Bid Document.pdf

LCHA is a Fair Housing and Equal Opportunity Agency 847-223-1170 www.lakecountyha.org

Lake County Housing Authority 33928 North U.S. Highway 45, Grayslake, IL 60030

Solicitation #RFB-260011 Services to be provided at

Single Family Home 342 Midway Dr. Mundelein, IL 60060

Please contact Derek Eovaldi

Ph 847 707 2095 or Email: deovaldi@lakecountyha.org

To gain access to the unit (occupied)

Purpose

The Lake County Housing Authority (LCHA) is seeking a qualified contractor to complete removal of the existing roofing system and the complete installation of a new roofing system in accordance with the following Scope of Work at the location listed below.

Property Details – 342 Midway Dr. Mundelein, IL 60060

• Single Family Residential

• 1- Story

• Roof age approx. 20 + years

• 1073 Sq Ft House

• Built 1955

• Gutters/downspouts are not included

Project Timeline:

• Release bid: 8/19/2026 by 10 am

• Question Cut-off Date: 8/28/2026 12 pm

• Site Visit: 8/25/2026 at 10 am

• Bid Due Date: 9/1/2026 no later than 2 pm

Please submit a detailed proposal that includes separate line items for both materials, labor and permits (if applicable) to address and repair the identified deficiencies. By submitting a proposal, the vendor agrees that all work performed under this contract shall comply with the laws of the State of Illinois, applicable local building codes, and LCHA

Policies and Procedures—including, but not limited to, the Illinois Employee Classification Act. Please note that this project may be subject to the Davis-Bacon Prevailing Wage Act. Certified payrolls must be submitted with all pay requests.

General Wage Determinations

A general wage determination reflects wage rates determined by WHD to be prevailing in a specific geographic area for a certain type of construction and does not expire.

General Davis-Bacon wage determinations are published online at www.sam.gov and are available for contracting agencies to incorporate into covered contracts and for contractors to post at the job site of covered projects.

The current wage determinations http://www.lakecountyha.org/ mailto:deovaldi@lakecountyha.org https://sam.gov/wage-determination/2015-4935/28 http://www.sam.gov/

SAM.gov

General Decision Number: IL20260020 07/14/2026

State: Illinois

Construction Types: Building, Heavy Highway and Residential

Submit Certified Payroll forms with invoice. https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh347.pdf

You can find the full article at https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance

In the event changes to the scope of the project or additional work become necessary or desired (a “Change”), the parties shall follow the procedures set forth in this Section to memorialize the change (a “Change Order”). A Change

Order shall be effective only if documented in writing, dated and signed by both parties, and expressly referencing this

Agreement. The Change Order shall set forth in detail: (i) the Change requested, (ii) the reason for the proposed

Change; (iii) the cost of the Change; and (iv) the Change’s impact on the time for completing the project.

If LCHA does not accept the Change Order in writing within 10 business days, the receiving party shall be deemed to have rejected the Change Order. If the parties cannot reach agreement on a proposed Change, Contractor shall nevertheless continue to render performance under this Agreement in accordance with its (unchanged) terms and conditions.

Changes that involve or increase in the amounts payable by LCHA may require execution by the Executive Director.

Some increases may also require approval by LCHA Board.

Contract award will be determined by the lowest cost as an aggregate total. The sum of the base cost and the optional/alternate items listed.

The Contractor shall dispose of all generated waste materials in compliance with all Local, State and Federal guidelines, regulations, and requirements.

Contractor must *Inspect finished work to ensure customer satisfaction and the highest possible standards of work.

Any construction project over $2,000 must submit Davis Bacon and Labor Standards Wage form W347 payroll.

LCHA will review responses and contact all vendors once the project has been awarded. The factors to be evaluated will include price and ability to fulfill the needs of LCHA.

LCHA Right to Reject any Quote/Proposal. LCHA has the right to reject and not consider any quote that does not meet the requirements of our housing authority budget. Quotes are to be submitted Friday, March 20, 2026, no later than 2:00 pm CST. LCHA does not pay for quotes. Please forward your response to Stacy Davis-Wynn Program

Procurement Director at sdaviswynn@lakecountyha.org.

https://sam.gov/wage-determination/2015-4935/28 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh347.pdf https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh347.pdf mailto:sdaviswynn@lakecountyha.org

Questions:

1. Do you currently hold a valid State Roofing License by the Illinois Department of Financial and

Professional Regulation (IDFPR) under the Illinois Roofing Industry Licensing Act?

2. Does your company have proof of liability insurance?

3. If awarded a contract will your company provide proof of the permit?

4. If weather permits, can you complete this project in two (2) weeks? If no, provide details on how long the project will take to complete.

I agree with these terms and conditions, as written in solicitation # RFB#26011.

Name:

Company Name:

Company Email:

Mobile:

Signature:

Solicitation #RFB #26006

(This form must be fully completed)

ATTACHMENT A

(1) Instructions. Unless otherwise specifically required, the items listed below must be completed and included in the bid submission. Please complete this form by marking an “X,” where provided, to verify that the referenced completed form or information has been included within the “electronic copy” bid submittal submitted by the bidder. Also, complete the following Statement’s herein:

[Table No. 1]

(1)

“X” = Item

Included

(2)

Tab

No.

(3)

Bid Submittal Item

(one original signature copy of each document) 1 Form of Bid (Attachment A)

2 Form HUD-5369-A Representations, Certifications, and Other Statements of Bidders (Attachment C)

3 Proof of State License

4 Complete Bid Document w/ signature, contact information & questions answered

5 Company Proposal

(2) Debarred Statement. Has this firm, or any principal(s) ever been debarred from providing any services by the Federal Government, any state government, the State of Illinois, or any local government agency within or without the State of Illinois? Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and current status.

(3) Disclosure Statement. Do this firm or any principals thereof have any current, past personal or professional relationship with any Commissioner or Officer of the Agency? Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and current status.

(4) Felony Disclosure. Has any principal(s) or any person(s) proposed to perform the work ever been convicted of a felony? Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and current status.

PLEASE NOTE: The Agency reserves the right not to make an award to any bidder that has staff who has been convicted of a felony if the Agency feels that doing such is in its best interests.

FORM OF BID

(RFP Attachment A)

(5) Non-Collusive Affidavit. The undersigned party submitting this bid hereby certifies that such bid is genuine and not collusive and that said bidder entity has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, to fix overhead, profit or cost element of said bid price, or that of any other bidder or to secure any advantage against the Agency or any person interested in the proposed contract; and that all statements in said bid are true.

(6) Bidder’s Statement. The undersigned bidder hereby states that by completing and submitting this Form and all other documents within this bid submittal, he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and that if the Agency discovers that any information entered herein to be false, such shall entitle the Agency to not consider or make award or to cancel any award with the undersigned party. Further, by completing and submitting the bid submittal, and by entering and submitting the costs, the undersigned bidder thereby agreeing to abide by all terms and conditions pertaining to this RFB as issued by the Agency. Pursuant to all RFB Documents, this Form of Bid, and all attachments, and pursuant to all completed Documents submitted, including these forms and all attachments, the undersigned proposes to supply the Agency with the services described herein for the fee(s).

PICTURES OF THE HOUSE