BID_INSTRUCTIONS.rtf

2008 BID INSTRUCTIONS

REQUESTING BIDS FOR A VAN, FOR THE PUBLIC SAFETY CRIMES UNIT DIVISION

IT IS UNDERSTOOD THAT ALL SPECIFICATIONS ARE MINIMUMS. APPROVED EQUALS MAY BE CONSIDERED. THE STATE OF MAINE RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS THAT DO NOT MEET SPECIFICATIONS AND AWARD HOWEVER IS IN THE STATES BEST INTEREST.

THE STATE ALSO RESERVES THE RIGHT TO CONSIDER ALTERNATES AND DETERMINE EQUIVALENCY.

GENERAL VEHICLE SPECIFICATION & TECHNICAL SPECIFICATION SHEET IS TO BE COMPLETED AND ATTACHED TO YOUR ELECTRONIC RESPONSE.

GENERAL VEHICLE SPECIFICATIONS MUST BE COMPLETED AND SIGNED BY ATHORIZED PERSON SUBMITTING BID AND ATTACHED TO YOUR ELECTRONIC RESPONSE.

LEAD FREE WHEEL WEIGHTS: TO HELP REDUCE THE NEGATIVE IMPACT ON HUMAN HEALTH AND THE NATURAL ENVIRONMENT WE ARE REQUESTING THAT ALL VEHICLES PURCHASED ON THIS ORDER TO BE DELIVERED WITHOUT LEAD WHEEL WEIGHTS. IF VEHICLES ARE DELIVERED WITH LEAD WHEEL WEIGHTS $50.00 WILL BE DEDUCTED FROM THE AWARDED BID PRICE PER VEHICLE.

I. State Purchasing of Safer Alternatives

The State of Maine shall continue its commitment to environmentally preferable procurement so as to purchase products and contract for services that have a reduced negative impact on human health and the natural environment in comparison to other products and services that serve similar purposes. To that end, the State shall carry on its efforts to seek ways to increase the acquisition of such products and services to the extent feasible, balancing price, performance, availability, and safety.

In carrying out this commitment, the Department of Administrative and Financial Services (DAFS), the Division of Purchases, and the Department of Transportation (DOT) in cooperation with other executive branch agencies, shall avoid products and services that contain, use or release chemicals that are PBTs or carcinogens whenever safer alternatives are available, effective and affordable. The Governor’s Task Force to Promote Safer Chemicals in Consumer Products, created herein at section IV, shall direct the DAFS and the DOT to a list or other information from authoritative resources to identify PBT's and carcinogens. The Task Force will consult with the Division of Purchases to ensure the information source will be realistically useable by purchasing staff. Immediate priorities for implementing this policy include, but are not limited to:

a. The state fleet is transitioning to lead-free wheel weights. The DOT is researching and trial testing a variety of lead free wheel weight alternatives. The DOT's conclusions will be shared with other state fleet managers to inform their transition to lead-free wheel weights.

b. Lead-free alternatives are expected to be the replacement product at state owned and operated garage and maintenance facilities for passenger cars and light duty trucks by July 2006. When state fleet vehicles are serviced in privately owned garages, state officials shall specify that lead-free weights must be installed if available; however, if not available, lead weights may be installed. They must be replaced with lead-free weights when next serviced at a state garage or maintenance facility.

DELIVERY: THE STATE OF MAINE IS EXPECTING DELIVERY OF VEHICLES WITH MINIMUM MILEAGE AND MAY BE A FACTOR IN THE AWARD.

TERRY L DEMERCHANT, PROCUREMENT AND CONTRACTING MANAGER IS THE SOLE POINT OF CONTACT FOR THIS BID. QUESTIONS OR CORRESPONDENCE SHOULD BE IN WRITING TO FAX: 207-287-6578 OR E-MAIL TERRY.L.DEMERCHANT@MAINE.GOV" TERRY.L.DEMERCHANT@MAINE.GOV

GENERAL

VEHICLE SPECIFICATIONS

Please read Bid Specifications carefully making sure to complete all requested information.

ALL VEHICLES MUST BE NEW 2008 or 2009 MODEL YEAR.

A definition of Classes is being included with this bid.

Please complete all check lists, MUST LIST ALL FACTORY OPTION NUMBERS for all items that are not standard equipment on base model bidding. A check mark will have the same meaning as standard equipment. Make note of all exceptions. Complete all parts as indicated giving unit price and making appropriate extensions. No factory installed equipment to be removed from vehicles.

All items that are dealer installed must be stated.

The following abbreviations may be used:

Standard colors will be selected after bid is awarded, unless otherwise noted.

Life cycle costing and emission rating will effect awarding of all bids. Evaluations on fuel economy will be based on published U.S. Dept. of Energy Fuel Economy Guide; Vans-city rating. Figures will be calculated over 100,000 miles. The State may accept a larger engine than specified as long as EPA gas ratings show a cost savings over the life of the vehicle. Manufactures must provide the lowest emission rated vehicle available to the State of Maine.

Must be California certified (if applicable to vehicles being bid)

MERCURY CONTENT: Because of hazards posed to the environment, the State of Maine continues its efforts to phase out the purchase of all products manufactured with any components containing mercury. The State of Maine intends to purchase vehicles free of mercury such as, headlamps, convenience lighting switches and any other component. Best value consideration to be applied.

Wherever full size spare is requested tire and rim must match the standard tires provided with the vehicle. Style wheels with OEM spare tire will be accepted.

The State may accept vehicles without engine oil coolers if manufacturer does not offer this option.

Radio interference suppression measures and devices shall be incorporated into all vehicles so that interference generated does not exceed the limits established in SAE Standard J-551 and military standards.

Withdrawal of an item from your bid may take place anytime BEFORE the bid is awarded, without penalty. That is to say, if you discover a pricing error or some other technical or specification discrepancy in your bid and wish to withdraw that item, you may do so by submitting your request in writing. This request may be faxed to (207) 624-5086, attention TERRY L. DEMERCHANT.

If pricing errors, etc. are present after the bid has been awarded, the Director of Purchases will make the final decision. All decisions regarding specifications will be made by the Director.

Please state warrantee on product line:

MONTHS:____________________________ MILES:____________________________

Is roadside assistance part of fleet warranty?_____YES _____NO

Is there an additional charge for roadside assistance warranty?

_____YES _____NO If YES, Please state:_______________________________________

If some vehicles have a different warranty, please state on individual specification sheets.

A State Law permits any political subdivision, school administrative district, or any other authorized agency in the State of Maine, to benefit from the State purchasing process. When the award is made therefore, consideration may be given this provision.

Please indicate if you will accept orders from such political subdivisions at the prices quoted.

_____YES _____NO _____YES, with conditions as follows:________________________

PRICES WILL REMAIN FIRM UNTIL:____________________________________________

PLEASE GIVE DATE

BIDDER:_________________________DATE:______________________

AUTHORIZED SIGNATURE:_____________________________________

Responsible person submitting this bid

TEL:_______________________FAX:_____________________________

See Attached Specifications