Bid_E-3-27_Specifications.pdf

City of Cheyenne / Bid E-3-27 / Chipper Truck

BID E-3-27 / SPECIFICATIONS

Bidders shall select Y to indicate YES to meeting the Line Item Specification/Scope of Work, or N to indicate

NO to meeting the Line Item Specification/Scope of Work. Bidders shall submit any Bid Exceptions or

Substitution Requests in accordance with the instructions of this bid.

If a Bidder does not indicate Y or N on a Line Item, the City will assume that you do not meet the Line Item

Specification/Scope of Work Description. If you do not clearly mark Y or N, or mark both Y & N the City will assume that you do not meet the Specification. If you leave a selection unmarked or blank, the City will assume that you do not meet the Specification. BIDDERS ARE INSTRUCTED TO RETURN THE MARKED

LINE ITEMS SPECIFICATIONS WITH THEIR BID SUBMISSION FOR REVIEW BY THE CITY.

PRE-BID MEETING – EXCEPTIONS AND SUBSTITUTIONS

Bidders are strongly encouraged to come prepared to the Pre-Bid Meeting to discuss any anticipated exceptions, deviations, or substitution requests to the specifications.

Bidders shall submit all other questions, requests for clarification, and proposed exceptions or substitutions (not discussed at the Pre-Bid Meeting) to the City prior to the stated Question Submission Deadline via the OpenGov eProcurement Question and Answer Tool.

Any exception, deviation, or substitution not submitted to the City prior to the Questions Submission Deadline shall not be considered and must instead be fully disclosed and documented on the Bid Exceptions / Deviations

/ Substitutions Worksheet.

Any response marked “Y” that is qualified, altered, or conditioned in any way (including handwritten notes, edits, or attachments) shall be deemed non-responsive to that Line Item.

MINIMUM SPECIFICATIONS FOR

ONE NEW 2026 OR NEWER CAB & CHASSIS, 4X4, WITH 12 FT. FORESTRY

CHIPPER DUMP BED

Y N 1. GVWR - 19,500 lbs. with dual rear wheels.

Y N 2. Wheel base – shall be able to except a 12 ft. forestry chipper body dump bed

Y N 3. Engine – Diesel with a minimum of 300 HP and maximum torque available, equipped with engine block heater.

Y N 4. Upfitter Switches

Y N 5. Transmission – 6 speed automatic with over drive and tow/haul mode. 4 wheel drive electronically controlled. Tow package cooling, auxiliary external transmission cooler.

Work truck trailer package, heavy duty trailer equipment.

Y N 6. Axle Ratio – 4.88 limited slip rear-axle.

Y N 7. Able to maintain 65 mph in cruise and 70 mph with pedal.

Y N 8. Brakes – Heavy duty with four wheel anti-lock brakes.

Y N 9. Tires – To meet GVWR, All terrain, front and rear with full size spare. Seven (7) total.

Wheels to be steel and painted. Mud flaps installed behind rear dual tires. Mud flaps to have no company logos.

Y N 10. Highest amp output alternator available.

Y N 11. Cab Type – Regular Cab.

Y N 12. Work truck preferred equipment group shall be included as standard equipment.

Y N 13. Upholstery/Cloth Seats, 40/20/40 split bench three (3) passenger, driver and passenger manual reclining with outboard head restraints and center fold down arm rest with storage.

Seat adjuster, lumbar control on driver side. Interior gray with saddle blanket seat cover supplied and installed by dealer

Y N 14. Floor covering – rubber with additional rubber floor mats.

Y N 15. Electric door locks and windows.

Y N 16. Cab grab handles mounted on right and left hand side of cab for 3 way point of contact upon entering and exiting.

Y N 17. All glass to be solar tinted

Y N 18. AM/FM Radio with CD

Y N 19. Bluetooth

Y N 20. Factory Installed Cruise Control

Y N 21. Heater, defrost, air conditioning.

Y N 22. Windshield wipers with intermittent function.

Y N 23. Manual telescoping break-away side mirrors.

Y N 24. Tilt and telescoping steering wheel.

Y N 25. Three (3) sets of keys.

Y N 26. Factory installed running boards

Y N 27. Power port for recharging cell phone.

Y N 28. 10 lb fire extinguisher mounted behind seat on driver’s side.

Y N 29. Dealer shall furnish and install VHF 2-way radio and 3db gain antenna, 45 watt, narrow band capable, switchable with 10 channels, Motorola xpr 5350e mobile (or approved equal). Mounting of radio and mic location and programming of channels to be approved by Urban Forestry, Mark Ellison, 307/637-6207.

Y N 30. Exterior back-up alarm

Y N 31. Fuel tank – 22 gallons

Y N 32. Trailer Hitch: Heavy duty hitch platform with 2 ½ inch receiver and a 2 inch sleeve. Hitch height to be 19 inches from ground to center of receiver when truck is empty or unloaded and two (2) safety chain loops or hookups. Seven (7) wire harness to include wires for park lamps, right and left turn signals, electric brake lead, battery and ground with independent fused trailering circuits mated in a 7-way sealed connector. Wiring harness for factory trailer brake controller (located in the instrument panel harness). Trailer plug mounted in rear bumper next to trailer hitch is to be seven (7) pin round semi style. Factory installed trailer brake control mounted in dash.

Y N 33. Cab, chipper body, and tool boxes are to be painted white.

Y N 34. A list of manufacturer’s standard equipment must be attached with this bid for the vehicle you are bidding. Attached

Y N 35. A copy of the warranty for this vehicle is attached.

Y N 36. Parts, Service, Electrical Schematics, and Operator Manuals or CD’s must be provided for the vehicle being bid. If these books do not come in book form, please list the form that they will be delivered in.

Parts Manual Form: .

Service Manual Form: .

Electrical Schematics Form: .

Operator Manual Form: .

Y N 37. Title must be Made out to the City of Cheyenne, WY and delivered to the City of Cheyenne.

MINIMUM SPECIFICATIONS FOR CHIPPER BOX BODY

FORESTRY CHIPPER BOX BODY, KNAPHEIDE MODEL #KFB14760SA (OR

APPROVED EQUAL).

Y N 1. Straight body with a nominal length of 12 ft. Height not to exceed 9 ft. 6 in. from the ground to top of box when mounted on truck. Bottom of the top opening is to 108 inches from the ground to that opening. Chip capacity of 15 yds.

Y N 2. Chipper body hoist to be electric over hydraulic, 8.6 ton capacity.

Y N 3. Electric control be located in cab of truck and a stow device for control while not in used provided.

Y N 4. 14 gauge Galvaneal smooth side panels, 16 gauge Galvaneal roof panel reinforced with roof bow bracing and three (3) punched vents in upper side panels.

Y N 5. Full length ladder box with pole pruner shelf and lockable access door.

Y N 6. 24 inch, 14 gauge Galvaneal double-panel tailgate. Swings open 270 degrees and latches in open position.

Y N 7. Recessed LED lights to meet DOT standards.

Y N 8. Corrosion protection through complete immersion undercoated.

Y N 9. Floor constructed of 6 inch structural long sills, 10 gauge formed cross sills, and a 10 gauge floor plate. 100% fully solid welded construction to be installed by manufacturer or dealer.

Y N 10. Alarm inside of truck cab with a red 1 inch diameter light mounted on dash to alert operator that dump bed isn’t stowed.

Y N 11. Overall height of vehicle must be placed on dash of truck.

Y N 12. Complete under coating of cab and chipper dump bed and tool boxes to be completed by awarded bidder even though the chipper bed has under coating on it from the factory.

Y N 13. Two (2) under storage boxes with lockable access doors to be installed by the manufacturer or dealer. One to be located on driver’s side and one located on the passenger side. The box sizes shall be 22 inches wide, 22 inches high, and 36 inches long, and painted to match the color of the truck.

Y N 14. Both storage boxes and full length ladder box all need to be keyed alike and three (3) sets of keys for chipper box are required.

Y N 15. Strobe light mounted on top center of cab wired to upfitter switch. Amber strobe light

(Federal Signal Permanent Mount # HL15P-A 454201HL-02, Whelen Permanent Mount

#MC16PA, or approved equal). If desired, light may be mounted to vehicle via Buyers

Model 8895152 light bracket, Whelen #QF****W, or approved equal. Bracket to be installed at 3rd Brake Light location. Two (2) 4” surface mounted lights in front grille, and two (2) round grommet mounted lights at top rear of chipper body. Lights may be Whelen, Federal Signal, or SoundOff Signal. Five (5) Year Warranty Minimum, with One (1) Year

Warranty Minimum on bracket/mount.

Y N 16. Dealer shall furnish the following manual: These manuals are to be for both the truck body, for the chipper box body, and for the hoist (Please list the form you will be providing the manuals in).

One (1) Parts book Form: .

One (1) Service Manual Form: .

One (1) Electrical Schematic Form: .

One (1) Hydraulic Schematic Form: .

Two (2) Operator’s Manuals Form: .

Y N 17. A two (2) year or 100,000 mile parts and labor warranty for both chipper body and chipper body hoist including travel and field service charges. Please attach a copy of the warranty being proposed.

Y N 18. Bumper to bumper warranty on cab and chassis to be three (3) year/36,000 miles. Power train to be five (5) year/60,000 miles. Diesel engine plus after treatment to be five (5) year/100,000 miles. Please attach a copy of the warranty being proposed.

Y N 19. All electrical and hydraulic wiring harness must be secured properly and where ran through holes or over sharp edges must be protected from getting cut or chafed. All terminal ends must be of correct size to fit studs that wiring is being connected to.

POST AWARD - BID CLARIFICATIONS AND SPECIFICATION CHANGES

Y N 1. The awarded Bidder shall communicate and coordinate directly and solely with the City’s

Fleet Manager and Purchasing Manager regarding all questions, requests for clarification, interpretations, or proposed changes related to the Bid Specifications.

Y N 2. Any clarification, modification, revision, or change to the Bid Specifications, including any revisions to the final Bid Specifications, shall be submitted to and approved in writing by the City prior to implementation. No verbal direction, clarification, modification, or agreement shall be considered authorized or binding unless confirmed in writing by the

City’s Fleet Manager and/or Purchasing Manager.

Y N 3. The awarded Bidder shall not proceed with any deviation from, or modification to, the Bid

Specifications without prior written approval from the City.

TRADE IN

Trade-In: 2008 Dodge Truck Ram CC-3500

Vin #: 3D6WH46D18G245363

Mileage: 33,541

City Block #3670

Unit is in Service

BID EXCEPTIONS / DEVIATIONS / SUBSTITUTIONS WORKSHEET

The City will not consider any exception that materially alters the intent of the specification and reserves the right to reject such bids as non-responsive. Bidders must use this form to identify all exceptions, deviations, or substitution requests to the specifications, scope of work, or contract terms.

1. Each exception must be listed on a separate line.

2. Clearly reference the applicable Section, Page, and Line Item number.

3. Provide a complete and detailed description of the exception or substitution.

4. Attach supporting documentation if necessary.

Failure to list an exception on this form will be deemed confirmation that the Bidder fully complies with the requirement.

Exceptions, deviations, substitutions, or clarifications noted anywhere else in the bid (including marked specification sheets, notes, or attachments) will not be considered.

Chipper Truck / Page 9 of 9

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Type (Exception /

Deviation /

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Description of

Exception /

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Proposed

Alternative (if applicable)

Impact (Cost /

Performance / Warranty

/ Schedule)