Bid Invitation (11).pdf

043LR-26

Open Top Roll Off Container Repair for Solid Waste Services

Issue Date: 4/21/2026

Questions Deadline: 5/25/2026 12:00 PM (CT)

Response Deadline: 5/28/2026 03:00 PM (CT)

Contact Information

Contact: Lauren Rodriguez, Purchasing Agent Address: Purchasing

835 W. Irving Blvd Irving, TX 75060

Phone: (972) 721-3756 Email: larodriguez@IrvingTX.gov

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 1 of 15 pages

Event Information

Number: 043LR-26 Title: Open Top Roll Off Container Repair for Solid Waste Services Type: Best Value Bid Issue Date: 4/21/2026 Question Deadline: 5/25/2026 12:00 PM (CT) Response Deadline: 5/28/2026 03:00 PM (CT) Notes: The intent of this bid is to secure an annual contract for Roll-Off Container repair services for the City of Irving Solid Waste Services Department. Location of open-top roll-off container may vary during the term of this contract.

Any questions or requests for clarification should be submitted under the Questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued.

The City of Irving strongly encourages bidders to submit their response to this bid electronically. Please call the individual listed on the bid if you require assistance with this submittal. Electronic bidding will eliminate errors and unnecessary work, and is more friendly to the environment. Please bid on all line items. Your cooperation is greatly appreciated.

Bid Activities

Cut-off for Questions 5/7/2026 12:00:00 PM (CT)

Submit questions electronically via this site. No verbal questions will be accepted.

Bid Attachments

043LR-26 Specifications.pdf View Online

043LR-26 Specifications

A-1 - Standard Terms and Conditions FINAL rev. 5.21.20.pdf View Online

Attachment A-1 - Standard Terms and Conditions

B-1 - General Instructions to Bidders rev. 8.1.24.pdf View Online

Attachment B-1 - General Instructions to Bidders

B-2 - Special Instructions to Best Value Bidders rev. 7.19.24.pdf View Online

Attachment B-2 - Special Instructions to Best Value Bidders

C-1 - Conflict of Interest Instructions rev. 10-2015.pdf View Online

Attachment C-1 - Conflict of Interest Instructions

C-2 - Conflict of Interest Questionnaire rev. 10-2015.pdf View Online

Attachment C-2 - Conflict of Interest Questionnaire

C-5 -TGC-2271-2274-2276 Verification Form .pdf View Online

Attachment C-5 -TGC-2271-2274-2276 Verification Form

D-1 - Insurance Requirements for Services.pdf View Online

Attachment D-1 - Insurance Requirements for Services

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 2 of 15 pages https://cityofirving.ionwave.net//VendorLanding.aspx?e=TwefUm-sFpBsa6G3X2FA6LHVq-4cHiOKzpbOxYk~9IlKOfBEGJmLyAExQ-yslzOtGfbZ71EQvYYG6FO9l6du3Q https://cityofirving.ionwave.net//VendorLanding.aspx?e=d79Yf~8nb-U-sqYmNJolX2iKu1zHwBGEYLFYh9y8mTvQ2rDRV09RFMsjOEz-nOGRzFAJZunP0rmMT8FYzrXUXA https://cityofirving.ionwave.net//VendorLanding.aspx?e=HkPx5uer8gGmE3KmSKDmGtmz-~qqTVeoz7wcgBwa3uHElaVBrQEYS62SRXn4h5agVQccpPHtgFvHdCXZa7vYFQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=F7jS0QB6F4uvkFcTd5k-WS2EtWNOEjR5X1HtMoiE11b~82UqayMncYmVx7Mmc2PObjOo4IO0UBc8uy4XFlq9fg https://cityofirving.ionwave.net//VendorLanding.aspx?e=fjSp-MJCWSnGmQbAxO2-69OuaK3h38EwiaztTOnRr-Vj01UgOm2FEl19OTl2W2eXlIRQcuZePFkAxAwbKjZUWQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=YsAXcLVEqIHscBtziKxWcLq5xIKhb-FfSQkoUIf1VocvyBDH~gnC9d8axGLzgX4izOtJdzL8xnpHqI3e7P1jIw https://cityofirving.ionwave.net//VendorLanding.aspx?e=xlVJhYwsswa6cum3~hwCiiHdxfiyW~yaV~eRp91NfBhUGIv5eUozAa86BUhhVtt6OyXPrt0fBZd7P-PtEdZ1oA https://cityofirving.ionwave.net//VendorLanding.aspx?e=D3PlzJDaU7cUUYKizRLpqQh3opNPQ1yxHNuUdAxAL4ZiFP3tgH8MmsXT92LjK4tfwBpg24~i9CbwmP7xX8zhrw https://cityofirving.ionwave.net//VendorLanding.aspx?e=O~oOYY1pEoIB3jaNtkaIxRIH1gaXs8U65MZoFMuBcnTUqiyPVYUQGAKl1pC37tm8HAkNZZB3HCBjyCYQJiUzIw

D-4 - Insurance Affidavit.pdf View Online

Attachment D-4 - Insurance Affidavit

E-1 - Environmental Commitment & Compliance.pdf View Online

Environmental Commitment & Compliance

F1 - Good Faith Effort Program Overview 8.8.25.pdf View Online

Attachment F1 - Good Faith Effort Program Overview

H-7-M - Standard Contract & Acknowledgement - Services rev. 6.5.23.pdf View Online

Attachment H-7-M - Standard Contract & Acknowledgement - Services

Requested Attachments

References (Attachment required)

Sample Service Report (Attachment required)

Technician Certifications (Attachment required)

Catalog or Parts List (Attachment required)

Please see Specification requirements located in the "Attachments" tab.

Holiday List (Attachment required)

Vendor shall provide documentation indicating all holidays observed by their company.

W-9 (2026) (Attachment required)

Required Documents (Attachment required)

Please see "Attributes" Tab.

Immigration Nationality Act Requirements Certification Letter (Attachment required)

Certification Letter as required by Item 9. Immigration Nationality Act in Attachment A-1 - Standard Terms and Conditions

Bid Attributes

1 Bid Acceptance

I have read and understand the Standard Terms and Conditions, General Instructions to Bidders, Special Instructions to Bidders, Insurance Requirements, and Specifications contained herein, and further agree to abide by and accept said documents unless specific exceptions are noted within my response. I understand that the extent and number of exceptions taken will be a consideration during the bid review process and may preclude a contract being awarded to my company.

Acknowledged (Required: Check if applicable)

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 3 of 15 pages https://cityofirving.ionwave.net//VendorLanding.aspx?e=O~oOYY1pEoIB3jaNtkaIxRIH1gaXs8U65MZoFMuBcnTUqiyPVYUQGAKl1pC37tm8HAkNZZB3HCBjyCYQJiUzIw https://cityofirving.ionwave.net//VendorLanding.aspx?e=Tq~CH-yvUYMs6m2r0q8STJQk16hnyNvuzoP~URIBKMHc15gnyYPfgjmu4YpVdsIqQEfu6MlT9dhX7YH2UmJQBA https://cityofirving.ionwave.net//VendorLanding.aspx?e=eAB5JO0KNJPCA1kkiw7NONWmiBiAPwns-VGa1cDley7ugTnSd1kBDfrmDsaZKjvOTM4afDz9Nsyid3qBwABqrQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=Ybvox7pjFKSf1U1YAYGpsNnRu4potOP1n3PilqJUgNwth2wJ9yiX0AD6Om1I1dn~m96Wphj613KLGR4YcWXoFg

2 Right to do Business in Texas - INCLUDE IN YOUR RESPONSE THE CONTACT INFORMATION OF

CERTIFYING OFFICIAL'S NAME, TITLE, PHONE NUMBER AND E-MAIL ADDRESS.

As required by 2252.903, Government Code, respondent's official certifies and acknowledges that its Texas franchise tax payments are current, or that it is exempt from, or not subject to, such tax. If claiming an exemption or not subject to franchise tax, an explanation must be provided.

Acknowledged Explanation attached (Required: Check only one)

3 Entity Type

Please check the entity type that applies to your business:

Corporation Non-Profit Corporation Limited Liability Company Partnership

Individual or Sole Proprietor (Required: Check only one)

4 Number of Full Time Employees (FTE):

0-9 10-49 50-99 100+ (Required: Check only one)

5 Payment Terms

Normal payment terms are 2%/30 days. If offering other terms/discount, please specify in the following format: ___% / ___ days Discount may be considered in award.

(Optional: Maximum 50 characters allowed)

6 Payment Preference

Please check appropriate option(s):

EBT (electronic bank transfer) Check Credit Card EBT & Check EBT & Credit Card

Check & Credit Card EBT, Check, & Credit Card (Required: Check only one)

7 MWBE Classification

If you are a certified minority-owned or woman-owned business, please check which type and attach proof of certification to your response.

Black Hispanic Asia-India Asia-Pacific Native American Woman-Owned (Optional: Check only one)

8 Cooperative Purchases

If other governmental entities express interest in participating in this contract and you agree to allow cooperative use of this contract if awarded, each participating entity will be responsible for placing its own orders and making its own payments. Should other governmental entities request to participate in this contract, would you agree that all terms, conditions, specifications and pricing would apply?

Yes No (Required: Check only one)

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 4 of 15 pages

9 References

This solicitation requires references. Please attach a list of three references either currently doing business with you for these services or in which you have provided these services within the past 24 months. For each reference list name, contact person, address, telephone, and e-mail address, and any other pertinent information to help the City of Irving verify the quality of goods or services your firm provides. Respondent here acknowledges that the required references have been included with this submission.

Acknowledged (Required: Check if applicable)

Contact Information

Please enter the name, e-mail and phone number of the contact person who will be assigned to assist the City of Irving with this contract.

(Required: Maximum 4000 characters allowed)

Conflict of Interest Questionnaire

Per Attachment C-1, Instructions for Conflict of Interest Questionnaire, respondent shall include Attachment C-2, Conflict of Interest Questionnaire with their bid submission in the event that a conflict of interest in doing business with the City of Irving exists as defined by Chapter 176, Texas Local Government Code. If required, this may be done electronically by clicking on the "Response Attachments" tab and clicking on *New under "Response Attachments". Respondent here acknowledges that a Conflict of Interest Questionnaire has been attached to this submission unless no conflict exists.

Acknowledged (Required: Check if applicable)

TGC 2271-2274-2276 Verification Form

Per Texas Government Code Chapters 2271, 2274, and 2276, any company entering into a contract for goods or services with a government entity effective on or after May 4, 2019 (1) who employs 10 or more full time employees, and (2) has provided a bid or proposal that has a value of $100,000 or more is required to provide verification that said company (1) does not boycott Israel, (2) will not boycott Israel during the term of this contract, (3) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association,

(4) will not discriminate during the term of the contract against a firearm entity or firearm trade association, (5) does not boycott energy companies, and (6) will not boycott energy companies during the term of the contract by inclusion of Attachment C-5 – TGC 2271-2274-2276 Verification Form with their submission in compliance with these requirements. Inclusion of the attachment may be accomplished electronically by clicking on the “Response Attachments” tab, then clicking on *New to upload the form. If a contract is awarded to Respondent, the original shall be provided to the city upon request. Respondent here acknowledges that, if required as outlined above, a copy of the appropriate page from this form in Attachment C-5 has been included with this submission.

Acknowledged (Required: Check if applicable)

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 5 of 15 pages

Federal Debarment Certification

The respondent certifies the following: 1. The respondent and/or any of its principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. 2.

The respondent and/or any of its principals have not within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, state, or local government contract or subcontract;

violation of Federal or state antitrust statutes relating to the submission of proposers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasions, or receiving stolen property; and are not presently indicted for, or otherwise criminally or civilly charged by a Government entity with commission of any of these offenses. If the respondent cannot certify this statement, attach a written explanation for review by the City. The respondent must notify the Purchasing Manager within 30 days if debarred by any governmental entity during the contract period.

Acknowledged Explanation Attached (Required: Check only one)

Affidavit for Insurance Requirements

Respondent shall include Attachment D-4, Affidavit for Insurance Requirements, with their submission. This may be done electronically by clicking on the "Response Attachments" tab and clicking on *New under "Response Attachments". Respondent here acknowledges that a copy of Attachment D-4 has been included with this submission.

Acknowledged (Required: Check if applicable)

Environmental Stewardship

Per the City's expectations as outlined in Attachment E-1, Environmental Commitment and Compliance, the City of Irving recognizes the importance of exercising positive environmental stewardship and is proactive in encouraging environmentally sound practices in our operations and among our residents, businesses, and suppliers. Please indicate any of the following in the space provided which apply to your business operation and list details: 1.

Recycling 2. Energy Efficiency Practices 3. Environmentally Preferred 4. Water/Energy Conservation 5. Air Quality/Emissions 6. Disposal Practices 7. Other Environmentally Friendly Practices

Good Faith Effort Affidavit

Per the information provided in Attachment F1, Good Faith Effort Program Overview, the respondent certifies that they agree to provide the City of Irving with a completed copy of all forms required by the City's Good Faith Effort Program and understands that if they fail to provide all of the required documents within five (5) business days after notification, their bid or proposal may be deemed "non-responsive" and they may be denied award of the contract.

Acknowledged (Required: Check if applicable)

W-9 Form

Respondent shall include IRS Form W-9 with their bid submission. This may be done electronically by clicking on the "Response Attachments" tab and clicking on *New under "Response Attachments". Respondent here acknowledges that a copy of their company's W-9 Form has been included with this submission.

Acknowledged (Required: Check if applicable)

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 6 of 15 pages

Required Contract - Services

Respondent shall include Attachment H-7M Contract and Acknowledgement with their submission. Contract shall be signed by an officer, director, or authorized agent of the company, and Acknowledgement page shall be notarized.

Respondent here acknowledges that these documents are attached and understands that two original wet ink signature, notarized copies shall be required if respondent is recommended for award.

Acknowledged (Required: Check if applicable)

Certification of Compliance with IMMIGRATION NATIONALITY ACT Requirements in Standard Terms and Conditions

Per the requirements set forth in Item 9. Immigration Nationality Act in Attachment A-1 - Standard Terms and Conditions, respondent hereby acknowledges compliance and has attached the referenced certification letter under the Response Attachments tab where indicated.

Acknowledged (Required: Check if applicable)

Bid Lines

1 Package Header

SAMPLE JOB #1

30yd A-Frame Roll-Off Container Box 30-05

FRONT

Welding - Weld Box # top right corner.

Patching

Bottom wall rusted out with holes, both sides.

Holes around doghouse

Rewelding - Both top corners split, reweld.

RIGHTSIDE

Patching - Bottom wall towards front rusted out Rewelding - Several holes in side wall.

Install new chain.

BACK DOOR

Patching - Hole in bottom tubing Rewelding - Top channel Realign door.

Install cotter keys where needed Add washers to door latches

LEFTSIDE

Patching - Bottom wall towards front, rusted out with holes Rewelding-

Several holes in side wall Tarp rod broken away from container at both ends

Holes in wall supports, cap

PREP AND PAINT BLUE

UOM: EA Total: $

Supplier Notes:

Additional notes

(Attach separate sheet)

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 7 of 15 pages

Package Items

1.1 Hourly Labor Rate

(Response required)

UOM: Hourly Unit Price: $ Total: $

1.2 Parts Cost

(Response required)

Unit Price: $ Total: $

1.3 Prep and Paint

(Response required)

2 Package Header

SAMPLE JOB #2

20yd A-Frame Roll-Off Container Box 20-11

FRONT

Welding - Weld Box # top right corner.

Cut Out, Fabricate and Install new Doghouse

Doghouse too close to hook

RIGHTSIDE

Repair Ladder

BACK DOOR

Repair -Top tubing damaged Realign Door- Close gap between bottom door and floor

PREP AND PAINT BLUE

UOM: EA Total: $

Package Items

2.1 Hourly Labor Rate

(Response required)

UOM: Hourly Unit Price: $ Total: $

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 8 of 15 pages

2.2 Parts Cost

(Response required)

2.3 Prep and Paint

(Response required)

3 Application of New Labels (Response required)

UOM: EA Unit Price: $ Total: $

Item Notes: (Stickers to be provided by Solid Waste Services)

Alternate specification

Additional notes (Attach separate sheet)

4 Paint Cost (Per Container) (Response required)

UOM: Per Container Unit Price: $ Total: $

Alternate specification

Additional notes (Attach separate sheet)

5 Other Repair Services Not Listed in Specifications

If repair is completed onsite vendor’s hourly rate charges shall begin at the time of arrival to job site and shall conclude at time of job site departure. Hourly rates listed below shall include all labor, tools, and equipment required for requested service work.

Quantity: 1 UOM: EA

Item Notes: City representative may require verification of arrival and departure times from job sites as well as a copy of a service ticket, clearly indicating work performed, including but not limited to, respondent’s classification, material, consumables, and supplies used to be submitted immediately after any/all service work.

6 Hourly Labor rate for services performed during STANDARD hours (Response required)

UOM: HR Unit Price: $ Total: $

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 9 of 15 pages

Item Attributes

1. Please define STANDARD work hours

(Required: Maximum 1000 characters allowed)

7 Hourly Labor rate for Welding services (Response required)

8 Hourly Labor rate for services performed during NON-STANDARD hours (Response required)

1. Please define NON-STANDARD work hours

9 Hourly Labor rate for services performed during WEEKEND hours (Response required)

1. Please define WEEKEND work hours

Hourly Labor rate for services performed during HOLIDAY hours (as designated by bidder) (Response required)

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 10 of 15 pages

1. Please define HOLIDAY work hours

Trip Charge - Collection and Return of Roll-Off Container (If any) (Response required)

UOM: Round Trip Unit Price: $ Total: $

Item Notes: If your company does not charge any container collection or return fees, please enter $0.

Trip or Service Call charges (If any) (Response required)

UOM: Round Trip Unit Price: $ Total: $

Item Notes: If your company does not charge any trip or service call fees, please enter $0.

Fuel Surcharge, If any.

(Response required)

UOM: EA Unit Price: $ Total: $

Item Notes: If your company does not charge any fuel surcharge fees, please enter $0.

Discount percentage off Parts List/Catalog provided (Response required)

Total: %

Item Notes: If no discount is intended, enter the number "0" in the space provided for discount. Leaving it blank will be considered non-responsive.

1. Estimated number of days for delivery of parts/materials/supplies: ________ Days

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 11 of 15 pages

Estimated Parts for Repair Services

UOM: EA Total: $20,000.00

Item Notes: City representative may require verification of arrival and departure times from job sites as well as a copy of a service ticket, clearly indicating work performed, including but not limited to, respondent’s classification, material, consumables, and supplies used to be submitted immediately after any/all service work.

Questionnaire (Line excluded from response total)

N/A: $ Total: $

1. Location of Service Facility

2. Service Facility: Distance from the City Hall, 825 W. Airport Frwy: ________ miles

3. If Service Facility is more than 40 miles away, does vendor have the capability to repair containers onsite?

Yes No (Required: Check only one)

4. How long has your company been in business?

5. Please describe your company's experience?

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 12 of 15 pages

6. Please state hours of operation for Services? ____a.m. to _____p.m. and days Monday thru Sunday

7. Name of Person(s) as contact when requesting repair services or requesting information related to this contract

8. Vendor's Phone Number

9. Vendor's Phone Number for Emergency Calls

10. Vendor's Email Address

11. What is your company's response time for Non-Emergency Services?

12. What is your company's response time for Emergency Services?

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 13 of 15 pages

13. Describe what safety measures you implement to minimize the risk of accident during repairs.

14. Please state your warranty for repairs

15. Are you able to provide a parts catalog with list pricing?

16. Does your company charge any additional fees? Please explain.

If none, please enter "N/A"

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 14 of 15 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 5/28/2026 03:00 PM (CT) 043LR-26Page 15 of 15 pages