Bid Invitation (20).pdf

CSP #3332A-25

Fire Sprinkler Repairs, Parts and Other Related Parts and Services

Issue Date: 7/17/2026

Questions Deadline: 7/28/2026 12:00 PM (CT)

Response Deadline: 8/11/2026 12:00 AM (CT)

Contact Information Contact: Nicki Trice - Senior Buyer Address: Procurement Department

1565A West Main Street Lewisville, TX 75067

Phone: (972) 350-4746 Email: tricen@lisd.net

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 1 of 37 pages

Event Information Number: CSP #3332A-25 Title: Fire Sprinkler Repairs, Parts and Other Related Parts and Services Type: Competitive Sealed Proposal Issue Date: 7/17/2026 Question Deadline: 7/28/2026 12:00 PM (CT) Response Deadline: 8/11/2026 12:00 AM (CT) Notes: The Lewisville Independent School District "LISD, District" is requesting competitive sealed proposals for Fire Sprinkler Repairs, Parts, and Other Fire Sprinkler Services for the entire district, which is currently composed of thirty-five elementary schools, fifteen middle schools, three ninth-grade centers, two ninth and tenth-grade centers, five high schools, and approximately fifteen various buildings on an as-needed basis.

The scope of work is for fire sprinkler repairs, alterations, modifications, and maintenance of the fire sprinkler systems.

All interested vendors, including sole source providers, are encouraged to respond to this competitive sealed proposal in its entirety and should submit all required bid attachments regardless of sole source status to be considered.

Missing or incomplete information may negatively impact vendor evaluations.

Any company that has previously submitted a response to CSP #3332-25 shall be deemed to have satisfied the requirements for this CSP, and no further submission is required or expected.”

Lewisville Independent School District (LISD or DISTRICT) is accepting supplemental proposals and pricing for CSP #3332A-25, Fire Sprinkler Repairs, Parts and Other Related Parts and Services.

Upon approval by the LISD Board of Trustees, this supplemental CSP will incorporate additional vendors as needed. This CSP will run concurrently with CSP #3332-25 to support the District’s needs.

CSP #3332A-25 shall be awarded at District discretion, to multiple Proposers supplying comparable products or services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the type of products and/or services that provides best value to The District.

Dependent on the long-range needs of the District, this bid will automatically renew for the terms listed below. If the vendor does not wish to renew, or wishes to renew with new terms and conditions, please contact LISD within 90 days of the renewal term. Depending on the long-term needs of The District and mutual consent of both parties, and contingent upon approval by the LISD Board of Trustees, there will be three successive renewal options, each consisting of a one-year term.

Initial Anticipated Contract Term: Sept 2026 - November 2027

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 2 of 37 pages

- Tentative Second Term - Renewal Option: November 2027 - November 2028

- Tentative Third Term - Renewal Option: November 2028 - November 2029

- Tentative Final Term -Renewal Option: November 2029- November 2030

Bid Activities

Release of Proposal 7/17/2026 7:00:00 AM (CT)

Deadline for Questions 7/28/2026 2:00:00 PM (CT)

Respond to Questions 7/30/2026 5:00:00 PM (CT)

Bid opening 8/4/2026 2:30:00 PM (CT) Join from the meeting link

Join from the meeting link https://lewisvilleisd.webex.com/lewisvilleisd/j.php?MTID=maa4fd349d490bd2f77517bca397869f0

Join by meeting number Meeting number (access code): 2632 526 7326 Meeting password: WTf6iDNAE25

Tap to join from a mobile device (attendees only) +1-415-655-0003,,26325267326## US Toll

Join by phone +1-415-655-0003 US Toll Global call-in numbers

Join from a video system or application Dial 26325267326@lewisvilleisd.webex.com You can also dial 173.243.2.68 and enter your meeting number.

Deadline for Submittal 8/11/2026 2:00:00 PM (CT)

(Tentative) Recommendation to Board of Trustees 9/14/2026 7:00:00 PM (CT)

(Tentative) Effective Date of Award 9/15/2026 7:00:00 AM (CT)

Bid Attachments

W-9 Form - Rev 2024.pdf Download

W9 - v 2024

LISD Terms and Conditions 071725.pdf Download

LISD Terms and Conditions 071725

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 3 of 37 pages https://lisd.ionwave.net//extract.aspx?e=xFAIYAY8C~rEW7Kxvy1xCK4w9DNRGpaDSpghE-55VCkPTpUvdrfwJZ0fY0Qyr~OxOZrbj---v6ZsNO3b5mKskA https://lisd.ionwave.net//extract.aspx?e=6gtufMfaMHEJMgjF-UJsAeC1zXPVUwgtFNZ2WKaedRC8rAbd5VyyHbTBKSLMyrIMeMDum4KdKMiO1XpV1--npw https://lisd.ionwave.net//extract.aspx?e=F75nxiFxdWwjI4HM6N9iKoOz4PY0F9c0GLLecpjS5WRnUxbIGvctdlOcqxLoqLGoVpM43kPtq8dbDUj4lk2ghA

1295_Form_(unsworn_declaration) 082522.pdf Download

Certificate of Interested Parties (Form 1295)

LISD_Use_of_Facilities_Insurance_Requirements.pdf Download

LISD_Use_of_Facilities_Insurance_Requirements

Vendor SAMPLE COI 10132023.pdf Download

Vendor Sample COI

Vendor - Insurance Coverage Terms for Reference.pdf Download

Vendor - Insurance Coverage Terms for Reference

Vendor Insurance Acknowledgment_11-3-2023 (002).pdf Download

LISD Vendor Insurance Acknowledgment

LISD Public Records Agreementdocx.pdf Download

LISD Public Records Agreement preemployment-preservice-affidavit-tec-22a055 (1) (1).pdf Download

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES

Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted by the agency, a pre-employment or pre-service affidavit.

Please fill out this affidavit and attach it to your bid response in the response attachments tab.

CIQ Form 2015.pdf Download

Conflict of Interest Questionnaire Form

Requested Attachments

Insurance Certificate (Attachment required)

Please save as Company Name COI [Example: ABC Company COI] PLEASE SAVE AS A PDF

Form 1295 (Attachment required)

Please save as Company Name 1295 [Example: ABC Company 1295] PLEASE SAVE AS A PDF

W-9 Form (Attachment required)

Please save as Company Name W9 [Example: ABC Company W9] PLEASE SAVE AS A PDF

Vendor Insurance Acknowledgment (Attachment required)

Please save as Company Name Vendor Insurance Acknowledgement [Example: ABC Company Vendor Insurance Acknowledgement] PLEASE SAVE AS A PDF

LISD Public Records Agreement (Attachment required)

Please save as Company Name Public Records Agreement [Example: ABC Company Public Records Agreement]

PLEASE SAVE AS A PDF

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 4 of 37 pages https://lisd.ionwave.net//extract.aspx?e=F75nxiFxdWwjI4HM6N9iKoOz4PY0F9c0GLLecpjS5WRnUxbIGvctdlOcqxLoqLGoVpM43kPtq8dbDUj4lk2ghA https://lisd.ionwave.net//extract.aspx?e=A2By9rVx-Jy42vF592CAFu8jsXRVBw-gQ38B7UF7sghhq3XI5Z7fyhU1AIRi0MvwmDUgligUrED5rPTi2cmjHQ https://lisd.ionwave.net//extract.aspx?e=l2f2w6mWYlZ9PzBzCpi1eZMn8XBYmc8pCgn5cNv61uxqDwclxUfZnG9Tm3u3grsaQ50qDLdzj5GHqVW9~m9ijw https://lisd.ionwave.net//extract.aspx?e=ZPUQ-LOneIK-0TBSpdzOz9BEjK4gqBp3bOycVtXhGpQBvaClnylsRg7zKK7bKfEPepuPyytiK9eJWDMKcdjn~Q https://lisd.ionwave.net//extract.aspx?e=BjowN9GI-xCIk8nHbO6nqdPesKsUDaRQO3haTKNlkKrZ136oZDXVsudHlGKAduSTtk0qYtcox4Ptx8RSs4iRJQ https://lisd.ionwave.net//extract.aspx?e=O69f-Y~SBum1xmJNoHsumBVkeqXQ8yadsev2xbU3yNGDOifnYOwDSEYKA5VEZEmR6oq0~wWdoa67CNfFe7yzbA https://lisd.ionwave.net//extract.aspx?e=bONA8uw1-cEV9zz3DmwlFQBlyCba2VwVnClAbgH~TjXZ3OfTM6DGeQAt61nozQuw50pD4iKDIRHwf4vXDS4x9A https://lisd.ionwave.net//extract.aspx?e=tM0GGZ7FQ6WL4xdn7Ecr21okjc5kAz0JopvUZdB56hNx6c7a2sf9-csVkg9fJPbLAy~iROXZxBI6OFUgRYeSMQ

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT

(Attachment required)

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES

Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted by the agency, a pre-employment or pre-service affidavit.

Please fill out this affidavit and attach it to your bid response in the response attachments tab.

Bid Attributes

1 Non-Collaboration Agreement

It is hereby stated and serves as notice that if any collaboration was provided in the development of this bid and/or the outline and details of the bid specifications of this bid and any related documents, that the vendor, company, or firm will not be eligible or considered for award of this bid.

Do you understand and agree (Yes / No)?

Yes No (Required: Check only one)

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 5 of 37 pages

2 Scope of Work

The Lewisville Independent School District "LISD, District" is requesting competitive sealed proposals for Fire Sprinkler Repairs, Parts, and Other Fire Sprinkler Services for the entire district, which is currently composed of thirty-five elementary schools, fifteen middle schools, three ninth-grade centers, two ninth and tenth-grade centers, five high schools, and approximately fifteen various buildings on an as-needed basis.

The scope of work is for fire sprinkler repairs, alterations, modifications, and maintenance of the fire sprinkler systems.

All interested vendors, including sole source providers, are encouraged to respond to this competitive sealed proposal in its entirety and should submit all required bid attachments regardless of sole source status to be considered.

Missing or incomplete information may negatively impact vendor evaluations.

Any company that has previously submitted a response to CSP #3332-25 shall be deemed to have satisfied the requirements for this CSP, and no further submission is required or expected.”

Lewisville Independent School District (LISD or DISTRICT) is accepting supplemental proposals and pricing for CSP #3332A-25, Fire Sprinkler Repairs, Parts and Other Related Parts and Services.

Upon approval by the LISD Board of Trustees, this supplemental CSP will incorporate additional vendors as needed. This CSP will run concurrently with CSP #3332-25 to support the District’s needs.

CSP #3332A-25 shall be awarded at District discretion, to multiple Proposers supplying comparable products or services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the type of products and/or services that provides best value to The District.

Dependent on the long-range needs of the District, this bid will automatically renew for the terms listed below. If the vendor does not wish to renew, or wishes to renew with new terms and conditions, please contact LISD within 90 days of the renewal term. Depending on the long-term needs of The District and mutual consent of both parties, and contingent upon approval by the LISD Board of Trustees, there will be three successive renewal options, each consisting of a one-year term.

Initial Anticipated Contract Term: Sept 2026 - November 2027

- Tentative Second Term - Renewal Option: November 2027 - November 2028

- Tentative Third Term - Renewal Option: November 2028 - November 2029

- Tentative Final Term -Renewal Option: November 2029- November 2030

3 LISD Demographics

Lewisville ISD encompasses 127-square miles and serves 48,000 students from thirteen municipalities including Argyle, Carrollton, Coppell, Copper Canyon, Double Oak, Flower Mound, Frisco, Grapevine, Highland Village, Hebron, Lewisville, Plano and The Colony.

4 Introduction

There are attributes, including this one, associated with this proposal. Some are notes and require no response, but most have a required response. ***Please select each page on the right-hand side of the blue bar below (at the bottom of this list of attributes) in order to view the next page of Bid Attributes.***

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 6 of 37 pages

5 Communications Statement

Communications: Contact between vendors and LISD personnel during the proposal process or evaluation process is prohibited. Any attempt by vendors during the proposal process to contact LISD personnel may result in disqualification. All communication shall go through the Procurement Department during this competitive process.

All questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be provided. The deadline for questions about this proposal is stated in the Bid Activities and the District will not respond to questions after this time and date. Response to questions will be posted in the form of an addendum to this request for proposal. The Vendors will be responsible for checking the website for any posted addenda.

6 Vendor Communication Process

All vendor communications must be directed in writing to: Nicki Trice, Senior Buyer, Administrative Center, Procurement Department 1565-A West Main St., Lewisville, TX 75067 Telephone: (972) 350-4746 Email:tricen@lisd.net.

7 Submission Response

Electronic bids and manual bids must be received in the Lewisville Independent School District Procurement Department office before the hour and date specified. DO NOT FAX OR EMAIL YOUR BID!

If due to inclement weather, natural disaster, or for any other cause the District office location where bids/proposals are to be submitted is closed on the due date, the deadline for submission shall automatically be extended until the next District business day on which the office is open, unless the bidder is otherwise notified by the District. The time of day for submission shall remain the same.

Electronic bids are to be submitted in the Lewisville ISD online procurement system (the IonWAve bidding system) unless otherwise specified in the bid document. Forms are provided for download to be completed and then attached to the bid document.

Manual bids shall be completed on the forms provided. All prices must be typed or written in ink. Bids written in pencil will not be accepted. Each manual bid shall be placed in a separate envelope, sealed and properly identified with the bid title and the time and date to be opened as shown in the “Notice to Bidders”. Please note that the words “proposal” and “bid” may be used interchangeably throughout this packet but shall have the same meaning. The words “bidder” and “vendor” may also be used interchangeably

Only one format is needed. For any questions, please contact the Procurement Department at 972-350-4749.

8 Proposal Opening

Any proposal received later than the specified time, whether delivered in person or by any other method shall be disqualified. Any questions pertaining to the proposal procedures should be addressed to the Procurement Department at 972-350-4749.

If the District office location where bids/proposals are to be submitted is closed due to inclement weather, natural disaster, or for any other cause including if the electronic bid system is unavailable on the due date, the deadline for submission shall be extended until the next district calendar business day, unless the bidder is otherwise notified by the District. The time of day for submission shall remain the same.

9 Proposal Preparation and Response Costs

All travel, proposal preparation costs, and any costs related to the Vendors submitting a response to this proposal request shall be borne by the Vendor. The District will not be responsible for any vendor expenses attributable to the preparation or response to this proposal request.

Acceptance

LISD reserves the right to accept or reject any or all of the proposals submitted, waive minor technicalities, and accept the offer(s) most advantageous to the District. Contract, to awarded vendor(s), will be based on the determined “Best Value for the District.” The Board of Trustees reserves the right to reject any/or all proposals and to approve any proposal deemed most advantageous to Lewisville Independent School District and to waive any informalities in offering.

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 7 of 37 pages

Award Statement for Proposal

This Proposal may be awarded to one or multiple vendors by line item, section, or package as determined to be the best value to Lewisville Independent School District. LISD reserves the right to negotiate with any or all respondents and accept or reject any and/or all proposals, to waive any formalities and/or irregularities and to award in the best interest of the District.

Contract

Contract shall be put into effect by means of a purchase order(s) executed by the District after proposal has been awarded. Transfer of Contract by vendor is prohibited unless approved by the LISD Procurement Department.

By submitting a response, the Vendor represents that the person responding is authorized to enter into a resulting Contract on its behalf. This proposal request and its attachments, the Vendor's response and response attachments, any additional amendments/Contract executed by both parties pursuant to this proposal request or any resulting contract, and the LISD purchase order constitute the entire contract. A Contract shall be put into effect by means of a LISD purchase order(s) executed by the District, after the Vendor has been awarded by the LISD Board of Trustees. Transfer/Assignment of Contract by the Vendor is prohibited unless agreed upon in writing by the LISD Procurement Department.

1) The constitution, statutes, and laws of the State of Texas

2) LISD issued additional signed addendums/agreements signed by both parties and pursuant to the proposal

3) LISD’s purchase order

4) The proposal request

5) Vendor’s attribute and line item responses to the proposal request

6) All attachments provided by LISD in the proposal request or any additional references by LISD

7) Vendor’s response to this proposal request

8) All additional attachments to the proposal response by the responding Vendor.

The proposal or any resulting agreement may not be modified, amended or supplemented except by written agreement signed by an authorized representative of each party. Lewisville ISD Board Policy dictates the authorized representative for Lewisville ISD.

Cancelation of a purchase order of agreement

Lewisville ISD may terminate or cancel any Purchase Order or agreement at any time, with or without cause, by providing seven (7) business days advance written notice to the Vendor. If a purchase order or Agreement is terminated in accordance with this Paragraph, LISD shall only be required to pay the Vendor for goods or services delivered to LISD prior to the termination and not otherwise returned following Vendor's return policy. If LISD has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s).

Contract Dispute Resolution

All disputes arising in connection with the Contract formed as a result of this proposal shall first be resolved through good faith negotiation. If, after negotiating in good faith for a period of thirty (30) calendar days, the parties are unable to resolve the dispute, then each party may seek resolution by exercising any rights or remedies available by law or in equity.

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 8 of 37 pages

Proposal Disclosure

A. All proposals received shall remain confidential until a Contract resulting from this proposal is awarded by the LISD Board, thereafter the proposal shall be deemed a public record. In the event that a proposer desires to claim that portions of its proposal are exempt from disclosure, the proposer must mark such portions as "Confidential and Proprietary" and LISD may submit such information to the Texas Attorney General for a ruling as to whether the information is exempt from disclosure.

B. Until a Contract resulting from this proposal is executed, no employee, agent or representative of any proposer shall make available or discuss its proposal with the press, any elected or appointed official or officer of LISD, or any employee, agent, or other representative of LISD, unless specifically allowed to do so in this proposal or in writing by LISD for the purposes of clarification, evaluation and/or negotiation.

C. Proposers shall not issue any news release(s) or make any statement to the news media pertaining to this proposal or any proposal and/or Contract or work resulting there from without the prior written approval of LISD, and then only in cooperation with LISD.

D. Please complete the LISD Public Records Agreement, in the Attachments tab, and submit it with your bid response.

Right to Terminate

The District has the right to terminate this Contract for convenience, without penalty, if the District fails to appropriate funds or provide for a renewal of a Contract, following delivery of notice to the vendor within (15) days specifying the extent to which performance here-under is terminated and the date upon which such termination becomes effective.

The absence of appropriated or other lawfully available funds shall render the Contract Award null and void to the extent funds are not appropriated or available and any Deliverables delivered but unpaid shall be returned to the Vendor.

The District shall provide the Vendor written notice of the failure of the District to make an adequate appropriation for any fiscal year to pay the amounts due under the Contract Award, or the reduction of any appropriation for any fiscal year to pay the amounts due under the Contract Award, or the reduction of any appropriation to an amount insufficient to permit the District to pay its obligations.

The District's payment obligations are payable only and solely from funds appropriated and available for the purpose of the purchase.

Any Purchase Order resulting from a request for proposal is contingent upon the continued availability of appropriations and is subject to cancellation, without penalty, either in whole or in part. If funds are not appropriated by the Lewisville ISD Board of Trustees or otherwise not made available to the District.

Renewal of Agreements

The scheduled Contract termination date shall be the last date of the month of the last month of the Contract's legal effect.

Example: If the Contract is scheduled to end on May 23, the anniversary of the award, it would actually be extended to May 31 in the last month of the last year the Contract is active.

Renewals

This bid will automatically renewal depending on the long-range needs of the District, and providing that vendor(s) and Lewisville ISD remain in good standing. Awarded vendor(s) shall submit in writing, no later than (90) ninety days prior to renewal date, any changes in pricing or procedures or cancel notification if vendor does not want to renew the bid.

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 9 of 37 pages

Survival Clause

All applicable sales, supplemental agreements, Contracts, software license Contracts, warranties or service agreements that were entered into between the Vendor and LISD under the terms and conditions of this Contract, shall survive the expiration or termination of this Contract. All Orders, Purchase Orders issued or Contracts executed by LISD and accepted by the Vendor prior to the expiration or termination of this Contract, shall survive expiration or termination of the Contract, subject to previously agreed terms and conditions agreed by the parties or as otherwise specified herein relating to termination of this Contract.

Oral Statement

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions, or specifications stated in the resulting Contract.

Applicable Law and Venue

Any resulting Contract is governed by, and subject to, the laws of the State of Texas without regard to conflict of law principles. For purposes of litigating any dispute that arises directly or indirectly from the relationship of the parties, State of Texas shall be the exclusive juristiction and any such litigation shall be conducted only in the courts of Denton County, Texas, or the federal courts for the United States for the Eastern District of Texas, and no other courts.

Severability

A declaration by any court, or other binding legal source, that any provision of the Contract formed out of this proposal is illegal and void, will not affect the legality and enforceable of any other provision of the Contract, unless mutually dependent.

No Waiver

If either party fails, at any time, to enforce any right or remedy available to it under a contract formed out of this Request for Proposal, that failure shall not be construed to be a waiver of the right or remedy with respect to any other breach or failure by the other party.

Bid Number on Quotes

Quotes may be requested by LISD locations and quotes MUST include bid number CSP #3332A-25 and any/all free items. If a catalog discount has been offered to the District, the discount must be listed on the quote.

Quotes

When getting a quote for products and/or services, using federal funds, the District shall obtain an adequate number of quotes from qualified vendors to make price comparisons and ensure that the best value is being provided to the District. Best value involves considering several factors, which may include but are not limited to price, quality, availability, delivery timing, support, and other relevant factors.

Duties of Vendor

All specifications, terms, conditions, requirements, any other part of the proposal request, and if awarded the performance of the resulting Contract, regardless of the use of any employee, agent, subcontractor or third party acting on behalf of the Vendor, shall be fully upheld at the sole liability of the Vendor. It is the Vendor's responsibility to ensure that all aspects of this proposal request, or if awarded resulting Contract is adhered to. No third party Contracts, or any Contract between the Vendor and any third party, whether enacted or implied, shall bear any liability on the District.

Right to Use and Duplicate

The Lewisville Independent School District reserves the right to use and duplicate as often as necessary any material that is submitted by the Vendor(s).

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 10 of 37 pages

Payment for Goods and Services

Payment for goods and services shall be governed by Texas Government Code 2251. Upon the Vendor's request, LISD shall furnish applicable tax exemptions that the District holds. The District may dispute an invoice by providing an explanation of the basis for the dispute. The Vendor shall be responsible in securing credit memos, as may be needed, for any problems that may occur during the length of this proposal for any reason, including but not limited to over priced items, incorrect shipping charges, standard returns, or any charges not in accordance with this Request for Proposal.

All invoices shall be submitted to the LISD Accounts Payable Dept. at invoices@lisd.net. All invoices must have PO number and CSP #3332A-25 referenced on the invoice.

Ship To

Each purchase order will have a separate “Ship To” address on it. All shipments are to be made to the Ship To address indicated on the purchase order.

Packing List

A packing list of all enclosed items per box should be included with each box delivered. Purchase order number must be shown on all packing lists and invoices.

Freight Terms

All deliveries shall be to the location specified on the purchase order, be freight prepaid, F.O.B. destination, and pricing shall include all shipping, handling, freight, and/or inside delivery charges. “Tail gate” deliveries and/or deliveries requiring Lewisville ISD to unload may be refused.

Additional General Conditions

1. If any work is completed on district premises, when the Vendor arrives at any school/facility, it is required that the Vendor's representatives report to the District designated project manager, and to the main office when open, and sign in. If the Vendor is working multiple days, they are required to report on a daily basis and sign in. Proper clothing will be worn at all times. Sleeved t-shirts and long pants are the preferred attire with the company logo on the shirts. Any deviation from this will be reviewed for acceptance. LISD requires all vendors doing business on LISD property to have their employees and vehicles easily identifiable from company logos on items such as vehicles, ball caps, shirts, and/or ID badges.

2. Alcohol, tobacco, and firearms are prohibited on all district property.

3. Any damage done to LISD property or its customer’s property is the sole responsibility of the Vendor.

4. Vendors response shall include any and all costs within their proposal response, including but not limited to costs of bonding, insurance, delivery, permits, specialized equipment, or any other cost necessary.

5. Any product provided is to be factory new, and carry full factory warranty. No refurbished units.

6. The Vendor shall be solely responsible for its use of any subcontractor or any third-party acting on behalf of the Vendor.

7. Once a project begins, the Vendor selected must finish the work.

8. Vendor is to adhere to all specifications within this proposal request or otherwise attached. Any instance where any requirement is unclear or not specified, it shall not affect adherence to any other specification, and the Vendor shall use commercially reasonable efforts to satisfy any such requirement.

Site Visit

Site Visit With LISD Representative: Contractor shall make a site visit with LISD and note any existing damage in work areas. Contractor shall be responsible for any damage to school property, building, equipment, furnishings, site or school items.

Reasonable Access

LISD will provide the Vendor, or the Vendor's third party performing on the Vendor's behalf, reasonable working area and access to LISD premises to provide services or install, inspect, maintain, repair, service, or to retrieve any of the Vendor's equipment solely related to this request for proposal.

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 11 of 37 pages

Report to Main Office

When the vendor(s) arrives at any school/facility, vendor employee(s) are to report to the office and sign in. If the vendor(s) are working multiple days, they are to report to the office daily and sign in.

Summer Deliveries and Holidays

PLEASE NOTE ANY DELIVERY AND/OR CLOSURE DATES FOR LISD SUMMER SCHEDULES AND HOLIDAYS STATED ON THE PURCHASE ORDER. ANY DELIVERY ATTEMPTS MADE OUTSIDE OF THE SPECIFIED DELIVERY INFORMATION ON THE PURCHASE ORDER WILL BE REFUSED AND THE VENDOR WILL BE

RESPONSIBLE FOR THE COST OF RE-DELIVERY.

Finish Work

Once a project begins, the vendor(s) selected must finish the work.

Protection of Work

The vendor(s) shall maintain protection of all work from damage and shall protect LISD’s property from injury or loss arising from this contract. At the end of the work day, all work must be protected from water damage to the building and its contents. Vendor(s) will be responsible for all damages. The vendor(s) employees shall provide and maintain at all times any OSHA required danger signs, guards and/or obstructions necessary to protect the public and workmen from any dangers inherent with or created by the work in progress.

Written Estimate / Quote Requirement

A written estimate/quote may be require for any estimate of time and materials and be given to Facility Services before a purchase order will be issued. Do not start any work until a purchase order has been issued.

Pricing and Tariffs

Vendor shall not include a tariff add-on / line item in quotes seeking to make purchases for goods or services.

Awarded Vendors are required to hold Awarded Pricing firm during the Contract term. However, in accordance with the specific requirements set forth in the Terms and Conditions of the Vendor’s Contract with LISD, an awarded Vendor may submit updated pricelists, catalogs, or line item/unit pricing as applicable reflecting manufacturer or similar market-wide price increase that occur during the Contract term to LISD for review during renewal terms. The Vendor must provide all such supporting documentation, including manufacturer documentation, as the LISD Procurement Department may require to support price increases. Lewisville ISD reserves the right to reject any or all price increases it deems not representing best value to the District, including price increases not supported with documentation of manufacturer price changes or similar market changes.

Charges

Vendor's proposed price shall include all costs, direct or indirect, to perform the services or provide the products in accordance with this solicitation. Any service call charges, fuel surcharges, or mileage charges shall be included in the hourly labor rates. If a service call or mileage charge is listed separately from the hourly labor rates, the bid will be disqualified. No fuel surcharges will be paid.

Products and/or services

Please list an example of the products and/or services your company can provide to Lewisville ISD.

(Required: Maximum 4000 characters allowed)

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 12 of 37 pages

Responsibility of Fees

Associated fees, bonds, licenses, and registrations to each municipality within District boundaries will be the responsibility of the vendor(s).

Damage

Any damage done to LISD property or its customer’s property is the sole responsibility of the vendor(s). Provide photo manifest of property to owner prior to work commencing.

Uniform and Appearance

Proper clothing will be worn at all times. Sleeved shirts and long pants are the preferred attire with the company logo on the shirts. Any deviation from this will be reviewed for acceptance. LISD requires all vendors doing business on LISD property to have their employees and vehicles identified with company logos on vehicles, ball caps, shirts, and/or ID badges. ID badges must be worn and visible at all times. Contractor personnel shall be clean in appearance and in uniform for easy identification when on LISD’s premises.

Sub Contractors

LISD Purchasing Department must approve Subcontractors before their use by the Vendor. The Subcontractor shall be required to meet all of the same requirements as the Vendor, including but not limited to providing proof of insurance including worker's compensation. It is the burden of the Vendor to ensure the Vendor's Subcontractor complies with all aspects of the solicitation requirements.

Safety

Vendor(s) shall execute and maintain its work and performance so as to avoid injury or damage to any person or property. The Vendor(s) shall at all times comply with all applicable local, state, federal laws, rules, and regulations, and shall exercise all necessary precautions for safety appropriate to the nature of the conditions to fulfill the performance obligations pursuant to this solicitation.

Warranties

Vendors shall warrant all labor, materials, and workmanship for a minimum of one year at no additional cost to the District

Inspection of Work

The work will be inspected by the LISD, who will judge the performance of the vendor.(s) Vendor(s) shall promptly remove all work condemned by LISD as failing to conform to the contract that appears within one (1) year from date of final acceptance of work, unless otherwise specified.

Cleanup and Collection of Material

Vendor(s) shall be responsible for the collection and removal of all debris and equipment from the job site on a daily basis unless otherwise notified by LISD. Site is to be left clean.

Equipment / Special Tools

Any special tools and equipment shall be furnished by the vendor and included in the vendor's pricing. Where necessary, rental equipment may be considered on a case-by-case basis, whereby the vendor shall provide a written quote for the additional costs pursuant to this solicitation before acceptance of an LISD purchase order and performance of any work. LISD reserves the right to terminate any contract, at LISD's convenience and without penalty, for required additional costs not included in response to this solicitation. Any tools/materials charged to LISD, will become LISD property.

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 13 of 37 pages

Code Standards and Permits

Codes, Standards, and Permits: Comply with all local requirements. All work shall be in strict accordance with all applicable laws and codes, including but not limited to the following:

a. Applicable State Codes and Laws

b. City Codes, Code Modifications, and Adopted Codes and Ordinances

c. National Electrical Code (NEC), Latest Edition

d. National Fire Protection Association (NFPA) Standards

e. Occupational Safety and Health Administration (OSHA) Standards, including but not limited to OSHA Construction Industry Standards

f. Uniform Building Code (UBC)

g. Vernon's Laws of the State of Texas

h. Texas Department of Health

i. U.S. Environmental Protection Agency (EPA)

j. Clean Air Act and Amendments

Specification Code

Nothing in the specifications shall be construed to permit work not conforming to these codes. In all cases of difference between the minimum requirements of the various laws, codes, and authorities, it is intended that the work shall meet the more stringent requirements

The Contractor Shall Procure

The Owner, before final acceptance of the work. The Contractor is responsible for obtaining all necessary permits and licenses required to carry out the work and shall pay all applicable fees. Additionally, the Contractor must secure and pay for all necessary certificates of approval, which must be submitted to the Owner before the final acceptance of the work.

Code Compliance

All code compliance and submission of permits will be the responsibility of the vendor(s).

Contact the City

The Contractor must contact the City to obtain, verify, and adhere to all relevant codes, ordinances, and regulations related to the work before commencing at LISD. The selected vendor is required to possess all necessary licenses mandated by the City where the project will take place. obtain, verify, and comply with all codes, ordinances, and regulations regarding the work before beginning at LISD. The selected vendor shall have proper licenses as required by the City where the project is located.

Written Reports

Provide written reports of all completed work as recognized by State and local authorities according to NFPA 13 and 25 (sprinkler) and NFPA 14 (standpipe) to Facility Services Department Work Order Supervisor as an electronic report and send a printed copy to the Facility Services Department’s Work Order Supervisor at 1597 S. Edmonds Lane, Lewisville, TX 75067. Lewisville, Texas, 75057.

Repair Work

Any repair work will be approved by a Facility Services designee after the work is completed

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 14 of 37 pages

Contractor's Responsibilities

All activities must comply with local ordinances, and the work area should remain tidy, with minimal surplus materials and debris.

If work occurs during the school year, it must not disrupt classes or office activities. The contractor's schedule during these times must be coordinated with a representative from LISD Facility Services.

Contractors must access buildings after school hours or when closed, ensuring secure building access with Facility Services personnel. They should also understand space limitations and traffic patterns.

Campus custodians are responsible for keeping buildings clean and ready for school. Contractors must complete their work promptly and clean up afterward. Work outside regular hours or during breaks requires coordination with the Facility Services Representative for security and maintenance.

LISD reserves the right to have personnel and other contractors present and may occupy completed areas before the project is fully finished. Public areas must remain clear of waste and debris, and smoking and open flames are prohibited. Contractors must maintain the building's safety and weather-tightness at all times.

Contractor's Schedule

The contractor will be required to have a schedule of work coordinated with LISD. Other services shall be limited to non-school hours. Temporary outages of the fire sprinkler system shall be limited to non-school hours.

All Buildings-Alarm Systems

All buildings are equipped with burglar alarm systems. Any work scheduled during off hours must be communicated to the Facility Services representative at least three (3) days in advance. This notification is necessary so the representative can arrange for the disarming and rearming of the burglar alarm systems.

Should the Contractor damage LISD's utility lines or apparatus, and the Facility Services Department is called to make timely repairs, the Contractor will be invoiced based upon LISD's current overtime expenses.

Security and Protection

Security and protection of the facilities and services for the repairs include, but are not limited to, the following:

a. Environmental protection.

b. Ensure the security of the building and its contents at all times by providing all necessary materials and labor to secure the work site.

c. The contractor must safeguard all school surfaces, equipment, and property. Any damage caused must be repaired or replaced. The contractor is also responsible for preventing scratches. This includes protecting carpets, floor coverings, lockers, and all school property. The contractor shall instruct all employees to take measures to protect the school. Any damaged ceilings or ceiling tiles must be replaced with identical materials.

Quality Control & Workmanship

**Quality Control and Workmanship:** Ensure quality control and supervision over employees, suppliers, manufacturers, products, services, site conditions, and workmanship to achieve the specified quality standards. All work must meet the required quality level. A representative from LISD may inspect the work to ensure compliance with approved submittals and the specified quality standards. Any part of the work deemed unsuitable or below the required quality level by the LISD Director of Facility Services or their representative must be repaired or replaced by the Contractor at no additional cost to LISD.

Follow industry standards for high-quality commercial and institutional buildings, unless more restrictive tolerances or specific requirements indicate that stricter standards or more precise workmanship are necessary. Work should be performed by qualified individuals who can achieve the specified quality. Ensure that products are securely anchored in place using positive anchorage devices that are designed and sized to withstand stresses, vibrations, and racking.

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 15 of 37 pages

Fire Protection

The contractor is responsible for providing temporary fire protection and for conducting work in a manner that prevents fire hazards. The contractor shall be solely responsible for the means and methods used.

Delivery and Installation

Contractor responsibility for purchase, delivery, and installation:

- Upon notification of the selection, execute a purchase agreement with the designated supplier.

- Arrange for the delivery of the products.

- Immediately inspect the products for any damage or defects upon delivery.

- Submit claims for any transportation damage identified.

- Install and finish the products in accordance with the requirements outlined in the referenced specification sections.

Charges

Any service call charges or mileage charges must be included in the hourly labor rates. If a service call or mileage charge is listed separately from the hourly labor rates, the bid will be disqualified.

Amount of Repairs

The amount of repair requested may vary from year to year and will be determined by LISD.

Contractors Screening

Contractor will interview, screen, hire, control, supervise, train and pay for sufficient qualified personnel as may be necessary to perform the services contained herein. A criminal history check will be required of each employee assigned to the District. Contractor shall not assign any employee on a full or part-time basis who has been convicted of a felony or crime involving moral turpitude.

Senate Bill 9

Vendor accepts full responsibility for adhering to Senate Bill 9 requirements. At no time shall vendor(s) or vendor’s employees, agents or subcontractors have unsupervised contact with students.

Government Code Chapter 2272 - Non-abortion provider or affiliate

Pursuant to Texas Government Code Chapter 2272, the District is prohibited from contracting with any abortion provider or an affiliate of an abortion provider whereby the provider or affiliate receives something of value derived from state or local tax revenue. Any Contract entered into by the District is void if the prospective vendor has such a prohibited affiliation or contractual relationship.

By submitting a proposal in response to the request for proposal, you are certifying to the District that you or your company do not have such an affiliation or contractual relationship.

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 16 of 37 pages

PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES

Sec. 2252.151. DEFINITIONS. In this subchapter: (1) "Company" has the meaning assigned by Section 806.001. (2) "Foreign terrorist organization" means an organization designated as a foreign terrorist organization by the United States secretary of state as authorized by 8 U.S.C. Section 1189. (3) "Governmental Contract" means a Contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for a purchase of supplies, materials, or equipment. The term includes a Contract to obtain a professional or consulting service subject to Chapter 2254. (4) "Governmental entity" has the meaning assigned by Section

2252.001. Sec. 2252.152.

CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITED. A governmental entity may not enter into a governmental Contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153. Sec. 2252.153.

LISTED COMPANIES. The comptroller shall prepare and maintain, and make available to each governmental entity, a list of companies known to have Contracts with or provide supplies or services to a foreign terrorist organization.

SECTION 2. Subchapter F, Chapter 2252, Government Code, as added by this Act, applies only to a Contract or purchase for which a governmental entity first advertises or otherwise solicits bids, proposals, offers, or qualifications on or after the effective date of this Act. SECTION 3. This Act takes effect September 1, 2017.

DO YOU OR YOUR COMPANY ENGAGE IN BUSINESS WITH IRAN, SUDAN, OR ANY FOREIGN TERRORIST

ORGANIZATION? IF YES, LISD WILL NOT BE ABLE TO DO BUSINESS WITH YOUR COMPANY.

YES NO

(Required: Check only one)

Laws, Regulations, Standards, Licensing

LISD requires vendor to certify that during the term of an award by the LISD resulting from this procurement process the Vendor will be in compliance with mandatory federal health and safety certifications, local, state or federal laws, regulations, standards, licensing, and policies.

Do you certify to comply with all mandatory federal health and safety certifications, local, state or federal laws, regulations, standards, licensing, and policies, as they apply to this Contract?

Yes, I certify to comply

Deadline: 8/11/2026 12:00 AM (CT) CSP #3332A-25Page 17 of 37 pages

Not Boycott Israel (Sec. 808.001)

EVALUATION CRITERIA

Texas Government Code 2271.002 requires that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

• does not boycott Israel; and

• will not boycott Israel during the term of the contract.

As amended by HB 793 (2019) this section applies ONLY to a contract that:

• is between a governmental entity and a company with 10 or more full-time employees; and

• has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.

Texas Government Code 808.001 Definitions:

• “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes;

• "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. And as amended by HB 793 (2019), “except that the term does not include a sole proprietorship”.

By signing below, I hereby depose and verify that my company does not and will not boycott Israel during the term of any resulting contract. Furthermore, my company shall indemnify and hold harmless Lewisville ISD, its officials and employees from any and all claims, damages, and costs of any nature based upon Lewisville ISD's reliance on this verification.

Select from the Drop-Down List below. This is your electronic signature:

Yes No (Required: Check only one)

Felony Conviction Notification

Texas Education Code, Section 44.034, Texas Education Code, Notification of Criminal History, Subsection (a), states “A person or business entity that enters into a Contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony.