Bid Documents and Specifications.PDF

Cut along the outer border and affix this label to your sealed bid envelope to identify it as a “Sealed Bid”. Be sure to include the name of the company submitting the bid where requested.

SEALED BID - DO NOT OPEN

SEALED BID NO. : (ITB-TRAFFIC-0-2025/KB)

BID TITLE: TRAFFIC SIGNAL FOR EMERGENCY

REPAIR

DUE DATE/TIME: Prior to 11:00 a.m. October 23, SUBMITTED BY: __________________________

(Name of Company)

_ DELIVER TO: CITY OF MELBOURNE

3rd FLOOR - ENGINEERING

ATTN: KACIE BLACK

900 E. Strawbridge Avenue Melbourne, FL 32901

CITY OF MELBOURNE

FLORIDA

BIDDING AND CONTRACT DOCUMENTS

AND CONSTRUCTION SPECIFICATIONS FOR

TRAFFIC SIGNAL FOR EMERGENCY

WORK

(ITB-TRAFFIC-0-2025/KB)

OCTOBER 2025

PROJECT SPECIFICATIONS AND

CONTRACT DOCUMENTS

TABLE OF CONTENTS

DIVISION "A" – INVITATION TO BID ............................................................. A1

DIVISION "B" – INSTRUCTIONS TO BIDDERS

• Instructions to Bidders B1

DIVISION "C" – BID FORM

• Bid Form................................................................................................ C1

• Bid Proposal .......................................................................................... C2

• Notice of Award Information .................................................................. C4

• Addenda Acknowledgement ................................................................. C5

• Drug Free Workplace Form .................................................................. C6

• Trench Safety Affidavit .......................................................................... C7

• Certification of Non-Segregated Facilities ............................................. C8

• Confidential/Proprietary Information ..................................................... C9

• Certification Regarding Scrutinized Companies List ............................. C10

• Affidavit of Contractor’s Compliance with Employment Eligibility

Requirements ....................................................................................... C11

• Affidavit of No Coercion ........................................................................ C12

• Conflict of Interest Certification ............................................................. C13

• Non-Collusion Affidavit .......................................................................... C14

• Disclosure of Lobbying ......................................................................... C17

• Certification Regarding Lobbying ......................................................... C19

• Certification Regarding Debarment, Suspension, and Other Responsibility Matters .......................................................... C20

• Affidavit Regarding Labor and Services ................................................ C21

DIVISION "D" – CONSTRUCTION AGREEMENT

• Construction Agreement ....................................................................... D1

• Performance and Payment Bond .......................................................... D3

DIVISION "E" - GENERAL CONDITIONS

• General Conditions – Table of Contents ............................................... E1

• General Conditions ............................................................................... E3

DIVISION “F”- SCOPE OF WORK

• Scope of Work ...................................................................................... F1

DIVISION “G” – FEDERAL PROVISIONS AND SPECIFICATIONS

• Federal Provisions ................................................................................ G1

DIVISION “A”

INVITATION TO BID

A1

DIVISION "A"

INVITATION TO BID

Sealed bids will be received by the City of Melbourne, Florida, through the Engineering Department, 900 East Strawbridge Avenue, Melbourne, Florida, 32901, until 11:00 a.m., local time , OCTOBER 23, 2025, at which time and place bids will be opened and publicly read for constructing TRAFFIC SIGNAL REPAIR FOR EMERGENCY WORK. DESCRIPTION OF

WORK

To obtain the services from a licensed firm to provide Emergency Traffic Signal Repair. The work consists of furnishing all material, labor and equipment necessary for Emergency Signal Repair in the City of Melbourne. All work is to be done in accordance to the specifications.

The work must be performed by employees of the Contractor, except that the Contractor not may subcontract more than up to 70% of the work based on the total contract price. Applicant may not utilize subcontractors for the role of project manager. The successful bidder must be an approved Florida Department of Transportation Prequalified contractor under the Traffic Signal work group type.

Milestone Date Advertisement September 23, 2025 Deadline for Questions October 9, 2025 Bid Submittal October 23 2025 Contract Award November 11, 2025

Plans, specifications and contract documents will be open to inspection and may be obtained on CD at the City of Melbourne, Engineering Department, 3rd Floor, 900 East Strawbridge Avenue, Melbourne, FL 32901, or www.demandstar.com, or via email at OR kacie.black@mlbfl.org. Only complete sets of plans and specifications will be distributed. CD’s may be obtained upon payment of $5.00 plus shipping. This payment will not be refunded.

All questions about the meaning or intent of this Invitation to Bid must be submitted in writing at least fourteen (14) calendar days prior to bid due date. All questions must be directed to the City of Melbourne, 900 E. Strawbridge Avenue, Melbourne, FL 32901, Attention: Kacie Black, Engineering Department, or Kacie.black@mlbfl.org. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect and shall not be relied upon by Bidders in submitting their bids.

Bids must be accompanied by a cashier's check, bid bond, or other negotiable instrument in an amount not less than five percent of the bid. Bid bonds shall be countersigned by an agent having an established place of business in the State of Florida. No bid may be withdrawn for a period of 55 days after scheduled closing time for receipt of bids. Bidders must include one original and one copy of their submitted bid.

The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, national origin, sex, age, disability, religion or family status. Minority and female-owned businesses are encouraged to apply.

The City of Melbourne is an equal opportunity employer.

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public http://www.demandstar.com/ mailto:kacie.black@mlbfl.org entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.

An entity or an affiliate that has been placed on the Discriminatory Vendor List may not submit a bid, proposal or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a building or public works; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not contract business with any public entity.

By signing this bid, the Bidder certifies, to the best of its knowledge or belief, that the Bidder and its principals have not been placed on the discriminatory vendor list. Bidders on the discriminatory vendor list may not submit a bid.

The City of Melbourne, Florida, reserves the right to reject any and all bids, and to waive technicalities and informalities.

This project is federally funded project subject to all federal mandates as outlined in the Federal Highway Administration (FHWA), Department of Transportation (DOT), Title 23 and Title 49 of the Code of Federal Regulations (CFR). Equal Opportunity Employment (EEO) and Affirmative Action guidelines apply.

END OF SECTION

DIVISION “B”

INSTRUCTIONS TO

BIDDERS

B1

DIVISION "B"

INSTRUCTIONS TO BIDDERS

1. Bids:

1.1 Sealed bids will be received by the City of Melbourne, Florida, through the Engineering Department, 900 East Strawbridge Avenue, Melbourne, Florida, 32901, in accordance with the advertisement as posted in the Florida Today newspaper and on www.demandstar.com, as extended from time to time in accordance with Florida law and will be publicly opened and read aloud for furnishing all labor, material, equipment and incidentals for this project.

1.2 Bids shall be in ink or typewritten and submitted in duplicate on the form provided for that purpose and shall be enclosed in a sealed envelope clearly marked "Bid for Traffic Signal Repair for Emergency Work, to be opened at 11:00 a.m., local time, October 23, 2025, so as to guard against opening prior to the time set therefor. The bidder shall be responsible for placing his firm name on the outside of such bid envelope.

1.3 Bids which are incomplete, unbalanced, conditional, or which contain additions not called for, alterations or irregularities of any kind, or which do not comply with the Contract Documents may be rejected at the option of the City.

1.4 Each bid shall be signed on behalf of the individual, partnership or corporation making the bid, by the person or persons legally authorized to sign this document and thereby bind the maker in full responsibility therefor. The address of the individual, partnership, or corporation shall be appended and, upon demand, the names and addresses of all members of a partnership or the corporate officers of a corporation thus bound shall be made known.

1.5 No bid may be withdrawn, modified, or cancelled by any bidder for a period of fifty-five (55) days after the date of opening bids.

1.6 Within five (5) business days of the bid opening, the Bidder shall submit a list of names of the Subcontractors and major material and equipment suppliers proposed for the principal portions of the work.

1.7 Prior to award of Contract, City will notify the Bidder in writing of an objection to any person or entity listed. Upon such reasonable objection, the Bidder shall propose an acceptable substitute person or entity in accordance with the section of the General Conditions relating to Subcontracting.

1.8 Prior to award of Contract, Bidders may be required to submit documentation demonstrating qualifications.

http://www.demandstar.com/

B2

2. Notice to Bidders: Bidders are notified that they must thoroughly examine the Contract Documents, which may include, but are not limited to, the Plans, Drawings, Specifications, Invitation to Bid, Instructions to Bidders, Bid Form, Construction Agreement, Bonds, General Conditions Federal and State Specifications (if applicable), Special Conditions, Technical Specifications and all addenda now or hereafter issued.

3. Interpretations: No oral interpretations will be made to any bidder as to the meaning of the Specifications or any other Contract Documents. Every request for such an interpretation shall be made in writing and addressed to the City of Melbourne, 900 E.

Strawbridge Avenue, Melbourne, FL 32901, Attention: Kacie Black, Engineering Department, or Kacie.black@mlbfl.org at least fourteen (14) or more calendar days before the date fixed for opening of bids. Every interpretation made to a bidder will be in the form of an addendum to the Contract Documents which, if issued, will be posted online to Demandstar and available for download. All such addenda shall become part of the Contract Documents.

4. Bid Security: Bid(s) must be accompanied by a cashier’s check, bid bond or other negotiable instrument in an amount not less than five percent (5%) of the bid.

5. Owner:

5.1 This project is owned by the City of Melbourne, Florida, with whom the Contract will be made, otherwise referred to as the City.

5.2 Bids may be hand-delivered to the City of Melbourne Engineering Department located at 900 East Strawbridge Avenue, Melbourne, Florida 32901 or mailed to the City of Melbourne, Attention: Engineering Department, 900 East Strawbridge Avenue, Melbourne, Florida 32901.

5.3 Prior to bid award, communications between the Bidder and the City shall be mailed to the Kacie Black, Engineering Contract Manager, Engineering Department, City of Melbourne, 900 East Strawbridge Avenue, Melbourne, Florida 32901.

6. Engineer: The City Engineer of the City of Melbourne, Florida, is appointed as Engineer on the project. Where the term "Engineer" is used in these Specifications, it refers to this Engineer or his authorized representatives. City’s Consultant:

The engineer or architect who is employed by the City to provide the design and construction contract administrative services and who is the Engineer of Record or Architect of Record.

7. Ability to Perform Work: Any bidder may be required, before the award of any contract, to show to the complete satisfaction of the City that he has the necessary facilities, ability and financial resources to perform the work in a satisfactory manner within the time specified; that he has had experience in construction work of the same or similar nature;

and that he has a past history and references which will serve to satisfy the City beyond any doubt as to his qualifications for doing the work. The City has the right to disqualify any bidder that does not meet any or all qualifications necessary as determined by the City.

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8. Special Notice: Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be or is now being performed, and the Contractor must employ, so far as possible, such methods and means in carrying out his work as will not cause any interruption or interference with any other construction the City has underway.

9. Labor Regulations: Each Contractor and Subcontractor shall comply fully with all applicable Federal, State and local laws and regulations concerning labor, work hours and labor conditions and with wage rates as established for this work by the Labor Standard Contract Documents and the United States Department of Labor's Wage Rate Determination, if applicable.

10. Check or Bid Bond:

10.1 Cashier's checks, bid bonds or other negotiable instruments and the monies payable thereon will, at the option of the City, be paid into the funds of the City if the bidder fails to execute the written Contract and furnish the required surety bond within fifteen

(15) consecutive calendar days following written notice of the award of the Contract, as liquidated damages therefor.

10.2 Attorneys-in-fact who sign bid or contract bonds must file with each bond a certified copy of their power of attorney to sign said bonds.

11. Liquidated Damages: See table in Division G, Spec 8.10.2.

12. Precedence Over Conflict in Documents: In the event of a conflict between the Technical Specifications and the Plans, the technical specifications shall prevail. The Special Conditions shall prevail over the Technical Specifications.

13. Visit to Site: Not applicable to this contract.

13.1 All subsurface data shown on the plans, such as ground water elevations, soil conditions, underground structure locations such as sewer lines, waterlines, telephone cables and conduit, electric cables, etc., are shown on plans for the Contractor's general information only, and such information shown is not warranted or guaranteed by the Engineer, Consultant or City. The Contract Documents provide that the Contractor must exercise best practices in the industry to address subsurface conditions that differ from the plans and/or are unexpected and that the Contractor must notify and consult with the Engineer, Consultant and City immediately upon discovery of subsurface conditions that differ from the plans and/or are unexpected. The Contractor is required to obtain utility locates prior to commencement of work.

14. Quantities: The Contractor understands that payment will be made on actual quantities accepted, at the unit bid prices, and will make no claim for anticipated profits for any decrease in quantities.

B4

15. Award of Contract:

15.1 It is the intent of the City to award a contract to the lowest responsive and responsible Bidder provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available. The City shall have the right to waive any informality or irregularity in any bid or bids received and to accept the bid or bids which, in his judgment, is in his own best interests.

15.2 The City shall have the right to accept alternates in any order or combination, unless otherwise specifically provided, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the total bid and the alternates accepted.

15.3 Notwithstanding the foregoing, in the event that Federal or State Funds are used in whole or in part to pay for the work or services to be performed under this Contract, applicable Federal or State grant/funding laws and regulations, or other applicable federal and state laws and regulations, shall be followed and prevail over any contrary provisions of the Local Government Prompt Payment Act or this section 32.0 of the General Conditions. Additionally, the City’s obligation to proceed with this Contract and to make payments hereunder, is specifically conditioned upon receipt of any Federal or State Funds and/or Federal or State approvals anticipated for the subject project. If such Federal or State Funds and/or Federal or State approvals are not received, the City may terminate the Contract, whereupon the City and the Contractor shall be released from any and all obligations under the contract.

16. Contract Security and Insurance: Upon execution of a Contract for work covered by this project, the Contractor shall furnish a surety bond in an amount not less than 100 percent of the contract price as set forth in the General Conditions of the Contract Documents. Surety bonds will be required on all awarded bids $25,000.00 or greater.

16.1 Bonds shall be executed by surety authorized to do business in the State of Florida and have an A. M. Best rating of no less than A:VII.

16.2 Bonds executed by an attorney-in-fact on behalf of the surety shall have affixed thereto a certified and current copy of power of attorney indicating the monetary limit of such power.

16.3 The Contractor shall furnish the City with proof of carriage of insurance as stipulated under the General Conditions of this Specification. The Contractor will maintain Contractor's All-Risk Insurance on a 100 percent completed value basis on the insurable portion of the project.

16.4 The Parties agree to comply with s.20.055(5), Florida Statutes, and incorporate in all subcontracts the obligation to comply with s. 20.055(5), Florida Statutes.

B5

17. Execution of Contract: The Bidder to whom a Contract is awarded will be required to execute in five (5) counterparts the prescribed Contract and Performance and Payment Bonds, if applicable, within fifteen (15) days from the date of the Notice of Award, and deliver the executed Contract to the City along with the Performance and Payment Bonds, the Certificates of Insurance and other required documentation as prescribed by the Contract Documents.

18. Employment Plans: Does not apply to this contract.

19. Payments: Payment for all work or equipment will be made by the City in accordance with the terms set out in the Contract. Estimates will be made by the Contractor and checked by the City.

20. Certifications: Before any payments, either partial or final, may be made to the Contractor for work performed, written certification must be filed with the City by the Contractor that the items for which requisition for payment is made have not been paid and that there are no vendors', mechanics' or other liens or right to liens or conditional sale contracts which should be satisfied or discharged before such payment is made.

21. Plans and Specifications Furnished: The Contractor will be furnished three sets of Plans by the City for use in construction. Additional sets may be had by the Contractor on request at the cost of reproduction and distribution.

22. Laws and Regulations: The bidders' attention is directed to the fact that all applicable state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

23. Reporting Requirements: The contractor shall comply with the reporting requirements associated with this project as identified in the Contract Documents.

24. Access to Records: All records must be retained for five (5) years after Contract completion, with respect to all matters covered by this project shall be made available at any time for audit and inspection by the City. If any work is subcontracted, the City shall similarly require each subcontractor to maintain and allow access to such records for audit purposes.

25. E-Verify Affidavit. The employment of undocumented workers by any vendor is considered a violation of Section 274A of the Immigration and Nationality Act. If the Contractor knowingly employs undocumented workers, such violation shall be cause for unilateral cancellation of this Agreement. The Contractor must submit with its bid an

B6 executed copy of the Affidavit of Contractor’s Compliance with Employment Eligibility Requirements included in the Contract Documents and in accordance with the General Conditions.

26. Certification Regarding Scrutinized Companies List. The bidder must submit with its bid an executed copy of the Certification Regarding Scrutinized Companies List included in the Contract Documents and in accordance with the General Conditions.

27. The City reserves the right, acting in its sole discretion, to waive immaterial bid irregularities, to accept or reject any and all bids, or to abandon the Project entirely.

28. Geotechnical Report – When geotechnical reports are provided, they are for reference only and not a guarantee of subsurface conditions.

29. Non-Collusion Affidavit. The bidder must submit with its bid an executed copy of the Non-Collusion Affidavit of Prime Bidder included in the Contract Documents.

30. Certification Regarding Debarment, Suspension. The bidder must submit with its bid an executed copy of the Certification Regarding Debarment, Suspension and Other Responsibility Matters included in the Contract Documents. The bidder shall provide immediate written notice to the City if at any time the bidder learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The bidder agrees by submitting this bid that, should the contract be awarded to the Bidder, then the Bidder shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in government contracts, unless authorized by the City.

31. Certification of Non-Segregated Facilities The bidder must submit with its bid an executed copy of the Certification of Non-Segregated Facilities included in the Contract Documents.

32. Copy of Bidder’s License(s). The bidder must submit with its bid a copy of the Bidder’s applicable license(s).

33. Trench. The bidder must submit with its bid an executed copy of the Florida Trench Safety Affidavit in accordance with §§553.60-553.6, Florida Statutes as included in the Contract Documents.

34. Confidential/Proprietary Information. The bidder must submit with its bid an executed copy of the Assertion of Confidential/Proprietary Information included in the Contract Documents.

35. Drug Free Workplace Form. The bidder must submit with its bid an executed copy of the Drug Free Workplace Form included in the Contract Documents.

B7

36. Disclosure of Subcontractors. The bidder must submit with its bid an executed copy of the Disclosure of Subcontractors included in the Contract Documents.

37. Certification Regarding Lobbying. The bidder must submit with its bid an executed copy of the Certification Regarding Lobbying included in the Contract Documents

38. Conflict Of Interest. The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of any officer, director or agent who is also an employee of the City of Melbourne. Further, all bidders must disclose the name of any City employee who owns, directly or indirectly, an interest of 5% or more in the bidder’s firm or any of its branches.

39. Affidavit of No Coercion. The bidder must submit with its bid an executed copy of the Affidavit of No Coercion Form included in the Contract Documents.

DIVISION “C”

BID FORM

Bidder: _________________________

C1

This is a bid of:

Ph: Fax:

(Contractor/Address/Phone No./Fax No.)

DIVISION "C"

BID FORM

(Sealed Bids in Duplicate)

TO: Honorable Mayor and City Council

Pursuant to and in compliance with your Invitation to Bid ITB-TRAFFIC-0-2025/KB under the bid letting date of October 23, 2025 the Instructions to Bidders and other documents related thereto, the undersigned hereby proposes to furnish all material, labor and equipment necessary for constructing Traffic Signal Repair for Emergency Work located in Melbourne, Florida, as required by and in strict accordance with the contract documents, schedules, drawings, and all addenda, if any.

The bidder declares that he understands that the quantities shown above are estimates only, and are subject to either increase or decrease; and that should the quantities of any of the items of work be increased, the undersigned proposes to do the additional work at the unit prices set herein; and should the quantities be decreased, he also understands that payment will be made on actual quantities installed at the unit bid prices, and will make no claim for anticipated profits for any decrease in the quantities.

Definition: Allowance: Not to exceed amount reimbursed to the Contract. Appropriate documentation must accompany all pay estimates when applying for reimbursement.

If written notice of award of this bid is mailed, telegraphed, or delivered to the undersigned within fifty-five (55) days after date of opening of bids, or at any time thereafter before this bid is withdrawn, the undersigned agrees that he will execute and deliver a contract in the form attached as required by these documents, in accordance with the bid as accepted, all within fifteen (15) days after the prescribed forms are presented to him for signature.

TRAFFIC SIGNAL REPAIR FOR EMERGENCY WORK

MELBOURNE, FLORIDA

C2

Item Number

BID PROPOSAL

Item Description Unit Price

0102-108 WOOD POLE, MAX 50', FURNISH AND INSTALL TEMPORARY POLE, FOR PRE-EVENT

CONTRACTS ONLY

EA

0102-109 GUY WIRE FOR WOOD OR CONCRETE POLE, FURNISH AND INSTALL, FOR PRE-

EVENT CONTRACTS ONLY

EA

0630-2-11 CONDUIT, FURNISH & INSTALL, OPEN TRENCH LF

0630-2-14 CONDUIT, FURNISH & INSTALL, ABOVEGROUND LF

0632-7-1 SIGNAL CABLE- NEW OR RECONSTRUCTED INTERSECTION, FURNISH & INSTALL PI

0632-7-2 SIGNAL CABLE- REPAIR/REPLACE/OTHER, FURNISH & INSTALL LF

0634-4341 SPAN WIRE ASSEMBLY, INSTALL, SINGLE POINT ATTACH, PERPENDICULAR PI

0634-4342 SPAN WIRE ASSEMBLY, INSTALL, SINGLE POINT ATTACH, DIAGONAL PI

0634-4343 SPAN WIRE ASSEMBLY, INSTALL, SINGLE POINT ATTACH, BOX SPANS PI

0634-4351 SPAN WIRE ASSEMBLY, INSTALL, TWO POINT ATTACH, PERPENDICULAR PI

0634-4352 SPAN WIRE ASSEMBLY, INSTALL, TWO POINT ATTACH, DIAGONAL PI

0634-4353 SPAN WIRE ASSEMBLY, INSTALL, TWO POINT ATTACH, BOX SPANS PI

0634-4152 SPAN WIRE ASSEMBLY, F&I, TWO POINT, DIAGONAL PI

0634-4153 SPAN WIRE ASSEMBLY, F&I, TWO POINT, BOX OR DROP BOX PI

0634-4154 SPAN-WIRE ASSEMBLY, F&I, TWO POINT, OTHER PI

0634-4400 SPAN WIRE ASSEMBLY, ADJUST PI

0634-4600 SPAN WIRE ASSEMBLY, REMOVE- POLES REMAIN PI

0634-5-1 FIBERGLASS INSULATOR, FURNISH & INSTALL LF

0635-2-11 PULL & SPLICE BOX, F&I, 13" X 24" COVER SIZE EA

0635-3-11 JUNCTION BOX, FURNISH & INSTALL, AERIAL EA

0639-1112 ELECTRICAL POWER SERVICE, F&I, OVERHEAD METER NOT REQUIRED AS

0639-1122 ELECTRICAL POWER SERVICE, F&I, UNDERGROUND, METER PURCHASED BY

CONTRACTOR

AS

0639-2-1 ELECTRICAL SERVICE WIRE, FURNISH & INSTALL LF

0639-4-3 EMERGENCY GENERATOR - PORTABLE INSTALL- RETROFIT; CITY FURNISHED EA

0639-4-5 EMERGENCY GENERATOR – PORTABLE, MONITOR & REFUEL HR

0639-4-7 EMERGENCY GENERATOR HARNESS, CONTROLLER CABINET RETROFIT – FURNISH &

INSTALL

EA

0641-2-12 PRESTRESSED CONCRETE POLE, F&I, TYPE P-II SERVICE POLE EA

0646-1-11 ALUMINUM SIGNALS POLE, PEDESTAL EA

0650-1-50 TRAFFIC SIGNAL, INSTALL AS

0650-1-60 TRAFFIC SIGNAL, REMOVE - POLES TO REMAIN EA

0650-1-11 TRAFFIC SIGNAL, FURNISH & INSTALL ALUMINUM, 1 SECTION , 1 WAY AS

0650-1-12 TRAFFIC SIGNAL, FURNISH & INSTALL ALUMINUM, 1 SECTION , 2-4 WAY AS

0650-1-14 TRAFFIC SIGNAL, FURNISH & INSTALL ALUMINUM, 3 SECTION, 1 WAY AS

0650 1 18 TRAFFIC SIGNAL, FURNISH & INSTALL ALUMINUM, 5 SECTION STRAIGHT, 1 WAY AS

0650 1 24 TRAFFIC SIGNAL, FURNISH & INSTALL POLYCARBONATE W/ALUM TOP, 3 SECTION,

1 WAY

AS

0650 1 25 TRAFFIC SIGNAL, FURNISH & INSTALL POLYCARBONATE WITH ALUMINUM TOP

SECTION, 3 SECTION, 2-4 WAYS

AS

0650 1 29 TRAFFIC SIGNAL, FURNISH & INSTALL POLYCARBONATE W ALUMIN, 5 SECTION

CLUSTER, 1 WAY

AS

0650-1-80 TRAFFIC SIGNAL, ADJUST/MODIFY EXISTING SIGNAL AS

TRAFFIC SIGNAL REPAIR FOR EMERGENCY WORK

MELBOURNE, FLORIDA

C3

Item Number

Item Description Unit Price

0650-2102 VEHICULAR SIGNAL AUXILIARIES, REPAIR/REPLACE/RETROFIT-FURNISH & INSTALL, BACKPLATE- BLACK W/REFLECT BORDER

EA

0650-1-70 TRAFFIC SIGNAL, RELOCATE-INCLUDES REMOVAL AND REINSTALLATION AS

0653-1-11 PEDESTRIAN SIGNAL, FURNISH & INSTALL LED COUNTDOWN, 1-WAY AS

0653-1-12 PEDESTRIAN SIGNAL, FURNISH & INSTALL LED COUNTDOWN, 2-WAYS AS

0653-1-60 PEDESTRIAN SIGNAL, REMOVE PED SIGNAL - POLE/PEDESTAL TO REMAIN AS

0660-3-51 VEHICLE DETECTION SYSTEM-MICROWAVE, ADJUST & MODIFY, CABINET

EQUIPMENT

EA

0660-3-52 VEHICLE DETECTION SYSTEM-MICROWAVE, ADJUST & MODIFY, ABOVE GROUND

EQUIPMENT

EA

0660-4-51 VEHICLE DETECTION SYSTEM-VIDEO, ADJUST & MODIFY, CABINET EQUIPMENT EA

0660-4-52 VEHICLE DETECTION SYSTEM-VIDEO, ADJUST & MODIFY, ABOVE GROUND

EQUIPMENT

EA

0665-1-11 PEDESTRIAN DETECTOR, FURNISH & INSTALL, STANDARD EA

0670-4-1 INTERSECTION CONTROL BEACON CONTROLLER ASSEMBLY, FURNISH & INSTALL AS

0670-5112 TRAFFIC CONTROLLER ASSEMBLY, F&I, NEMA 2 PREEMPTION AS

0670-5121 TRAFFIC CONTROLLER ASSEMBLY, F&I, 170, 1 PREEMPTION PLAN AS

0670-5400 TRAFFIC CONTROLLER ASSEMBLY, MODIFY AS

0670-5600 TRAFFIC CONTROLLER ASSEMBLY, REMOVE CONTROLLER WITH CABINET AS

0670-5-700 TRAFFIC CONTROLLER ASSEMBLY, RESTORE- MINOR REPAIRS AS

0678-1104 CONTROLLER ACCESSORIES, REPLACE EXISTING-FURNISH & INSTALL, LOAD SWITCH EA 0678-1109 CONTROLLER ACCESSORIES, REPLACE EXISTING-FURNISH & INSTALL, TYPE 3 TIME

SWITCH

EA

0678-1110 CONTROLLER ACCESSORIES, REPLACE EXISTING-FURNISH & INSTALL, TYPE 4 TIME

SWITCH

EA

0700-3201 SIGN PANEL, FURNISH & INSTALL OVERHEAD MOUNT, UP TO 12 SF EA

0700-3204 SIGN PANEL, FURNISH & INSTALL OVERHEAD MOUNT, 31-50 SF EA

0700-3501 SIGN PANEL, RELOCATE, UP TO 12 SF EA

0700-3601 SIGN PANEL, REMOVE, UP TO 12 SF EA

0700-12-11 SIGN BEACON, F&I GROUND MOUNT-AC POWERED, ONE BEACON AS

0700-12-12 SIGN BEACON, F&I GROUND MOUNT-AC POWERED, TWO BEACONS AS

0700-12-21 SIGN BEACON, F&I GROUND MOUNT-SOLAR POWERED, ONE BEACON AS

0700-12-22 SIGN BEACON, F&I GROUND MOUNT-SOLAR POWERED, TWO BEACONS AS

0700-12-31 SIGN BEACON, F&I OVERHEAD MOUNT, ONE BEACON AS

0700-12-32 SIGN BEACON, F&I OVERHEAD MOUNT, TWO BEACONS AS

Pay Item Notes: Any material not included in the pay items will be cost plus %.

C4

Notice of award should be mailed or delivered to the undersigned at the following address:

Address: __

City __________________________ State_________ Zip code _______

C5

ADDENDUM ACKNOWLEDGEMENT

Acknowledgment is hereby made of receipt of following addenda, if any:

No. Dated____________________ No. Dated____________________ No. Dated____________________

(SEAL)

Company Name

Address

City, State and Zip

By:

Signature – MUST BE BLUE INK (If Bidder is a corporation, attach evidence of authority to sign.)

Printed Name and Title

License Number

Data Universal Number System (DUNS) number

C6

DRUG-FREE WORKPLACE FORM

The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that _______________________________________________________ does:

(Name of Business)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Signature

C7

FLORIDA TRENCH SAFETY ACT COMPLIANCE

Trench Excavation Safety System and Shoring

CERTIFICATION

All excavation, trenching, and related sheeting, bracing, etc. on this project shall conform to the requirements of the Florida Trench Safety Act (§§553.60-553.64, Florida Statutes), which incorporates by reference, OSHA's excavation safety standards, 29 CFR 1926.650 Subpart P including all subsequent revisions or updates to these standards.

By submission of this bid and subsequent execution of the contract, the undersigned certifies compliance with the above referenced standards and further stipulates that all costs associated with this compliance are detailed below as well as included in its lump sum bid amount.

Summary of Costs:

Trench Safety Measure Units Quantity Unit Cost Extend Cost

Trench to be excavated LF Special Shoring Requirements SF

Company Name

By:

Signature – MUST BE BLUE INK (If Bidder is a corporation, attach evidence of authority to sign.)

Printed Name and Title

STATE OF )

) SS

COUNTY OF )

The foregoing instrument was acknowledged before me by means of (__) physical presence or (___) online notarization, this _________day of _____________, 20___, by ______________________ as ____________________ of __________________, a ___________________corporation, on behalf of the corporation. He /she is personally known to me or has produced ____________________as identification.

Notary Public Commission expires:

(Notary Seal)

C8

CERTIFICATION OF NON-SEGREGRATED FACILITIES

Contractor certifies that it does not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not permit its employees to perform their services at any location under its control, where segregated facilities are maintained. It certifies further that it will not maintain or provide for its employees any segregated facilities at any of its establishments, and that if will not permit its employees to perform their service at any location, under its control, where segregated facilities are maintained. Contractor agrees that a breach of this Certification is violation of the Equal Opportunity Clause of this contract.

As used in this Certification, the terms "segregated facilities" means any waiting rooms, work areas, restrooms, and wash rooms, restaurants, and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation and housing facilities provided for employees which are segregated by explicit directive or are, in fact, segregated on the basis of race, creed, color, age, national origin or physical or mental handicap, religion and sexual orientation because of habit, local custom, or otherwise.

Contractor further agrees that (except where it has obtained identical certifications from proposed subcontractors for specific time periods) it will obtain identical certifications from proposed Subcontractors prior to award of subcontracts, that it will retain such certifications in its files.

Company Name

By:

Signature – MUST BE BLUE INK (If Bidder is a corporation, attach evidence of authority to sign.)

Printed Name and Title

STATE OF )

) SS

COUNTY OF )

The foregoing instrument was acknowledged before me by means of (__) physical presence or (___) online notarization, this _________day of _____________, 20___, by ______________________ as ____________________ of __________________, a ___________________corporation, on behalf of the corporation. He /she is personally known to me or has produced ____________________as identification.

Notary Public

C9

ASSERTION OF CONFIDENTIAL/PROPRIETARY INFORMATION

In compliance with Chapter 119 and 287 of the Florida Statutes, and, except as may be provided by other applicable State and Federal Laws, all Bidders should be aware that the ITB and the bid responses thereto are in the public domain will be available for public inspection and copying thirty days after opening of the bids or until a recommendation of award is made, whichever comes first. Bidders are requested, however, to identify specifically any information contained in their bid that they consider confidential/proprietary and believe to be exempt from disclosure, citing specifically the applicable exempting law. All bids received in response to this ITB become the property of the City of Melbourne and will not be returned. In the event of an award, all documentation produced as part of the contract will become the exclusive property of the City.

Any Bidder claiming that its bid contains information that is exempt from the public records law shall provide the specific statutory citations for such exemptions. Clearly mark each section or page that contains confidential or proprietary information. Reference the Tab(s) containing protected information in this section. Note: An entire bid cannot be identified as “CONFIDENTIAL” or “PROPRIETARY” and may be considered non-responsive if marked as such.

Please mark one:

☐ NO, the bid submitted does not contain any confidential/proprietary information.

☐ YES, the bid submitted does contain confidential/proprietary information.

If YES, clearly mark each page of your bid that contains confidential or other proprietary information and state the reasons why the information is considered confidential or proprietary information and cite the applicable exempting law. Do not mark the whole bid “CONFIDENTIAL” or “PROPRIETARY”. Disclosure of requested information will be determined in accordance with the Florida laws, rules and regulations.

INDICATE BELOW THE PAGES OF YOUR BID THAT CONTAIN CONFIDENTIAL OR

PROPRIETARY INFORMATION. Add additional pages as needed.

DESCRIPTION PAGE NUMBER/SECTION

Company:

Rep Name: Title:

Authorized Signature: Date: I I

C10

CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

Contractor Name: ___________________________________________________

Contractor FEIN:______________________________________________________________

Contractor’s Authorized Representative Name and Title: ________________________________

Address: _______________________________________________________________________

City: _________________________ ____________State:________________Zip: ____________

Phone Number: ___________________________________________________

Email Address: _____________________________________________________________

Section 287.135, Florida Statutes, prohibits a company from bidding on, submitting a bid for, or entering into or renewing a contract for goods or services of any amount if, at the time of renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a bid for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are: (i) on either the Scrutinized Companies with Activities in Sudan List or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes; or (ii) engaged in business operations in Cuba or Syria as defined in Section 287.135 Florida Statutes, unless such prohibition is precluded or modified by any preemptory or controlling federal law or binding precedential case law.

As the person authorized to sign on behalf of Contractor, I hereby certify that the company identified above in the section entitled “Contractor” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I also herby certify to and confirm all related certifications set forth in General Condition 63 of the Contract Documents. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By:__________________________________________________________________________

Who is authorized to sign on behalf of the above referenced company.____________________________

Authorized Signature Print Name and Title: __________________________________________________

Date: ________________________________________________________________________________

C11

AFFIDAVIT OF

CONTRACTOR’S COMPLIANCE WITH EMPLOYMENT ELIGIBILITY REQUIREMENTS

(§448.095, Fla. Stat. – E-Verify)

The E-Verify system is an internet-based system operated by the United States Department of Homeland Security that allows participating employers to electronically verify the employment eligibility of newly hired employees. Florida Statutes §448.095 provides that any person or entity that has entered or is attempting to enter into a contract with the City of Melbourne to provide labor, supplies or services must register with and use the E-Verify system to verify the work authorization status of all employees hired after January 1, 2021. Further, the contractor must maintain certain required employment compliance records of subcontractors for the duration of the contract with the City of Melbourne.

Contractor Name: __________________________________Project Number:______________

Contractor E-Verify Registration Number: _______________

STATE OF )

) SS

COUNTY OF )

The undersigned, on behalf of the contractor referenced above, after first being duly sworn, states as follows:

1. That said contractor understands that the contractor must comply with §448.095, Florida Statutes.

2. That the contractor uses the E-Verify system to verify the work eligibility status of employees.

3. That the contractor has enrolled in the E-Verify system under the registration number referenced above and will verify the work eligibility status of employees hired after January 1, 2021 through said registration number throughout the contract period of any and all contracts with the City of Melbourne.

4. That the contractor will maintain affidavits of subcontractors engaged to perform work on any and all contracts with the City of Melbourne.

5. That said contractor further understands that violation of §448.095, Florida Statutes may result in lawful termination of a contract by the City of Melbourne, subjecting the contractor to liability for additional costs incurred by the City of Melbourne as a result of the termination of the contract.

FURTHER AFFIANT SAYETH NOT.

By:

Signature – MUST BE BLUE INK

Printed Name and Title

SWORN TO OR AFFIRMED and subscribed by ______________________ who is personally known to me or has produced ____________________as identification and did take an oath.

Notary Public

C12

AFFIDAVIT OF NO COERCION

STATE OF ________________

COUNTY OF ______________

BEFORE ME, the undersigned notary public, personally appeared _________________, who, after being duly sworn on oath, states under oath as follows:

1. That s/he is an officer or authorized representative of the Company _______________________[insert name of Company]

2. That s/he understands that Section 787.06, Florida Statute defines “coercion” to mean:

a. Using or threatening to use physical force against any person;

b. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without lawful authority and against her or his will;

c. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

d. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

e. Causing or threatening to cause financial harm to any person;

f. Enticing or luring any person by fraud or deceit; or

g. Providing a controlled substance as outlined in Schedule I or Schedule II of Section

893.03, Florida Statutes, to any person for the purpose of exploitation of that person.

3. That the Company does not use coercion for labor or services, as defined by Section 787.06, Florida.

FURTHER AFFIANT SAYETH NOT.

By:___________________ [Type name of officer/authorized representative] [Type title of officer/authorized representative]

SWORN TO OR AFFIRMED and subscribed by ___________________, □ who is personally known to me, or □ who produced ___________________ as identification, this _______ day of _________, 20____

(Seal) NOTARY PUBLIC

Print Name: ______________________ State of _____________

My commission expires:

C13

CONFLICT OF INTEREST

CERTIFICATION

Contractor certifies that that they have no present conflict of interest, that they have no knowledge of any conflict of interest that their firm may have, and that Contractor will recuse themselves from any capacity of decision making, approval, disapproval, or recommendation on any contract if they have a conflict of interest or a potential conflict of interest.

Contractors are expected to safeguard their ability to make objective, fair and impartial decisions when performing work for the City of Melbourne, and therefore may not accept benefits of any sort under circumstances in which i could be inferred by a reasonable observer that the benefit was intended to influence a pending or future decision of theirs, or to reward a past decision. Contractors performing work for the City of Melbourne should avoid and conduct (whether in the context of business, financial, or social relationships) which might undermine the public trust, whether or not that conduct is unethical or lends itself to the appearance of ethical impropriety.

Contractor acknowledges that violation of the above mentioned standards could result in the termination of my work for the City of Melbourne.

The undersigned hereby attests that proposing company has no conflicts of interest related to the ITB.

Name of Firm:_________________________________________________________________

Printed Name:_____________________________________ Title:_______________________

Authorized Signature:_________________________________________

Date:_______________________________

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

NON-COLLUSION DECLARATION AND

COMPLIANCE WITH 49 CFR § 29

575-060-13

RIGHT OF WAY

05/01

ITEM/SEGMENT NO.:

F.A.P. NO.:

MANAGING DISTRICT:

PARCEL NO.:

COUNTY OF:

BID LETTING OF:

I, , hereby declare that I am

(NAME)

of

(TITLE) (FIRM)

of

(CITY AND STATE)

and that I am the person responsible within my firm for the final decision as to the price(s) and amount of this Bid on this

State Project.

I further declare that:

1. The prices(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement, for the purpose of restricting competition with any other contractor, bidder or potential bidder.

2. Neither the price(s) nor the amount of this bid have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to the bid opening.

3. No attempt has been made or will be made to solicit, cause or induce any other firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary…