracts, subcontracts, grants, and cooperative agreements funded in whole or in part with federal funds and governed by 2 CFR Part 183 and 2 CFR § 200.215. Pursuant to 2 CFR Part 183 and 2 CFR §

200.215, the District (as a non-federal entity and federal award recipient) must comply with the prohibition on contracting with persons or entities that are actively opposing U.S. or coalition forces involved in contingency operations. This requirement applies to:

Covered contracts and subcontracts expected to exceed $50,000;

Work that is performed outside of the United States or its territories;

Activities that are in support of a contingency operation where members of the U.S. Armed Forces are actively engaged in hostilities.

By submitting a proposal, the vendor certifies that (1) It is not identified on any list maintained by a federal agency as a person or entity that is actively opposing U.S. or coalition forces in a contingency operation; (2) It will not knowingly enter into any subcontract or agreement with such an entity; (3) It will flow down this requirement to all subcontractors and subrecipients where applicable. The district reserves the right to terminate any contract or agreement if it is determined that the contractor, subcontractor, or subrecipient has violated the requirements of 2

CFR Part 183. Compliance with this provision is mandatory and non-negotiable for applicable federal funding. Contractors and subrecipients must cooperate with federal and district-level monitoring and reporting requirements related to this provision.

36. TEXAS GOVERNMENT CODE COMPLIANCE: This section applies to all contracts subject to Texas Government Code Chapters 2252 and 2271.

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 9 of 26 pages

In accordance with Texas Government Code § 2252.152, the District may not enter into a contract with a company that:

1. Is engaged in business with Iran, Sudan, or a foreign terrorist organization as designated by the U.S. Secretary of State; and

2. Is identified on a list maintained by the Texas Comptroller of Public Accounts pursuant to § 2252.153.

Respondents certify that they are not listed on the Texas Comptroller's list of companies known to be engaged in business with these foreign entities. The list available here: https://comptroller.texas.gov/purchasing/publications/divestment.php

Prohibition on Boycotting Israel (Chapter 2271) - In accordance with Texas Government Code § 2271.001 et seq., the District will not contract with any company that boycotts Israel. This includes refusing to do business with, terminating business activities with, or otherwise penalizing

Israel or persons/entities doing business in Israel, solely because of their connection to Israel. Respondents certify that they do not boycott

Israel and will not boycott Israel during the term of the contract. By submitting a response to this solicitation, respondents certify compliance with the provisions of Chapters 2252 and 2271, including that they are not listed as prohibited companies under Chapter 2252 and do not boycott Israel as prohibited under Chapter 2271. If awarded a contract, the vendor agrees to maintain compliance with these laws throughout the contract term. The district may terminate the contract immediately upon discovery of any violation of these statues.

I acknowledge and agree (Required: Check if applicable)

9 EDGAR CERTIFICATIONS

2 CFR SECTION 200 REQUIRED PROVISIONS

ADDENDUM FOR CONTRACT FUNDED BY U.S. FEDERAL GRANTS

These certifications and provisions are required and apply only when GCCISD expends federal funds for any contract resulting from this procurement process. Accordingly, the parties agree that the attached terms and conditions (located under the attachment tab) apply to the Contract between the

District and Vendor in all situations where Vendor has been paid or will be paid with federal funds, and only to the extent applicable to the contract type or dollar amount.

VENDOR AGREES TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS, RULES, REGULATIONS, AND ORDINANCES. IT IS

FURTHER ACKNOWLEDGED THAT VENDOR CERTIFIES COMPLIANCE WITH ALL PROVISIONS, LAWS, ACTS, REGULATIONS, ETC. AS

SPECIFICALLY NOTED IN THE ATTACHED FEDERAL CERTIFICATIONS.

I agree and certify (Required: Check if applicable)

VENDOR INFORMATION

Provide ordering and/or remit to address(es), if different from general/corporate or W9 address. Include:

Business Name

DBA/Name on Invoices (if different from above)

Address, City, State, & Zip

Company website

Sales contact name, phone, & email

Accounts receivable contact name, phone, & email

Bid notifications contact name, phone, & email

Purchase order email address & fax number

If the address/contact information is the same as general/corporate information enter "SAME".

**Attach completed W9 under response attachments**

(Required: Maximum 4000 characters allowed)

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 10 of 26 pages

GCCISD EMPLOYEE

Are you a current employee of GCCISD?

(Yes or No, if yes please provide supervisor's name and campus/department location)

(Required: Maximum 1000 characters allowed)

REFERENCES

Provide five (5) references to include:

COMPANY/SCHOOL DISTRICT

ADDRESS, CITY, STATE, & ZIP

CONTACT PERSON & TITLE

PHONE NUMBER

EMAIL

Please verify that the email address and phone number is still valid

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 11 of 26 pages

PURCHASING COOPERATIVES

Select any purchasing cooperatives your company has been awarded a contract with:

**If none, select N/A**

1GPA

ASC (Region 19)

Buyboard

Choice Partners

CTPA

EPIC6

HGACBuy

OMNIA Partners

PACE

PSA

Region 5

Region 20

Sourcewell

State of Texas DIR

State of Texas TXMAS

TIPS

N/A (Required: Check all that apply)

COMMODITIES

For tracking purposes the district categorizes purchases by a pre-determined categories/commodities. Provide any categories/commodities your company provides. The state of Texas provides a list of NIGP Commodity Codes the district is familiar with, we encourage our vendors to review and select their commodities based on the NIGP Codes: https://mycpa.cpa.state.tx.us/commbook/.

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SMALL AND MINORITY FIRMS, WOMEN'S BUSINESS ENTERPRISE, AND LABOR SURPULS AREA

FIRMS (HISTORICALLY UNDERUTILIZED BUSINESS OR HUB)

GCCISD is committed to promoting full and equal business opportunities for all vendors, and seeks to include Historically Underutilized Businesses

(HUBs) in its procurement processes, in accordance with 2 CFR § 200.321 and applicable state regulations.

Vendors responding to this solicitation must indicate whether they are certified as a Historically Underutilized Business (HUB), and must provide current documentation of their HUB status from the appropriate certifying agency (e.g., state HUB certification or SBA designation). If not certified by eligible, vendors are encouraged to apply for certification through the Texas HUB program.

Texas HUB policy requires HUB status/use to be extended to subcontractors. If subcontracting opportunities are probable, the vendor/contractor

(where applicable) have a HUB Subcontracting Plan (HSP) mandating the flow down of HUB participation requirements to their subcontractors.

Yes, I certify. Valid HUB certificate is attached.

Not currently certified (Required: Check all that apply)

FELONY CONVICTION NOTICE

State of Texas Legislative Senate Bill No.1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.”

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY OWNED CORPORATION

**Select one and certify below**

Publicly-held, reporting not applicable

Not owned/operated by anyone convicted of a felony

Owned/operated by someone with a felony conviction (Required: Check all that apply)

FELONY CONVICTION (continued)

If your firm is owned/operated by an individual(s) who has/have been convicted of a felony (check box 3), provide the following:

Name of Felon(s)

Details of Conviction(s)

**If not applicable, enter "N/A"

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 13 of 26 pages

FELONY CONVICTION CERTIFICATION

I, the undersigned agent of the firm named within, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

I Certified (Required: Check if applicable)

CERTIFICATE OF RESIDENCY

Pursuant to Government Code, Chapter 2252, Sub-chapter A, the District must be provided the following information for a response to be accepted. “A governmental entity may not award a governmental contract to a nonresident prosper unless the nonresident under Bids the lowest Bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to under Bid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located.” Enter "Resident Bidder" or "Nonresident Bidder".

“Resident bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state.

“Nonresident bidder” refers to a person who is not a resident.

A. CERTIFICATE OF RESIDENCY (continued)

If "nonresident bidder" selected please answer the following questions:

1. In what state is your principal place of business?

2. Does your “resident state” require bidder whose principle place of business is in Texas to under Bid Contractors whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?

3. If yes, what is the amount or percentage?

VENDOR'S PAST RELATIONSHIP WITH GCCISD

Has the vendor worked with GCCISD on past or similar projects?

Yes

No (Required: Check all that apply)

NON-COLLUSION STATEMENT

The undersigned affirms that:

The proposal has been independently arrived at without collusion with any other vendor or with any competitor

The proposal has not been knowingly disclosed and shall not be knowingly disclosed, prior to the opening of proposals for this project, to any other vendor, competitor or potential competitor

No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a proposal

The person signing this proposal certifies that he/she has fully informed themselves regarding the accuracy of the statements contained in this certification and under the penalties being applicable to the Vendor as well as to the person signing in its behalf.

I acknowledge and certify

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 14 of 26 pages

CERTIFICATION OF CRIMINAL HISTORY RECORD INFORMATION (Section 1)

Will employees, including yourself, have continuing duties related to the proposal or contract named above or any other services performed at

GCCISD?

Until further guidance is received, GCCISD considers “continuing duties” to mean repetitive work duties rather than a one-time appearance or engagement.

Yes No (Required: Check only one)

CERTIFICATION OF CRIMINAL HISTORY RECORD INFORMATION (Section 1,continued)

Will those employees, including yourself, have direct contact with students?

Until further guidance is received, GCCISD considers “direct contact” to mean services that may be performed independently from school district staff involvement. Direct contact can include chance contact such as performing routine inspections or Maintenance; contact with groups of students during organized activities; or more obvious examples such as tutoring or therapy.

Yes No (Required: Check only one)

CERTIFICATION OF CRIMINAL HISTORY RECORD INFORMATION (Section 2)

If either question above is answered “no”, this section applies and should be checked:

I agree and understand employees of the company or individuals, including myself, who have not received the required criminal background check because the above description does not apply to them/myself will be considered visitors when on school campuses and must follow school district and campus policies related to visitors on school campuses.

I agree and understand

CERTIFICATION OF CRIMINAL HISTORY RECORD INFORMATION (Section 3)

If answer to both questions above is “yes”, this section applies and should be checked.

I certify that all employees, including myself, of the company that I own, operate, or manage, or myself as an independent contractor who also have direct contact with student either (1) have undergone the required criminal history background check or national criminal history record information review, or (2) will cooperate with the District in providing any necessary information and other cooperation requested by the District so that the District may conduct necessary checks and reviews, which may include fingerprint and photographs. The District reserves the right to determine that any contractor employee is disqualified from performing services under this agreement. The contractor further understands that the findings of one or more criminal background checks could result in GCCISD terminating or electing not to renew the agreement. GCCISD, with the contractor’s assistance, shall comply with all applicable laws regarding criminal background checks and reports of criminal convictions, including, without limitation, all such requirements under the Texas Education Code.

I Certify

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 15 of 26 pages

SENATE BILL 571 COMPLIANCE REQUIREMENTS

1. Contractor Certification of Eligibility

The Contractor hereby certifies that it is fully eligible to enter into this Agreement pursuant to Chapter 22A of the Texas Education Code (or applicable jurisdiction’s statute implementing SB 571). The Contractor affirms that neither it nor any of its employees, agents, or representatives who will perform services under this Agreement are disqualified, prohibited, or otherwise ineligible under Chapter 22A requirements.

2. Mandatory Notification of Arrests, Charges, or Misconduct Allegations

The Contractor shall notify the District in writing within forty-eight (48) hours of becoming aware that any of its employees, agents, representatives, or subcontractor personnel assigned to or performing work under this Agreement have been:

a. Arrested,

b. Charged with any offense, or

c. Subject to any allegation of misconduct that may affect their eligibility under Chapter 22A or their ability to safely work on District property or around students.

Such notification shall include the individual’s name, nature of the allegation or charge, date of occurrence, and any relevant documentation.

3. District Right to Terminate for Non-Compliance

Failure of the Contractor to comply with any requirement of SB 571, Chapter 22A, or the terms of this section shall constitute a material breach of this

Agreement. The District reserves the right to immediately suspend services and/or terminate the contract for cause upon determination of non-compliance, without penalty to the District and without limiting any additional remedies available under law or equity.

4. Subcontractor Compliance Requirements

The Contractor shall ensure that all subcontractors, regardless of tier, comply with the same requirements set forth in SB 571, Chapter 22A, and in this

Agreement.

The Contractor is responsible for:

a. Securing written certifications of eligibility from all subcontractors;

b. Ensuring subcontractors adhere to the same 48-hour notification obligations; and

c. Monitoring subcontractor compliance throughout the term of the Agreement.

The Contractor shall be liable for any subcontractor’s non-compliance and subject to termination or other remedies if a subcontractor fails to meet these requirements.

I acknowledge and certify (Required: Check if applicable)

IRS FORM W9

Request for Taxpayer Identification Number and Certification

Form must be downloaded, completed, and uploaded under the Response Attachments Tab.

W9 Form Link

W9 form completed and attached (Required: Check if applicable)

CONFLICT OF INTEREST QUESTIONNAIRE (CIQ)

This questionnaire is filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by

Section 176.001(1-a) with a local government entity.

For vendor doing business with local governmental entity, form must be downloaded, completed, and attached under Response Attachments.

CIQ Form Link

CIQ form completed and attached (Required: Check if applicable)

Deadline: 6/5/2026 08:00 AM (CT) 27-005Page 16 of 26 pages https://www.irs.gov/pub/irs-pdf/fw9.pdf https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

FORM 1295

The GCCISD is required to comply with House Bill 1295, which amended the Texas Government Code by adding Section 2252.908, Disclosure of

Interested Parties. Section 2252.908 prohibits GCCISD from entering into a contract resulting from any contract (CSP/RFP/RFQ or purchase order) with a business entity unless the business entity submits a Disclosure of Interested Parties…