Bid Document FY26-0813 Ceiling Grid _ Tile Project.pdf

Request for Proposal – FY26-0813 Page 1

TITLE AND SUMMARY

Request for Proposal No: FY26-0813

Request for Proposal Title: Orangeburg County Agricultural Building Acoustical Ceiling

Demolition and Replacement Project

Request for Proposal Published: 07/25/2025 http://www.orangeburgcounty.org/

07/25/2025 BidNet Direct

07/25/2025 Bulletin Board, Basement, Purchasing

Invitation Composition: Request for Proposal (FY26-0813) - is composed of the following:

• Title and Summary pages

• Code Articles 1 through 7

• Scope of Work

• Certification of No Exceptions

• Certification of Preference(s)

• Addendum Acknowledgement

• Bidder Qualifications and Information

• Evaluation Criteria

Invitation Amendments: If any, will be published/posted on the following:

http://www.orangeburgcounty.org/

Bulletin boards located in/on:

Basement Floor, Procurement Office

Contracting Entity: Orangeburg County, South Carolina (“Owner”)

A political subdivision of the State of South Carolina

Procurement Coordinator: Jamie McClary, Procurement Director

Orangeburg County Procurement Office

1437 Amelia St. (“Administrative Center”)

Orangeburg SC 29115

(803) 533-6121 Office Phone Number

(803) 535-2307 Office Fax Number jmcclary@orangeburgcounty.org http://www.orangeburgcounty.org/%20/ http://www.orangeburgcounty.org/%20/ http://www.orangeburgcounty.org/%20/

Request for Proposal – FY26-0813 Page 2

PRE-SUBMISSION OF QUALIFICATIONS

• Requirements:

• Mandatory Pre-Bid Meeting Wednesday, July 30, 2025, at 10:00 AM.

• Location: 1550 Henley Street, Orangeburg, SC 29115

• Questions: If bidders have questions, same shall be directed to the

Procurement Director

• Mode of Communication via e-mail only

• No later than Monday, August 4, 2025

• Submission Composition:

Each submitted proposer is required to be composed of the following, including fully completed and executed forms:

• One Digital and One Hard Copy

• Code and Articles Acknowledgment

• Proposal Bid Sheet (Bidder’s Quote)

• Addendum Acknowledgment

• Bidder’s Certification of Qualifications and Information

• Certification of No Exceptions

• Certification of Preference(s)

• Submission Deadline: Wednesday, August 13, 2025, at 2:00pm

• Submission Location:

Procurement Office, Basement Floor, 1437 Amelia Street, Orangeburg, S.C.

• Opening Time: Wednesday, August 13, 2025, at 2:05pm

• Opening Location:

Basement Procurement Office, 1437 Amelia Street, Orangeburg, S.C.

Submissions Will Not be Publicly Opened

Request for Proposal – FY26-0813 Page 3

PLEASE RETURN FORM WITH PROPOSAL

CODE AND ARTICLES

INCORPORATION BY REFERENCE

Articles 1 through 7 of the Code are incorporated by reference as if set forth verbatim in the attached bid document, including the use of security and bonds, required and forbidden contract terms, etc. As stated in the Code, by submitting a proposal, the vendor agrees that the Code governs this procurement from solicitation through completion of the resulting contract, including disputes, if any. ACCESS TO CODE. For 24/7 access to the Orangeburg County Procurement Code which governs this procurement, please visit https://www.orangeburgcounty.org/244/Procurement. In addition, a copy of the

Code is available for review without charge at the Office of the Procurement Director. If neither of those options meets your needs, a hard copy of the Code is also available for purchase at the Office of the Procurement Director. Failure to be familiar with the code does not absolve the submittal entity from compliance with the code. And will disqualify that entity if found in violation of the code.

METHOD OF SOURCE SELECTION

The source selection method applicable to this procurement is Competitive Sealed

Proposals, §5-301 of the Code.

The undersigned bidder understands and agrees to be bound to the Code in all matter arising from the attached bid document.

Printed Bidder’s Name

Signature of Bidder’s Authorized Agent

Printed Name of Bidder’s Authorized Agent

Title of Bidder’s Authorized Agent https://www.orangeburgcounty.org/244/Procurement

Request for Proposal – FY26-0813 Page 4

SCOPE OF WORK & SERVICE LOCATION

SCOPE OF WORK ACOUSTICAL CEILING DEMOLITION AND REPLACEMENT

The County of Orangeburg is requesting proposals for acoustical ceiling grid and tile removal and replacement for the Agricultural Building . All contractors must be registered with SAM.Gov and provide Identification number to be eligible to bid on this project. There will be a mandatory Pre-Bid meeting for this project.

Location:

Orangeburg County Agricultural Bldg.

1550 Henley St.

Orangeburg, SC 29115

General Requirements: The work consists of providing all labor, materials, disposal and equipment as required for the turnkey demolition of existing ceiling systems and installation of new ceiling grid and ceiling tile.

Scope:

Furnish the necessary supervision, labor, tools, equipment and materials to complete the required demo of existing ceiling grid and installation of new ceiling grid and tile on the 1st and 2nd floor.

Contractor will be responsible for permits, fees, removal, transport, and disposal required for a turnkey project.

➢ Cover and protect furnishings, flooring and office equipment in the work areas.

➢ Coordinate all work with ceiling grid installer, mechanical contractor and owner.

➢ Light fixtures will need to be removed and temporarily suspended approx. 12” above existing ceiling grid for reuse and placement in new grid system.

➢ Remove and dispose of existing ceiling grid and tile.

➢ Existing wall track to remain.

➢ Install new ceiling grid system and tile. New ceiling system must meet current ANSI and IBC requirements.

➢ Remove all trash and debris associated with this work. Restore disturbed areas.

➢ Provide all required permits and inspections. Applicable licensure with South Carolina.

Preferred Materials: *Alternates will be considered*

ACT -1 Office Areas: Armstrong ceiling tile, CIRRUS ANGLED TEGULAR #584 24” x 24” x ¾ w/ 15/16 PRELUDE “XL” SUSPENSION SYSTEM

ACT-2 Restrooms & Janitorial Closets: Armstrong ceiling tile, CLEAN ROOM FL #1720

24” X 24” X 5/8 CO EXTRUDED SUSPENSION SYSTEM

Request for Proposal – FY26-0813 Page 5

Please include in proposal:

a. Include lump sum price for base bid inclusive of all work required.

b. Include separate pricing for any proposed alternates. (if applicable)

c. Include a potential project start and estimated completion date.

2. Other Contractor responsibilities

• Contractor shall be responsible for the safety of the public and vehicles while performing work.

• Contractor shall be responsible for keeping work area safe and secure from the public.

• Contractor shall be responsible for removing all job-related trash and debris from the work area daily.

• Contractor shall be responsible for damage to property.

• Owner (OC) reserves the right to stop or reschedule work.

• Contractor shall follow all applicable City, County, State and Federal codes and regulations, as well as proper safety requirements.

• Contractor is responsible for all permits, business license and other fees required by the City of Orangeburg.

The contractor shall be solely responsible for taking measurements, determining quantities, and installing work to suit any conditions encountered. This contract is for turnkey installation. No direct deliveries will be made to the County of Orangeburg for County Personnel to unload or handle. The contractor will be responsible for coordinating delivery off-site and/or coordinating with delivery companies to unload the equipment directly.

During the work, the contractor will keep the work site clean and upon completion of the work shall remove all debris and trash from the job site. After completion of the work, the contractor and a representative from the

County of Orangeburg will inspect the completed work. The successful bidder will contact the Facilities Director, Tim Seagraves (803)533-6069, to confirm the date for the pre-construction meeting and the final inspection once determined. The contractor will submit to Tim Seagraves a schedule of the project’s starts date and the anticipated substantial completion date. The contractor shall return to its original condition, any property damaged or lost due to negligent actions by the contractor, sub-contractors, or their employees.

Request for Proposal – FY26-0813 Page 6

CERTIFICATION OF NO EXCEPTIONS

The Code requires bidders to give written notice with a submission if bidder will not accept a term of the Request for Proposal and the incorporated Code as a contract term. See Code §5304. In connection with that requirement, a bidder must complete this certification and include it in its submission. Bidder certifies the following regarding its bid:

1. Bidder AGREES to all the terms of the Invitation to Bid (including the incorporated Code terms) and takes NO EXCEPTIONS:

____ Yes ____ No

2. Bidder does NOT AGREE to all the terms of the Invitation to Bid, (Including the incorporated Code terms), and a COMPLETE LIST OF

BIDDER’S EXCEPTIONS to same are listed and described below:

____ Yes ____ No

IDENTIFICATION OF EXCEPTED BIDDER’S

TERM DESCRIPTION OF BIDDER’S SUBSTITUTED TERM BIDDER’S INITIALS

Exception 1: _______ _________________________________ ________

Exception 2: _______ _________________________________ ________

Exception 3: _______ _________________________________ ________

Exception 4: _______ _________________________________ ________

The undersigned bidder hereby certifies that the above-listed exceptions comprise the only exceptions bidder has to the attached bid documentation (including the incorporated Code terms).

The undersigned bidder understands and agrees that if it is the successful bidder, its attempt to claim any exceptions other than those listed above, shall result in the County having the right to claim the bid security bond, retract the intent to award or award, award to another bidder, and suspend and/or debar the bidder.

Signature of Bidder’s Authorized Agent Date of Signature

Request for Proposal – FY26-0813 Page 7

CERTIFICATION OF PREFERENCE(S)

The Code authorizes specific preferences. See Article 3. If a bidder is qualified for one or more preferences and desires to exercise the preference(s), then the bidder must complete and submit this form with their proposal. If a bidder is either (1) not qualified for any preference OR (2) is qualified, but does not desire to exercise any preference, then the bidder does not need to complete or submit this form with its proposal.

Bidder is qualified for and desires to exercise the following preference(s) as bidder has marked, below:

PREFERENCE 1

Bidder is a resident of the State of South Carolina: ____ Yes ____ No

PREFERENCE 2

Bidder is a resident of Orangeburg County, SC: ____ Yes ____ No

PREFERENCE 3

Bidder is an MBE (Minority Business Enterprise): ____ Yes ____ No

The undersigned bidder hereby certifies that bidder is qualified for the preference(s) above to which the bidder has indicated “Yes”. In addition, the undersigned bidder understands and agrees that if it is not qualified for a preference but claims to be qualified for a preference on this form, the County shall have the right to suspend and/or debar the bidder in accordance with the Code.

Signature of Bidder’s Authorized Agent Date of Signature

Request for Proposal – FY26-0813 Page 8

ADDENDUM ACKNOWLEDGEMENT

Bidder acknowledges receipt of the follow Addendum to the above-described procurement, agrees that same is/are hereby incorporated and made a part of the above-described procurement as if the

Addendum had been included in the original procurement documents:

ADDENDUM NO. ADDENDUM DATE INITIALS OF BIDDER’S AUTHORIZED AGENT

Bidder shall submit a completed Addendum Acknowledgement form with its submission.

Bidder may be disqualified from this procurement unless bidder submits a completed Addendum

Acknowledgement form referring to this Addendum with bidder’s proposal.

Signature of Bidder’s Authorized Agent

Request for Proposal – FY26-0813 Page 9

BIDDER QUALIFICATIONS AND INFORMATION

Bidder shall provide with its proposal, the following which should be collated, fastened together and clearly labeled “Bidder’ Certification of Qualifications and Information for Request for

Proposal No. “FY26-0813”. One original and one digital copy.

1. Documentation of bidder’s general viability to demonstrate bidder can satisfactorily and timely complete the scope of work, including evidence that bidder has all the following:

a. Adequate capital.

b. An acceptable credit rating.

c. Efficient office force with satisfactory record timely and sufficient materials delivery and communications skills to act as liaison with County.

d. Efficient and adequate field force with extensive knowledge of each type of work involved in the scope of work.

e. Everything also listed under Scope of Work

2. A description of any litigation within the last 10 years to which vendor has been a party.

3. Bidder must have Workmen’s Compensation Insurance (Orangeburg County as Certificate

Holder) if awarded bid. Attached copy of Workmen’s Compensation Insurance (optional)

Request for Proposal – FY26-0813 Page 10

EVALUATION CRITERIA

If Orangeburg County decides to go forward with the procurement, the award shall be made to the bidder whose request for services determines to be the most advantageous to the County taking into consideration the evaluation factors stated in this section. The evaluation shall be based in part on the County’s review and/or verification of the Bidder Qualifications Responses. The factors to be considered in evaluating are as follows, and are listed in order of relative importance:

(see note below)

1. Compliance with Scope of Work and Bidder Qualifications

2. Total cost to be incurred to the County

3. Bidder record of performances and integrity

4. Ability to deliver in a timely manner

5. Product Performance

6. Special features of the supply of service required for effective program performance; perceived appropriateness of offered product compared to RFQ requirements

7. Warranty Considerations

8. Maintenance availability

Note: The method of selection, Request for Proposal, does not require a numerical weighting for each factor. See Code §5-304.7.