Bid Instructions -- Flat Steel 8-28-26.pdf

August 28, 2026

To Whom It May Concern:

Notice is hereby given that sealed proposals are sought and requested for the following:

************ BID OPENING INFORMATION************

NAME:

DATE:

TIME:

PLACE:

Steel Flat Bar September 25, 2026

2:15 PM

143 Moore

CLINTON COMMUNITY COLLEGE

46 CLINTON POINT DRIVE, PLATTSBURGH 12901

*********** BID PROCEDURE INFORMATION ***********

Two (2) copies of the bid must be submitted by 2 pm Friday, September 25, in a sealed envelope addressed to:

Office of the Controller Clinton Community College 46 Beekman Street Plattsburgh, NY 12901

On the face of said envelope the following information shall be included:

1. NAME AND ADDRESS OF BIDDER

2. NAME OF BID: STEEL FLAT BAR

No Contractor to whom this contract is let, granted or awarded, shall assign, transfer, convey, sublet or otherwise dispose of same, or of his/her right, title and interest herein, including the performance of this contract or the right to receive moneys due or to become due, or of his/her power to execute this without the prior written consent of the Office of the Vice President for Administration at Clinton Community College. In the event that the contractor shall without prior written consent assign, transfer, convey sublet or otherwise dispose of this contract or of his/her right, title and interest herein, including the performance of this contract, or the right to receive moneys due or to become due, or his/her power to execute such contact to any other person or corporations, or upon receipt by Clinton Community College of an attachment against the contract, the College shall be relieved and discharged from any and all liability and obligation growing out of such contract to such contractor and the person or corporation to which such contract shall have been assigned, his/her assignees, transferees or sub lessee shall forfeit an lose all moneys theretofore earned under this contract except to much as may be required to pay his/her employees.

Any bid submitted will be binding for 120 day subsequent to the date of the bid opening.

BID FORM

Clinton Community College

Plattsburgh, NY 12901

Flat Steel Bar—September 22, 2026

Name of Bidder _____________________________________________________ of

Address of Bidder ___________________________________________________

Item Quantity Description Source by Bidder

Unit Price

Total Price

1 480 1/8” x 1 ½” x 20’ Hot Roll Steel Flat Bar

2 480 ¼” x 2” x 20’ Hot Roll Steel Flat Bar 3 480 3/8” x 2” x 20’ Hot Roll Steel Flat

Bar

All bids should include the cost of shipping and unloading to: Institute of Advanced Manufacturing 53 Clinton Point Dr.

Plattsburgh, NY 12901

Certified New York State Minority and Women Owned Businesses are encouraged to apply.

Total Price ________

Bidder Information Sheet

Company Name: ___________________________________________________

Contact Name: _______________________________________________________

Address of Company: ____________________________________________________________

City: State: Zip __________________

Mailing Address (if different from above) ____________________________________________

City: _____________________________ State: ______ Zip ___________________

Contact Email: __________________________________________________

Contact Phone: __________________________________________________

Type of Entity: Corp. __________ Partnership ___________ Individual ______

Type of Corp: _______

If a non-publicly owned corporation:

Name of Corporation _________________________________________________

List of Principal Stockholders (holding over 5% of outstanding shares)

List of Officers

List of Directors

Date of Organization: ______________

If a Partnership:

Partners: ___________________________________________________________________

Information Sheet Page 1 of 2

Name of Partnership: ______________________________________________________

Date of Organization: ________________

If business is conducted under an assumed name, a copy the certificate required to be filed under the New York General Business Law must be attached.

If business is New York State MWBE Certified: attach copy of certificate

Information Sheet Page 2 of 2

Ellen Nesbitt Underline

Reference Sheet

All bidders are required to complete this form so the College has references of past performance. References should involved project and/or service situations of similar scope to this bid if applicable. References must have had dealings with the Bidder within the last thirty-six (36) months. The =College reserves the right to contact any or all of the references supplied for an evaluation of past performance in order to establish the responsibility of the Bidder before the actual award of the bid and/or contact.

Bidder’s Name: _________________________________________________________

Date: ________________

Reference Name: ________________________________________________________

Address: _____________________________________________________________

Phone: ____________________________ Contact Name: _______________________

Email: _____________________________________________________

Bidder’s Name: _________________________________________________________

Date: ________________

Reference Name: ________________________________________________________

Address: _____________________________________________________________

Phone: ____________________________ Contact Name: _______________________

Email: _____________________________________________________

Bidder’s Name: _________________________________________________________

Date: ________________

Reference Name: ________________________________________________________

Address: _____________________________________________________________

Phone: ____________________________ Contact Name: _______________________

Email: _____________________________________________________

*******NOTICE TO BIDDERS OUTSIDE OF NEW YORK STATE ********

Out-of-State bidders are requested to submit a certificate verifying authority to do business in new York State. (available from the Department of State, Albany) or a letter from the Office of the New York State Secretary of State exempting them from registering this is not to be confused with the authority to collect Sales Tax in New York State.

Failure to submit same will result in bid being rejected. (Please see Instructions to Bidders and General Requirements.)

Bid award will be contingent upon funds being available.

All bids submitted must be on each individual item for which a bid is requested. No contingency or variance of the bid specifications will be considered or allowed in awarding the bid.

IMPORTANT

Bids not submitted on Clinton Community College bid form will be rejected.

It is the bidder's responsibility to read the attached INSTRUCTIONS TO BIDDERS, which outlines bidding rules of Clinton Community College.

Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said INSTRUCTION TO BIDDERS.

Bidders much complete attached college forms which include Non-Collusion Bidding Certification, Information Sheet, Vendor Reference Sheet, Iranian Energy Sector Divestment and Authority to do business in New York State. These forms must be properly executed and submitted with the bid.

It is the bidder’s responsibility to check for addenda on the website at intervals after the initial bid is posted http://www.clinton.edu/businessoffice/bids.aspx.

http://www.clinton.edu/businessoffice/bids.aspx

Clinton Community College 46 Beekman Street Plattsburgh, NY 12901 Phone (518) 562-4130 Email: Jessica.wyser@clinton.edu

NON-BIDDER’S RESPONSE

VENDOR NAME: _______________________________________________

BID NAME: _______________________________ BID DATE: ________________

For the purposes of facilitating your firm’s response to our invitation to bid, Clinton Community College is interested in ascertaining reasons for prospective bidders’ failure to respond to invitations to bid. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and returning this form to the Office of the Vice President for Administration/Business at the above address.

We are not responding to this invitation for bid for the following reason(s):

_____ Items or materials requested not manufactured by us or not available to our company.

_____ Our items and/or materials do not meet specifications.

_____ Specifications not clearly understood or applicable (too vague, too rigid, etc).

_____ Quantities too small.

_____ Insufficient time allowed for preparation of bid.

_____ Incorrect address used Correct mailing address is: ___________________________________________

_____ Our branch/division handles this type of bid Correct name and mailing address _____________________________________

_____ Other reason(s):

Clinton is a Member of the State University of New York System Equal Opportunity/Affirmative Action Employer mailto:Jessica.wyser@clinton.edu

ATTENTION OUT-OF-STATE BIDDERS

No bid will be considered when opened unless accompanied by a certified copy of your Authority to do Business in New York State. This is not to be confused with a sales tax certificate. The Authority can be obtained by contacting:

New York State Department of State Division of Corporations 99 Washington Ave One Commerce Plaza Albany, NY 12231

(518) 473-2492 www.dos.ny.gov

If the Certificate does not accompany the bid, the bid is NOT VALID.

In the event you are of the opinion that you are not required to obtain the Authority to do Business in New York State then you should complete the Statement Concerning Authority to do Business.

You must also have the Non-Collusion Certificate completed and signed and if you are a corporation, you must have the Resolution completed and signed.

http://www.dos.ny.gov/

Statement Concerning Authority to do Business in the State of New York

A certificate of authority is required of out-of-state companies if the company has property, employees or agents used in conducting its business activities within the state of New York. Generally, business activities are defined as having an office in the state, making sales or promotional calls with the state, delivering products or merchandise and/or making service calls within the state.

Companies conducting amil order activities with New York customers are not considered doing business within New York State if the company has no property, employees, agents and/or representatives in or traveling into the state. __________________________ is such a mail order company, as such it is not required to hold a Certificate or Authority.

Performance under the attached bid will not result in any action that would result in a requirement to obtain a Certificate as all commerce will be conducted by mail. It is the opinion of legal counsel for this firm:

Name ________________________________ Address ______________________________ Address ______________________________ Telephone ____________________________ That this firm is not required to file an Authority to do Business in New York State as required by Section 1301 of the NYS Business Corporate Law.

Individual Acknowledgement

Signature

State of ________________________ County of ________________ ss.

On this ____________ day of _________________ two thousand and _______ Before me, the subscriber, personally appeared ____________________________ to me personally known and know to me to be the same person described in and who executed the within Instrument, and he/she acknowledged to me that he/she executed the same.

Notary Public

Corporate Acknowledgement

Signature State of ________________________ County of ________________ ss.

On this ____________ day of _________________ two thousand and _______ Before me, the subscriber, personally appeared ____________________________ to me personally known and know to me to be the same person described in and who executed the within Instrument, and he/she acknowledged to me that he/she executed the same.

Notary Public

AUTHORITY TO DO BUSINESS IN NEW YORK STATE

A foreign corporation (non-New York State organized corporation) must submit with its bid and up-to-date certified copy of its Authority To Do Business in New York State, which can be obtained from the Office of the New York State Secretary of State, or a completed “Statement Concerning Authority to do Business in the State of New York”.

CHECK ONE: _____ this is to certify that I have read the above Special Notice relative to foreign and/or out-of-state corporations and I am submitting a certified copy of the Authority to do Business in the State of New York which is duly authenticated having the official seal of the State of New York affixed thereto, or a completed “Statement Concerning Authority to do Business in the State of New York.”

_____ This is to certified this Special Notice does not apply to the firm/business/individual submitting the bid.

(Only New York State firms may check this box.)

NON-COLLUSION CERTIFICATE

1. I undersigned hereby certifies:

a. This quote, bid, or proposal has been independently arrived at without collusion with any other vendor, bider or with any competitor or potential competitor.

b. This quote, bid, or proposal has not be knowingly disclosed and will not be knowingly disclosed, prior to the date of quotes, bids, or proposals for this project, to any other vendor, bidder, competitor or potential competitor.

c. No attempt has been, or will be made to induce any other person, partnership, or corporation to submit a quote, bid, or proposal.

d. That there is no conflict of interest.

e. The person signing this quote, bid, or proposal certifies that he/she has fully informed himself/herself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as the person signing on their behalf.

f. The undersigned hereby certifies that (he), (she), (it) is familiar with the code of Ethics and Standards of Conduct of Clinton Community College in effect as the time of the submission of this quote, bud, or proposal and states that (he), (she), (it) is not aware of any violation thereof by the submission of this quote, bid, or proposal. A copy of said Code of Ethics and Standards of Conduct of Clinton Community College is available for review at the Office of the Controller, THE SIGNATURE CERTIFIES THAT I HAVE READ INSTRUCTIONS TO BIDDERS AND GENERAL REQUIREMENTS OF THE CONTRACT AND THE GENERAL CONDITIONS; THAT I WILL ATTACH CERTIFICATION AUTHORITY TO DO BUSINESS IN NEW YORK STATE, IF NOT A NEW YORK STATE FRIM; THAT THE BIDDER HEREBY AGREES TO THE PROVISION OF SECTION 139-a, AND 139-b OF THE NEW YORK STATE FINANCE LAW (WAIVER OF IMMUNITY CLAUSE); THAT THE BIDDER CRTIFIES THE FIRM IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER;

AND FURTHER, THE BIDDER CERTIFIES ITEMS (a)-(e) OF THE NON-COLLUSION CERTIFICATE.

DATE: __________________________ SIGNGED: ______________________________________________________

FIRM:____________________________________________________________________________________________

RESOLUTION (FOR COPROATE BIDDERS ONLY)

RESOLVED THAT ________________________________________ be authorized to sign and submit the bid or proposal of this corporation for the following project:

and to include in such bid or proposal, the certificate as to non-collusion required by Section 139-d of the State Finance Law 2604 of the Public Authorities Law as the act and deed of such corporation, and for any inaccuracies or misstatements is such certificates this corporate bidder shall be liable under the penalties of perjury.

The forgoing is true and correct copy of the resolution adopted by __________________________________________________ Corporation, at a meeting of its Board of Directors held on _________________________ day of __________, 20____.

(Seal of the Corporation)

Signature & Title of Officer of the Corporation

Revised 1/21/00

“Iran Divestment Act of 2012” “Iranian Energy Sector Divestment”

Pursuant to State Finance Law §165-a, the Commissioner of General Services is required to develop a list of persons it determines engage in investment activities in Iran, which is defined as provision of goods, services or credit of $20,000,000 or more, relating to the energy sector.

General Municipal Law §103-g(4) states as follows:

Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation or local law, for work or service performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under penalties or perjury.

The below signed bidder affirms the following as true under penalties of perjury:

a. “By submission of this bid, the bidder identified herein and each person signing on behalf of the bidders certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and behalf of this bidder is not on the list created pursuant to paragraph

(b) of subdivision3 of Section 165-a of the state finance law.”

Corporate or Company Name

By: _______________________________ Signature

Title

Sworn to before me this

_____ day of ____________, 20 ____

Notary Public

CLINTON COMMUNITY COLLEGE

Plattsburgh, NY 12901

INSTRUCTION AND GENERAL CONDITIONS

I. Sealed proposals for the furnishing, delivery, and installation where called for of services, materials, equipment and/or supplies, as required by the Board of Trustees, and as set forth in the following specifications prepared under the direction of said Board of Trustees, will be opened in the Office of the Vice President for Administration and Finance on the day and hour stated in Page One of the cover letter.

2. The person, firm or corporation making such proposal shall submit it in a sealed envelope to the Procurement Office or his/her duly designated representative at the place herein mentioned on or before the hour and day stated in Page One of the cover letter, and the envelope shall be endorsed on the face thereof with the name of the person firm or corporation making such proposal, the date of its presentation and the title of the services, materials, equipment and/or supplies for which such proposal is made.

3. The bidder shall insert the price per stated unit and the extension against each item in the schedules hereto annexed which he proposes to furnish, deliver and install (where called for). In the event of a discrepancy between the unit price and the extension, the unit price will govern. All prices quoted must be "per unit" as specified; e.g., do not quote "per case" when "per dozen" is requested; otherwise, bid may be rejected. The price inserted must include delivery charge. Computations must be made of the total amount of the bid for all items bid upon and the total shall be stated in the space provided at the end of the schedule.

4. Purchases by the State ofNew York are not subject to any sales or federal excise taxes. The price bid shall be net and shall not include the amount of any such tax. Exemption certificates will be furnished upon request. New York State is also exempt from the Transportation Tax and no exemption certificates are required for this tax. There is not exemption, however, for Social Security, Unemployment Insurance and like taxes.

5. No charge will be allowed for cases, boxes, carboys, bottles, etc., nor for freight expenses, expressage, or cartage. No empty packages, cases, boxes, carboys, bottles, etc. will be returned to the bidder or contractor and will not be paid for by the College. Such empty cases, boxes etc. may be removed by bidders or contractors at their own expense providing they notify the College of their intent to remove the empty cases, boxes, etc. in advance of the delivery date.

6. Prices shall be net, including transportation and delivery charges fully prepaid by the successful bidder to destination indicated in the proposal.

7. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the College. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his/her bid deposited on time at the place specified.

8. The submission of a bid will be construed to mean the bidder is fully informed as to the extent and character of the supplies, material, or equipment required and a representation that the bidder can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications.

9. If two or more bidders submit identical bids as to price, the decision of the Board of Trustees to award a contract to one of such identical bidders shall be final. (General Municipal Law, Sec. I 03, sub 1)

DELIVERY

29. Delivery must be made in accordance with the instruction to bidders and specifications. If delivery instructions do not appear on order, it will be interpreted to mean prompt delivery. The decision of the Vice President for Administration and Finance as to reasonable compliance with delivery terms shall be final.

30. Items shall be securely and properly packaged for shipment, storage and stocking in shipping containers and according to acceptable commercial practice, without extra charge for packing cases, baling or sacks.

31. Delivery will be required to be made to the receiving platform of Clinton Community College, 53 Clinton Point Drive, Plattsburgh, New York 12901, unless the schedules or purchase order issued to the successful bidder thereon indicates otherwise. Where the schedules or purchase order provides for direct delivery to the College, the weight, count, measure, etc. will be determined at the points of delivery in every instance. No help for unloading will be provided by the College. Suppliers should notify their truckers accordingly. Deliveries shall be made between the hours of 8:00 a.m. and 4:00 p.m., Monday thru Friday, when the College is open. All materials and supplies must be securely packaged in uniform containers, adequately marked as to contents and delivered without damage or breakage in such units specified in schedules. In the event that the items are delivered in a damaged condition, the supplier or delivery agent will be responsible to file a claim to recover the costs of the damaged goods. The successful bidder will be required to furnish proof of delivery in every instance.

32. The successful bidder shall file with the carrier all claims for breakage, imperfections, and other losses, which will be deducted from invoices. The Purchasing Department will note for the benefit of successful bidder when packages are not received in good condition. Carton shall be labeled with purchase order or contract number, successful bidder's name and general statement of contents. Failure to comply with this condition shall be considered sufficient reason for refusal to accept the goods.

3 3. No items are to be shipped or delivered until receipt of an official purchase order from the College purchasing department.

INSTALLATION OF EQUIPMENT

34. The Bidder or Contractor shall furnish, deliver, and install completely, unless otherwise noted, material and equipment described in specifications with all appurtenances, parts or accessories not specifically mentioned in the articles described but necessary to render the equipment complete and ready for operation. All these parts and/or accessories shall be included in the bid price.

35. The successful bidder shall clean up and remove all debris and rubbish resulting from his/her work from time to time as required or directed. Upon completion of the work, the premises shall be left in a neat, unobstructed condition, and the buildings broom cleaned, and everything in perfect repair and order.

36. Equipment, supplies, and materials shall be stored at the site only on the approval of the Office of the Vice President for Administration and Finance and at the successful bidder's risk. In general, such on site storage should be avoided to prevent possible damage or loss of the material.

37. Work shall be progressed so as to cause the least inconvenience to the College and with proper consideration for the rights of other successful bidders or workmen. The successful bidder shall keep in touch with the entire operation and install his/her work promptly.

38. Bidders shall acquaint themselves with conditions to be found at the site and shall assume all responsibility for placing and installing the equipment in the locations required.