Bid Invitation - 2026-10-06T154843.324.pdf

RFP-OPS-26-006 Addendum 1

Roofing Services

Issue Date: 9/23/2026

Questions Deadline: 10/15/2026 09:00 AM (CT)

Response Deadline: 10/29/2026 02:00 PM (CT)

Contact Information Contact: Matt Strode Address: Assistant Superintendent

Administration

11134 CR 2249

Tyler, TX 75707

Phone: USA (903) 566-2441 x2054 Email: Lawsons@chapelhillisd.org

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Event Information Number: RFP-OPS-26-006 Addendum 1 Title: Roofing Services Type: Request for Proposal Issue Date: 9/23/2026 Question Deadline: 10/15/2026 09:00 AM (CT) Response Deadline: 10/29/2026 02:00 PM (CT) Notes: Chapel Hill Independent School District is accepting "REQUEST FOR

PROPOSALS" (RFP) for Roofing Services. All responses should be submitted electronically via the on-line procurement system (https://chisd.ionwave.net). No faxed, or emailed responses will be accepted. Receipt of the completed sealed paper proposal packages may be accepted at 11134 CR 2249, no later than October 29, 2026; 2:00PM CST.

Disclaimer: Much effort has been made to provide all necessary and accurate information in this Competitive Sealed Proposal. It is the sole responsibility of the proposers to ensure that they have all information necessary to complete submission of their proposals. If additional information is needed, then please submit your questions no later than Thursday, October 15, 2026 9:00 AM CST.

Questions may be submitted electronically via the on-line procurement system.

Ship To Information Contact: Matthew Strode Address: Assistant Superintendent

Administration Chapel Hill Administration

11134 CR 2249

Tyler, TX 75707

Phone: 1 (903) 566-2441 x2054 Email: Lawsons@chapelhillisd.org

Billing Information Contact: Carla Phillips Address: Accounts Payable

Administration

11134 CR 2249

Tyler, TX 75707

Phone: USA (903) 566-2441 x2018 Email: accountspayable@chapelhillisd.org

Bid Activities

Solicitation Issued 9/23/2026 6:00:00 AM (CT)

Mandatory Pre-bid Walk Through 10/13/2026 9:00:00 AM (CT) A mandatory pre-bid site inspection may be required by CHISD. Contractors shall inspect the existing roof, structural conditions, access points, rooftop equipment, drainage systems, staging areas, and surrounding campus conditions prior to submitting a proposal. The contractor shall be responsible for familiarizing itself with visible site conditions that may reasonably affect the work. The contractor shall acknowledge completion of the site inspection as part of its proposal.

This mandatory pre-bid walk through will begin at Chapel Hill High School(meet at the bulldog collar statue) on 10/13/2026 beginning at 9:00 AM CST.

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Deadline for Questions 10/15/2026 9:00:00 AM (CT) Deadline to submit questions for this proposal. Questions must be entered in Ionwave where this solicitation has been issued.

Respond to Questions 10/19/2026 3:00:00 PM (CT) Respond to questions submitted to the Proposal.

Proposal Due Date 10/29/2026 2:00:00 PM (CT) Deadline to submit response to the Proposal.

Bid Proposal Opening 10/29/2026 3:00:00 PM (CT) Non mandatory opening will being at 3:00 PM CST at the CHISD ESS Building located at 11134 County Road 2249, Tyler, Texas 75707.

Board Meeting 11/16/2026 6:00:00 PM (CT) Present RFP results and recommendation to Board.

Award Notification 11/17/2026 4:00:00 PM (CT) Award notification after Board approves.

Bid Attachments

CHISD Vendor Packet 8202026 (4).pdf View Online

CHISD Vendor Packet

Gen_Terms_and_Conditions_24-25 (1) (1).pdf View Online

CHISD General Terms & Conditions

Requested Attachments

W-9 & Vendor Form Only required if awarded bid.

Insurance Coverage (Attachment required)

Additional information Please attach any additional information that you would like to share.

Addenda CHISD reserves the right to issue addenda to this solicitation. If an addendum is issued, each bidder shall submit a signed copy of the addendum with their bid submission. Failure of a bidder to receive any such Addenda shall not relieve the bidder from any obligation under its bid as submitted. All Addenda so issued shall become a part of the Contract Documents.

Bid Attributes

1 Scope of Work

Project Overview & Details:

Chapel Hill High School Bloodsworth Gym

Address: 13172 State Hwy 64 Tyler, Texas 75707

Square Footage: 12,142

Roof Pitch/ Slope: Flat Roof

Deadline: 10/29/2026 02:00 PM (CT) RFP-OPS-26-006 Addendum 1Page 3 of 27 pages https://chisd.ionwave.net//VendorLanding.aspx?e=sQIurp61UBFffxL6P2wQ8WXRqV8ZC9MYTkr4DttG7lzc3Dm~h3sJLGtLjiuG-FcYdR~EmFbFK1lMirqJDg30oA https://chisd.ionwave.net//VendorLanding.aspx?e=C25oVTQ9r7Q9jeu0-5pq9iSlyQLE2GvW7HGoH9K4NWsZ~69YRDmVbAU4pUJ~ZvdNMlG-kqWUxh~aEU5KcsD6qQ

Number of Building Levels: 1

BLOODSWORTH GYM COMMERCIAL ROOF REPLACEMENT

Scope of Work & Contractor Requirements

1. PROJECT OVERVIEW

Chapel Hill Independent School District (CHISD) is soliciting proposals from qualified commercial roofing contractors for the complete replacement of the existing roof system at Bloodsworth Gym.

The project shall include all labor, materials, equipment, supervision, permits, inspections, warranty requirements, cleanup, and incidental work necessary to provide a complete, code-compliant, watertight, and fully warranted roofing system.

The contractor shall verify existing conditions prior to submitting a proposal and shall include all work reasonably necessary to provide a complete roofing system.

2. PROVIDE AND INSTALL

Complete tear-off and removal of all existing roofing materials down to the existing structural roof deck.

Proper disposal of all removed roofing materials and construction debris.

Inspect the exposed roof deck and identify any deteriorated, damaged, or structurally deficient areas.

Replace damaged or deteriorated decking as required.

Contractor shall provide unit pricing per square foot and/or sheet for any decking replacement.

EPS flute filler, loose laid, as required to properly fill the existing standing-seam roof profile.

1/2" high-density cover board, mechanically attached in accordance with the roofing manufacturer's requirements.

Treated perimeter/edge wood as required.

GAF 60-mil TPO roofing membrane with RhinoBond attachment system, or approved equal, mechanically attached to structural purlins and installed with all manufacturer-required components and accessories to provide a complete, watertight roofing system.

Any proposed equal shall meet or exceed the specified system's performance, membrane thickness, attachment requirements, warranty requirements, and applicable code requirements and shall receive prior written District approval.

All required flashing, pipe boots, penetrations, curbs, transitions, seams, perimeter details, and accessories necessary for a complete roofing system.

Gutter and downspout system, including all required components and connections.

Edge metal fabricated from minimum 24-gauge Kynar-coated steel.

All roof drains, scuppers, gutters, and downspouts shall be inspected and confirmed operational and free of obstructions.

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The contractor shall identify and address areas of improper drainage or excessive ponding that affect the roofing system.

Provide a roofing assembly engineered and approved for applicable project-specific wind-uplift requirements, including required attachment patterns and perimeter/corner enhancements.

Roofing system shall meet applicable FM Global, UL, or other recognized industry requirements for the project, including hail-resistance requirements where applicable.

Protect all existing building systems, HVAC equipment, electrical systems, landscaping, pavement, sidewalks, vehicles, athletic facilities, and District property throughout construction.

Coordinate any required temporary relocation, protection, or disconnection of rooftop equipment with the District.

Provide temporary weather protection and maintain a watertight building throughout construction.

Provide all labor, materials, equipment, supervision, permits, inspections, and incidental work necessary for a complete and operational roofing system.

3. SITE SAFETY, SECURITY, AND CLEAN UP

The contractor shall maintain a safe, orderly, and secure work site throughout the project.

Clearly barricade and secure all work areas from students, staff, visitors, and unauthorized personnel.

Coordinate deliveries, staging, access, and construction activities with the District to minimize disruption to campus operations.

Comply with all applicable OSHA requirements and maintain appropriate safety procedures, signage, barricades, fall protection, and personal protective equipment.

Protect students, staff, visitors, District property, vehicles, athletic facilities, landscaping, and building systems from construction-related hazards and damage.

Secure roofing materials, tools, equipment, and loose materials at all times, particularly during severe weather and when the contractor is not on site.

Maintain the work area free of debris, exposed fasteners, loose materials, and other hazards at the end of each workday.

Provide daily cleanup and removal of all construction debris from District property.

Perform a final magnetic sweep of the roof, work areas, grounds, access areas, and surrounding property to identify and remove loose fasteners and metal debris.

Repair any damage caused by Contractor operations at no additional cost to the District.

The contractor shall coordinate all campus access and work schedules with the District's designated representative.

4. EXISTING CONDITIONS & CONCEALED CONDITIONS

The contractor shall inspect the existing roof and surrounding conditions prior to submitting a proposal.

The contractor shall become familiar with site access, roof access, existing equipment, drainage, staging areas, and other conditions that may affect the work.

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Concealed conditions discovered after tear-off shall be documented with photographs and reported to the District prior to performing additional work.

No additional work or associated cost shall be incurred without prior written District approval.

Unit pricing provided in the proposal shall be used for approved additional work when applicable.

5. SCHEDULE AND COORDINATION

The contractor shall submit a detailed project schedule prior to commencement of work.

The contractor shall provide the following with its proposal:

Proposed Mobilization: Number of calendar days following issuance of the Notice to Proceed.

Proposed Project Duration: Number of calendar days from Notice to Proceed through Substantial Completion.

Schedule shall identify anticipated mobilization, tear-off, installation, inspections, punch-list activities, and substantial completion.

The District's preference is for the project to be completed in the shortest reasonable timeframe while maintaining proper installation, quality, safety, and compliance with all project requirements.

CHISD intends to authorize the work as soon as practicable following contract award and all required District approvals. The contractor shall be prepared to mobilize and commence work promptly upon receipt of the Notice to Proceed.

The contractor shall coordinate the work schedule with CHISD to minimize disruption to campus operations.

The contractor shall provide advance notice of activities that may affect building access, campus operations, utilities, or other

District activities.

The contractor shall maintain adequate manpower and resources to complete the project in accordance with the approved schedule.

The contractor shall immediately notify the District of any condition that may impact the project schedule.

6. CHANGE ORDERS AND ADDITIONAL WORK

No change order or additional work shall be performed without prior written authorization from the District.

Verbal authorization shall not constitute approval for additional work or additional costs.

The contractor shall provide written documentation, photographs, scope, and pricing for concealed conditions or proposed changes prior to receiving approval.

Approved change-order work shall be priced using the applicable unit prices provided in the Contractor's proposal when applicable.

The contractor shall not proceed with work outside the approved scope until the District has provided written authorization.

7. PURCHASE ORDER / NOTICE TO PROCEED

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No work shall begin without an authorized District Purchase Order and, when applicable, a written Notice to Proceed.

No verbal direction or authorization shall constitute approval to begin work or incur additional costs.

The contractor shall coordinate all billing and invoicing through the District's established purchasing procedures.

2 Electronic Proposal Submittal

Although we are legally required to accept paper bids, we strongly request that bidders submit this bid electronically. Electronic bidding, as defined under the State of Texas Uniform Electronic Transactions Act, is an acceptable method of receiving bids based on The State of Texas Education Code Sec. 44.0313. Please feel free to call Katy Rhodes at 903.566.2441 ext. 2010 if you require any assistance with this submittal. Electronic bidding eliminates errors, eliminates unnecessary work, and is friendlier to the environment. When filing this bid electronically, please do not send us a paper copy, as the electronic version will prevail. Where a manual submission is necessary, delivery must be made to the Chapel Hill Administration Building, 11134 CR 2249, Tyler, Texas 75707, in a sealed envelope by the date and time stated.

Furthermore, no faxed or e-mailed bids will be received. Your cooperation is appreciated.

Please confirm that you have read and understand this instruction.

I confirm No, I do not confirm (Required: Check only one)

3 CHISD Demographics

CHISD covers an area of approximately 134 square miles and is in Smith County. The District currently operates 2 elementary schools with grades Pre-kindergarten through grade 3; 1 Intermediate school grades 4 through 6; 1 Junior High with grades 7 and 8; 1 high school with grades 9, 10, 11, and 12; and 1 Career and Technology facility. CHISD has approximately 4 auxiliary support and 1 athletic facility as well.

4 Evaluation Criteria

The district will use the following criteria to evaluate the proposal and award the contract:

Evaluation will be completed by the District’s evaluation team selected to review the proposals.

Proposed service bid proposal/pricing - 30

Company and staff qualifications - 25

Vendors’s past relationship with CHISD - 25

Company experience history and references - 20

100 points Total

I Accept (Required: Check if applicable)

5 Manufacturer Inspection and Quality Control

The contractor shall coordinate all required manufacturer inspections during and after installation.

The District may require:

Manufacturer inspection during installation

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Final manufacturer inspection

Seam testing

Fastener/attachment verification

Inspection of flashing and penetrations

Final punch-list inspection

Documentation of corrective work

Contractor shall correct deficiencies identified during inspections at no additional cost to the District when such deficiencies are the result of Contractor installation or failure to comply with the approved roofing system.

10. COMPLIANCE AND REGULATORY

REQUIREMENTS

Contractor shall comply with all applicable:

Federal laws and regulations

State of Texas laws and regulations

Local codes and ordinances

OSHA requirements

Building and construction codes

Roofing manufacturer requirements

Applicable District requirements

Permit requirements

Inspection requirements

The contractor shall obtain and maintain all required permits, inspections, licenses, certifications, and approvals.

The contractor shall be responsible for coordinating required inspections with the District and applicable authorities.

The contractor shall perform all work in accordance with the roofing manufacturer's published installation requirements and approved project specifications.

No substitution, deviation, or material change shall be permitted without prior written approval from CHISD.

My checking the box below: You consider this your official Signature

Official Signature (Required: Check if applicable)

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6 Compliance and Regulatory Requirements

Contractor shall comply with all applicable:

Federal laws and regulations

State of Texas laws and regulations

Local codes and ordinances

OSHA requirements

Building and construction codes

Roofing manufacturer requirements

Applicable District requirements

Permit requirements

Inspection requirements

The contractor shall obtain and maintain all required permits, inspections, licenses, certifications, and approvals.

The contractor shall be responsible for coordinating required inspections with the District and applicable authorities.

The contractor shall perform all work in accordance with the roofing manufacturer's published installation requirements and approved project specifications.

No substitution, deviation, or material change shall be permitted without prior written approval from CHISD.

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7 Insurance and Bonding

Contractor shall maintain insurance coverage required by CHISD and applicable law, including, at minimum:

Workers' Compensation

General Liability

Automobile Liability

If required by the District's procurement requirements, Contractor shall also provide applicable:

Bid bond

Payment bond

Performance bond

Builder's risk or other required project insurance

Specific coverage amounts and bonding requirements shall be established in the solicitation documents.

(Required: Check if applicable)

8 Pre-bid Site Inspection

A mandatory pre-bid site inspection may be required by CHISD. Contractors shall inspect the existing roof, structural conditions, access points, rooftop equipment, drainage systems, staging areas, and surrounding campus conditions prior to submitting a proposal. The contractor shall be responsible for familiarizing itself with visible site conditions that may reasonably affect the work. The contractor shall acknowledge completion of the site inspection as part of its proposal.

This mandatory pre-bid walk through will begin at Chapel Hill High School(meet at the bulldog collar statue) on 10/13/2026 beginning at 9:00 AM CST.

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9 Pricing Requirements

The contractor shall provide a complete base bid for the work described in this RFP.

Contractor shall also provide unit pricing for potential additional work, including:

Item Unit Unit Price

Structural Deck Replacement SF $____

Structural Deck Replacement Sheet $____

Additional Insulation SF $____

Additional TPO Membrane SF $____

Additional Cover Board SF $____

Additional Edge Metal LF $____

Additional Gutter LF $____

Additional Downspout LF $____

Other Approved Concealed Conditions As

Proposed

All pricing shall include labor, materials, equipment, overhead, and applicable incidental costs unless specifically identified otherwise.

(Required: Check if applicable)

Closeout Requirements

Prior to final payment, Contractor shall provide a complete closeout package that includes, at minimum:

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Final executed 25-year NDL Manufacturer's Roof System Warranty

Contractor's 5-year Workmanship Warranty

Manufacturer inspection and acceptance documentation

Product data and roofing system information

Maintenance requirements and recommended procedures

Roof plan/as-built information showing major penetrations, drains, and rooftop equipment

Inspection reports and photographs

Documentation of completed repairs and approved change orders

Final permits and inspection approvals, as applicable

Emergency contact information

Warranty service procedures

Preventive maintenance schedule

Final punch-list documentation

Final payment shall be contingent upon satisfactory completion of the work, correction of all punch-list items, completion of required inspections, receipt of required warranties, and receipt of all required closeout documentation.

16. FINAL PROJECT ACCEPTANCE

The project shall not be considered substantially complete until:

1. The roofing system has been fully installed.

2. All required inspections have been completed.

3. All deficiencies and punch-list items have been corrected.

4. The roof and surrounding areas have been cleaned.

5. All debris and construction materials have been removed.

6. Required manufacturer inspections have been completed.

7. Required warranties have been issued.

8. Required closeout documentation has been submitted.

9. The roofing system has been determined to be complete, watertight, and acceptable to CHISD.

CHISD reserves the right to inspect the work throughout construction and prior to final acceptance.

17. DISTRICT APPROVAL

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No change to the approved roofing system, materials, manufacturer's warranty, scope of work, schedule, or contract price shall be permitted without prior written approval from CHISD.

The Contractor shall be responsible for providing a complete, functional, watertight, code-compliant, and fully warranted roofing system regardless of whether every incidental component necessary for completion is specifically identified in this scope.

The intent of this RFP is to provide CHISD with a complete roofing system—not simply a roof membrane installation.

(Required: Check if applicable)

Safety Record Question

Has the proposer received any Citations for violations of OSHA within the past five (5) years? If so, please list violations below. If not, please enter N/A in the space provided.

(Required: Maximum 1000 characters allowed)

Claims and Suits

Are there any judgments, claims, arbitration proceedings or suits pending against your organization or its officers?

Has your organization filed any lawsuits or requested arbitration with regards to contracts within the last five years?

If yes, please provide further details. If none, enter N/A not applicable.

(Required: Maximum 4000 characters allowed)

How many years have you served CHISD if any?

(Required: Numbers only)

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Contractor Background Check in Compliance with the Texas “Fingerprinting Bill”

Every person who wishes to serve as a District employee, volunteer, camp counselor, private teacher or Contractor(s), or any other person who will have the opportunity to be alone and unsupervised with District students shall have a criminal history search performed as required by Senate Bill 9 of the 80th legislative session. The criminal history shall be reported to and approved by the Director of Security prior to the applicant being appointed to a position that allows such contact with students. A Contractor(s) or sub-Contractor(s) who works on District property where students are present may be disqualified to serve as a Contractor(s) or sub-Contractor(s) with the District if their criminal history shows conviction, probation or adjudication for any offense the Director of Security believes may compromise the safety, security, or well being of students, staff or facilities. The awarded Contractor’s employees will be issued a District badge after the Director of Security has reviewed all background checks. No work will be performed on the contract prior to the Director of Security approval.

Will your firm comply with this requirement?

YES NO

(Required: Check only one)

Subcontractors

Subcontractors If bidder anticipates using subcontractors on any work, the subcontractors must have the same qualifications as stated in this bid specification. The successful bidder will be required to submit the company name and references for all subcontractors prior to use. These subcontractors will have to be approved by Chapel Hill ISD. If a subcontractor is disapproved, they cannot be used on any Chapel Hill ISD project. Subcontractors will be required to perform under the same specifications and time frames as designated to the contractor. All subcontractor's must submit to Chapel Hill ISD Purchasing Department prior to start of work a certificate of insurance verifying that company has Worker's Compensation as well as all other insurance coverage stated in this bid specification package.

Do you intend to use subcontractors?

YES NO

(Required: Check only one)

Non-Collusion Statement

"The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.”

Failure to certify will render bid non-responsive and will not be considered for award.

By checking the box below: You confirm this is your official signature

I confirm (Required: Check only one)

Interested Parties Disclosure

For Agreements that are valued in excess of $1,000,000 or require an action or vote by the Chapel Hill ISD Board of Trustees, as this solicitation does, the Contractor must file a disclosure of interested parties (Form 1295) with the Texas Ethics Commission and provide a copy to the District. Form 1295 must be completed on the Texas Ethics Commission website, printed, and signed by the authorized agent of the Contractor with acknowledgment that disclosure is made under oath and under penalty of perjury. The District will submit the “Certificate of Interested Parties” to the Texas Ethics Commission within 30 days of receipt from the Contractor. If Form 1295 is required for this Agreement, the District will notify the Contractor, prior to Contract execution.

The Texas Ethics Commission Form 1295 process and procedures below are available at the following link:

https://www.ethics.state.tx.us/filinginfo/1295/

My checking the box below: You consider this your official Signature

I have completed and attached.

(Required: Check only one)

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Type of Coverage

Insurance Requirements: Limits:

A. General Liability Occurrence/Aggregate -$1,000,000 Occurrence / $2,000,000 Aggregate Products - Comp/or Agg. -$1,000,000 Med. Expense (Any one person) -$ 5,000 Personal & Adv. Injury- $1,000,000

Professional Liability $1,000,000

B. Worker's Compensation - Statutory And Each Accident -$500,000 Employers' Liability -Disease - Policy Limit -$500,000 Disease- Each Employee -$500,000

The insurance requirements as listed above also applies to any sub-contractor(s) if any work is sublet. The contractor is responsible to ensure that the sub-contractor(s) meets the minimum insurance requirement limits as by law.

"Contractor represents that he/she is not an employee of the district and that he/she has or will follow Texas statutory guidelines regarding workers compensation".

The contractor shall cause the insurance company to submit to CHISD evidence of the coverage outlined above before any work is started and shall continue to submit copies of insurance renewals while the contract is in force.

The Certificate of Insurance shall provide that coverage shall not be canceled or altered without first providing CHISD with thirty (30) day’s prior written notice. The Contractor shall require all subcontractors performing any work to maintain coverage as specified herein. Certificates are to be provided directly to: Chapel Hill Independent School District, Purchasing Dept, 11134 CR 2249, Tyler, TX 75707

I Have Read and Understood (Required: Check if applicable)

Felony Conviction Disclosure

NOTE: If this is a publicly-held company, you may select Does Not Apply

Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states:

"A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract."

Is your firm owned or operated by anyone who has been convicted of a felony?

YES

NO

Does not apply (Required: Check all that apply)

Felony Conviction Details

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. If not applicable, please enter N/A (not applicable).

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Bidder's Certification

Texas Government Code Chapter 2252 relates to bids by nonresident contractors. The pertinent portions of the Act are as follows: Section 2252.001(3) “Nonresident bidder” refers to a person who is not a resident. Section 2252.001(4) “Resident bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002, as amended by H.B. 3648, 83rd Legislature (2013 Regular Session): “AWARD OF CONTRACT TO NONRESIDENT BIDDER. A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the greater of the following: (1) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located; or (2) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which a majority of the manufacturing relating to the contract will be performed.” Section 2252.002, as amended by H.B. 1050, 83rd Legislature (2013 Regular Session):

“AWARD OF CONTRACT TO NONRESIDENT BIDDER: A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible 2531- 18 - Page 6 of 14 resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in: (1) the state in which the nonresident’s principal place of business is located; or (2) a state in which the nonresident is a resident manufacturer.”

~~~ Is the vendor a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4)? ~~~

By checking the box below: You Consider This Your Official Signature

Yes, I am a resident bidder

No, I am NOT a resident bidder (Required: Check all that apply)

Non-resident Bidder's Certification

Non-resident Bidder of Texas as defined in Texas Government Code Section 2252.001(3) ~~~If your firm is not a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4), indicate your firm's principal place of business City and State. If not applicable, please enter N/A (not applicable).

(Optional: Maximum 1000 characters allowed)

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CTPA Solicitation Clause

Interlocal Agreements with other School Districts through the Central Texas Purchasing Alliance

Membership. CHISD is a member in good standing of the Central Texas Purchasing Alliance (CTPA / txctpa.org), an alliance of over 120 school districts in Texas representing over a million students, sharing information, services and contractual opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

Adoption of Awarded Contracts. In support of this collaborative effort, the award(s) made by CHISD from this solicitation may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the Texas Education Code, Section 44.031(a)(4) and as required by the adopting district’s policies. There is no obligation on either the awarded vendor or the adopting CTPA member district to participate unless both parties agree. Upon mutual agreement of both parties to engage under the terms of the original contract, the vendor agrees to provide the contracted goods and services at the same or better contract pricing and purchasing terms established by the originating district. Minor modifications to the scope of work of the original contract may be allowed to accommodate the adopting district’s needs, as long as such modifications are directly related in nature to the original contract.

Document sharing between Members. To assist an adopting member district in establishing their supporting documentation, the awarded vendor’s response and related documents owned by the originating district may be shared without prior notification to the awarded vendor, unless the vendor at the time of their response to the original solicitation clearly annotates that such sharing of their response is to not occur without prior permission of the vendor.

Adopted Contract Management The adopting district shall be responsible for the management of the new contract and all payments to the contracted vendor. The originating district shall have no responsibilities under the new contract agreement. Upon adoption of the contract by the adopting CTPA member district, the original term of the contract and any renewal or extension options allowed under the original contract shall then transfer to the adopted contract, and such renewals options may be executed by the adopted member district at its sole discretion and independently of the originating member district’s decision to execute such renewal options on the original contract.

I Agree and Understand (Required: Check all that apply)

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Code of Conduct

Vendors and their suppliers, installers and all others working on Chapel Hill ISD schools/projects are required to understand and comply with the following rules and responsibilities. Failure to comply with the following rules and responsibilities may result in a worker’s removal from the schools/projects and/or the termination of the subcontractor’s contract. Vendors are responsible for their suppliers and installers adherence to these policies.

1. Vendors employees, installers and suppliers who will be entering the district site should check in with the Chapel Hill ISD designated representative.

2. Vendors employees, installers and supplier must wear picture ID badges issued by Chapel Hill ISD while on Chapel Hill ISD property.

3. The use of any tobacco products are PROHIBITED on school property. These prohibited items include but are not limited to cigarettes, cigars, chewing tobacco and snuff.

4. Drugs and alcoholic beverages are PROHIBITED.

5. The use of vulgar or improper language is PROHIBITED. Chapel Hill ISD will determine on a case by case basis what constitutes vulgar or improper language.

6. Unacceptable behavior including physical or verbal intimidation, horseplay, or fighting by any individual on school property/projects will result in immediate removal from site. Chapel Hill ISD staff will determine unacceptable behavior.

7. School requirements will occasionally result in the untimely interruption of a subcontractor’s daily activities.

Vendors are expected to anticipate and understand these circumstances and also work with Chapel Hill ISD to make up any scheduling.

8. ALL CONTACT WITH STUDENTS IS STRICTLY PROHIBITED.

9. Weapons of any type are not allowed on the job site or parking area. Vendor’s employees will comply with all state and district rules regarding weapon free zones.

10. Vendor’s employees, installers and suppliers shall submit such background information as may be requested by Chapel Hill ISD to perform criminal background evaluations/investigations.

Additionally, I certify that neither I nor any of my employees are currently in violation or in the future will violate the rules and responsibilities stated above.

My checking the box below: You consider this your official Signature

I Agree and Understand (Required: Check all that apply)

Warranty

Manufacturer's Warranty

The contractor shall provide a minimum of a 20–25 year No Dollar Limit (NDL), non-prorated Manufacturer's Roof System Warranty covering the complete roofing system for a minimum of 20-25 year term.

The manufacturer's warranty shall include, as applicable:

Roofing membrane

Insulation and cover board

Flashing

Attachment system

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Accessories

Manufacturer-approved workmanship associated with the warranted system

Labor and materials necessary to repair covered leaks

Other components specifically included within the manufacturer's warranted roofing system

The contractor shall submit the proposed manufacturer's warranty for District review prior to award.

Contractor Workmanship Warranty

Contractor shall provide a minimum 5-year, non-prorated Contractor Workmanship Warranty covering:

Installation defects

Workmanship deficiencies

Flashing

Seams

Penetrations

Perimeter details

Resulting leaks attributable to Contractor installation

Preventive Maintenance

Contractor shall provide a minimum 5-year preventive maintenance program that includes:

At least two documented roof inspections per year

Written inspection reports

Photographs

Identification of deficiencies

Recommended corrective actions

Emergency Service

The contractor shall respond to emergency roof leaks within 24 hours of notification and promptly initiate corrective action.

The contractor shall coordinate all required manufacturer inspections and warranty claims on behalf of CHISD.

All warranties shall identify Chapel Hill Independent School District as the owner and warranty holder.

My checking the box below: You consider this your official Signature

I Agree and Understand

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Senate Bill 252 Certification Form

Prohibition on Contracts with Terrorist Organizations

The Texas Legislature approved legislation that will impact all government contracts for goods and services. This addendum requires a certification from any vendor/independent contractor entering into a contract with Chapel Hill ISD to ensure the vendor/contractor complies with the requirements stipulated herein.

Pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153:

SB 252 prohibits governmental entities from contracting with parties on the State Comptroller’s list of companies known to have contracts with, or provide supplies or services to, an organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State. As a result of this law, governmental entities are required to certify that vendors/independent contractors are not on the listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan, or any Foreign Terrorist Organization.

I, do hereby depose and certify the truthfulness and accuracy of the contents of the statements submitted on this certification, that the company named below:

1)does not do business with Iran, Sudan or any Foreign Terrorist Organization; and 2)will not do business with Iran, Sudan or any Foreign Terrorist Organization during the term of the contract; and 3)is not listed on the website of the Comptroller of the State of Texas

By checking the box below: You Consider This Your Official Signature

I Comply with all the above

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House Bill 89 Verification Form

Prohibition on Contracts with Companies Boycotting Israel

The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas Local Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott Israel; and

2) will not boycott Israel during the term of the contract

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

I, do hereby depose and verify the truthfulness and accuracy of the contents of the statements submitted on this certification under the provisions of Subtitle F, Title 10, Government Code Chapter 2270 and that the company named below:

1) does not boycott Israel currently; and

2) will not boycott Israel during the term of the contract; and

3) is not currently listed on the State of Texas Comptroller’s Companies that Boycott Israel List located at https://comptroller.texas.gov/purchasing/publications/divestment.php

My checking the box below: You consider this your official Signature

I do NOT boycott Israel

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Open Records Policy

CHISD is a government body subject to the Texas Public Information Act (TPIA). Proposer acknowledges that CHISD is subject to the TPIA. As such, upon receipt of a request under the TPIA, CHISD is required to comply with the requirements of the TPIA. For purposes of the TPIA, "public information" is defined as information that is written, produced, collected, assembled, or maintained under a law or ordinance or in connection with the transaction of official business: by CHISD; or for CHISD and CHISD

A. owns the information; or B. has a right of access to the information; or C. spends or contributes public money for the purpose of writing, producing collecting, assembling, or maintaining the information; or by an individual officer or employee of CHISD in the officer's or employee's official capacity and the information pertains to official business of CHISD.

Proposer is expected to fully cooperate with CHISD in responding to public information requests. This includes, but is not limited to, providing CHISD with requested documentation. The District will presume all submissions are public unless the Proposer identifies all trade secret/proprietary/etc. information on a separate sheet and on each affected page. Proposer acknowledges that it has the responsibility to brief the Attorney General's Office on why the documents identified as confidential and/or proprietary fall within an exception to public disclosure. Responses submitted to CHISD as a result of this solicitation are subject to release as public information after contracts are executed or the procurement is terminated. The requirements of Subchapter J, Chapter 553, Texas Government Code, may apply to this solicitation and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter.

My checking the box below: You consider this your official Signature

I Agree (Required: Check if applicable)

Workmanship and Inspection

The Contractor shall remove, as frequently as necessary, all refuse, rubbish, scrap materials and debris from the site in order to maintain a neat, orderly, and workmanlike appearance at all times. At completion of the work, but before final acceptance, the Contractor shall remove all surplus material, temporary structures, and debris of every nature resulting from the Contractor's operations or resulting from any activity on the site related to the Contractor's operations and put the site in a neat, orderly condition.

Work Site Damages:

The Contractor shall, before start of any work, prepare the work site and follow all applicable safety precautions.

The Contractor shall repair, to the District's satisfaction and at the Contractor's expense, any unusual damage to finished surfaces, existing structures and equipment at the site, resulting from Contractor's negligence in performing work under this contract.

I Have Read and Understood (Required: Check if applicable)

Questions

All questions regarding this RFP, must be submitted online at www.chisd.ionwave.net using the QUESTIONS Tab no later than October 15, 2026 at 9:00 AM CST.

Response to questions will be posted online no later than, October 19, 2026 at 4:00 PM CST.

I Have Read and Understood (Required: Check if applicable)

References

Please provide three (3) references that have used your company for the same service Chapel Hill ISD is requesting in this proposal. Please include contact name, business name, address, telephone number, and e-mail address. The District reserves the right to contact any reference provided.

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Reference 1: Company Name

Please list Company Name

Reference 1: Contact Name

Please list Contact Name

Reference 1: Address

Please enter full address

Reference 1: Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference 1: Email Address

(Required: Email address)

Reference 1: Brief Description of Business with Company

Reference 2: Company Name

Reference 2: Contact Name

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Reference 2: Address

Please list full address

Reference 2: Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference 2: Email Address

(Required: Email address)

Reference 2: Brief Description of Business with Company

Reference 3: Company Name

Reference 3: Contact Name

Reference 3: Address

Please enter full address

Reference 3: Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference 3: Email Address

(Required: Email address)

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Reference 3: Brief Description of Business with Company

Addendas

CHISD reserves the right to issue addenda to this solicitation. If an addendum is issued, each bidder shall submit a signed copy of the addendum with their bid submission. Failure of a bidder to receive any such Addenda shall not relieve the bidder from any obligation under its bid as submitted. All Addenda so issued shall become a part of the Contract Documents.

By selecting, "I understand" You are acknowledging this is your signature

I understand (Required: Check only one)

General Terms & Conditions

I have read and agreed to the General Terms & Conditions in the attachment section.

I Have Read and Accept (Required: Check if applicable)

Bid Lines

1 Line deleted as part of an Addendum

2 Line deleted as part of an Addendum

3 General Maintenance & Repair

a. Regular Hourly Rate - Labor Monday - Friday 7:00a - 4:00p (Response required)

Rate: $ Total: $

Item Notes: Regular Hourly Rate

Supplier Notes:

No bid

Additional notes (Attach separate sheet)

4 General Maintenance & Repair

b. Overtime rate - Labor 4:00p-7:00a (including weekends and holidays) (Response required)

Rate: $ Total: $

Item Notes: Overtime Labor per hour

(Attach separate sheet)

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5 Emergency Rate - Labor (Response required)

Rate: $ Total: $

Item Notes: Emergency Rate per hour (if different)

(Attach separate sheet)

6 Line deleted as part of an Addendum

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Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

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