Bid.Booklet_C23715031_v3.pdf

BID SOLICITATION

No. C23715031

PORTOLA REDWOODS

STATE PARK

Employee Residence

Lead Paint Abatement and Structure Hardening San Mateo County, California

STATE OF CALIFORNIA

NATURAL RESOURCES AGENCY

DEPARTMENT OF PARKS AND RECREATION

CALIFORNIA DEPARTMENT OF

PARKS AND RECREATION

CONTRACT DOCUMENTS

Portola Redwoods State Park

Lead Paint Abatement and Structure Hardening for an Employee

Residence San Mateo County, CA

March 2024

State Contract # C23715031

Bidder

DPR 478 (Rev. 2/2016)(Excel 2/24/2016)(Page 1 of 2)

$29,870 $28,421

Small Business Status Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

Small Business (SB) Notice 5% Small Business Preference

1. What is a California Certified Small Business (SB)?

a) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

b) Your business may be eligible if it meets all of the following*:

1. Must be independently owned and operated.

2. Cannot be dominant in its field of operation.

3. Must have its principal office located in California.

4. Must have its owners (or officers in the case of a corporation) domiciled in California.

5. Together with its affiliates, be either:

° A business with 100 or fewer employees, and an average annual gross receipts of $14 million or less over the previous three tax years, or

° A manufacturer with 100 or fewer employees.

6. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $3,500,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) web site at:

www.dgs.ca.gov/pd/Programs/OSDS.aspx.

2. What is the SB Preference?

a) State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB.

b) The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

http://www.pd.dgs.ca.gov/smbus/sbpref.htm

3. In no event shall the SB preference or non-SB subcontracting reference exceed $50,000 in any single bid.

4. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.pd.dgs.ca.gov/smbus Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 478 (Page 2 of 2)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

5. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete DPR 85 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

6. Verification Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

7. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

8. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

DPR 479IP (Rev. 12/2022)(Excel 12/20/2022)(Page 1 of 6)

Disabled Veteran Business Enterprise (DVBE) Notice

1. Bidder’s attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

2. In order to be responsive and eligible for award of the contract, bidder must attain the prescribed goals for the DVBE participation.

The DVBE Participation Requirement for this solicitation is 6%.

Failure to fulfill the DVBE requirement will render your bid non-responsive.

3. It is essential that you commence the required participation process immediately, to allow adequate response time for potential DVBE participants.

4. The DVBE participation requirement is mandatory by state law, whether you are conducting business as an individual, partnership or corporation.

IMMEDIATE ACTION REQUIRED

DVBE Participation Requirement and Incentive for Invitation For Bids (IFB)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

G.G-Miksicek Highlight

DPR 479IP (Rev. 12/2022)(Excel 12/20/2022)(Page 2 of 6)

5. What is a Disabled Veteran Business Enterprise (DVBE)?

a) For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b) Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE participation and/or incentive program requirements.

6. Commercially Useful Function Definition

a) California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70; and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b) A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c) A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

7. What is the DVBE participation requirement?

a) Bidders must commit at minimum 6% of their total bid to currently certified and registered DVBE companies for this solicitation. All bidders must meet the full participation requirement based on the total bid amount in order to be considered a responsive bidder.

b) Reporting Requirement: If, for this agreement and pursuant to Military & Veterans Code (MVC) 999.5 (d), a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

1. the total amount the prime contractor received under the contract

2. the name and address of the DVBE(s) that participated in the performance of the contract

3. the amount each DVBE received from the prime contractor

4. that all payments under the contract have been made to the DVBE(s)

5. the actual percentage of DVBE participation that was achieved http://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IP (Rev. 12/2022)(Excel 12/20/2022)(Page 3 of 6)

c) You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on a STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d))

8. What is the DVBE Incentive Program?

a) The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

b) DVBE incentive will be given to bidders who provide DVBE participation above 6%.

c) The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

9. Who is eligible to receive the incentive?

a) Any responsive bidder who has attained more than the required amount (6%) of DVBE participation per the solicitation instructions.

10. Documentation

a) To be considered a reponsive bidder, bidders must document at least 6% DVBE participation commitment by completing and submitting the following forms:

1. GSPD 05-105, Bidder Declaration

2. DGS PD 843, DVBE Declaration

b) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

c) DGS PD 843,DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package.

A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor .

d) Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive and may be declared unresponsive due to DVBE participation requirements. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

e) Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c) Table A – Invitation For Bid (IFB) (aka Low Price Method)

Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

4% 8% 6%

Unresponsive 2 1 n/a 3% n/a n/a $3,000.00

(3% x $100,000) n/a n/a $99,100.00

($102,100 - $3,000) n/a

Unresponsive 1 2

DPR 479IP (Rev. 12/2022)(Excel 12/20/2022)(Page 4 of 6)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

Final Rank:

DVBE Incentive (from Table A) Incentive Amount (% x Lowest Responsive and Responsible Bid Price) Evaluated Bid Price (Bidder's Price - Bidder's Incentive Amount)

7% - 7.99% 6.01% - 6.99%

5% of lowest responsive and responsible bid 4% of lowest responsive and responsible bid 3% of lowest responsive and responsible bid 2% of lowest responsive and responsible bid 1% of lowest responsive and responsible bid

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

10% or more 9% - 9.99% 8% - 8.99%

11. How does the DVBE Incentive Program Work?

a) The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b) For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

d) Computation Method

The State of California www.dgs.ca.gov/PD Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IP (Rev. 12/2022)(Excel 12/20/2022)(Page 5 of 6)

12. Substitution of Proposed DVBE

a) If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b) The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c) Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d) Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e) Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9;

Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

13. To locate DVBE contractors:

a) Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance:

b) Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d) The State of California, Department of General Services (DGS), Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies DVBE contractors. For more information, please http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b) DGS PD 843, DVBE Declaration

DPR 479IP (Rev. 12/2022)(Excel 12/20/2022)(Page 6 of 6)

a) GSPD 05-105, Bidder Declaration

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated by law, state agencies have a goal to award at least 3% of their annual contract dollars to certified DVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the the dollar amount of the bid must meet the 6% participation requirement set by DPR.

3. INCOMPLETE DOCUMENTATION (GSPD 05-105 AND DGS PD 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR

THE CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

SANTA CRUZ DISTRICT

PORTOLA REDWOODS STATE PARK

Lead Paint Abatement and Structure Hardening for a

State Residence San Mateo County, California

Contract C23715031

TABLE OF CONTENTS

Item Number of Pages Cover Sheet Title Page Small Business (SB) Notice (DPR 478) Disabled Veteran Business Enterprise (DVBE) Notice (DPR 479 IP) Table of Contents Public Works Notice To Contractors Public Works Instruction To Bidders (DPR 482A)

Sample Contract Forms Standard Agreement (STD 213) (Sample) Exhibit A, Scope of Work (DPR 603PW) (Sample) Exhibit B, Budget Detail and Payment Provisions (DPR 604PWL) (Sample) Exhibit B, Attachment 1, Public Works Bid Form (DPR 482B) (Sample) Exhibit D, Special Terms and Conditions (DPR 605PW) (Sample) Exhibit D, Attachment I, Project Manual Small Business Preference (DPR 85) (Sample) Bidder’s DVBE Participation (DPR 486) (Sample) DVBE Declarations (DGS PD 843) (Sample) Payment Bond (STD 807) (Sample) Non-Collusion Affidavit (DPR 837) (Sample) Darfur Contracting Act Form (DPR 74) (Sample) Bidder’s Bond (DPR 495) (Sample) California Public Contract Code Section 10162 (DPR 20) (Sample) Fair Chance Employment Act (Sample) Performance Bond (Sample) Payee Data Record (STD 204) (Sample) Payee Data Record Supplement (DPR 88 and STD 205) (Sample) Bidder Declaration (GSPD-05-105) Commercially Useful Function – Bidder Certification (DPR 87)

SANTA CRUZ DISTRICT

PORTOLA REDWOODS STATE PARK

Lead Paint Abatement and Structure Hardening for a

State Residence San Mateo County, California

Contract C23715031

TABLE OF CONTENTS

Bid Forms:

Bidder’s Checklist Public Works Bid Form (DPR 482B) Small Business Preference (DPR 85)………………………………………………………………… Darfur Contracting Act Form (DPR 74) Bidder’s DVBE Participation (DPR 486) DVBE Declarations (DGS PD 843) Non-Collusion Affidavit (DPR 837)………………………………………………………………………..1 Bidder’s Bond (DPR 495) California Public Contract Code Section 10162 (DPR 20) Fair Chance Employment Act (DPR 282PW)

California Civil Rights Laws Attachment……………………………………………………………… Contractor Certification Clause (CCC 04/2017) Payee Data Record & Instructions (STD 204) ..……………………………………………………….. 2 Payee Data Record Supplement (DPR 88, STD 205) …...…………………………….………...…... 4 Bidder Declaration (GSPD-05-105) Commercially Useful Function – Bidder Certification (DPR 87)

DPR 112A (Rev. 6/2016)(Excel 6/1/2016)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

PUBLIC WORKS

NOTICE TO CONTRACTORS

Bids will be received at the office of the Department of Parks and Recreation (DPR), located at 303 Big Trees Park Road, Felton, CA 95018, telephone (831) 335-6318, up to 2:00:00 PM Pacific, Monday, April 8, 2024, at which time and place they will be publicly opened and read for performing the work as follows:

Furnish all labor, materials, tools and equipment necessary to: Provide lead abatement and structure hardening services at Residence #1, 9000 Portola State Park Road, La Honda, CA 94020, complete and in accordance with the plans and specifications therefore and such addenda thereto as may be issued prior to bid opening date.

The contractor agrees to complete all the work within ninety (90) calendar days from the date of written notice to commence work. This includes the ten (10) calendar days allowed for the Contractor to begin work. The contract term for this agreement is June 1, 2024 (or upon DPR approval whichever is later) through May 31, 2025 (or one year after the Notice to Proceed, whichever come later)

License(s) Required: C-33 Painting License/General B License or General A License Estimate: $ 130,000

Note: A mandatory job walk-through will be held on Wednesday, March 27, 2024 beginning at 9:00 AM.

Attendees will meet at the Portola Redwoods State Park Visitor Center, 9000 Portola State Park Road, La Honda, CA 94020 and we will travel to the job site as a group. Attendees should arrive at the designated meeting site approximately fifteen (15) minutes early (8:45 AM) to sign in and allow time to provide your business card and receive a bid booklet (if needed). Attendees must be present during the entire walk-through, and attendance will be confirmed on the Contractors' Sign -In Log. For further information please contact: Jacob Bentley at (831) 251-2884.

Q&A: Any question(s) concerning this bid solicitation after the job walk-through has been held must be submitted to g.g-miksicek@parks.ca.gov. Responses will be included as an Addendum to this solicitation. Questions will be accepted up to 4:00 PM, Tuesday, April 2, 2024.

Note: A Letter of Bondability on Surety Company’s letterhead stating the Contractor/Bidder has the bonding capacity available for this project is required. This letter must be included with bid submission. When contract is awarded, the Contractor will be required to submit Payment and Performance bonds to DPR within ten (10) calendar days.

Bids Exceeding $250,000 shall have enclosed cash, cashier's check, certified check, or a bidder's bond, executed as surety by a corporation authorized to issue surety bonds in the State of California in an amount equal to at least 10% of amount of bid.

It is the responsibility of the contractor to ensure that their bid/proposal arrives at the designated location before the specified due date and time.

Prospective bidders may examine and obtain bid forms, specifications, and plans by calling or mailing a request to the office of the Department of Parks and Recreation, at the phone number or address listed above.

No bid will be considered unless it is made on a standard bid form furnished by the Department of Parks and Recreation, and is made in accordance with the "Instructions to Bidders."

Bids must be submitted for the entire work as described herein. The Department of Parks and Recreation reserves the right to waive any irregularity in a bid or to reject any or all bids.

DPR 112A (Rev. 6/2016)(Excel 6/1/2016)

DEPARTMENT OF PARKS AND RECREATION

PUBLIC WORKS

NOTICE TO CONTRACTORS

The apparent low bidder will be required to execute a contractual agreement in the form of a "Standard Agreement - Form 213" which shall be binding upon the State of California only upon approval by the State.

Bond requirements for contracts exceeding $5,000 are stated in the General Conditions, DPR 483, Section 00700.

In accordance with the provisions of Section 1770, 1773, and 1773.1 of the Labor Code, the Department has ascertained that the general prevailing rate of wages in the county in which the work is to be done be as listed by the Department of Industrial Relations. A copy of this listing is on file at the address listed above or at www.dir.ca.gov.

Notice of Requirement for Nondiscrimination Program: Your attention is called to the "Nondiscrimination Clause" set forth or referred to herein, which is applicable to all nonexempt State construction contracts, and subcontracts, and to the "Standard California Nondiscrimination Construction Contract Specifications" set forth herein. (Refer to General Terms and Conditions at http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx.)

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions" refers to sanctions imposed by the U.S.

government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor's bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

DPR 482A (Rev. 11/2014)(Excel 11/25/2014)(Page 1 of 3)

DEPARTMENT OF PARKS AND RECREATION

PART 1. GENERAL

Bidder shall carefully examine and thoroughly acquaint himself/herself with the conditions at the site of the work, the plans, the specifications and the provisions contained in the project manual. He/she shall investigate conditions character, quality and quantity of surface, and sub-surface materials of obstacles to be encountered.

Failure by the bidder to acquaint himself/herself with site conditions and available information will not relieve him/her from the responsibility for estimating properly the difficulty or cost of successfully performing the work.

The submission of a bid will be considered as conclusive evidence that the bidder has made such examination.

A.

Questions pertaining to the Plans and Specifications which may arise during the bidding period shall be directed to the Question and Answer section of the solicitation posted within the advertisement.

B.

Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the state’s attention not later than seven days prior to bid opening date.

A.

All interpretations and clarifications will be in the form of written addenda. All bidders are responsible to inquire as to addenda issued. All addenda become part of the contract documents. Any oral representations issued shall be of no force or effect.

B.

Before submitting bids, all bidders must be licensed in the appropriate classification in accordance with provisions in Chapter 9, Division 3, of the “California Business and Professions Code” as amended.

A.

No bidder may bid on work of a kind for which he/she is not properly licensed by the Contractors State License Board, and any such bid received will be rejected. Joint venture bidders must possess a joint venture license.

State shall not award a contract to a bidder, nor shall a bidder be eligible to bid for or receive a contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

B.

Bids shall be signed and submitted on the Bid Form provided and shall be filled out in the same name style, manner and license number as bidder is licensed with the Contractors State License Board.

C.

Bids exceeding $250,000 shall have enclosed cash, a cashier’s check, certified check, or a bidder’s bond, executed as surety by a corporation authorized to issue surety bonds in the State of California, made payable to “Director of Parks and Recreation,” in an amount equal to at least 10 percent of amount of bid. No such bid shall be considered unless one of the forms of bidder’s security is enclosed therewith. If bidder’s security is a bidder’s bond, it must be executed on a form approved by the state. Personal checks are not acceptable.

E.

EXAMINATION OF BID DOCUMENTS AND SITE1.01

DISCREPANCIES1.02

BIDS AND BIDDERS1.03

Each bid shall have listed therein the name, address, license number and portion of the work of each subcontractor to whom the bidder proposes to subcontract portions of the work in an amount in excess of 1/2 of 1 percent of the total bid in accordance with the “Subletting and Subcontracting Fair Practices Act,” commencing with Section 4100 of the Public Contract Code. The contractor agrees that he/she is fully qualified to perform that portion of the work, and that he/she shall perform that portion of the work for which a subcontractor has not been listed.

D.

SECTION 00100

PUBLIC WORKS

INSTRUCTIONS TO BIDDERS

DPR 482A (Page 2 of 3)

Within 10 days after the contract award the Department of Parks and Recreation will return all bidder’s security, other than bidder’s bonds, accompanying proposals that are not to be further considered in making the award.

Retained bidder’s security will be held until the contract has been fully executed, after which all bidder’s security, except bidder’s bonds, will be returned.

Bids shall not be qualified. Any proposal modifying the conditions of the bid will be disregarded, or will be cause for rejection of the bid. Deviations from the Plans and Specifications shall not be considered and shall be cause for rejection of the bid.

F.

Bids shall include the cost of all items shown on the Plans, mentioned in the Specifications, or reasonably inferred therefrom as necessary to complete the work within the intent of the contract documents.

G.

Bid shall include all applicable federal, state and other taxes, together with the cost of all permits, licenses and the like, which may be required under various laws and regulations.

H.

O.

If the contract is awarded, it will be awarded to lowest responsible bidder whose bid complies with all prescribed requirements, which may include a “Small Business Vendor” in accordance with California Code of Regulations, Title 2, Section 1896 et seq.

B.

All bids shall remain valid for 30 calendar days after the bid opening date.

Amounts shall be written in figures.I.

Bids shall be submitted in duplicate in a sealed envelope. This sealed envelope shall be delivered to the place shown prior to the time and date for the bid opening. This envelope must have the return address of the bidder.

It is the responsibility of the bidder to see that his/her bid is received in proper time. Facsimile (FAX) responses will not be considered.

J.

No bids will be accepted after the time set for the bid opening.K.

Bids will be opened and read publicly at the time set for the bid opening, or as soon as practicable thereafter.L.

Any bid may be withdrawn prior to the time fixed in the Notice to Contractors for submitting bids, provided a request for withdrawal is submitted in writing, signed by the bidder or his duly authorized representative and filed at, or e-mailed to or faxed to the place shown on the Notice to Contractors. An oral, telegraphic, or telephonic request to withdraw or alter a bid proposal is not acceptable.

M.

N. No bid may be withdrawn after the time fixed in the Notice to Contractors for submitting bids.

No bids exceeding $1,000.00 shall be considered unless a sworn statement is executed by the bidder on the form provided by the state titled “NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID FOR PUBLIC WORKS,” DPR 837, and submitted with the bid.

In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the state.

P.

1.04 CONTRACT

A.

DPR 482A (Page 3 of 3)

Failure to provide the required executed contract documents within the ten (10) working days, not including Saturdays, Sundays and Legal Holidays may be deemed refusal of an award which may be cause for forfeiture of bidder’s security.

The state may award to the next lowest responsible bidder and avail itself of all legal remedies provided by

The contract shall be binding upon the state only after approval by the state. Should work begin in advance of receiving notice that the Contract is approved, that work shall be considered as having been done by a volunteer and Contractor shall go unpaid.

D.

CERTIFICATE OF INSURANCE1.05

The contractor shall furnish a Certificate of Insurance to the state as described in General Conditions, DPR 483, Section 00700.

The apparent low bidder shall execute the required number of copies of the contract documents and return them within ten (10) days, not including Saturdays, Sundays and Legal Holidays, after he/she has received notice that he/she is the apparent low bidder. Signature of the apparent low bidder on the contract documents will complete identification of these documents.

C.

CALIFORNIA PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE 1.06

Bidder shall be required to submit a DPR 20 (California Public Contract Code Section 10162 Questionnaire) for bids that exceed $147,000. Failure to submit this form with the bid shall not be cause for rejection; however, bidders must furnish the completed form within the time frame prescribed by the Department of Parks and Recreation. Failure to submit the required information within the time frame prescribed by the Department of Parks and Recreation may be deemed refusal of an award which shall be cause for forfeiture of bidder’s security.

CALIFORNIA DEPARTMENT OF

PARKS AND RECREATION

SAMPLE CONTRACT AND BID

FORMS

Portola Redwoods State Park

Lead Paint Abatement and Structure Hardening for a State Residence

San Mateo County, CA

March 2024

State Contract # C23715031

SAMPLE

STATE OF CALIFORNIA· DEPARTMENT OF GENERAL SERVICES ------------�------------

STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable)

STD 213 (Rev. 03/2019)

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

Department of Parks and Recreation

CONTRACTOR NAME

2. The term of this Agreemenl is:

START DATE

THROUGH END DATE

3. The maximum amount of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title Pages

Exhibit A Scope of Work

Exhibit B Budget Detail and Payment Provisions

ExhibitC* General Terms and Conditions

Items shown w1fh an asterisk(*), are hereby 1ncorporateu uy reference ana maae part of tn,s agreement as if attach ea nereto.

These documents can be viewed at https://www.dqs.ca.qov/OLS/Resources

IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR

CONTRACTOR NAME (if other than an Individual, state whether a corporation, partnership, etc.}

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP

PRINTED NAME OF PERSON SIGNING TITLE

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

CONTRACTING AGENCY ADDRESS CITY STATE ZIP

PRINTED NAME OF PERSON SIGNING TITLE

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION (If Applicable)

Page 1--of 1

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)

Department of Parks and Recreation

EXHIBIT A

(Standard Agreement)

C23715031

Agreement Number: C23715031 Page: 1 1

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 4/2006)(Excel 4/26/2006)

EXHIBIT B

(Standard Agreement) of

2:00:00 PM

Nondiscrimination Compliance Statement: The prospective contractor's signature affixed hereon and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the bidder has, unless exempted, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Code of Regulations, Section 8103.

Verification: By signing this Bid Form, the bidder assures the state that it has not been convicted of violating a state or federal law regarding the employment of undocumented aliens, in the preceding five years.

The prospective contractor's signature affixed hereon and dated shall constitute a certification that the representations made by the prospective contract in the bid are made under penalty of perjury under the laws of the State of California.

Important: Pursuant to Title 2, California Code of Regulations, Section 8103 and Business and Professions Code Section 7028.15, no bid will be considered unless it contains the certifications and license information requested on this form. The State reserves the right to waive any irregularity in any bid or to reject any or all bids.

LICENSE NO.

DPR 482B (Rev. 10/2003)(Excel 10/15/2003)

KIND OF WORK NAME AND ADDRESS

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

PUBLIC WORKS BID FORM

PROJECT LOCATION

Residence #1, 9000 Portola State Park Rd., La Honda, CA 94020

PROJECT NAME

Lead Paint Abatement & Structure Hardening for a Residence

STATUS OF BUSINESS (Check appropriate box.)

Individual.

Corporation. State in which incorporated:

Partnership. Full names of partners:

Listed hereinafter are the names, addresses and contractor's license numbers of all subcontractors who will perform work or labor or render services in an amount in excess of one-half of one percent of the general contractor's total bid if this bid is accepted and the portion of the work that each will perform. Material vendors are not included.

FAX NO.

BY (Authorized Signature)

CITY/STATE/ZIP CODE

PRINTED NAME AND TITLE OF PERSON SIGNING

CONTRACTOR/BIDDER FIRM NAME (Printed)

ADDRESS

LICENSE CLASSIFICATION

DATE

BID DATEBID TIME

CERTIFICATION

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed above. This certification is made under the laws of the State of California. I understand that failure to submit the Public Works Bid Form without the appropriate bidder signature will result in rejection of the bid.

LICENSE EXPIRATION DATELICENSE NO.

Exhibit B, Attachment 1

PHONE NO.SAMPLE

4/8/2024

BID FORM

The bidder hereby declares to have carefully examined the location of the proposed work, Scope of Work, and Specifications as set forth herein, and hereby proposes to furnish all labor, material, tools and equipment necessary to perform all the work required to provide dry rot repair, lead abatement, and painting for State Residence #1 at PORTOLA REDWOODS STATE PARK, San Mateo County, California, complete and ready for use in accordance with the contract documents therefore, for the following stipulated sums which shall include all applicable taxes and other expenses:

Item

Description

Item Total

1. Exterior Siding and Skirting Repair/Fire Hardening

2. Exterior Painting Services (Including Lead Paint

Remediation)

3. Rear Stairs and Decking Repair

Base Bid Lump Sum Total Written (Items 1 + 2 + 3):

Note: In case of discrepancy between the stipulated totals and the actual sum of the totals, the actual sum of all item totals shall prevail.

ADDENDUM ACKNOWLEDGEMENT (Please initial for Addenda received)

Addendum #1 ____________ Addendum #4 ____________

Addendum #2 ____________ Addendum #5 ____________

Addendum #3 ____________ Addendum #6 ____________

The bidder agrees to complete all work within NINETY (90) calendar days from the date of written notice to commence work. This time includes ten (10) calendar days allowed for the contractor to begin work.

Participation in Disabled Veteran Business Enterprise Program (DVBE): The minimum DVBE participation percentage goal is 6%. Failure to fulfill the DVBE requirement will render your bid non-responsive. DVBE Incentive: For evaluation purposes only, an incentive will be given to bidders who exceed the 6% DVBE participation requirements. Refer to the DVBE forms beginning with DPR 479IP.

SMALL BUSINESS PREFERENCE (DPR 85 form) To assist the Department in a timely evaluation of bids received, any bidder requesting the small business preference on this project is encouraged to submit along with signed DPR 85, a copy of each Small Business’ small business certification approval letter from the Office of Small Business and Disabled Veteran Business Enterprise Certification.

Agreement Number:

Page: 1 1

SPECIAL TERMS AND CONDITIONS

1. Project Manual

2. Public Works - Rules/Regulations

DPR 605PW (Rev. 11/2014)(Excel 11/25/2014)

EXHIBIT D — PUBLIC WORKS

(Standard Agreement) of

The Project Manual, marked Exhibit D, Attachment I, containing general conditions, plans and specifications, and other pertinent bid documents related to this project, as enumerated in the Project Manual's Table of Contents, is hereby attached and incorporated into this agreement.

Contractor shall observe and comply with all federal, state, city, and county laws, rules or regulations affecting the work. Any work done that does not comply with any laws, rules, or regulations will be remedied at the Contractor's expense.

CALIFORNIA DEPARTMENT

OF

PARKS AND RECREATION

EXHIBIT D, ATTACHMENT I

PROJECT MANUAL

SANTA CRUZ DISTRICT LEAD

ABATEMENT AND STRUCTURE

HARDENING PROJECT

San Mateo County, CA

March 2024

State Contract #C23715031

TABLE OF CONTENTS

CONTRACT # C23715031

LEAD PAINT ABATEMENT & STRUCTURE

HARDENING FOR A STATE RESIDENCE

CA DEPARTMENT OF PARKS AND RECREATION

SANTA CRUZ DISTRICT

SAN MATEO COUNTY

Item # of Pages

Technical Provisions

General Conditions - Section 0700 (DPR 483)

Section 00802, Supplemental Conditions

Section 00804, Disposal of Refuse

Section 011000, Summary

Section 012600, Contract Modification Procedures

Section 012900, Payment Procedures

Section 013100, Project Management and Coordination

Section 013200, Construction Progress Documentation

Section 013300, Submittal Procedures

Section 014000, Quality Requirements

Section 01420, References

Section 015000, Temporary Facilities and Controls

Section 015639, Temporary Tree and Plant Protection

Section 016000, Product Requirements

Section 017300, Execution

TABLE OF CONTENTS

CONTRACT # C23715031

Item # of Pages

Section 017419, Construction Waste Management and Disposal

Section 017700, Closeout Procedures

Section 099000, Painting and Coating

Product Specifications

CSP Bio-Cleaner

Enviro Klean ReVive

Sherwin Williams Emerald Exterior Acrylic Flat

Sherwin Williams Emerald Interior Latex Flat

Sherwin Williams Premium Wall & Wood Interior Latex Primer

Sherwin Williams Exterior Latex Wood Primer

[Insert Contractor Name] Exhibit A, Attachment 1 Agreement: C23715031

EXHIBIT A, ATTACHMENT I

CONTRACT C23715031

STRUCUTRE HARDEN STATE PARKS RESIDENCE

TECHNICAL PROVISIONS

I. General Information

Contractor will complete the following work:

Exterior Siding and Skirting:

• Remove and replace failed siding, all replacements to be in-kind and match existing aesthetic.

• Remove insufficient skirting and install fire resilient skirting; skirting to match existing aesthetic.

• Remove insufficient venting screens and mesh, replace with WUI approved

1/8” vents and screens

Exterior Paint:

• Remove/remediate exterior lead paint.

• Spot prime raw wood as necessary.

• Apply 2 coats exterior paint.

Rear stairs/Deck:

• Demolish and remove existing deck top, rails, stairs and posts from South side of the house.

• Rebuild deck, rails, stairs with-in kind materials to match aesthetic, existing layout and footprint of existing deck.

• Deck to meet present building codes where applicable and ADA requirements.

• Construction debris removed from site

a. Contract Term: ASAP, or upon DPR approval whichever is later, through 6/1/25, or one year from DPR approval, whichever is later

b. Site Location(s):

Portola Redwoods SP- State Parks Residence 1

Agreement: C23715031

9000 Portola State Park Rd.

La Honda. CA 94020

II. Fees

All fees shall be billed after project completion and shall be in accordance with Exhibit B, Budget Detail and Payment Provisions and the quotes marked, Exhibit B, Attachment 1, Quotes.

III. Responsibilities of the State

a. State Representative will provide required information, data, and documentation to facilitate the Contractor’s performance, and will provide such additional assistance and services as is specifically set forth in the contract exhibits.

b. Should the Contractor determine that a delay exists, or is probable due to failure of the State, the Contractor will notify the State in writing immediately.

c. State’s Representative will provide timely responses to requests for information that address topics and issues determined relevant to the project area or service.

d. DPR staff will assist in obtaining any necessary permits for access to DPR property.

IV. Contractor Requirements

a. Contractor shall comply with all rules and regulations of the Department of Parks and Recreation during performance of this contract.

b. Contractor shall be…