Bid Documents.pdf

PROJECT

SPECIFICATIONS

SPACKENKILL SANITARY SEWER

PUMP STATION REPLACEMENT

CONTRACT NO. 2025-01

TOWN OF POUGHKEEPSIE, NY

CPL PROJECT NO.: R23.00157.00

DOCUMENT DATE: DECEMBER 2024

REVISED: January 10, 2025 REVISED: March 21, 2025

CIVIL ENGINEER OWNER

CPL TOWN OF POUGHKEEPSIE

26 IBM ROAD 1 OVEROCKER ROAD

POUGHKEEPSIE, NY 12601 POUGHKEEPSIE, NY 12601

(800) 274-9000 (845) 485-3600

Certificate of Authorization: #018330 Registration Expiration Date: 06/30/2027

TABLE OF CONTENTS

DIVISION 0 – BIDDING AND CONTRACT DOCUMENTS

000300 Advertisement for Bids 001000 Instruction to Bidders 003100 Bid Form – Electrical Construction 003100 Bid Form – General Construction 003100 Bid Form – HVAC Construction 003100 Bid Form – Plumbing Construction 004100 Bid Bond 004150 Iran Divestment Act Certification and EFC Forms 004200 Bidder’s Qualification Statement 004800 Certificate of Non-Collusion 005100 Agreement – Electrical Construction 005100 Agreement – General Construction 005100 Agreement – HVAC Construction 005100 Agreement – Plumbing Construction 006100 Performance Bond 006200 Labor and Material Payment Bond 007100 General Conditions 008100 Supplemental Conditions 008200 Prevailing Wage Rates 008250 EFC Required Language 008300 Workers’ Compensation & Disability Benefits Forms

DIVISION 1 – GENERAL REQUIREMENTS

010500 Construction Sequencing 011000 Summary 011250 Summary of Multiple Contracts 012100 Allowances 012500 Contract Modification Procedures 012900 Payment Procedures 013100 Project Management and Coordination 013200 Construction Progress Documentation 013220 Photographic Documentation 013300 Submittal Procedures 014000 Quality Requirements 014200 References 014533 Code Required Special Instructions and Procedures 015000 Temporary Facilities and Controls 015100 Temporary Utilities 015800 NYS EFC Signage 016000 Product Requirements 017000 Execution Requirements 017310 Cutting and Patching 017700 Closeout Procedures 017810 Project Record Documents 017820 Operation and Maintenance Data 018200 Demonstration and Testing

TABLE OF CONTENTS -TECHNICAL SPECIFICATIONS

Division 02 – Existing Conditions 020100 – Soils and Hazardous Materials Investigations 024100 - Demolition

Division 03 -- Concrete 033000 - Cast-in-Place Concrete 034000 - Precast Concrete 034113 - Precast Concrete Hollow Core Planks

Division 04 -- Masonry 042000 - Unit Masonry

Division 05 -- Metals 051200 - Structural Steel Framing 055100 - Metal Stairs 055213 - Pipe and Tube Railings

Division 06 -- Wood, Plastics, and Composites 061000 - Rough Carpentry 061753 - Shop-Fabricated Wood Trusses

Division 07 -- Thermal and Moisture Protection 071400 - Fluid-Applied Waterproofing 072100 - Thermal Insulation 072500 - Weather Barriers 074113 - Metal Roof Panels 077200 - Roof Accessories 079200 - Joint Sealants

Division 08 -- Openings 081113 - Hollow Metal Doors and Frames 083323 - Overhead Coiling Doors

Division 09 -- Finishes 097800 – Interior Wall Paneling 099100 – Piping and Equipment Painting 099113 - Exterior Painting

Division 22 -- Plumbing 220500 - Common Work Results for Plumbing 220517 - Sleeves and Sleeve Seals for Plumbing Piping 220523 - General-Duty Valves for Plumbing Piping 220529 - Hangers and Supports for Plumbing Piping and Equipment 220553 - Identification for Plumbing Piping and Equipment 220719 - Plumbing Piping Insulation 221005 - Plumbing Piping 221006 - Plumbing Piping Specialties

Division 23 -- Heating, Ventilating, and Air-Conditioning (HVAC) 230000 - General Provisions for Mechanical Work 230002 - Mechanical and Electrical Coordination 230513 - Common Motor Requirements for HVAC Equipment 230529 - Hangers and Supports for HVAC Piping and Equipment 230553 - Identification for HVAC Piping and Equipment 230593 - Testing, Adjusting, and Balancing for HVAC 230913 - Instrumentation and Control Devices for HVAC 230934 - Variable-Frequency Motor Controllers for HVAC 233100 - HVAC Ducts and Casings 233300 - Air Duct Accessories 233423 - HVAC Power Ventilators 233700 - Air Outlets and Inlets 238200 - Convection Heating and Cooling Units

Division 26 -- Electrical 260505 - Selective Demolition for Electrical 260519 - Low-Voltage Electrical Power Conductors and Cables 260526 - Grounding and Bonding for Electrical Systems

260533.13 - Conduit for Electrical Systems

260533.16 - Boxes for Electrical Systems 260533 - Heat Tracing for Process Piping 260553 - Identification for Electrical Systems 260583 - Wiring Connections 262100 - Low-Voltage Electrical Service Entrance 262200 - Low-Voltage Transformers

262416.23 - Distribution Panelboards 262416 - Lighting and Appliance Panelboards 262726 - Wiring Devices 262813 - Fuses

262816.16 - Enclosed Switches 262913 - Enclosed Controllers 262923 - Variable-Frequency Motor Controllers 263213 - Engine Generators 263600 - Transfer Switches

264113.11 – Lightning Protection 264300 - Surge Protective Devices 265100 - Interior Lighting 265600 - Exterior Lighting

Division 28 -- Electronic Safety and Security 283313 - Gas Detection System 284600 – Fire Detection and Alarm 284614 – Single and Multiple Station Alarms

Division 31 -- Earthwork 310519 - Geosynthetics for Earthwork 311000 - Site Clearing 312200 - Grading

312316.13 - Trenching

312316.26 - Rock Removal

312316 - Excavation 312319 - Dewatering 312323 - Fill 312500 - Erosion and Sedimentation Control 313700 - Riprap 315000 - Excavation Support and Protection

Division 32 -- Exterior Improvements 321123 - Aggregate Base Courses 321216 - Asphalt Paving 321313 - Concrete Paving 321623 - Sidewalks 321723 - Pavement Markings 323113 - Chain Link Fences and Gates 323223 - Segmental Retaining Walls 325990 - Restoration of Surfaces 329219 - Seeding 329300 - Plants

Division 33 -- Utilities

330110.58 - Disinfection of Water Utility Piping Systems

330507.13 - Utility Directional Drilling 330561 - Concrete Manholes 331416 - Site Water Utility Distribution Piping 333113 - Site Sanitary Sewerage Gravity Piping 333123 - Sanitary Sewerage Force Main Piping 333213 - Packaged Wastewater Pumping Stations 334100 - Subdrainage 334211 - Stormwater Gravity Piping 334213 - Stormwater Culverts 334230 - Stormwater Drains

Division 34 -- Transportation 340551 - Traffic Maintenance and Protection - CPL

Division 40 -- Process Integration 400529 - Hangers and Supports 400550 - Stainless Steel Gates 400552 - Process Valves 400553 - Process Identification 402000 - Basic Process Piping Materials and Methods 402336 - Process Piping

Division 46 -- Water And Wastewater Equipment 462323- Vortex Grit Removal - CPL 462400 - Grinding and Shredding Equipment

SECTION 000300 - ADVERTISEMENT FOR BIDS

The Town of Poughkeepsie invites sealed bids for construction of the

“SPACKENKILL SANITARY SEWER PUMP STATION REPLACEMENT” as set forth in Contract Documents prepared by CPL, 26 IBM Road, Poughkeepsie, NY

12601.

Separate sealed Bids completed on forms provided with the Contract Documents will be received by the Town Clerk, Town of Poughkeepsie, One Overocker Road, Poughkeepsie, NY 12603 until 11:00 AM (local time) on October 20, 2025 at which time they will be publicly opened and read aloud. All bids shall be submitted in sealed envelopes so marked " SPACKENKILL SANITARY SEWER PUMP

STATION REPLACEMENT”, along with the associated contract (“CONTRACT

NO. 2025-01”).

Bids shall be received for the following Contracts:

Contract No. Title

2025-01G General Construction

2025-01E Electrical Construction

2025-01M HVAC Construction

2025-01P Plumbing Construction

The Bid Documents may be reviewed at the Office of the Town Clerk, Town of

Poughkeepsie, One Overocker Road, Poughkeepsie, NY 12603 after August 20, 2025 and will also be available simultaneously on the Town's website and BidNet.

Any addenda will be similarly available. There is no charge for the Bid Documents downloaded from the Town's website and BidNet.

A Pre-Bid meeting will be held at the Town’s Spackenkill Pump Station site located at 177 Spackenkill Road (NYS 113) on September 10, 2025 at 10:00 a.m. Please note that parking at the site is limited, so Bidders are encouraged to park at the Town owned property located at 180 Spackenkill Road, which is a vacant parcel at the westerly corner of Spackenkill Road and Millbank Road. Bidders will have access to the site at that time to inform him/herself of the conditions relating to the work required under this project and the employment of labor thereon.

Following the Pre-Bid meeting, Bidders will have until October 6, 2025 to submit questions related to the bid documents. All questions received will be answered via an Addendum as soon as possible and, if necessary, any follow up questions will be answered no later than October 15, 2025 via a final Addendum.

Each bid shall be accompanied by an acceptable form of Bid Guarantee (a Certified

Check of the bidder drawn payable to the Town of Poughkeepsie or a Bid Bond in favor of the Town of Poughkeepsie from a recognized insurance carrier) in the amount of five percent (5%) of the amount bid as a guarantee that if the Bid is accepted, the Bidder will enter into a contract with the Town of Poughkeepsie under the terms of the Bid Documents.

A Bidder’s Qualification Statement is included with the Bidding Documents. Failure to submit a completed Bidder’s Qualification Statement with the Bid is basis for the

Bid being determined as non-responsive. All Bidders are required to register with the New York State Department of Labor under Labor Law Section 220-i.

OWNER'S RIGHTS RESERVED: The Town of Poughkeepsie reserves the right to reject any or all Bids and to waive any formality or technicality in any Bid in the interest of the Town of Poughkeepsie.

STATEMENT OF NON-COLLUSION: Bidders are required to execute the non-collusion bidding certificate attached thereto pursuant to Section 103-d of the

General Municipal Law of the State of New York.

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT:

Bidders are required to execute the certification form attached thereto pursuant to

Section 165-a of the State Finance Law of the State of New York.

Bidders are advised that all or part of the financing for this contract will be provided under the New York State Revolving Loan Fund for Clean Water by the NYS

Environmental Facility Corporation (EFC). There are EFC requirements for Equal

Employment Opportunity (EEO) and Minority & Women Business Enterprise

(MWBE) Programs; Requirements of the Federal Davis Bacon Related Acts

(DBRA); Required Terms for Project Contracts and Subcontracts; and Required

Forms. Contractor shall also be required to comply with federal “American Iron and

Steel” requirements for the use of products made primarily of iron and steel, as required by the State Revolving Loan Fund.

Bidders are also required to comply with the provision of Section 291-299 of the

Executive Law of the State of New York.

The Town of Poughkeepsie hereby notifies all Bidders that it will affirmatively insure that in regard to any agreement entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration of an award.

BY ORDER OF THE TOWN BOARD, DATED ___________, 2025

THE TOWN OF POUGHKEEPSIE IS AN EQUAL OPPORTUNITY /

AFFIRMATIVE ACTION EMPLOYER

- END OF SECTION –

SECTION 001000 � INSTRUCTIONS TO BIDDERS

1. Receipt and Opening of Bids The Town of Poughkeepsie (the Town or Owner), invites bids on the form attached hereto, all blanks of which must be completely filled in. Bids will be received by the Town at the time and place stated in the Advertisement for Bids and then at said office publicly opened and read aloud. The envelopes containing the bids must be sealed and addressed to the Town of Poughkeepsie at One Overocker Road, Poughkeepsie New York 12603 and designated as bid for the �SPACKENKILL SANITARY SEWER PUMP

STATION REPLACEMENT (CONTRACT NO. 2025�01)�.

The Town may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.

Any bid received after the time and date specified shall not be considered.

No bidder may withdraw a bid within 45 days after the actual date of the opening thereof.

2. Preparation of Bid:

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, in ink or typewritten, in both figures and words, and the foregoing Certifications must be fully completed and executed when submitted.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the Advertisement for Bids.

The NYS EFC Forms shall be considered a part of the bid and are to be completed and submitted with this bid in accordance with the instructions in the EFC bid packet.

The work shall be bid under four (4) separate contracts for: General Construction, Electrical Construction, HVAC Construction and Plumbing Construction.

3. Qualifications of Bidder:

The Town may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Town all such information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of the contract documents and to deliver the items specified. Conditional bids will not be accepted. Names and qualification of all subcontractors must be submitted with the bid.

4. Bid Security:

Each bid shall be accompanied by an acceptable form of Bid Guarantee (a Certified Check of the bidder drawn payable to the Town of Poughkeepsie or a Bid Bond on the form of bid bond attached hereto in favor of the Town of Poughkeepsie from a recognized insurance carrier) in the amount of five percent (5%) of the amount bid as a guarantee that if the bid is accepted, the bidder will enter into a contract with the Town of Poughkeepsie under the terms of the Bid Documents. Such bid security will be returned to all except the three lowest bidders within ten (10) days after the opening of bids. The remaining certified checks or bid bonds will be returned promptly after the Town and the accepted bidder have executed a contract, or, if no agreement has been made within 45 days after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as he/she has not been notified of the acceptance of his/her bid.

5. Bidder�s Qualification Statement and NYSDOL Contractor Registry:

Each bid must include a completed Bidder�s Qualification Statement, in order to demonstrate the ability to perform the work. This includes financial data, experience, number of employees and other information as may be called for in the Qualification Statement Form. Pursuant to New York State Department of Labor (NYSDOL) requirements, Contractor to submit with the bid a copy of their Contractor Certificate of Registration.

6. Addenda and Interpretations:

No interpretation of the meaning of the specifications or other bid documents will be made orally to any prospective bidder. Every request for such interpretation shall be made in writing, either by postal mail or email, addressed to Andy Learn at the Town Engineering Department. In order to be given consideration, such request must be received at least ten working days prior to the date fixed for the opening of bids. Any and all interpretations and any supplemental instructions will be in the form of written addenda to the specifications or other bid documents and will be issued not later than three calendar days prior to the date fixed for the opening of bids. Addenda will be sent by e-mail with receipt acknowledgement requested to those prospective bidders who registered with the Town Clerk, at the respective address furnished for such purposes. All other bidders are cautioned to regularly check the town's website for any addenda. Failure of any bidder to receive any such addendum shall not relieve such bidder from any obligation under his/her bid as submitted. All addenda issued shall become part of the bid documents and the contract documents and the Bidder shall be bound by such addenda, whether or not received by the Bidder.

7. Obligation of Bidder:

At the time of the opening of bids each bidder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the Contract Documents (including all Addenda). The failure or omission of any bidder to examine any form, instrument or document shall in no way relieve any bidder from any obligation with respect to his/her bid.

8. Conditions of Work:

A non-mandatory Pre-Bid meeting will be held at the time and place stated in the Advertisement for Bids. Attendance is strongly recommended.

Each bidder must inform him/her self of the conditions relating to the work required under this project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his/her obligation to furnish all material and labor necessary to carry out the provisions of his/her contract.

9. Tax Exemption:

The Town of Poughkeepsie is exempt from the payment of Sales/Consumer Use Taxes of the State of New York and Cities and Counties of the State on all materials which are to be incorporated into the work. These taxes are not to be included in the Bid.

10. Lowest Qualified Bidder:

The comparison of Bids on each Contract will be made by comparing the Base Bid Price or the accepted alternates or options. The lowest qualified Bidder on each Contract shall be considered as being the successful Bidder for the Contract. The Contract Award will be made to the successful Bidder as described above within 45 days of the date of Bid opening if the project in total is acceptable to the Town. Should a Bidder not comply with the requirements of Award within the hereinafter specified time periods, the Town within 45 days of the receipt of Bids may attempt to award the Contract to another Bidder.

In the event there is a discrepancy between any figures written in words and written numerically, the price written in words shall govern. The Town reserves the right to waive any irregularities or informalities, or to reject any or all bids.

11. Bid Quantities The Town reserves the right to increase or decrease any item in this contract they deem to be in the best interest of the Town.

12. Liquidated Damages:

The Owner shall be entitled to receive as liquidated damages the cash, face amount of the certified check or Bid Bond deposited with the Bid if the successful Bidder fails to or refuses to execute and deliver the Contract and Bonds required within ten (10) days after the date of the Notice of Award.

13. Performance Bond and Labor and Materials Payment Bond The bidder to whom the Town proposes to award the Contract shall, as soon as possible, but not later than ten (10) days from the Notice of Award furnish to the Town a Performance Bond and a Labor and Material Payment Bond in sums equal to one hundred percent (100%) of the amount of the Contract Price, conditioned upon the faithful performance by the Contractor of all terms, covenants and conditions of the Contract Documents, and upon the prompt payment by the Contractor to all persons supplying labor and materials in the prosecution of the Work provided by the Contract Documents. Such bonds shall be executed by the Contractor with a surety company authorized to do business in the State of New York, as Surety. If it is not possible to submit such bond within the time stated, the Bidder shall as soon as possible but not later than ten (10) days from the Notice of Award furnish to the Town the name and address of the Surety company authorized to do business in the State of New York which will provide the bonds and forty-eight (48) hours before the execution of the Agreement furnish to the Town the bonds in the sums equal to one hundred percent (100%) of the amount of the Contract, conditioned on the faithful performance of all terms, covenants and conditions of same, with a surety company authorized to do business in the State of New York, as Surety. The bonds shall be maintained in full force for a period of twelve (12) months after date of final certificate as a guarantee that the Contractor will make good any faults or defects in the Work or equipment which may appear during that period.

These bonds shall be prepared on the forms included within the Bid Document or on the forms supplied by the Surety Company or companies, if they are acceptable to the Town.

The expense of these bonds shall be borne by the Contractor.

14. Notice to Proceed:

Contractor shall not proceed with any work under this agreement, for which work the Contractor is contemplating claiming reimbursement, until Contractor has received the Executed Contract and a Notice to Proceed from the Town.

15. Requirements Of NYS Workers' Compensation Board:

Before the Town enters into agreement with the Contractor, he must submit proof that he has obtained the required workers' compensation and disability benefits coverage, or that he is not required to provide such coverage.

Please note that it is acceptable of employers insured by the State Insurance Fund to submit the Fund's computer generated certificate of insurance as proof of coverage, in place of prescribed Form C-105.2. In addition, the Office of General Services has been authorized by the Board to accept the Fund's form as satisfactory proof of coverage, when entering into contracts with such employers.

Employers who are not required by Law to provide workers' compensation and/or disability benefits coverage must submit Form C-105.21 (Statement That Applicant Does Not Require W.C. or D.B coverage), which when completed by the Workers' Compensation Board is proof that the applicant is not required to carry either type of insurance.

16. Determination of Contractor's Responsibility

The law requires that contracts for public work in the State of New York be awarded to the lowest responsible bidder as will best promote the public interest. In order to assist the Owner in determining whether the apparent low bidder meets this standard, the Owner reserves the right to require the apparent low bidder to submit a certified financial statement showing assets (including a list of equipment owned by the bidder), liabilities and net worth.

17. Conditions of Work:

Each Bidder must inform himself fully of the conditions relating to the construction and labor under which the Work is now or will be performed.

Failure to do so will not relieve a successful Bidder of his obligation to furnish all materials and labor necessary to carry out the provisions of the Contract Documents and to complete the contemplated Work for the consideration set forth in his Bid.

18. Labor Safety and Health Regulations:

The Contractor shall abide by all local, State, and Federal laws and ordinances.

19. Insurance:

The Contractors attention is called to those parts of the Contract Documents which deal with insurance requirements.

20. Time for Completion and Liquidated Damages:

The time for completion and liquidated damages for each Contract shall be as shown on Table 1 below:

Table 1

Description Days for Completion Liquidated Damages Substantial Completion 480 $1,000.00/day Final Completion 540 $2,000.00/day

Days for completion are the number of consecutive calendar days calculated from the date for commencement of Work established in the Agreement by which all construction under a given Contract, or the work of the specified segment, if any, shall be completed. Notwithstanding other provisions of this Contract, failure to complete the Work, or the work of the specified segment, if any, in the number of days specified will result in the assessment of liquidated damages as shown in Table 1.

In the event that the Contractor shall fail to complete the Work, or the work of the specified segment, if any, within the time limit specified herein, or within the time to which such completion may have been extended, the Contractor must pay to the Owner as damages for each calendar day of delay in completing the Work, the sum as noted in Table 1. In view of the difficulty of accurately ascertaining the loss which the Owner will suffer by reason of delay in completion of the Work hereunder, said sum is hereby fixed and agreed as liquidated damages which the Owner will suffer by reason of such delay and not as a penalty. The Owner will deduct and retain out of the monies which may become due hereunder to the Contract the amount of any such liquidated damages. In case the amount which may become due to the Contractor under the provisions of the Contract may be less than the liquidated damages suffered by the Owner, the Contractor shall pay the difference, upon demand, to the Owner. Permitting the Contractor to continue and finish the Work after the time fixed for its completion will in no way operate as a waiver on the part of the Owner of any of its rights under this agreement.

In addition, if the Work on the Contract, or the work of the specified segment, if any, is not completed on or before the date specified, engineering and inspection expenses incurred by the Owner from the completion date originally fixed in the Contract to the date of final completion of the Work, or the work of the specified segment, if any, may be charged to the Contractor and may be deducted by the Owner from any monies due to the Contractor.

Any extra Work or Change Orders added to the original Contract as well as extenuating circumstances beyond the control of the Contractor will be given due consideration.

- END OF SECTION -

SECTION 003100 � BID FORM

CONTRACT NO. 2025-01E

ELECTRICAL CONSTRUCTION

BID FORM

TO: The Town Board of the Town of Poughkeepsie.

In compliance with your Advertisement for Bids, published in the __________________________________________ dated , the undersigned, having carefully examined the Contract Documents and any Addenda thereto, proposes and agrees as follows:

1. To furnish all the equipment, and incidentals, and to furnish labor and do all the work required, to construct, furnish, and complete the

CONTRACT NO. 2025-01E, SPACKENKILL SANITARY SEWER

PUMP STATION REPLACEMENT - ELECTRICAL

CONSTRUCTION and associated work in accordance with the prices so named in this bid in a worker like manner, in accordance with the plans and specifications, all of which are a part of the contract hereto annexed.

2. To complete all the work as shown and specified, on which this bid is based, within the timeframe(s) specified in these Contract Documents and any Addendum thereto.

3. To furnish the Town within five (5) calendar days from the date of the request, if identified as the apparent low bidder and if requested by the Town, a Statement of Qualifications.

4. To enter into a contract and to furnish, with suitable surety to be approved by the Town Board, performance and labor and material payment bonds, the amount of each of the bonds to be the full amount of the awarded bid price as it appears in this proposal, within thirty (30) calendar days from the date of acceptance of this bid

5. To comply with the Davis-Bacon Act and other federal labor standards or provisions and to pay New York State prevailing wage rates applicable to this contract.

In compliance with the Instructions to Bidders, the undersigned declares that he/she has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be done. He/she has examined the plans and specifications for the work and the contract documents relating thereto, has read all addenda furnished prior to the opening of bids, and has satisfied himself/herself relative to the work to be performed.

If the undersigned fails to perform any of the promises made herein, the certified check, which is herewith deposited with the Town Clerk, will be paid to the Town of Poughkeepsie or payment of the bond herewith deposited will be enforced for the benefit of the Town of Poughkeepsie as liquidated damages for such default;

otherwise the check or bond will be returned to the undersigned.

ADDENDA:

Receipt of the following addenda (if any) is hereby acknowledged and the provision(s) thereof is (are) included in this bid:

ADDENDUM NO. DATE SIGNATURE

The bidder proposes to perform the work required in accordance with the Contract Documents for the sum of:

BASE BID (ELECTRICAL CONSTRUCTION)

(in writing) (and figures)

Dated:___________________

SIGN BID HERE

Authorized Signature Title

Print Name

Legal Company Name

Address

City, State, Zip

Telephone No.

Federal I.D. #

(If bidder is a corporation, fill in the following blanks.)

Organized under the laws of the State of:__________________________________

Name and Address of President:

Name and Address of Secretary:

Name and Address of Treasurer:

(If bidder is a Limited Liability Company, fill in the following blanks.)

Organized under the laws of the State of: __________________________________

Name of Manager or Managing Member: __________________________________

Agent for Service of Process: ____________________________________________

Address for Service of Process: __________________________________________

STATE OF NEW YORK )

ss:

COUNTY OF ________________)

On the _________ day of ___________________________, 20 before me, the undersigned, a Notary Public in and for said State, personally appeared

_____________ personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument.

NOTARY PUBLIC

BASE BID SHEET

ELECTRICAL CONSTRUCTION

CONSTRUCTION BID AND CONTRACT

Contract No. 2025-01E, SPACKENKILL SANITARY SEWER PUMP STATION REPLACEMENT

UNIT PRICE BIDITEM NO./DESCRIPTION EST.

QTY.

PAYMENT

UNIT

WRITTEN AMOUNT IN FIGURES

TOTAL

PRICE BID

1. Furnish and install all materials, supplies, equipment and other facilities as required for construction of

SPACKENKILL SANITARY SEWER

PUMP STATION REPLACEMENT -

Electrical Construction, including all incidentals, as shown and as specified in the Contract Documents.

1 L.S.

2. Rock Excavation 10 C.Y.

3. Authorized Additional Excavation 10 C.Y.

ALLOWANCE #1

Testing Services -------- ------------------- --------------------------- --------------------

$10,000.00

ALLOWANCE #2

Contingency Allowance -------- ------------------- --------------------------- --------------------

$50,000.00

TOTAL BASE BID

- END OF SECTION-

CONTRACT NO. 2025-01G

GENERAL CONSTRUCTION

BID FORM

TO: The Town Board of the Town of Poughkeepsie.

In compliance with your Advertisement for Bids, published in the __________________________________________ dated , the undersigned, having carefully examined the Contract Documents and any Addenda thereto, proposes and agrees as follows:

1. To furnish all the equipment, and incidentals, and to furnish labor and do all the work required, to construct, furnish, and complete the

CONTRACT NO. 2025-01G, SPACKENKILL SANITARY SEWER

PUMP STATION REPLACEMENT - GENERAL

CONSTRUCTION and associated work in accordance with the prices so named in this bid in a worker like manner, in accordance with the plans and specifications, all of which are a part of the contract hereto annexed.

2. To complete all the work as shown and specified, on which this bid is based, within the timeframe(s) specified in these Contract Documents and any Addendum thereto.

3. To furnish the Town within five (5) calendar days from the date of the request, if identified as the apparent low bidder and if requested by the Town, a Statement of Qualifications.

4. To enter into a contract and to furnish, with suitable surety to be approved by the Town Board, performance and labor and material payment bonds, the amount of each of the bonds to be the full amount of the awarded bid price as it appears in this proposal, within thirty (30) calendar days from the date of acceptance of this bid

5. To comply with the Davis-Bacon Act and other federal labor standards to all conditions pertaining to the place where the work is to be done. He/she has examined the plans and specifications for the work and the contract documents relating thereto, has read all addenda furnished prior to the opening of bids, and has satisfied himself/herself relative to the work to be performed.

If the undersigned fails to perform any of the promises made herein, the certified check, which is herewith deposited with the Town Clerk, will be paid to the Town of Poughkeepsie or payment of the bond herewith deposited will be enforced for the benefit of the Town of Poughkeepsie as liquidated damages for such default;

otherwise the check or bond will be returned to the undersigned.

ADDENDA:

Receipt of the following addenda (if any) is hereby acknowledged and the provision(s) thereof is (are) included in this bid:

ADDENDUM NO. DATE SIGNATURE

The bidder proposes to perform the work required in accordance with the Contract Documents for the sum of:

BASE BID (GENERAL CONSTRUCTION)

(in writing) (and figures)

Dated:___________________

SIGN BID HERE

City, State, Zip

Telephone No.

Federal I.D. #

(If bidder is a corporation, fill in the following blanks.)

Organized under the laws of the State of:__________________________________

Name and Address of President:

Name and Address of Secretary:

Name and Address of Treasurer:

(If bidder is a Limited Liability Company, fill in the following blanks.)

Organized under the laws of the State of: __________________________________

Name of Manager or Managing Member: __________________________________

COUNTY OF ________________)

On the _________ day of ___________________________, 20 before me, the undersigned, a Notary Public in and for said State, personally appeared

_____________ personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his

GENERAL CONSTRUCTION

CONSTRUCTION BID AND CONTRACT

Contract No. 2025-01G, SPACKENKILL SANITARY SEWER PUMP STATION REPLACEMENT

UNIT PRICE BIDITEM NO./DESCRIPTION EST.

QTY.

PAYMENT

UNIT

WRITTEN AMOUNT IN FIGURES

TOTAL

PRICE BID

1. Furnish and install all materials, supplies, equipment and other facilities as required for construction of

SPACKENKILL SANITARY SEWER

PUMP STATION REPLACEMENT -

General Construction, including all incidentals, as shown and as specified in the Contract Documents.

1 L.S.

2. Rock Excavation 100 C.Y.

3. Authorized Additional Excavation 100 C.Y.

ALLOWANCE #1

Testing Services -------- ------------------- --------------------------- --------------------

$20,000.00

ALLOWANCE #2

Contingency Allowance -------- ------------------- --------------------------- --------------------

$200,000.00

CONTRACT NO. 2025-01M

HVAC CONSTRUCTION

BID FORM

TO: The Town Board of the Town of Poughkeepsie.

In compliance with your Advertisement for Bids, published in the __________________________________________ dated , the undersigned, having carefully examined the Contract Documents and any Addenda thereto, proposes and agrees as follows:

1. To furnish all the equipment, and incidentals, and to furnish labor and do all the work required, to construct, furnish, and complete the

CONTRACT NO. 2025-01M, SPACKENKILL SANITARY

SEWER PUMP STATION REPLACEMENT - HVAC

CONSTRUCTION and associated work in accordance with the prices so named in this bid in a worker like manner, in accordance with the plans and specifications, all of which are a part of the contract hereto annexed.

2. To complete all the work as shown and specified, on which this bid is based, within the timeframe(s) specified in these Contract Documents and any Addendum thereto.

3. To furnish the Town within five (5) calendar days from the date of the request, if identified as the apparent low bidder and if requested by the Town, a Statement of Qualifications.

4. To enter into a contract and to furnish, with suitable surety to be approved by the Town Board, performance and labor and material payment bonds, the amount of each of the bonds to be the full amount of the awarded bid price as it appears in this proposal, within thirty (30) calendar days from the date of acceptance of this bid

5. To comply with the Davis-Bacon Act and other federal labor standards to all conditions pertaining to the place where the work is to be done. He/she has examined the plans and specifications for the work and the contract documents relating thereto, has read all addenda furnished prior to the opening of bids, and has satisfied himself/herself relative to the work to be performed.

If the undersigned fails to perform any of the promises made herein, the certified check, which is herewith deposited with the Town Clerk, will be paid to the Town of Poughkeepsie or payment of the bond herewith deposited will be enforced for the benefit of the Town of Poughkeepsie as liquidated damages for such default;

otherwise the check or bond will be returned to the undersigned.

ADDENDA:

Receipt of the following addenda (if any) is hereby acknowledged and the provision(s) thereof is (are) included in this bid:

ADDENDUM NO. DATE SIGNATURE

The bidder proposes to perform the work required in accordance with the Contract Documents for the sum of:

BASE BID (HVAC CONSTRUCTION)

(in writing) (and figures)

Dated:___________________

SIGN BID HERE

City, State, Zip

Telephone No.

Federal I.D. #

(If bidder is a corporation, fill in the following blanks.)

Organized under the laws of the State of:__________________________________

Name and Address of President:

Name and Address of Secretary:

Name and Address of Treasurer:

(If bidder is a Limited Liability Company, fill in the following blanks.)

Organized under the laws of the State of: __________________________________

Name of Manager or Managing Member: __________________________________

COUNTY OF ________________)

On the _________ day of ___________________________, 20 before me, the undersigned, a Notary Public in and for said State, personally appeared

_____________ personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his

HVAC CONSTRUCTION

CONSTRUCTION BID AND CONTRACT

Contract No. 2025-01M, SPACKENKILL SANITARY SEWER PUMP STATION REPLACEMENT

UNIT PRICE BIDITEM NO./DESCRIPTION EST.

QTY.

PAYMENT

UNIT

WRITTEN AMOUNT IN FIGURES

TOTAL

PRICE BID

1. Furnish and install all materials, supplies, equipment and other facilities as required for construction of

SPACKENKILL SANITARY SEWER

PUMP STATION REPLACEMENT -

HVAC Construction, including all incidentals, as shown and as specified in the Contract Documents.

1 L.S.

ALLOWANCE #1

Testing Services -------- ------------------- --------------------------- --------------------

$5,000.00

ALLOWANCE #2

Contingency Allowance -------- ------------------- --------------------------- --------------------

$20,000.00

SECTION 003100 – BID FORM

CONTRACT NO. 2025-01P

PLUMBING CONSTRUCTION

BID FORM

TO: The Town Board of the Town of Poughkeepsie.

In compliance with your Advertisement for Bids, published in the __________________________________________ dated , the undersigned, having carefully examined the Contract Documents and any Addenda thereto, proposes and agrees as follows:

1. To furnish all the equipment, and incidentals, and to furnish labor and do all the work required, to construct, furnish, and complete the

CONTRACT NO. 2025-01P, SPACKENKILL SANITARY SEWER

PUMP STATION REPLACEMENT - PLUMBING

CONSTRUCTION and associated work in accordance with the prices so named in this bid in a worker like manner, in accordance with the plans and specifications, all of which are a part of the contract hereto annexed.

2. To complete all the work as shown and specified, on which this bid is based, within the timeframe(s) specified in these Contract Documents and any Addendum thereto.

3. To furnish the Town within five (5) calendar days from the date of the request, if identified as the apparent low bidder and if requested by the Town, a Statement of Qualifications.

4. To enter into a contract and to furnish, with suitable surety to be approved by the Town Board, performance and labor and material payment bonds, the amount of each of the bonds to be the full amount of the awarded bid price as it appears in this proposal, within thirty (30) calendar days from the date of acceptance of this bid

5. To comply with the Davis-Bacon Act and other federal labor standards to all conditions pertaining to the place where the work is to be done. He/she has examined the plans and specifications for the work and the contract documents relating thereto, has read all addenda furnished prior to the opening of bids, and has satisfied himself/herself relative to the work to be performed.

If the undersigned fails to perform any of the promises made herein, the certified check, which is herewith deposited with the Town Clerk, will be paid to the Town of Poughkeepsie or payment of the bond herewith deposited will be enforced for the benefit of the Town of Poughkeepsie as liquidated damages for such default;

otherwise the check or bond will be returned to the undersigned.

ADDENDA:

Receipt of the following addenda (if any) is hereby acknowledged and the provision(s) thereof is (are) included in this bid:

ADDENDUM NO. DATE SIGNATURE

The bidder proposes to perform the work required in accordance with the Contract Documents for the sum of:

BASE BID (PLUMBING CONSTRUCTION)

(in writing) (and figures)

Dated:___________________

SIGN BID HERE

City, State, Zip

Telephone No.

Federal I.D. #

(If bidder is a corporation, fill in the following blanks.)

Organized under the laws of the State of:__________________________________

Name and Address of President:

Name and Address of Secretary:

Name and Address of Treasurer:

(If bidder is a Limited Liability Company, fill in the following blanks.)

Organized under the laws of the State of: __________________________________

Name of Manager or Managing Member: __________________________________

COUNTY OF ________________)

On the _________ day of ___________________________, 20 before me, the undersigned, a Notary Public in and for said State, personally appeared

_____________ personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his

PLUMBING CONSTRUCTION

CONSTRUCTION BID AND CONTRACT

Contract No. 2025-01P, SPACKENKILL SANITARY SEWER PUMP STATION REPLACEMENT

UNIT PRICE BIDITEM NO./DESCRIPTION EST.

QTY.

PAYMENT

UNIT

WRITTEN AMOUNT IN FIGURES

TOTAL

PRICE BID

1. Furnish and install all materials, supplies, equipment and other facilities as required for construction of

SPACKENKILL SANITARY SEWER

PUMP STATION REPLACEMENT -

Plumbing Construction, including all incidentals, as shown and as specified in the Contract Documents.

1 L.S.

2. Rock Excavation 10 C.Y.

3. Authorized Additional Excavation 10 C.Y.

ALLOWANCE #1

Testing Services -------- ------------------- --------------------------- --------------------

$5,000.00

ALLOWANCE #2

Contingency Allowance -------- ------------------- --------------------------- --------------------

$20,000.00

SECTION 004100-BID BOND

BID BOND FORM

KNOW ALL PERSONS BY THESE PRESENTS: that

*________________________________________________________________ as Principal; and

**_______________________________________________________ as Surety, are hereby held and firmly bound unto the Town Board, Town of Poughkeepsie, New York in the amount of:

___________________________________ Dollars ($________________) for the payment whereof Principal and Surety bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

Signed this __________________ day of _____________________ 20___.

WHEREAS,

The condition of the above obligation is such that, whereas the Principal has submitted to the Town Board a certain bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for the SPACKENKILL SANITARY SEWER PUMP STATION

REPLACEMENT CONTRACT 2025-01 in the Town of Poughkeepsie, New York, as shown and specified in the contract, plans and specifications.

NOW THEREFORE,

(a) If said Bid shall be rejected, or in the alternate

(b) If said Bid shall be accepted and the Principal shall execute and deliver the

Contract Agreement in the form attached hereto (properly completed in accordance with said Bid) and furnish such performance bond and labor and material payment bond as required, then this obligation shall be void. Otherwise, the same shall remain in force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall in no way be impaired or affected by any extension of the time within which the Principal may accept such bid; and said Surety does hereby waive notice of any such extension.

*Insert Bidder's Name **Insert Surety's Name

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are Corporations have caused their Corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

(SEAL)

PRINCIPAL

*Insert Bidder's Name ________________________________

**Insert Surety's Name By _____________________________

Signed, sealed and delivered in the presence of ______________________________________________

(Corporate seal of Contractor if a corporation) ______________________________________________

Contractor

By ____________________________________________

By ____________________________________________ (Title of Officer)

(Corporate seal of Surety) Attest __________________________________________

(Title of Officer)

STATE of ___________________________)

COUNTY of ___________________________) ss:

On this __________ day of ___________________________, 20____.

before me personally came _________________________________ to me known and known to me to be the person described in and who executed the foregoing instrument, and he/she duly acknowledged that he/she executed the same.

Notary Public, County

No. __________________ Term Expires_____________

SECTION 004150-IRAN DIVESTMENT ACT CERTIFICATION AND EFC FORMS

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

1, proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

SWORN to before me this day of

Notary Public:

I

The reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List

As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

, being duly sworn, deposes and says that he/she is the of the Corporation and that neither the Bidder/Contractor nor any

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the receive information that a Bidder/Contractor is in violation of the above-referenced certification, the will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Town

Town

Town

Town

Environmental Facilities Corporation

AIS CONTRACTOR CERTIFICATION

FOR CONSTRUCTION CONTRACTS FUNDED THROUGH

THE NYS CLEAN WATER…