Bid Document-Gravel Crushing-9-2026.pdf

TOWN OF GLASTONBURY

INVITATION TO BID

BID # ITEM DATE & TIME REQUIRED

GL-2027-15 Gravel Crushing Operations-Bulky Waste Facility Landfill September 24, 2026 11 A.M.

The Town of Glastonbury is currently seeking bids for gravel crushing at the Bulky Waste Facility located 1145 Tryon Street, Glastonbury, CT 06033.

Bidders submitting a response for this solicitation are directed to respond online through a secure e-Procurement portal. Bids can be submitted at the following link: https://glastonburyct.bonfirehub.com/ under the bid title “GL- 2027-15 – Gravel Crushing Operations – Bulky Waste Facility Landfill”. Bidders will be required to create a profile before submitting their bid.

All bids will be publicly opened and read aloud via Zoom on the date and time recited above.

No late bids will be accepted.

A non-mandatory pre-bid meeting will be held on: September 15, 2026 at 11 A.M. at the Bulky Waste Facility located at 1145 Tryon Street Glastonbury, CT 06033. Prospective Bidders are encouraged to attend.

This Invitation to Bid, Instructions to Bidders, Drawings, Specifications and other Bidding Documents (as defined in the Instruction to Bidders) are available for viewing and downloading on the Town of Glastonbury website www.glastonburyct.gov or the State’s website at www.das.state.ct.us at no cost.

The Town of Glastonbury is An Affirmative Action/Equal Opportunity Employer. Minority/Women’s Business Enterprises are encouraged to bid.

The Town reserves the right to amend or withdraw this Invitation to Bid for any reason, to accept or reject any or all Bids, to waive any informalities or non-material deficiencies in any Bid, and to make such award (or make no award) of a contract in connection with this Invitation to Bid all as determined by the Town, in its discretion, to be in the best interest of the Town. A Bid may be rejected for irregularities of any kind, including without limitation, alteration of form, additions not called for, conditional proposals, and incomplete Bids. A Bid may also be rejected if, in the opinion of the Town, the Bid does not meet the standard of quality established by the Bidding Documents. Any or all Bids may be rejected if there is any reason to believe that collusion exists among two or more Bidders. The foregoing provisions are for illustrative purposes and shall in no way limit the right of the Town to reject any and all Bids, in whole or in part.

Gina Consiglio Purchasing Agent

TOWN OF GLASTONBURY BID #GL-2027-15

Gravel Crushing Operation – Bulky Waste Landfill

TC-1

TABLE OF CONTENTS SECTION

Invitation to Bid

Table of Contents TC - 1

Information for Bidders IB 1-4

Detailed Specifications DS 1-4

Insurance Requirements IR – 1-2

Bid Proposal BP 1-4

ATTACHMENT A – Cut Fill Summary with diagram and photo

ATTACHMENT B- STATE OF CT CERTIFICATE OF COMPLIANCE WITH CGS 31-57B

Gravel Cushing Operation – Bulky Waste Landfill

INFORMATION TO BIDDERS

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1. Bidders submitting a response for this solicitation are directed to respond online through a secure e- Procurement portal. Bids can be submitted at the following link: https://glastonburyct.bonfirehub.com/ under the bid title “GL- 2027-15 Gravel Crushing Operations – Bulky Waste Facility Landfill”. Bidders will be required to create a profile before submitting their bid. Step-by-step instructions on how to register as a vendor are available at this website.

https://customer.eunasolutions.com/public/s/article/vendor-registration

Bidders will be required to upload their bid response as one consolidated pdf document in the following file located in the bid portal:

Bid Response & Related Documents

2. Whenever it is deemed to be in the best interest of the Town, the Town Manager, Purchasing Agent or designated representative shall waive informalities in any and all bids. The right is reserved to reject any bid, or any part of any bid, when such action is deemed to be in the best interest of the Town of Glastonbury.

3. The award will be on the basis of the cost per ton and projected total cost of crushing the current concrete aggregate pile located at the Bulky Waste Facility. Price shall include mobilization and operation of all equipment to achieve the crushing operation. The town will also seek an alternate price for removal of 90% of the crushed material. Sale or barter of finished process gravel will also be considered as basis of award. In the event that the Town finds computational errors in the bidder’s bid, the total cost shall be recalculated by the Town based on the unit prices contained in the bid. Bidders must complete all items on the bid proposal form to be considered. (Reference Bid Proposal Form – BP-1).

4. Bids will be carefully evaluated as to conformance with stated specifications.

5. Specifications must be submitted complete in every detail and, when requested, samples shall be provided. If a bid involves any exception from stated specifications, they must be clearly noted as exceptions, underlined, and attached to the bid.

6. The Bid Documents contain the provisions required for the requested item. Information obtained from an officer, agent, or employee of the Town or any other person shall not affect the risks or obligations assumed by the Bidder or relieve him/her from fulfilling any of the conditions of the Bid.

7. Each bidder is held responsible for the examination and/or to have acquainted themselves with any conditions at the job site which would affect their work before submitting a bid. Failure to meet these criteria shall not relieve the Bidder of the responsibility of completing the Bid without extra cost to the Town of Glastonbury.

8. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

No Bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof

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(the “Bid Holding Period). Should there be reasons why a Bid cannot be awarded within the specified period recited above, the Bid Holding Period may be extended by mutual agreement between the Town and the Bidder. The Town reserves the right to request clarifications from any Bidder on any and all documents received as a portion of their submitted Bid.

9. THIS ITEM WAIVED Each electronic bid submission must be accompanied by a COPY of the bid bond payable to the Town for ten percent (10%) of the total amount of the bid. Original bid bonds from all respondents must be mailed to the attention of the Purchasing Agent immediately (within 24 hours) following the virtual bid opening at the following address: Town of Glastonbury, PO Box 6523, Glastonbury, CT 06033-6523, Attn: Gina J. Consiglio, Purchasing Agent. The bid bond of the successful Bidder will be retained until the payment bond and performance bond have been executed and approved, after which it will be returned.

10. THIS ITEM WAIVED: If the base bid amount of the successful bidder exceeds One Hundred

Thousand Dollars ($100,000), the successful bidder will be required to provide performance and labor and material payment bonds in the full amount of the agreed contract price. This bond shall cover all aspects of the specification and shall be delivered to the Purchasing Agent prior to the issuance of a purchase order. The Performance and Payment Bond will be returned upon the delivery and acceptance of the bid items.

11. The bidder agrees and warrants that in the submission of this sealed bid, they will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religion, national origin, sex, or physical disability including, but not limited to blindness, unless it is shown by such bidder that such disability prevents performance of that which must be done to successfully fulfill the terms of this sealed bid or in any manner which is prohibited by the laws of the United States or the State of Connecticut: and further agrees to provide the Human Relations Commission with such information requested by the Commission concerning the employment practices and procedures of the bidder. An Affirmative Action Statement will be required by the successful bidder.

12. Bidder agrees to comply with all of the latest Federal and State Safety Standards and Regulations and certifies that all work required in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of Bidder's failure to comply with said standards and/or regulations.

13. All correspondence regarding any purchase made by the Town of Glastonbury shall reference the Town's purchase order number. Each shipping container shall clearly indicate both Town purchase order number and item number.

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14. Bidder is required to review the Town of Glastonbury Code of Ethics adopted July 8, 2003 and effective August 1, 2003 and revised October 29, 2013 and effective November 8, 2013. Bidder shall acknowledge that they have reviewed the document in the area provided on the bid/proposal response page (BP). The selected Bidder will also be required to complete and sign an Acknowledgement Form prior to award. The Code of Ethics and the Acknowledgement Form can be accessed at the Town of Glastonbury website at www.glastonbury-ct.gov. Upon entering the website click Bids & Proposals Icon which will bring you to the links for the Code of Ethics and the Acknowledgement Form. If the Bidder does not have access to the internet, a copy of these documents can be obtained through the Purchasing Department at the address listed within this bid/proposal.

15. Non Resident Contractors (IF APPLICABLE)

Upon award the Town is required to report names of nonresident (out of state) Contractors to the State of Connecticut, Department of Revenue Services (DRS) to ensure that Employment Taxes and other applicable taxes are being paid by Contractors. A single surety bond for 5% of the entire contract price is required to be filed with DRS by any unverified nonresident prime or general contractor (if awarded) where the contract price for the project is $250,000 or more. The contractor will be required to promptly furnish to the Town a copy of the Form AU-968 - Certificate of Compliance issued by the State of Connecticut, DRS. See State of Connecticut Notice SN 2012 (2).

16. Bidder shall include on a sheet(s) attached to its proposal a complete disclosure of all past and pending mediation, arbitration and litigation cases that the bidder or its principals (regardless of their place of employment) have been involved in for the most recent five years. Please include a statement of the issues in dispute and their resolution. Acceptability of Bidder based upon this disclosure shall lie solely with the Town.

17. Bidder or its principals, regardless of their place of employment, shall not have been convicted of, nor entered any plea of guilty, or nolo contendere, or otherwise have been found civilly liable or criminally responsible for any criminal offense or civil action. Bidder shall not be in violation of any State or local ethics standards or other offenses arising out of the submission of bids or proposals, or performance of work on public works projects or contracts.

18. The Town of Glastonbury is dedicated to waste reduction and the practice of using and promoting the use of recycled and environmentally preferable products. Bidders are encouraged to submit bids responses that are printed double-sided (except for the signed proposal page) on recycled paper, and to use paper dividers to organize the bid for review. All bid pages should be secured with a binder clip, staple or elastic band, and shall not be submitted in plastic binders or covers, nor shall the bid contain any plastic inserts or pages. We appreciate your efforts towards a greener environment.

19. Technical questions regarding this bid shall be made in writing and directed to Jeff LeMay, Director of Wastewater, Refuse and Recycling, email jeff.lemay@glastonbury-ct.gov. For administrative questions regarding this Bid, please contact Gina Consiglio, Purchasing Agent, email purchasing@glastonbury-ct.gov . All questions, answers, and/or addenda, as applicable will be posted on the Town’s website at www.glastonbury-ct.gov. (Upon entering the website click on Bids & Proposals Icon, click the Bid Title to view all bid details and document links.). The

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request must be received at least three (5) business days prior to the advertised response deadline.

It is the respondent’s responsibility to check the website for addenda prior to submission of any bid/proposal.

IMPORTANT:

Failure to comply with general rules may result in disqualification of the Bidder.

Municipal projects are exempt from Federal Excise Taxes, as well as, State of Connecticut Sales, Use and Service Taxes and should not be include in the Bidder’s proposal.

Gravel Cushing Operations – Bulky Waste Landfill

DETAILED SPECIFICATIONS

DS-1

1.1 The Town of Glastonbury, Sanitation Department, Refuse Disposal Division is seeking bids for the crushing, removal, and disposal of approximately 15,000 tons of bituminous concrete and other aggregate materials located at the materials and other aggregate material, concrete, boulders, gravel, etc. at the Bulky Waste Landfill located at 1145 Tryon Street, South Glastonbury, CT. It is the Town’s intent to keep approximately 10% of crushed aggregate and dispose of the remaining 90% of the material (alternate option 1).

1.2 The work shall consist of crushing the existing bituminous concrete aggregate pile to 2” minus gravel. The Contractor shall perform all work in close conformity with Bid Documents, including furnishing of all labor, equipment, materials, supplies, transportation and all other things necessary to the satisfactory prosecution and completion of this project.

1.3 The Town will define the removal area(s) at the site.

1.4 The Contractor shall leave the work site in a neat and orderly condition to the satisfaction of the Owner at the end of each workday.

1.5 Upon completion, and before acceptance and final payment, the Contractor shall remove from the site all equipment, surplus material, rubbish and miscellaneous debris and leave the site in a neat and presentable condition.

1.6 The Town has surveyed the aggregate pile and estimates 15,000 tons of material is currently present in the defined area. Proposed Bidders shall note this quantity as the basis for year-one work under this Contract. Estimates for future years are unknown at this time.

1.7 It is the Town’s intent to keep approximately 10% of crushed material. The Town will designate an area at the Bulky Waste Facility for the storage of material to be retained and Contractor shall be responsible for moving crushed material to the designated area.

1.8 Contractor shall be responsible for identifying the disposal area for the remaining 90% of crushed material (alternate pricing requested on page BP-2).

1.9 Contractor shall provide the Town the name and location of the proposed off-site disposal area(s) for prior review and approval of the Town and no material shall be disposed of to a location not approved by the Town.

1.10 It shall be noted that material to be disposed of by the Contractor as proposed under this

Bid, will only be for material crushed by the Contractor unless otherwise agreed to by both parties.

DS-2

1.11 Contractor access to the site shall be from Main Street (Route 17) via Old Maids Lane to Tryon Street to the Bulky Waste Facility. No other access routes will be permitted. All vehicles and equipment must be in compliance with State and Federal Laws. Laws and or regulations regarding excess speed, noise, and or unsecured loads will be strictly enforced.

1.12 The Bidder shall be responsible for crushing all materials within the defined area.

1.13 The hours for excavation shall be 7:00 am to 3:00 pm, Monday through Friday. There shall be no operation on Town holidays, Saturday, and Sundays. Holidays are as follows:

• New Year’s Day

• Martin Luther King Day

• President’s Day

• Good Friday

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Day after Thanksgiving

• Christmas Day

1.14 The Bidder shall not permit equipment start-up or engine idling on the site prior to the approved hours of operation.

1.15 There shall be a restriction of a maximum of 75 truckloads per day and no more than 250 loads per week associated with the sale of materials.

1.16 The Bidder shall provide ongoing maintenance of the work area to include:

1.16.1 Slopes shall not exceed 2:1 or maximum lengths of slopes in excess of 2:1 shall not exceed 15 feet in vertical height.

1.16.2 Tracking mats shall be installed and maintained by the Bidder for the duration of the excavation activity to reduce material tracked onto the roadway.

Shall excess material be tracked onto the roadway, the Bidder shall be responsible for cleanup as directed by the Town.

1.17 Tonnage of crushed materials will be measured for payment using the truck scale at the Bulky Waste Facility. Materials both to be retained by the Town and disposed off-site shall be measured in this manner.

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1.18 The Bidder shall sign load slips for each load as the truck passes the Town’s gate keeper.

The Truck driver will receive a duplicate of the load slips.

GENERAL INFORMATION:

1.1 This work and material shall be completed within one (1) year of the bid award.

1.2 The award will be on the basis of the cost per ton and projected total cost of crushing the current concrete aggregate pile located at the Bulky Waste Facility. Price shall include mobilization and operation of all equipment to achieve the crushing operation. The town will also seek an alternate price for removal of 90% of the crushed material. Sale or barter of finished process gravel will also be considered as basis of award. In the event that the Town finds computational errors in the bidder’s bid, the total cost shall be recalculated by the Town based on the unit prices contained in the bid. Bidders must complete all items on the bid proposal form to be considered. (Reference Bid Proposal Form – BP-1).

1.3 The bid total cost shall be arrived at by the mathematical calculation of the unit price (tons) multiplied times the number of units specified for each line item, and the total sum of all line items in the bid.

1.4 The Contractor shall not transfer, sublet, or assign the Contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

1.5 Wherever in this contract the word “Owner” is used, it shall be understood as referring to the Director of Wastewater, Refuse and Recycling of the Town of Glastonbury, Sanitation Department, Refuse Disposal Division respectively acting personally or through any assistants duly authorized.

1.6 The Contractor described shall be thoroughly familiar with the requirements of all specifications, and the actual physical conditions of various job sites. The submission of a proposal shall be construed as evidence that the Contractor has examined the actual job conditions, requirements, and specifications. Any claim for labor, equipment, or materials required, or difficulties encountered which could have been foreseen had such an examination been carefully made will not be recognized.

1.7 The Contractor shall at all times enforce strict discipline and good order among his employees and shall seek to avoid employing on the work any unfit person or anyone not skilled in the work assigned to him.

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1.8 The Contractor shall have a competent Supervisor on site during all work performed. All directions given to the Supervisor shall be binding as if given to the Contractor.

1.9 The Contractor shall continuously maintain adequate protection of all work from damage and shall take all reasonable precautions to protect the Town from injury or loss arising in connection with the Contract.

1.10 The Contractor shall adequately protect adjacent private and public property.

1.11 The Contractor shall make good any damage, injury, or loss of his work and to the property of the Town resulting from lack of reasonable protective precautions.

INSURANCE REQUIREMENTS

IR-1

INSURANCE

The Bidder shall, at its own expense and cost, obtain and keep in force during the entire duration of the Project or Work the following insurance coverage covering the Bidder and all of its agents, employees and sub-contractors and other providers of services and shall name the Town of Glastonbury and its employees and agents as an Additional Insured on a primary and non-contributory basis to the Bidders Commercial General Liability and Automobile Liability policies. All policies shall contain a waiver of subrogation. These requirements shall be clearly stated in the remarks section on the Bidder’s Certificate of Insurance. Insurance shall be written with insurance carriers approved in the State of Connecticut and with a minimum Best’s Rating of A-VIII. In addition, all carriers are subject to approval by the Town. Minimum Limits and requirements are stated below:

The Bidder shall, at its own expense and cost, obtain and keep in force during the entire duration of the Project or Work the following insurance coverage covering the Bidder and all of its agents, employees and sub-contractors and other providers of services and shall name the Town of Glastonbury and their employees and agents as an Additional Insured on a primary and non-contributory basis to the Bidders Commercial General Liability and Automobile Liability policies. These requirements shall be clearly stated in the remarks section on the Bidders Certificate of Insurance. Insurance shall be written with insurance carriers approved in the State of Connecticut and with a minimum Best’s Rating of A-VIII. In addition, all carriers are subject to approval by the Town. Minimum Limits and requirements are stated below:

a. Worker’s Compensation Insurance:

Statutory Coverage Employer’s Liability $1,000,000 each accident/$1,000,000 disease-policy limit/$1,000,000 each employee A Waiver of Subrogation shall be provided in favor of the Town of

Glastonbury and their employees and agents

b. Commercial General Liability:

Including Premises and Operations, Products and Completed Operations, Personal and Advertising Injury, Contractual Liability and Independent Contractors

Limits of Liability for Bodily Injury and Property Damage Each Occurrence: $1,000,000 Aggregate: $2,000,000 (The Aggregate Limit shall apply separately to each job.)

Glastonbury and the State of Connecticut and their employees and agents

c. Automobile Insurance:

Including all owned, hired, borrowed, and non-owned vehicle Limit of Liability for Bodily Injury and Property Damage

Per Accident: $1,000,000

Glastonbury and the State of Connecticut and their employees and agents

INSURANCE REQUIREMENTS

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d. Umbrella of Excess Liability:

State in the Remarks Section that coverage is follow form.

Limit of Liability Each Occurrence $1,000,000

Aggregate $1,000,000

The Bidder shall direct its Insurer to provide a Certificate of Insurance to the Town before any work is performed. The Contractor shall be responsible to notify the Town 60 days in advance with written notice of cancellation or non-renewal. The Certificate shall evidence all required coverage. The Bidder shall provide the Town copies of any such insurance policies upon request.

INDEMNIFICATION:

To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Town and the State of Connecticut and its consultants, agents, and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of engineers, attorneys and other professionals and court and arbitration costs) to the extent arising out of or resulting from the performance of the Contractor’s work, provided that such claim, damage, loss or expense is caused in whole or in part by any negligent act or omission by the Contractor, or breach of its obligations herein or by any person or organization directly or indirectly employed or engaged by the Contractor to perform or furnish either of the services, or anyone for whose acts as the Contractor may be Liable.

BID PROPOSAL-REQUIRED

BP-1

BID / PROPOSAL NO: GL-2027-15 DATE DUE: September 24, 2026

DATE ADVERTISED:

September 10, 2026

TIME DUE:

11:00 AM

NAME OF PROJECT:

In compliance with this Invitation to Bid, the Bidder hereby proposes to provide goods and/or services as per this solicitation in strict accordance with the Bid Documents, within the time set forth therein, and at the prices submitted with their bid response.

IT IS THE RESPONSIBILITY OF THE BIDDER TO CHECK THE TOWN’S WEBSITE

BEFORE SUBMITTING BID FOR ADDENDA POSTED PRIOR TO BID OPENING.

THE BIDDER ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDA AS REQUIRED:

Addendum #1 __________(Initial/Date) Addendum #2 __________(Initial/Date) Addendum #3 ___________(Initial/Date)

TOWN OF GLASTONBURY

2155 MAIN STREET

GLASTONBURY CT, 06033

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ITEMS

Item Description Quantity Unit Unit Cost (Note Add or Deduct)

Item Total

1 Crushing of Aggregate to 2” Minus Gravel

15,000 Tons

TOTAL

Total Bid Amount

(Written Amount)

Alternate One:

1 Disposal of 2” Minus Gravel

13,500 Tons

Total Bid Alternate Amount

(Written Amount)

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BIDDER’S LIST OF SIMILAR WORK PERFORMED:

PROJECT (Name, Location and Description of Work Performed)

REFERENCE (Name, Phone Number, and email)

1.

2.

3.

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CODE OF ETHICS:

I / We have reviewed a copy of the Town of Glastonbury’s Code of Ethics and agree to submit a Consultant Acknowledgement Form if I /We are selected. Yes _______ No _________ *

*Bidder is advised that effective August 1, 2003, the Town of Glastonbury cannot consider any bid or proposal where the bidder has not agreed to the above statement.

NON-COLLUSION AFFIDAVIT:

By submission of this bid, the Bidder certifies, and in the case of a joint bid each party thereto certifies as to their own organization that this bid has been arrived at independently without consultation, communication, or agreement as to any matter relating to this bid with any other Bidder or with any competitor.

Type or Print Name of Individual Doing Business as (Trade Name)

Signature of Individual Street Address

Title City, State, Zip Code

Date Telephone Number/Fax Number

E-Mail Address SS# or TIN#

ATTACHMENT A

Cut/Fill Summary Name Cut Factor Fill Factor 2d Area Cut Fill Net PILE 01-27-2025 1.000 1.000 30098.40 Sq. Ft. 0.00 Cu. Yd. 11618.71 Cu. Yd. 11618.71 Cu. Yd.<Fill>

Totals 30098.40 Sq. Ft. 0.00 Cu. Yd. 11618.71 Cu. Yd. 11618.71 Cu. Yd.<Fill>

Estimated 15,000 tons based on 1.3 tons per cubic yard of gravel

Attachment B