Bid_Form_Template_9.17.24.docx

This is a Bid Form Template for the City of Scranton Department of Business Administration's Keyser Valley Stormwater Improvements Contract 2, a comprehensive civil construction project involving stormwater infrastructure improvements within the Keyser Creek Watershed in Scranton, Pennsylvania. The contract involves 74 line items of work extending from the intersection of Briggs Street and Horatio Avenue to above Newton Road, encompassing site clearing and grubbing (56,336 square yards), excavation (55,900 cubic yards), installation of storm drainage piping ranging from 15 to 54 inches in diameter (4,123 linear feet), construction of inlet boxes and storm manholes, regional detention basin development with 11,000 cubic yards of clay core, channel work with riprap and vegetated swales, utility installations, asphalt and concrete removal and restoration, fencing installation, landscaping, and roadway surface restoration. Sealed bids must be submitted electronically through the City's e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa by 11:00 a.m. or 11:30 a.m. on either April 9, 2026, or April 16, 2026 (conflicting dates appear in the solicitation documents), with public bid opening to follow immediately in City Council Chambers. A non-mandatory pre-proposal meeting is scheduled for April 2, 2026, at noon in City Hall, and the deadline for submitting technical questions is April 6, 2026, at 11:59 p.m. (though one document indicates April 5, 2026, at 3:00 p.m.). Key project milestones include substantial completion of proposed piping by September 18, 2026; completion of earthmoving at the detention basin by October 16, 2026; final pavement completion by June 18, 2027; and overall project completion by July 16, 2027.

The bid form requires bidders to provide hourly rates for electrician positions (Foreman, Journeyperson, and Apprentice) during weekday hours (7:00 a.m. to 3:30 p.m.), Saturdays and outside weekday hours, and Sundays and federal holidays, as well as rates for Service Van, Bucket Truck, and Line crew Foreman services; all hourly rates must be inclusive of overhead and profit and exclude material costs, field supervision charges, and supplemental benefits or overhead for emergency services. The contract is a requirements contract for work on an as-needed basis with no guaranteed minimum hours, and the City does not guarantee that the estimated number of hours will be needed. Bidders must demonstrate a minimum of five years of experience under their current business name and possess valid contractor licensing for the applicable work type in Scranton. The procurement requires a 5 percent bid bond with submission, and the successful bidder must furnish performance and payment bonds each equal to 100 percent of the contract price. Required insurance includes Workers' Compensation at statutory limits, Employer's Liability ($500,000 minimum), Professional Liability ($1,000,000 per occurrence and aggregate), Comprehensive General Liability ($1,000,000 each person and occurrence with $2,000,000 aggregate for bodily injury and $500,000 each occurrence for property damage), and Comprehensive Automobile Liability ($300,000 each person and $500,000 each occurrence). The contract is subject to prevailing wage requirements under the Davis-Bacon Act and Pennsylvania prevailing wage determinations, with weekly certified payroll submissions required. Progress payments will be made monthly at 90 percent of completed work value with 10 percent retainage until substantial completion, after which payment increases to 100 percent less punch list amounts. Liquidated damages of $500 per day apply for delays, and incentive bonuses of $1,000 per day up to $35,000 are available for early completion. The project is funded through the American Rescue Plan Act (ARPA), and bidders must comply with federal requirements including equal employment opportunity, minority and women business enterprise utilization, Clean Air Act and Federal Water Pollution Control Act standards, Buy America domestic preference provisions, recovered materials procurement guidelines, and federal lobbying certifications. The City reserves the right to reject any or all bids and award the contract to the lowest responsible bidder submitting a responsive bid.