Bid Document_DQ1 PKAA 2018-0682_Precast Concrete Panels.pdf

DQ1 PKAA 2018-0682

Request for Documented Quotation

Bid Number: DQ1 PKAA 2018-0682

Precast Concrete Panels

Bid Due: February 27, 2018 @ 4:00 PM

1.0 OVERVIEW AND ADMINISTATIVE INFORMATON

1.1 Issuing Office

This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of

Natural Resources (DNR), on behalf of the Division of Reclamation, Mining and Safety (DRMS). All contact regarding this solicitation and bid submittals are to be directed to:

Colorado Department of Natural Resources

Purchasing Office, Attn: Aran Raz

1313 Sherman Street. Room 423. Denver, CO 80203

(303) 866-3292 x 8637

Email: Aran.Raz@state.co.us

1.2 Purpose

The Colorado Division of Reclamation, Mining and Safety is posting this solicitation for 16 pre-cast concrete panels to be fabricated to the specifications defined in Section 3.0 and delivered to a storage facility located near Cripple Creek in Teller County.

1.3 Schedule of Activities

Activity Date Time (MST)

Documented Quote posted on the Colorado BIDS 02/09/2018

Questions Due 02/15/2018 3:00PM

Answers Posted 02/16/2018 4:00PM

Bid Submission Deadline 02/27/2018 4:00PM

Projected Award Date 03/09/2018

1.4 Inquiries

Written inquiries may be submitted to Aran Raz via email at Aran.Raz@state.co.us by 3:00PM on

February 15, 2018.

1.4.1 The preferred method for submitting inquiries is via email as a .PDF or Microsoft

Word attachment. Inquiries must include the bid number, DQ1 PKAA 2018-0682 in the subject line of the email. Inquiries will not be accepted via Fax. An amendment containing questions and their answers will be posted on the Colorado BIDS System, see below.

1.5 Submission

All quotations must be received by the Purchasing Officer, identified in Section 1.1, no later than the date and time shown in at the Top of this Bid notice, VSS web site and the Schedule of Activities, Section 1.3.

It is the responsibility of the Bidder to make sure that their bid is received in the Procurement Office, prior to the deadline. Bidders mailing proposals should allow ample delivery time to ensure receipt of their proposals. Late bids will not be considered unless they are deemed acceptable per Procurement Rule

R-24-103-202b-07 as determined by the Purchasing Director of the issuing Department.

Bids will be accepted via email (PDF or Word doc), VSS submittal, mail courier or hand-delivered. Fax submittals are not acceptable. Documented Quotations must be clearly identified as a quotation for DQ1

PKAA 2018-0682 and shall show such information on the outside of the hard copy DQ packet or in the subject line of the e-mail.

A responsive bid must include the submittal items outlined below under SUBMITTAL, Section 4.3, below.

1.6 ColoradoVSS Website

This solicitation is published using the Colorado Vender Self-Service System on the internet. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. Go to the Colorado VSS System at: http://www.colorado.gov\VSS

Vendors can self register for this system free of charge, or click on Public Access in order to view documents and modifications without registering. Vendors are encouraged to register prior to, or at the time they submit their Proposal.

1.7 Bid Modifications and Answers to Vendor Questions

Any modification to this Documented quote will be posted on the State of Colorado website:

ColoradoVSS; www.colorado.gov/vss by the Purchasing Office, Department of Natural Resources.

Bidders shall not rely upon any other interpretations, changes, or corrections. It is the bidder’s responsibility to check the Vendor Self Service website regularly for any modifications, updates, or changes to the bid or any of its requirements. Vendors will not be contacted by the state when modifications are made. Should any part of this documented quote to be confusing or contradictory, it is the vendor’s responsibility to seek clarification. Answers to any inquiries will be posted as a modification to the Documented Quote on the

State of Colorado Vendor Self Service website. All vendors’ questions and the answers will be posted for all vendors to view.

1.8 Evaluation Process and Award

Proposals will be evaluated and award made as outlined in section 5.0 Evaluation and Award

1.9 Additional Attachments:

1. Cost Schedule & Vendor Information and Agreements_DQ1 PKAA 2018-0682

2. Concrete Panel Drawings

3. Delivery Location Map

4. State of Colorado Purchase Order Terms and Conditions

5. Blank W-9 (if needed) http://www.colorado.gov/VSS http://www.gssa.state.co.us/ http://www.gssa.state.co.us/ http://www.colorado.gov/vss

2.0 CONTRACT INFORMATION

2.1 Colorado Contract or Purchase Order

A Purchase Order Contract will be issued to the awarded bidder. The Purchase Order Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

For projects exceeding $100,000, the successful proposer(s), hereafter called Contractor, will be required to enter into a formal contract with the State. The contract will incorporate this DQ, published addenda and the response of the successful bidder, and will include all contract terms and the Colorado Special

Provisions.

2.2 Project Duration

The project is estimated to be completed and fully invoiced by May 31, 2018. The project is scheduled to begin 10 calendar days after the bid is awarded and all DRMS contracting agreements have been executed.

2.3 Measurement and Payment

Payment for the project will be based on the specific tasks and items outlined in the work scope described in the STATEMENT OF WORK, Section 3.0.

2.4 Insurance Requirements

A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

4) The State of Colorado shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

5) The above insurance policies shall include provisions preventing cancellation or non-renewal without at least 30 days prior notice to Contractor and Contractor shall forward such notice to the

State within seven days of Contractor’s receipt of such notice.

6) The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

7) All policies evidencing the insurance coverage’s required hereunder shall be issued by insurance companies satisfactory to the State.

2.5 CORA Disclosure

To the extent not prohibited by federal law, this Contract and the performance measures and standards under CRS 24-103.5-101, if any, are subject to public release through the Colorado Open Records Act, CRS 24-72-101, et.seq.

3.0 STATEMENT OF WORK

Precast Concrete Panels System

3.1 Project/Service Description

The Colorado Division of Reclamation, Mining and Safety is posting this solicitation for 16 pre-cast concrete panels to be fabricated to the specifications defined in Section 3.0 and delivered to a storage facility located near Cripple Creek in Teller County.

3.2 Materials

This project is funded by Federal grant money made available to the State of Colorado through the U.S.

Department of Interior, Office of Surface Mining, Reclamation and Enforcement through Title IV of the

Surface Mining Control and Reclamation Act, Public Law 95-87. (CFDA 15.2520).

3.3 Funding

3.3.1 CONCRETE shall be proportioned and mixed to produce a minimum compressive strength of 4,500 pounds per square inch at 28 days. Mixing, forming, curing, and proportioning shall conform to the applicable portions of ACI 318. An air-entraining admixture shall be batched in the mixture in proper proportions to produce an air content of from three to six percent by volume of the concrete when determined in accordance with the requirements of ASTM Standard C231.

3.3.2 PORTLAND CEMENT shall conform to the requirements of ASTM C 150, type II, low alkali.

3.3.3 AGGREGATE shall conform to the requirements of ASTM C 33. Maximum size of coarse aggregate shall be 3/4 inch.

3.3.4 REINFORCING STEEL shall conform to the requirements of ASTM A 615, Grade 60.

3.3.5 STRUCTURAL STEEL shall conform to the requirements of ASTM A 36 all-purpose carbon grade steel.

3.3.6 WIRE ROPE shall consist of new, preformed 3/8-inch, steel-core, galvanized wire rope with a minimum tensile strength of 14,000 pounds.

3.4 Fabrication

3.4.1 The precast concrete panels shall be constructed to the dimensions and details shown on the drawings and in accordance with the specifications herein.

3.4.2 Forms shall be well-built, unyielding and securely braced so that the finished concrete will conform to the dimensions and shapes specified. All edges of the concrete panels shall have a 2- or 3/4-inch chamfer. The placing, fastening, splicing, and supporting of reinforcing steel shall be in accordance with the plans and the latest edition of "CRSI

Recommended Practices for Placing Reinforcing Bars." Precast concrete blocking or other approved blocking materials shall be used to support the reinforcing bars. Steel chairs shall not be used to support the reinforcing bars in the concrete panels and beams.

Additional reinforcement and inserts shall be provided as necessary to provide for handling and moving the precast units.

3.4.3 To reduce losses due to cracking during transport, four #4 longitudinal reinforcing bars shall be placed in the top of the E-1 panels. The reinforcing bar must be place with a clearance of two inches (2") from the top and ends of the panels. Spacing of the reinforcing bar is shown on the attached drawings.

3.4.4 The concrete shall be thoroughly compacted by means of suitable mechanical vibrators.

Vibrating shall be supplemented with hand spading with suitable tools to work the concrete around the reinforcing and into the corners of the forms. The freshly placed concrete surface shall be given a float finish. The precast units shall be cured in accordance with AASHTO M 170.

3.4.5 On removal of the forms, all fins and projections shall be removed and all holes, rock pockets or honeycombing shall be cleared and filled with mortar. The mortar shall be composed of one (1) part by volume cement to two (2) parts approved sand. Cracks in the precast units, honeycombed or patched areas in excess of 30 square inches, excessive water absorption, failure to chamfer all edges, or failure to meet strength requirements will be cause for rejection.

3.4.6 Lifting hardware shall consist of four cable loops on all panels. Each cable loop shall consist of 26 inches of new, preformed, 3/8-inch, steel-core wire rope. The ends of the cable must be looped and swaged together. The swage or sleeve must be rated at 100 percent of the strength of the wire rope. Cable lifting loops must have a minimum clearance of three (3) inches from the top of the panel to facilitate handling by the

Installation Contractor. A known source of these lifting loops is Western Sling, 5453 N.

Peterson Rd., Sedalia, CO, phone 688-0978. Products from any other manufacturer must be approved by the PROJECT MANAGER prior to the bid opening.

3.5 Item 1: Fabricate and Deliver E-1 Panel, Without Access

This item includes all costs and materials required to fabricate and deliver at the location specified in

Teller County shown on the attached Delivery Location Map, (8) E-1 Panels WITHOUT access. The panels will be fabricated to the specifications listed above and to the measurements provided in the attached Precast Standard Drawing No. 3.

3.6 Item 2: Fabricate and Deliver C-1 Panel

This item includes all costs and materials required to fabricate and deliver at the location specified in

Teller County shown on the attached Delivery Location Map, (8) C-1 Panels. The panels will be fabricated to the specifications listed above and to the measurements provided in the attached 3’ x 18’ x

1’-2’ Type C-1 Drawing.

3.7 Inspection and Testing

3.7.1 The panels will be inspected and tested by the PROJECT MANAGER at his/her discretion during the casting, handling, storage, and delivery process.

3.7.2 Testing and inspection will include taking concrete cylinders and reinforcing steel samples for storage and testing at an independent laboratory, measurement of form work and steel placement and other testing and inspection as may be required.

3.7.3 Coring and testing of cores for concrete units may be required by the PROJECT

MANAGER at his/her discretion, based on the results of tests and inspection. Cores and tests which indicate that units are not in accordance with specifications will be paid for by the PRECASTER. Cores and tests which indicate acceptable units will be paid for by the STATE. All core holes are to be plugged with mortar by the PRECASTER at the

STATE's expense.

3.8 Roads

The roads to the storage site are paved with the exception of a short dirt road to the actual storage site.

3.9 Storage and Delivery

3.9.1 The panels shall be removed from the forms at the time judged to be safe by the

PRECASTER and stored by the PRECASTER in his storage yard until such time as he/she is directed to deliver the panels. Storage shall be in a protected location.

3.9.2 Delivery shall be made by the PRECASTER to DRMS’s storage facility, located at 343 S

SH 67, Cripple Creek, CO 80813. Please see the attached Delivery Location Map. All panels must be delivered to the storage location within the performance time. Delivery at the location shall be made in accordance with the PROJECT MANAGER'S instructions.

Off-loading shall be done by the PRECASTER. Precast panels shall not be stacked more than five panels high. Wooden 1" X 4 ", 2" X 4" or 4" X 4" spacers shall be placed between all stored panels.

3.9.3 The PRECASTER is responsible for the protection of the precast units until they are delivered to the construction site and accepted by the PROJECT MANAGER. Units damaged during casting, lifting, storage, and delivery, as determined by the PROJECT

MANAGER, shall be rejected and replaced at the PRECASTER'S expense; this includes units delivered to the site and found to be damaged prior to lifting by the

INSTALLATION CONTRACTOR.

3.10 Measurement and Payment

3.10.1 Measurement shall be according to the number of precast concrete units fabricated and delivered at the location specified in the Invitation and Bid. Payment shall be according to the unit price bid for each type of precast concrete unit.

3.10.2 A partial payment of eighty (80) percent of the unit bid price for each unit cast, stored, and accepted by the PROJECT MANAGER will be made upon payment request. The remaining twenty (20) percent for each unit will be paid upon delivery of the unit at the site specified in the Invitation and Bid.

3.10.3 The unit price payment for each type of unit shall include all of the PRECASTER'S cost of whatever nature to fabricate, store, transport, and deliver the units, including concrete, tests, cooperation with the STATE's tests, coring, reinforcing steel, forms, tie plates, grating framework, anchors, access opening steel and fabrication, curing, marking, inserts, lifting hardware, loading, and transportation. Payment for these items will be made only for the unit prices shown under Items 1 & 2 of the Bid Schedule.

https://maps.google.com/?q=343+S+SH+67,+Cripple+Creek,+CO&entry=gmail&source=g https://maps.google.com/?q=343+S+SH+67,+Cripple+Creek,+CO&entry=gmail&source=g

4.0 SUBMITTAL PROCESS

4.1 Submission

In order to be responsive to this Request for Documented Quotations, the bidder must fully address each item of listed below. Start with the first item and consecutively continue through completion of all items.

Fully address the subject item. The description may be in narrative or outline formatting. Be as concise as you can while discussing the items fully. Reference and attach any supporting documents that help describe or contribute to an item.

4.2 Submission Format

This section describes the information that must be furnished by the proposer and the prescribed format in which it must be presented. The Department of Natural Resources Requests that proposals be submitted that:

4.2.1 Proposers are encouraged to submit responses via VSS. Proposers must make sure to attach their proposal and be aware that the maximum attachment size for VSS documents is 2MB.

4.2.2 Via email as a PDF attachment is preferred to aran.raz@state.co.us MS Word is also acceptable.

4.2.3 The preferred method of all delivered proposals via courier is on a CD or flash drive as a

Portable Document Format (“.pdf”) or Microsoft Word document file attachment.

4.2.3.1 For all printed documents, please submit One (1) original copy as well as a digital copy if possible.

4.2.3.1.1 Include recycled paper as much as possible

4.2.3.1.2 Print on 8 ½ by 11” paper

4.2.3.1.3 Proposals should be bound to facilitate filing; three-ring binders and bulky submittals are not permitted.

4.2.4 Fax submittals WILL NOT BE ACCEPTED

4.3 Submittals

Submittals must include the following:

4.3.1 Confirmation that the firm or individual is registered and in good standing with the Colorado

Secretary of State.

4.3.2 Acceptance of the unaltered Colorado Purchase Order Terms.

4.3.3 For firms based outside of Colorado, submit information on where work will be conducted, including the percentage of work that will take place outside of the State of Colorado and outside the United States.

4.3.4 Resident Bidder Preference. When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident. A resident bidder is authorized to transact business in the State of Colorado, maintains a place of business in Colorado and pays unemployment compensation taxes.

4.3.5 Service Disabled Veteran Owned Small Businesses (SDVOSBs). SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in

Colorado and who are officially registered and verified as a SDVOSB by the Center for

Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), mailto:aran.raz@state.co.us?subject=DQ1%20PMAA%202017-1571 may receive a 5% preference on their bid. This preference applies only to the price, and the

SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the

U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

4.3.6 Cost

Fill out and return the Bid Rate Schedule (attached) showing cost per device, installation, training and total for the entire project.

5.0 EVALUATION AND AWARD

5.1 Evaluation Process and Award

Award will be made with to the low responsive and responsible bidder whose bid meets the following requirements and criteria: (1) GRAND TOTAL PRICE, corrected if necessary for errors in price extension and/or addition, and (2) capability to meet the performance time requirements. The GRAND

TOTAL PRICE will be used for comparing bids only.