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eRFQ BID TABULATION TEMPLATE
| Solicitation Title/Event Name: |
| Publication of Supreme Court and Court of Appeals Opinions |
Solicitation No/Event ID:
99999-SPD0000225
Issuing Officer:
Ms. Toni Owens
Administrative Review:
| Requirements |
| LexisNexis, a division of RELX |
| Reciprocal Preference |
| Pass |
| Small and/or Minority Business |
| Pass |
| Sales and Use Tax Form |
| Pass |
| Department of Audits Immigration Form |
| Pass |
| Proposal Certification |
| Pass |
Overall Results
(PASS OR FAIL)
PASS
Second Phase of Evaluation:
| Requirements |
| LexisNexis, a division of RELX |
| M1 |
| The Publisher agrees to compose, print and bind, for sale to the State and to the public, in accord with the terms and conditions of this contract, volumes containing the official reports of the decisions of the Supreme Court and the Court of Appeals of Georgia, beginning with the opinions and decisions of the respective Courts not previously scheduled for publication, to be furnished to the Publisher by the Reporter. |
| Pass |
| M2 |
| The Publisher must provide three (3) references (Attachment E) that demonstrate their experience and capability to perform the publishing services described in this eRFQ. The Publisher should include the customer's name/organization, contact's name, e-mail address and phone number. |
| Pass |
| M3 |
| The Publisher must have a minimum of seven (7) years of experience in the publication of court reports. The Publisher's rights and obligations under this contract will not be transferred or assigned. |
| Pass |
| M4 |
| In the event that the Publisher is not awarded the new contract upon the expiration of the existing contract, the Publisher agrees that the Reporter may direct work in progress or any partially completed bound volume be completed and published by the former Publisher. |
| Pass |
| M5 |
| The Publisher will print and bind Tables of Cases and Indexes, and other matters specified and prepared by the Reporter. |
| Pass |
| M6 |
| The Publisher will print and publish weekly advance sheets to sell to the State and the public covering the decisions of the two appellate courts separately. The advance sheets consist of: (1) title page listing Justices or Judges and staff; (2) Publisher's note; (3) case summaries; (4) topical index; (5) table of cases reported; (6) table of code sections and laws; (7) certiorari table; (8) parallel citation tables; (9) opinions of the court; and (10) court rules. |
| Pass |
| M7 |
| The Publisher is solely responsible for preparing the case summaries, topical index, table of cases reported, table of code sections and laws, and parallel citation tables. |
| Pass |
| M8 |
| The certiorari table will be prepared by the Publisher but must be reviewed by the Reporter prior to publication. |
| Pass |
| M9 |
| Research tables prepared by the Publisher for inclusion in the advance sheets must be legally accurate, updated weekly, and at least as comprehensive as those published in the 2023 advance sheets. |
| Pass |
| M10 |
| The advance sheets shall be printed according to the following specifications, (with the exception the advance sheets are to be shot at 105%) and shall have the same pagination as the bound volume. |
| Pass |
| M11 |
| All of the material and workmanship in the making of the books herein described shall be fully as good as are shown by the best of the recent Reports of either Court (i.e., 314 Ga. and/or 365 Ga. App.), including binding-boards using the Smythe binding process, insect repellant buckram, and stamping; and where ordered, books bound in red sturdite No. 18 of a shade (Publisher will furnish sample) matching as nearly as possible those already produced. |
| Pass |
| M12 |
| The books and advance sheets will follow the general style and appearance of the two volumes specified above (i.e., 314 Ga. and/or 365 Ga. App.), as directed by the Reporter, except as specified herein. On even and odd numbered facing pages on which no case number appears, the page number on which such opinion begins shall be included following the volume number and shall be printed at the top, left side, of the right hand (odd numbered) page. |
| Pass |
| M13 |
| The paper to be used for printing the books shall be book paper of 50 pound weight and fully equal in quality (subject to the approval of the Reporter) to that used in the two volumes specified above, a sample of which will be exhibited by the Reporter to the Publisher. |
| Pass |
| M14 |
| The type face for the books and advance sheet text shall be Century Schoolbook with 11 point type on 12 point leading; footnotes shall be Century Schoolbook with 8 point type on 9 point leading. |
| Pass |
| M15 |
| The books are to be uniform in internal appearance and relatively uniform in external size and appearance; that is, to the extent practicable, they shall contain between 975 and 1025 pages. The trim size of the text pages is 5 11/16 x 8 9/16. The cover board size is 5 5/8 x 8 7/8. Each line of type shall measure 28.5 picas in length, and each page shall be 47 picas deep. Except as specified herein, each page shall follow the general style of the two volumes specified above as to printing and over-all dimensions. |
| Pass |
| M16 |
| Each buckram book purchased by the State shall have the state seal and the following stamped on the front cover: |
PROPERTY OF THE STATE
TO BE DELIVERED TO YOUR SUCCESSOR IN OFFICE
Pass
| M17 |
| The trim size of the advance sheets is 6.75 x 10. Three holes are to be drilled in the advance sheets using drill template #4. |
| Pass |
| M18 |
| The Publisher must provide, at the Publisher's expense, for delivery and collection of manuscript and other materials required to fulfill editorial and manufacturing responsibilities described in this contract. The method for delivery and collection must provide for routine delivery not more than twenty-four (24) hours after dispatch. The term "delivery" also includes transmission of manuscript, copy, and other materials by computer. |
| Pass |
| M19 |
| Advance Sheets: Opinions of the Supreme Court in Word 2016 format and opinions of the Court of Appeals in WordPerfect 2020 format shall be delivered electronically to the Publisher. A scanned copy of all opinions will be sent for proofreading purposes. The Publisher shall be responsible for converting the data as necessary to be compatible with the Publisher’s composition system and encoding the material for composing proof pages. Composition shall begin at once upon delivery of the opinions. |
| Pass |
| M20 |
| Within five (5) working days after receipt of the opinions, the Publisher shall electronically send the file back to the office of the Reporter. The opinions in the file should be in the format used for publication. |
| Pass |
| M21 |
| It is understood that in order to produce a complete and accurate report of the case, the Reporter may occasionally be compelled to make corrections and changes at the proofreading stage departing from material sent electronically and that the Publisher will make no charge for such changes. |
| Pass |
| M22 |
| The Reporter will return by e-mail the proof pages needing corrections five (5) working days after receipt of the proofs. |
| Pass |
| M23 |
| Where corrections are made by the Reporter, the Publisher shall certify that all such corrections have been accurately made and shall return the corrected proofs to the Reporter within one (1) or two (2) working days. |
| Pass |
| M24 |
| The published advance sheets shall be delivered to the office of the Reporter no later than Wednesday of each week. |
| Pass |
| M25 |
| Once all of the advance sheets needed to complete a bound volume have been published, the Publisher will deliver to the Reporter proof pages of the entire volume for review and correction. The bound volume consists of: (1) title page; (2) photograph page of all Justices or Judges; (3) list of all Justices or Judges and staff; (4) lists of superior and state court judges, including senior judges; (5) table of cases reported, including lists of judgments affirmed without opinion and written opinions not published; (6) in memoriam tributes or retirements, including a photograph; (7) opinions of the court; (8) certiorari table; (9) table of codes sections and laws; and (10) index prepared by the Reporter and sent to the Publisher electronically. The Publisher is also responsible for adding parallel Southeastern citations to all opinions in the volume. |
| Pass |
| M26 |
| The Publisher is required to have dies made for the stamping on the front cover and spine. |
| Pass |
| M27 |
| The Publisher shall provide the Reporter with proof pages of the front cover and spine of each bound volume. Signatures and a sample copy of the cover must be approved by the Reporter before binding. |
| Pass |
| M28 |
| The Publisher must supply the receipt cards required by OCGA § 50-18-31 (2) and enclose such cards with the bound volumes shipped to all state subscribers. These cards should not be included in the bound volumes delivered to the Reporter's office. |
| Pass |
| M29 |
| The Publisher agrees to adhere to the schedule identified in the Contract's Special Terms and Conditions (Attachment H). The Publisher also understands that composition of more than one volume may be required to proceed at the same time. |
| Pass |
| M30 |
| Errors and changes directed by the Reporter shall be corrected and made by the Publisher without charge. If a signature must be reprinted, whether due to the error or omission of the Publisher or the Reporter, there shall be no charge to the Reporter for reprinting. If an error or errors of significance are detected after publication of a bound volume, whether the error is caused by the Publisher or otherwise, the Publisher upon discovery or notification of the error shall promptly, at the sole discretion of the Reporter and at the Publisher's own expense, (1) issue a "crack, peel and affix" correcting page to all bound volume subscribers or (2) reprint and reissue the bound volume in its entirety. |
| Pass |
| M31 |
| Any defective book (by omission or duplication of a printed section, marred or soiled page or pages, or otherwise), to whomever supplied, shall be taken back by the Publisher, and a perfect book delivered without cost or expense to the State or the buyer. |
| Pass |
| M32 |
| The Publisher agrees that it will report to the Reporter annually the number of volumes of Reports sold to the State and to the public and the number of subscriptions to advance sheets. |
| Pass |
| M33 |
| Bidder agrees that, prior to execution of the contract, the Reporter may inspect the premises where all or any parts of the work are to be done, and the Bidder will show, to the satisfaction of the Reporter, that he has adequate facilities for production, warehousing and shipping, to comply with applicable law and phases of this contract. |
| Pass |
| M34 |
| In the event that the Publisher is not awarded the new contract upon expiration of the existing contract, the Publisher hereby agrees to provide both hard and electronic copies of its subscription lists to the advance sheets and bound volumes to the Reporter and the new Publisher no later than two weeks after the awarding of the new contract. |
| Pass |
| M35 |
| Separate subscription lists are to be maintained for private subscriptions and for subscriptions ordered by the Reporter for distribution pursuant to OCGA § 50-18-31. |
| Pass |
| M36 |
| The Publisher may not make changes to the list of subscriptions ordered by the Reporter without specific authorization from the Reporter. |
| Pass |
| M37 |
| Corrections to the subscription list received from the Reporter must be completed by the Publisher within two (2) working days. |
| Pass |
| M38 |
| The subscription lists shall be current and shall include all subscription information pertaining to all products sold and distributed pursuant to this contract. At a minimum, the subscription lists shall identify the full name of each subscriber, the bill-to address of each subscriber, the ship-to address of each subscriber (if different from the bill-to address), and the number of subscriptions of each subscriber. |
| Pass |
| M39 |
| During the term of the contract, the Publisher will provide to the Reporter at the time of publication of each bound volume hard and electronic copies of the list of subscribers to whom a volume was actually shipped in alphabetical order sorted by the last name of the subscriber. |
| Pass |
| M40 |
| No advertisements may be published in the bound volumes. Advertising may, however, be published in the front inside cover of the advance sheets with advance approval of the Reporter. |
| Pass |
Overall Results
(PASS OR FAIL)
PASS
Cost Evaluation:
Best Ranked Suppliers Based on Cost Please list the top-ranked supplier(s) based on cost that will be selected for contract award:
| Top Ranked Supplier(s) |
| Estimated Cost |
(for purposes of NOIA/NOA)
| LexisNexis, a division of RELX |
| $19.00/unit (Open contract with an approximate spend of $70K) |
Final Evaluation Prior to NOIA/NOA:
| Requirements |
| LexisNexis, a division of RELX |
| Verify Not Suspended or Debarred (both State and Federal Lists) for selected supplier(s) |
| Yes |
| Supplier Meets eVerify Requirement |
| Yes |
| Pass Sales and Use Tax Check with DOR (only required if estimated award more than $100,000) for selected supplier(s) |
| Yes |
Resolve Contract Exceptions (if any) for selected supplier(s)
N/A
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