Bid for Laundry Equipment HOS-HK-LEM1024.pdf

LAUNDRY EQUIPMENT & MAINTENANCE

NAME OF BIDDER_______________________

Suffolk Regional Off-Track Betting

INVITATION TO BID (IFB)

Procurement # HOS-HK-LEM1024

Sealed Bids Due in SROTB Office

On or before 11:00AM, Thursday, October 10, 2024

OR

SUBMITTED ELECTRONICALLY ON

WWW.BIDNETDIRECT.COM/SUFFOLKREGIONALOTB

http://www.bidnetdirect.com/SUFFOLKREGIONALOTB

NOTICE TO BIDDERS

Take notice, that sealed bids will be received by the Suffolk Regional Off-Track Betting Corporation at 425 Oser Avenue, Suite #2

Hauppauge, NY 11788 on or before 11:00AM, Thursday, October 10, 2024 when they will be publicly opened and read aloud for:

Specifications are on file at Suffolk Regional OTB, 425 Oser Avenue, Suite #2, Hauppauge, NY 11788 and available for download at www.bidnetdirect.com/suffolkregionalotb. Prospective bidders may email bids@srotbc.com to request the specifications or pick them up at said location between Monday – Friday, 9:00AM – 4:00PM

Each proposal must be submitted in a sealed envelope clearly marked

“Sealed Bid – LAUNDRY EQUIPMENT & MAINTENANCE Procurement # HOS-HK-LEM1024

OR submitted electronically on WWW.BIDNETDIRECT.COM/SUFFOLKREGIONALOTB. All bidders must comply with all applicable Federal, State, and Local Laws.

The Suffolk Regional Off-Track Betting Corporation reserves the right to waive any informalities in any bids received, and/or reject any or all bids.

Suffolk Regional Off-Track Betting Phil Boyle President /CEO

Dated: October 03, 2024 http://www.bidnetdirect.com/suffolkregionalotb mailto:bids@srotbc.com

INSTRUCTIONS TO BIDDERS

1. Receipt and Opening of Bid

Suffolk Regional Off-Track Betting (SROTB) invites proposals for the project referenced in the Notice of Bidders. Proposals will be publicly read at the time, date and place indicated in the Notice to Bidders.

2. Form, Preparation and Presentation of Proposal

Bidders should return the entire bid package with the information requested completed.

Each proposal must be submitted on the forms provided. Bids must be contained in a sealed envelope marked “Sealed Bid – LAUNDRY EQUIPMENT & MAINTENANCE

Procurement # HOS-HK-LEM1024”

OR submitted electronically on

WWW.BIDNETDIRECT.COM/SUFFOLKREGIONALOTB

INCOMPLETE SUBMISSIONS MAY BE REJECTED.

• If a question is not applicable, indicate by writing N/A in space

• All blank spaces for bid prices must be filled in, with a total or gross sum for which the bid is made. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern.

• Bids that contain any omission, erasure, alteration, addition, or items not called for in the itemized bid form, or that contain irregularities of any kind may be rejected.

3. Rejection of Bids

• SROTB reserves the right to reject any bid if the information submitted in the Bidder’s Qualifications statement or an investigation of such bidder fails to satisfy SROTB that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

• SROTB reserves the right to reject any and all bids in whole or in part, to waive any information in any or all bids, and to accept the bid or part thereof which it deems most favorable to SROTB after all bids have been examined and/or checked. No bid shall be withdrawn for a period of forty-five (45) days after being publicly opened and read.

4. Method of Award

All bids will be compared on the lowest bid price per item. SROTB reserves the right to award individual items of the contract to separate contractors or to award the entire contract to a single contractor, based on SROTB’s sole determination of what will enable the most cost-effective method of purchasing the goods or services pursuant to the awarded contract. The low bidder(s) may be requested to submit additional information before being awarded the contract.

5. Term of Contract

The bidder, when submitting his/her bid, must be prepared to commence the specified work or supply the specified item not later than ten (10) days after signing the contract unless SROTB authorizes a delay. The term of the agreement shall be twelve (12) months with the option to renew for an additional twelve (12) months upon mutual consent.

6. Method of Payment

30 Day Net

7. General Contract Provisions

This entire bid package, and all other documents provided to bidders, shall comprise the complete contract.

8. Time to Execute Agreement and Deposit/Bid Bond

Upon notification of the award, the selected bidder must execute an agreement within seven (7) days. Bid Bond is not required for this solicitation.

NEW LAUNDRY EQUIPMENT SPECIFICATIONS / PRICE

QUANTITY MODEL # SIZE COLOR DESCRIPTION UNIT PRICE

1 WED765 65 LB. WF NEW WASCOMAT COMPASS PRO 220G FORCE

WASHER

1 - - - NEW WASHER HOSE KIT $

1 - - - FREIGHT/ SHIPPING & HANDLING $

1 - - - INSTALLATION $

SROTB is Tax Exempt

TOTAL

QUANTITY MODEL

SIZE COLOR DESCRIPTION UNIT PRICE

1 WED665 65 LB. WF NEW WASCOMAT COMPASS PRO 220G FORCE

WASHER

1 - - - NEW WASHER HOSE KIT $

1 - - - FREIGHT/ SHIPPING & HANDLING $

1 - - - INSTALLATION $

SROTB is Tax Exempt

TOTAL

Warranty and Delivery Requirements

Warranty Requirement – Minimum of 3 years on parts.

Delivery Lead Time (DLT) – will be between 7 to 10 business days.

Deliver to: Jake’s 58 Casino Hotel, 3635 Express Drive North, Islandia, NY 11749

(LIFT GATE TRUCK REQUIRED)

Installation Requirements To Be Provided By Vendor

Remove and dispose of replaced machinery.

Position and set new machinery into place for operation.

Level, bolt and secure machinery to existing floor.

Connect machinery to the existing utility.

Start and run machinery and ensure its operating properly.

Provide necessary training for operating and maintaining machinery to the management and personnel that will be using equipment.

Vendor will provide secure website and/or live operator dispatch where service calls may be placed.

LAUNDRY EQUIPMENT – MAINTENANCE AND REPAIR SERVICES

Laundry Equipment (washers and dryers) Preventative Maintenance Services and Repairs are needed to ensure continual, uninterrupted operation of the laundry facility at Jake’s 58 Casino Hotel. All service calls must be resolved within 24 hours.

VENDOR MUST PROVIDE OR MAKE ARRANGEMNETS TO PROVIDE 24 HOUR SERVICE

EMERGENCY ONLY TRAVEL TIME RATE TO FACILITY……………....$___________

STANDARD TRAVEL TIME RATE TO FACILITY………………………....$___________

LABOR RATE PER HOUR…………….…………………………………….$___________

MATERIALS TO BE BILLED AT VENDOR’S CERTIFIED COST PLUS…____________%

CERTIFIED COST WILL BE ACTUAL AMOUNT PAID TO SUPPLIER AND MUST BE

DOCUMENTED

BID SPECIFICATIONS AND PROPOSAL

IRAN DIVESTMENT ACT CERTIFICATION

As a result of the Iran Divestment Act of 2012 (Act), Chapter I of the 2012 Laws of New York, a new provision has been added to the State Finance Law (SFL), 165-a, effective April 12, 2012.

Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list (prohibited entities list) of "persons" who are engaged in "investment activities in Iran" (both are defined terms in the law). Pursuant to SFL 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act's effective date, at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that once the prohibited entities list is posted on the OGS website, it will not utilize on such Contract any subcontractor that is identified on the prohibited entities list.

Additionally, Bidder/Contractor is advised that once the list is posted on the OGS website, any Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to the solicitation, must certify at the time the Contract is renewed, extended or assigned that it is not included on the prohibited entities list.

During the term of the Contract, should the Suffolk Regional Off-Track Betting Corporation (AGENCY) receive information that a person is in violation of the above-referenced certification, AGENCY will offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then AGENCY shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Contractor in default.

AGENCY reserves the right to reject any bid or request for assignment for an entity that appears on the prohibited entities list prior to the award of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the prohibited entities list after contract award.

Signature: ________________________________________________________

Print Name:_______________________________________________________

Title:_____________________________________________________________

Company Name:____________________________________________________

Date:_____________________________________________________________

NON-COLLUSIVE BIDDING CERTIFICATION REQUIRED BY

SECTION 139-D OF THE STATE FINANCE LAW

SECTION 139-D, Statement of Non-Collusion in bids to the State:

BY SUBMISSION OF THIS BID, BIDDER AND EACH PERSON SIGNING ON BEHALF

OF BIDDER CERTIFIES, UNDER PENALTY OF PERJURY, THAT TO THE BEST OF

HIS/HER KNOWLEDGE AND BELIEF:

[1] The prices of this bid have been arrived at independently, without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;

[2] Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

[3] No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

A BID SHALL NOT BE CONSIDERED FOR AWARD NOR SHALL ANY AWARD BE

MADE WHERE [1], [2], [3] ABOVE HAVE NOT BEEN COMPLIED WITH; PROVIDED

HOWEVER, THAT IF IN ANY CASE THE BIDDER(S) CANNOT MAKE THE

FOREGOING CERTIFICATION, THE BIDDER SHALL SO STATE AND SHALL

FURNISH BELOW A SIGNED STATEMENT WHICH SETS FORTH IN DETAIL THE

REASONS THEREFORE:

[AFFIX ADDENDUM IF MORE SPACE IS REQUIRED FOR STATEMENT.]

Identifying Information

Potential Contractor: ___________________________________________

Address: ___________________________________________

Street

City, Town, State, Zip Code

Telephone: ___________________________________________

E-mail Address: ____________________________________________

PLEASE PRINT CLEARLY

If applicable, Responsible Corporate Officer

Name: _______________________________________ Title: __________________________

Signature: ___________________________________________

IF BIDDER(S) IS A PARTNERSHIP, COMPLETE THE FOLLOWING:

NAMES OF PARTNERS OR PRINCIPALS LEGAL RESIDENCE

IF BIDDER(S) IS A CORPORATION, COMPLETE THE FOLLOWING:

NAME LEGAL RESIDENCE

President:

Secretary:

Treasurer:

Vice President:

Subscribed to under penalty of perjury under the laws of the State of New York, this _______ day of ___________, 20____ as the act and deed of said corporation of partnership.

AFFIRMATION OF UNDERSTANDING

Offerer affirms that it understands and agrees to comply with the procedures of the SROTB relative to permissible Contacts as required by State Finance Law §139-j (3) and §139-j (6) (b).

By: Date:

Signature

Name:

(Please Print)

Title:

Bidder’s Name:

Bidder’s Address:

(Please Print)

OFFERER DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS

Name of Individual or Entity Seeking to Enter into the Procurement Contract:

Address:

Name and Title of Person Submitting this Form:

Contract Procurement Number:

Date:

1. Has any Governmental Entity made a finding of non-responsibility regarding the individual or entity seeking to enter into the Procurement Contract in the previous four years?

(Please circle): No Yes

If yes, please answer the next questions:

a) Was the basis for the finding of non-responsibility due to a violation of State Finance Law §139-j

b) Was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity?

c) If you answered yes to any of the above questions, please provide details regarding the finding of non-responsibility below.

Governmental Entity:

Date of Finding of Non-Responsibility:

Basis of Finding of Non-Responsibility:

(Add additional pages if necessary)

1. Has any Governmental Entity or other Governmental Agency terminated or withheld a

Procurement Contract with the above-named individual or entity due to the intentional provision of false or incomplete information?

If yes, please provide details below.

Governmental Entity:

Date of Termination or Withholding of Contract:

Basis of Termination or Withholding:

(Add additional pages if necessary)

Offerer certifies that all information provided to the Suffolk Regional Off-Track Betting Corporation with respect to State Finance Law §139-k is complete, true and accurate.

By: Date:

Signature

Name:

(Please Print)

Title:

LABOR RATE PER HOUR…………….…………………………………….$___________