Bid Document.pdf

INVITATION TO BID

Issued By

COUNTY OF PEORIA

PURCHASING DIVISION

PEORIA COUNTY COURTHOUSE

324 MAIN ST * ROOM 501

PEORIA, ILLINOIS 61602

Sealed bids will be received at the Purchasing Office, Peoria County Courthouse, Peoria, Illinois until

July 24, 2025 at 2:00 PM for the goods or services described herein.

Exterior Remodel of 8-Stall Garage Bid #30-02-25

*THIS IS A PUBLIC WORKS PROJECT AND WILL BE SUBJECT TO THE PREVAILING WAGE ACT*

Company Name ______________________________

TABLE OF CONTENTS

LEGAL NOTICE

GENERAL INFORMATION

SPECIFICATIONS

PEORIA COUNTY PRICING SHEET*

SIGNATURE SHEET*

BOND INFORMATION

COMMUNITY WORKFORCE AGREEMENT

GENERAL INSTRUCTIONS TO BIDDERS

NON-COLLUSION AFFIDAVIT*

REFERENCES*

CERTIFICATE OF COMPLIANCE*

EQUAL EMPLOYMENT OPPORTUNITY INFORMATION

FORM CC-1

Please include your insurance certificate with your submission.

*These forms must be included within your proposal. The EEO requirement will only be required of the awarded contractor. If applying for EEO certification or recertification, please include a copy of the CC-1 form with your bid and send the original and fee to the City of Peoria, 419 Fulton Street, Room 108, Peoria, IL, 61602. If you have a current EEO certification number, include the number on the Signature Sheet where indicated. See "EEO Information" for further explanation.

LEGAL NOTICE

INVITATION TO BID

The County of Peoria is accepting bids for the following services:

EXTERIOR REMODEL OF 8 STALL GARAGE

Bid # 30-02-25

Pre-Bid Meeting:

July 8, 2025 @ 10:00 AM CST Peoria County Health and Human Services Center

2116 N. Sheridan Rd. Peoria IL 61604

Bids will be received until:

July 24, 2025 at 2:00 PM CST

Peoria County Courthouse Purchasing Office

324 Main Street, Room 501 Peoria, IL 61602

Bid documents: https://www.bidnetdirect.com/illinois/peoriacounty https://www.bidnetdirect.com/illinois/peoriacounty

GENERAL INFORMATION

INTRODUCTION

The County of Peoria is currently accepting bids from qualified vendors for Bid #30-02-25 Exterior Remodel of 8-Stall Garage.

PRE-BID MEETING

A pre-bid meeting will be held on July 8, 2025 at 10:00 am at the Peoria County Health and Human Services Center, 2116 Sheridan Road, Peoria, IL 61604. Attendance at this meeting is recommended to become familiar with the site.

PUBLIC WORKS PROJECT

This project is a Public Works Project and will be subject to Prevailing Wage Act. Please see "General Instructions to Bidders" for details. In addition to the Prevailing Wage Act requirements, Peoria County requires any General, or Sub-Contractor for contracts of $30,000 or greater, to participate in an Apprenticeship Training Program and to submit a “Certificate of Apprenticeship and Training” with bid response. General Contractors will be required to submit names of any/all subcontractors to be used on this project. Additionally, all vendors providing services for construction work on the public works project must enter into Peoria County’s Community Workforce Agreement with the affiliates of the West Central Illinois Building and Construction Trades Council and Peoria County, solely for construction and demolition work on this specific project, per Chapter 6.5-34 through 6.5-36 of the Peoria County Code of Ordinances. The Community Workforce Agreement template is included in the bid specifications for review.

BID INFORMATION

Sealed bids – one original and two copies – will be accepted by the County of Peoria, Purchasing Division, 324 Main Street, Room 501, Peoria, Illinois, 61602, until 2:00 p.m. on July 24, 2025. Bids shall be submitted in a sealed envelope or package with the bid name and number and the due date and time marked on the outside. Please include your company name and return address on the outside of the envelope.

Bids received after the stated date and time will not be considered. Faxed bids will not be accepted. Bids will be opened and publicly recorded immediately following the closing time set for the receipt of bids.

AWARD OF BID

The bid will be awarded to the lowest responsive responsible bidder based on the given requirements.

These are minimum specifications. The County of Peoria reserves the right to award to either a single or multiple vendors. The County reserves the right to waive technicalities and accept the bid that best suits its needs.

QUESTIONS*

All questions regarding this solicitation must be submitted in writing. Please submit at:

https://www.bidnetdirect.com/illinois/peoriacounty

*Vendors may not contact any other County Departments or Staff with inquires regarding this bid.

Schedule of Events:

Bid Released: June 23, 2025 On Site Pre-Bid Meeting: July 8, 2025 @ 10:00 AM CST Peoria County Health and Human Services Center, 2116 N. Sheridan Rd., Peoria, IL 61604 Questions Due: July 18, 2025 @ 2:00 PM CST Submit question through BidNet: https://www.bidnetdirect.com/illinois/peoriacounty

Bids Due: July 24, 2025 @ 2:00 PM CST

Peoria County Health Department Exterior Remodel of 8-Stall Garage

This document outlines the specifications for the exterior remodel of an eight-stall block garage located at the Peoria County Health Department. The goal is to provide contractors with sufficient detail to prepare competitive bids and complete the project in accordance with Peoria County’s requirements.

A site visit is scheduled to allow prospective bidders to view the location and ask any questions.

See the Schedule of Events section in the full bid document for the date, time, and location of the meeting.

Building/project location:

Peoria County HHS Facility, 2116 N. Sheridan Rd. Peoria, IL 61604.

Building Dimensions:

• 28 feet by 88 feet

• 5/12 pitch hip roof

Scope of Work:

Roof Replacement

• Remove all existing asphalt shingles, underlayment, and ridge vent.

• Remove and replace any damaged plywood sheathing as needed.

• Install new roof drip edge, underlayment, and 40-year architectural asphalt shake shingles. (Color to be selected by the owner.)

Gutters and Trim

• Remove and replace all existing gutters, downspouts, fascia, and soffit.

• Install new aluminum soffit and fascia.

• Install 6" seamless gutters with 5" downspouts. (Color to be selected by the owner.)

Exterior Doors and Weatherstripping

• Remove and replace the steel walk-in door, including a new lockset.

• Replace overhead garage door weatherstripping.

Painting and Wall Preparation

• Prep and paint all exterior concrete block walls. (Color to be selected by the owner.)

Lighting

• Remove all exterior lighting fixtures.

• Install new LED fixtures per the owner's selection.

• Add additional soffit lighting as specified during the site visit or per owner direction.

Materials and Installation Standards

• All fasteners must meet the manufacturers’ specifications and industry standards.

• Contractors must include warranty information for all materials and products used in the bid submission.

Site Cleanup

• Contractor must clean the site daily and at project completion.

• Remove and dispose of all construction debris.

• The Health Department will provide a designated container for scrap steel and aluminum recycling.

Additional Notes

• Work will begin after approval of the contract by the Peoria County Board of Health.

• The awarded contractor is responsible for obtaining all required permits.

• All work must comply with applicable local codes and OSHA regulations.

• Coordination with Health Department staff is required during working hours to ensure minimal disruption.

• Bidders are encouraged to ask clarifying questions during the site visit.

• Product warranty information must be included in the bid.

Description Price 1 Roof Removal and Replacement as specified - Indicate shingle being bid and provide warranty information below

Shingle Warranty

1 a. Price per single installed sheathing

Description Price 2 Remove and replace gutters trim and soffit as specified

Description Price 3 Remove and replace steel walk in door including new lockset as specified- Indicate door and lockset being bid

Door Lockset

Description Price 4 Prep and paint as specified

Price Description

5 Remove all exterior lighting as specified and install new LED fixtures - selected by owner Additional soffit lighting as specified during the pre-bid meeting

Lighting

Total $ _______________

Please list any other costs below not include in items listed above

Pricing for Peoria County Bid 30-02-25 Exterior Remodel of 8-Stall Garage

Gutters and Trim Soffit

Exterior Doors and Weatherstripping

Painting and Wall Preparation

Roofing

Company: _____________________________________________________________

County of Peoria Signature Sheet

EXECUTION OF THIS FORM CERTIFIES UNDERSTANDING AND

COMPLIANCE WITH THE TOTAL BID PACKAGE.

THIS FORM SHALL BE COMPLETED FOR THIS BID TO BE EVALUATED.

Please print or type:

THIS BID SUBMITTED BY:

Company Name:

Authorized Agent Name & Title:

Contact Person:

Company Address:

City, State Zip Code

Daytime Telephone:

Daytime Fax:

Daytime E-Mail (if available):

EEO Certificate of Compliance Num.:

Addenda Received: _______ _______ _______ _______ _______

Attach statement that firm has sexual harassment and drug-free workplace policies in place.

Attach statement of ability to meet the specified requirements of this invitation to bid.

Signature of Authorized Agent Date

Peoria County reserves the right to reject any and all bids, to wave technicalities and select the equipment/services best suited to the county.

DO NOT FAX OR EMAIL YOUR BIDS

PLEASE NOTE:

In the General Instructions to Bidders, the section pertaining to Performance Bond (5-A) shall not apply to this bid letting. Prevailing Wage (23) shall apply for this bid letting.

Prevailing Wage Information: All bids and contracts for the purposes of public works as defined and provided for by the Prevailing Wage Act (820 ILCS 130) shall obligate the prime contractor and all participating subcontractors not to discriminate in employment practices. "Public works" is defined as all fixed works constructed for public use by any public body, other than work done directly by a public utility company. The Act requires that the prevailing wage shall apply to public works projects. All wages paid by the contractor and each subcontractor shall be in compliance with the Act, as amended, except where a prevailing wage violates a federal law, order, or ruling, the rate conforming to the federal law, order, or ruling shall govern. The contractor shall be responsible to notify each subcontractor of the wage rates set forth in the contract and any revisions thereto. If the Illinois Department of Labor revises the wage rates, the contractor will not be allowed additional compensation on account of said revisions. For current prevailing wage rates, go to:

http://www.state.il.us/agency/idol/rates/rates.HTM.

Peoria County Project XXXX

Community Workforce Agreement This Community Workforce Agreement (hereinafter referred to as "Agreement") is entered into this ______ day of _____________, 20XX by and between the affiliates of the West Central Illinois Building and Construction Trades Council listed on Exhibit A

(individually and collectively "Union"), and, the undersigned Contractors and/or

Subcontractors listed on Exhibit B (individually and collectively "Contractor"), Peoria

County ("County") solely for construction and demolition work on the Project XXXX.

Preamble

Contractor intends to perform certain Construction Work (defined below) for a Project

(defined below) under contract with the County. Contractor desires to employ qualified craft persons who can perform this work with the highest degree of skill and competence without interruption by any form of work stoppage related to the expiration, renewal or negotiation of collective bargaining agreements with other employers or other projects.

Further, Contractor wishes to comply with area standards of employment and employ craft persons in each trade in accordance with the wages, fringe benefits, and conditions established in each Local Agreement. The Union has available persons who are competent and qualified to perform work for Contractor and the Union is willing and able to furnish these workers in accordance with the terms and conditions hereinafter stated and in accordance with each Local Agreement.

ARTICLE I

Recognition

Contractor recognizes the Union as the exclusive collective bargaining representative for employees of Contractor performing work within the craft jurisdiction of Union. All apprentices and/or trainees utilized by the Contractor under this Agreement shall be registered participants of the applicable training programs recognized by the United

States Department of Labor, Bureau of Apprenticeship and Training.

ARTICLE II

Scope of Work

This Agreement covers all construction, demolition, alteration, painting, landscaping, renovation or repair of a building, structure, or other work, performed by Contractor at the site of the work for the purpose of building the specific structures and improvements that constitute the Project (“Construction Work”). The Owner and Contractor agree that it shall not move any Construction Work, which normally takes place on the site, to any off-site location. Any work that may be moved off site for any reason shall be covered by the terms and conditions of this Agreement.

ARTICLE III

Conditions of Employment

Contractor recognizes that the Union has negotiated a collective bargaining agreement

(referred to herein as "Local Agreement"), which sets forth the wages, fringe benefits, hours, and other terms and conditions of employment applicable to work within the jurisdiction of the Union. All of the terms and conditions set forth in the Local Agreement are hereby incorporated in this Agreement unless specifically changed, modified or replaced by this Agreement, and Contractor agrees to comply with all provisions of the

Local Agreement on the Project in the same manner and to the same extent as if

Contractor were an employer signatory to the Local Agreement. International Agreements shall not be utilized on a Project. Contractor further agrees to sign any and all participation agreements as required by any fringe benefit, training or other funds identified in the local collective bargaining agreement as identified above.

ARTICLE IV

Referral of Employees and Union Security

Contractor shall strictly comply with referral of employee procedures established in the

Local Agreement except as modified herein. In the event that the Local Agreement does not set forth a referral procedure, Contractor shall obtain employees for that craft in accordance with established local hiring practices. Selection of applicants for referral to jobs shall be on a non-discriminatory basis and shall not be based on, or in any way affected by, union membership, policies or requirements. In the event the Union is unable to fill the request for referral by the Contractor within 48 hours (excluding Saturday, Sunday and any holiday) after the request is made, the Contractor may employ from any source. Contractor shall comply with the union security provisions set forth in the Local

Agreement.

The Union recognizes that the County and the Contractor have established certain targets or requirements for the employment of minority and female workers and has worked in cooperation with the Union to afford employment opportunities for segments of the community who have been traditionally underrepresented in the construction industry.

The Union will make available to the greatest extent feasible to Contractor minority and female workers as follows:

Equity Workforce Goal:

Minority: 12%

Women: 3%

ARTICLE V

Non-Discrimination

The Union and Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or military status.

ARTICLE VI

Grievances

Any and all grievances that may arise on any work covered by this Agreement or the

Local Agreement shall be processed in accordance with the grievance procedures set forth in the Local Agreement.

ARTICLE VII

Jurisdictional Disputes

The assignment of all work shall be made on the basis of traditional craft jurisdictional lines, agreements of record, established trade agreements, and prevailing area practices.

If a jurisdictional dispute arises, the Contractors assignment shall be adhered to until the dispute is resolved. All jurisdictional disputes shall be resolved in the following manner:

Step 1. All disputes shall be first referred to the Stewards of the applicable Unions, and the Contractors on site Supervision for resolution.

Step 2. All disputes not resolved at Step 1, shall be referred to the business representatives of the applicable Unions and the Contractor's authorized representatives for resolution.

Step 3. All disputes not resolved at Step 2, shall then be referred to the International

Representatives of the applicable Unions and the Contractors authorized representatives for resolution.

ARTICLE VIII

Subcontracting

In order to preserve work opportunities normally available to craft persons covered by this

Agreement, to maintain wages, benefits and working conditions established within this area, and to avoid problems caused by common site relationships, Contractor agrees that it shall not contract any Construction Work on the Project covered by this Agreement to any person, firm or company who is not a signatory to this agreement unless that party agrees to be bound by the terms of this agreement as if that party were a signatory.

ARTICLE IX

Savings Clause

It is the intent of the County, Contractor and Union to comply with all local, state and federal laws. Any provision of this Agreement finally adjudged to be in conflict with any applicable local, state or federal law shall be void. All other provisions and articles of this

Agreement shall remain in full force and effect. In the event of any inconsistency between the provisions of the Local Agreement and the provisions of this Agreement, the terms of this Agreement shall prevail.

ARTICLE X

Work Stoppages

There shall be no strikes of any nature, work stoppages, picketing or slowdowns by the

Union or employees against Contractor during the term of this Agreement. However, the

Unions retain the right to have their members cease and desist working for any Contractor for failure to make required wage and/or fringe benefit payments. There shall be no lockouts by Contractor. In the event the Local Agreement expires during the term of this

Agreement there shall be no work interruption or stoppage related to such expiration, but

Contractor shall comply with all terms and conditions of any new Local Agreement and apply, retroactive to the expiration date of the old Local Agreement, all increases in wages, fringe benefits, and other economic items which are part of any new Local

Agreement.

No employee shall engage in any activities which violate this Article. Any employee who participates in or encourages any activities which interfere with the normal operation of the project shall be subject to disciplinary action, including discharge, and if justifiably discharged for the above reasons, shall not be eligible for rehire on the same project for a period of not less than ninety (90) days.

Neither the Union nor its affiliates shall be liable for acts of employees for which it has no responsibility. The principal officer or officers of the Union will use the best efforts of his/her office to cause the affiliated union or unions to cease any violations of this Article.

The Union in its compliance with this obligation shall not be liable for unauthorized acts of its affiliates. The failure of the Contractor to exercise its right in any instance shall not be deemed a waiver of its right in any other instance. In lieu of any action at law or equity, any party shall institute the following procedure when a breach of this Article is alleged, after all involved parties have been notified of the fact.

(a) The party invoking this procedure shall notify an individual to be mutually agreed upon, whom the parties agree shall be the permanent arbitrator under this procedure. In the event the permanent arbitrator is unavailable at any time, he shall appoint his alternate. Notice to the arbitrator shall be by the most expeditious means available, with notice to all parties including the party alleged to be in violation.

(b) Upon receipt of said notice the arbitrator named above shall set and hold a hearing within twenty-four (24) hours if it is contended the violation still exists but not before twenty-four (24) hours after the notice to all parties involved as required above.

(c) The Arbitrator shall notify the parties of the place and time he has chosen for this hearing. Said hearing shall be completed in one session. A failure of any party or parties to attend said hearing shall not delay the hearing of evidence or issuance of an Award by the Arbitrator.

(d) The sole issue at the hearing shall be whether or not a violation of this Article has in fact occurred. The Award shall be issued in writing within three (3) hours after the close of the hearing, and may be issued without an Opinion.

If any party desires an Opinion, one shall be issued within fifteen (15) days, but its issuance shall not delay compliance with, or enforcement of, the

Award. The Arbitrator may order cessation of the violation of this Article, and such Award shall be served on all parties by hand or registered mail upon issuance.

ARTICLE XI

Pre-Job Conference

A reasonable length of time prior to beginning any on-site work, Contractor shall notify the West Central Illinois Building and Construction Trades Council of its intent to commence work and schedule a pre-job conference. Representatives of Contractor and

Union shall meet to familiarize themselves with the scope of Contractor's work, resolve trade job assignments, manpower requirements, and discuss any other topic which may be relevant to the work so that the Union is better able to satisfy Contractor's needs and ensure that work commences in the most efficient manner. A holiday schedule shall be adopted at the pre-job conference, which will be uniformly applied to all work on the job.

Jobsite work shall not begin until completion of the pre-job conference.

ARTICLE XII

Term of Agreement

This Agreement shall be in full force and effect from the date as stated above. The

Contractor signature pages shall be identified per each individual project and signed and attached to this master Agreement. Copies of the Contractor signature pages shall be provided to the West Central IL Building & Construction Trades Council for distribution to the individual Unions.

SIGNATURES

Project: Peoria County XXXX

Peoria County

Date

Exhibit A

West Central Illinois Building and Construction Trades Council Affiliates Signature Pages for Peoria County Project XXXX Agreement

International Association of Heat And Local Date Frost Insulators & Allied Workers

International Brotherhood of Local Date Boilermakers, Iron Ship Builders, Blacksmiths, Forgers & Helpers

International Union of Local Date Bricklayers & Allied Craftworkers

United Brotherhood of Carpenters Local Date and Joiners of America

UBC Millwrights Local Date

International Brotherhood of Local Date Electrical Workers

Elevator Constructors

Operating Engineers

International Association of Local Date Bridge, Structural, Ornamental And Reinforcing Iron Workers

Laborers' International Union Local Date of North America

Painters & Allied Trades

Operative Plasterers' and Cement Local Date Masons' International Association

United Union of Roofers, Local Date Waterproofers and Allied Workers

Sheet Metal Workers' Local Date International Association

United Association of Journeymen and Local Date Apprentices of the Plumbing and Pipe Fitting Industry of the United States and Canada

Plumbers Local Date

Road Sprinklerfitters Local Date

Steamfitters Local Date

International Brotherhood Local Date of Teamsters

EXHIBIT "B"

Contractor and Subcontractor signature page for the Peoria County PROJECT XXXX Agreement

Contractor

Street Address

City, State, Zip Code

By Its duly authorized representative

Contractor

Street Address

City, State, Zip Code

By Its duly authorized representative

GENERAL INSTRUCTIONS TO BIDDERS

Revised 6/2025

This document ("General Instructions to Bidders") is for your information and does not need to be submitted with your response. The terms "bid" and "proposal" or "RFP" are interchangeable when referenced in this document as are the terms "vendor" and "contractor." The information contained within this document may not pertain to certain types of professional or consulting services.

1. Bid Submittals:

Copies of the bid proposal form and other documents shall be submitted by bidders as noted or requested. This includes pamphlets and product literature when requested. All bid documents shall be submitted in duplicate unless otherwise noted.

Submission of Bids:

A. Bids will be received until the time and date specified at the place set forth in the invitation to bid.

B. Bids shall be submitted in a sealed envelope or package and shall be addressed as follows:

County of Peoria Purchasing Division Courthouse, Room 501 324 Main Street Peoria IL 61602

Bidders are requested to write the bid/RFP name and number and the date and time the bid is due in the lower left-hand corner of their envelope.

Bids received at the above address after the deadline will be marked "Late" and will be returned to the bidder unopened. It is the Vendor's responsibility to ensure that the bid or proposal submission is received prior to the stated deadline no matter what method is used to submit the bid.

2. Preparation of Bid:

A. Bids shall be submitted on forms included in bid documents unless otherwise specified.

B. All information requested on bid forms shall be typewritten or written in ink. Where both written words and numerical figures are required, the written words shall apply in the event of a conflict.

3. Bid Surety

When indicated in the advertisement for bids and/or the general information, all bidders shall be required to submit a bid surety with their bid submittal. The amount of the bid surety shall be specified in the bid documents but shall never be greater than ten percent (10%) of the total bid price. The bid surety shall be in a form acceptable to the County.

The Vendor shall pay all premiums and costs associated with this bid surety.

4. Inquires:

All inquires, outside of the prebid conference when applicable, that concern the bid request shall be submitted in writing to the Purchasing Division, which shall respond to such inquiries upon consultation with the Project Manager and/or the County Legal Counsel. If the nature and volume of inquiries indicate a substantial defect in the bid specifications, terms, or conditions, the Purchasing Division will either schedule an additional prebid conference, extend the deadline for submission of bids, or cancel the bid and reissue corrected or appropriately modified specifications, terms and/or conditions.

ALL BIDDERS ARE ADVISED THAT ANY COMMUNICATION WITH ANY COUNTY

EMPLOYEE, OFFICIAL OR OFFICER CONCERNING THE SPECIFICATIONS, TERMS, OR

CONDITIONS OF A PROPOSED BID COULD CONSTITUTE A VIOLATION OF THE

CRIMINAL CODE OF ILLINOIS, 720 ILCS 5/33E. ACCORDINGLY, BIDDERS SHALL ONLY

CONTACT THE PURCHASING DIVISION WITH QUESTIONS OR CONCERNS AS

AFORESAID.

5. Contract to be Awarded/Terms and Conditions:

The following general contract terms and conditions are included in these instructions to inform vendors of those terms and conditions that the County will require the successful vendor to agree to. It is to be understood that this listing is not intended to be exclusive, and that additional terms and conditions may be required by the county. Nor are these terms and conditions to be considered non-negotiable but are provided to put the vendors on notice that these terms and conditions are considered of substantial importance by the County and the acceptance of these terms and conditions may be considered necessary to the awarding of a contract to any particular vendor. By inclusion in bid or RFP documents, this document becomes a part of the bid and any subsequent contract.

A. Performance/Payment/Maintenance Bond: Not required for this bid.

When indicated in the notification the Vendor shall deliver a performance bond to the County using a bond form acceptable to the County. This bond shall be in the amount of 100% of the Contract amount and it shall be maintained in force for one (1) full year after completion of project.

The Vendor shall pay all premiums and costs of this bond. Attorney-in-fact who signs the bond must file with the bond a certified and effectively dated of copy of their power of attorney.

B. Assignment of Contractual Rights:

It is agreed that the Vendor shall not assign, transfer, convey, or otherwise dispose of the Contract or its right, title or interest in or any part thereof, without previous written consent of County and the sureties.

"County" includes all offices of the County unless an individual officer is exercising independent contractual authority. Contact the County Administrator's office at

(309) 672-6056 if this is an issue.

C. Contract Management:

The Vendor shall appoint an individual person as an Agent who, when requested, shall be available for discussions concerning the fulfillment of the

Contract. The County will deliver official documents addressed to the Vendor to the Agent of the Vendor. The Agent shall be available at the time of Contract award.

The name, address and telephone number of the person to be designated as Agent shall be included in the bid or proposal submittal.

D. Meetings:

After the award of the Contract, technical, scheduling and/or status meetings may be held. These meetings will be for the purpose of, but are not limited to the following:

- Establishing the project schedule

- Establishing functional details of the construction or equipment

- Delivery, installation and maintenance of equipment or hardware

- Progress meetings

The vendor shall provide the services of his technical staff and/or Agent for these meetings.

E. Progress Reports:

The Vendor is required to submit monthly reports on the status of the project so that the County Project Manager is kept fully informed of progress. The information required will be specified at the meetings with the Vendor.

F. Notice and Service Thereof:

Any notice to Vendor from the County relative to any part of this Contract shall be considered delivered, and the service thereof completed, when said notice is posted by U.S. mail to the said Vendor at his last given address or delivered in person to Vendor’s Agent.

G. Copeland “Anti-Kick Back” Act

The Vendor/Contractor shall comply with the Copeland “Anti-Kick Back” Act (18 USC 874) as supplemented in the Department of Labor Regulations (29 CPR Part 3). This Act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction, completion or repair of public work to give up any part of the compensation to which he is otherwise entitled.

H. Conflict of Interest

A vendor submitting a bid or proposal thereby certifies that no officer, agent or employee of the County who has a pecuniary interest in the bid or proposal has participated in the contract negotiations on the part of the County, that the bid/proposal is made in good faith without fraud, collusion, or connection of any kind with any other Vendor for the same ITB/RFP, and that the Vendor is competing solely in its own behalf without connection with, or obligation to, any undisclosed person or firm.

I. Law of State of Illinois:

Contracts shall be entered into within the State of Illinois, and the laws of said state, whether substantive or procedural, shall apply to the Contract. All statutory, charter and ordinance provisions applicable to public contracts in the County of Peoria and the State of Illinois shall be followed with respect to the Contract.

J. Preference for Illinois Products and Labor:

Vendors' attention is called to the fact that the Statutes of Illinois provide that, on public improvements, preference shall be given to products and provisions grown and coal produced in the State of Illinois and with Illinois labor. The Vendor will be required to conform to all such Statutes as are applicable.

K. Fiscal Funding:

If Illinois state laws are changed resulting in failure to appropriate funds or a means of funding for the contract, the obligation of the County shall cease immediately and without penalty.

L. Non-Discrimination:

The Equal Employment Opportunity provision of Peoria County (copy attached) shall be incorporated into every agreement entered into by Peoria County.

M. Liability and Insurance:

The County does not assume any liability for acts or omissions of vendor and such liability rests solely with vendor.

Vendor’s Insurance – The Vendor and all its subcontractors shall secure and maintain such insurance policies as will protect itself from claims for bodily injuries, death or property damage which may arise from operations under this Contract whether such operations be by itself, or anyone employed by Vendor directly or indirectly. The following insurance policies are required:

- Statutory Worker’s Compensation

- Comprehensive General Liability

Combined Single Limit $ 1,000,000.00 Property Damage $ 1,000,000.00

- Automobile Public Liability and Property Damage

Combined Single Limit $ 1,000,000.00 Property Damage $ 1,000,000.00

Insurance Inclusions – The comprehensive general liability insurance shall include independent contractors’ protective liability, products and completed operations broad-form property damage coverage. The completed operations and products liability shall be maintained for two years after final payment.

Contractual Liability – The insurance required above shall include contractual liability insurance coverage for the Vendor’s obligations under Section N below entitled, “Hold Harmless and Indemnification Agreement”.

Certificates of Insurance – Certificates of insurance acceptable to the County indicating insurance required by the Contract is in force shall be included in the bid submittal when stated or filed with the County prior to approval of the Contract by the County. These certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days prior written notice has been given to the County.

N. Hold Harmless and Indemnification Agreement:

The Vendor shall save and hold harmless and indemnify the County and the citizens of Peoria County against any and all liability, claims and costs of whatever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with or in any way incident to or arising out of the use, service, operation or performance of work under the terms of this contract, resulting from the negligent acts or omissions of Vendor, or any employee, agent or subcontractor. Vendor is not responsible for consequential damages.

O. Limited Distribution or Use of Certain Data and Information:

Performance of this contract may require the Vendor to have access to and use of data and information which may be considered proprietary to a government agency or government contractor, or which may otherwise be of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interest of the County or others.

Vendors agrees that Vendor personnel will not divulge, or release data or information developed or obtained in connection with their performance of the resulting contract, unless made public by the County, except to authorized County personnel or upon written approval of the Peoria County Administrator.

Except as may be otherwise agreed to with a data owner, the Vendor agrees not to use, disclose or reproduce proprietary data, other than as required in performance of this contract; provided, however, that nothing herein shall be construed as precluding the use of any data independently acquired by the Vendor without such limitation.

All proprietary information and all copies thereof shall be returned to the County upon completion of the work for which it was obtained or developed.

P. Ownership of Equipment, Information and Materials:

If the agreement is for sale of goods, Vendor will pass title to the County after completion of the County’s obligation and will warrant title. Title to all source data, information and materials furnished to the County, together with all plans, system analysis and design specifications and drawings, completed programs and documentation thereof, reports and listings, all test data and test procedures, and all other items pertaining to the work and services to be performed pursuant to this agreement, including any copyright, shall rest with the County. Such ownership does not extend to proprietary materials brought in by the Vendor for use on any project. Upon project completion, the County shall have the full right to use each of the above for its purposes without compensation or approval by the Vendor. The County shall at all reasonable times have the right to inspect the work and shall have access to and the right to make copies of the above-mentioned items.

Q. Responsibility for County Property:

The Vendor assumes full responsibility for and shall indemnify the County for any and all loss or damage of whatsoever kind and nature to any and all County property (and/or property belonging to other governmental agencies within Peoria County), including any equipment, supplies, accessories, or parts furnished, while in Vendor’s custody and care for storage, repairs, or services to be performed under the terms of the resultant contract, resulting from the negligent acts or omissions of Vendor or any employee, agent or representative of Vendor including its subcontractor(s) and its employees.

The Vendor shall do nothing to prejudice the County’s right to recover against third parties for any loss, destruction of, or damage to County property (and/or property belonging to other governmental agencies within Peoria County), and upon the request of the contracting officer shall, at the Vendor’s expense furnish to the County all reasonable assistance and cooperation, including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the County in obtaining recovery.

R. Right to Audit:

Vendor agrees that the County or its representatives shall have the right to examine any Vendor records which directly relate to this contract.

S. Breach:

Any breach of this contract by Vendor will allow the County to cancel without penalty and have any other available relief.

T. Taxes:

The County is exempt from all State and City sales tax and will provide documentation upon request.

U. Change Orders:

While the Contract is in effect, if unforeseen conditions require a change or major variations from the original plans, such work will be covered by a Change Order.

The Change Order shall be outlined in complete detail the nature of the change and its reasons therefore. Whether it is an addition or reduction with respect to the original Contract price is to be covered in detail as well as any extension or reduction of the completion date. Any work requiring a Change Order shall receive prior approval from the Project Manager before commencing.

6. Examination of Site:

When specified in bid documents, prior to submitting a bid each bidder shall visit the site of the proposed work and fully acquaint himself with conditions as they exist, so that he may fully understand the facilities, difficulties and restrictions which may affect the work and cost thereof. Bidders shall also thoroughly examine and become familiar with the specifications as set forth for a project.

7. Interpretations:

No oral interpretations will be made to any bidder as to the meaning of the contract documents or specifications outside of prebid conferences. Every request for interpretation outside of prebid conferences shall be made in writing and submitted to the Peoria County Purchasing Office for review and clarification.

8. Withdrawal of Bids:

Bidders may withdraw a bid proposal at any time prior to the bid closing time by written request. No bidder shall withdraw his bid for a period of ninety (90) calendar days from the bid opening date and prices submitted in the bid shall remain firm for at least 90 days.

Negligence on the part of the bidder in preparing a bid proposal confers no right of withdrawal or modification of a bid proposal after it has been opened. No bid will be opened which has been received after the closing time specified in the bid proposal. Late bids will be marked "Late" and shall be returned to the bidder unopened.

9. Award of Contract:

A. For ITBs, an award will be made to the lowest responsive, responsible bidder that complies with the terms and conditions of the specifications provided that it is in the best interest of the County to accept the bid. Awards may be made on a per item basis or total low bid overall. The quality of the articles to be supplied, their conformity with specifications, their suitability to the requirements of the County and delivery and discount terms will be taken into consideration in making the award.

For RFPs, an award will be made to the respondent whose proposal is rated the highest by a selection committee after specific selection criteria have been evaluated and whose offer is deemed to best meet the needs and interest of the County and its citizens.

B. Award of a contract as a result of the solicitation is dependent upon the availability of funds from which payments will be made.

C. Professional service selection will be awarded within the guidelines of the Local Government Professionals Service Act (50ILCS 510/0.01).

10. Rejection of Bids:

The County of Peoria reserves the right to reject any or all bids when such rejection is in the best interest of the County and to restart the bidding process at any time after such rejection if so desired.

11. Acceptance of Bids:

The right is reserved, as the interest of the County may require, to reject any or all bids and to waive any minor informality or irregularity in the bids received. The County will enter into a contract or reject all bid proposals within ninety (90) calendar days from the bid opening date.

12. Alternate Bids:

The specifications describe the supplies and/or services, which the County feels are necessary to meet the performance requirement of the County. Bidders desiring to bid on items which deviate from these specifications, but which they believe to be equivalent, are requested to submit alternate bids. However, Alternate Bids must be clearly marked as such and deviations from the specifications must be plainly noted. The bid must be accompanied by complete technical specifications of the alternate item(s) offered.

Equivalency shall be at the County's sole discretion, and it shall be the County's sole decision whether to accept an alternate or not.

13. Prices:

Unit prices shall be shown for each item as applicable and for which vendor is offering a bid. The unit price shall include all packing, crating, freight/shipping charges and cost of unloading supplies at destination unless otherwise stated in the bid proposal. Unit prices shall not include any local, state or federal taxes. In case of a mistake in the extension of price, the unit price shall govern. All prices must be typewritten or written in ink adjacent thereto and initialed in ink by the party signing the bid or vendor's authorized representative.

14. Discounts:

Cash discounts for payment within fifteen (15) days or more will be considered in awarding the bid. Discounts of less than fifteen (15) days will not be considered in the bid evaluation.

Where the net bid is equal to a bid with the cash discount deducted, the award shall be made to the net bid. Discounts will be figured from the date of delivery and acceptance of the articles, or in the case of incorrect invoice, from the date of receipt of corrected invoice.

Vendors should note cash discounts in bold on the cost sheets or pricing proposal.

The successful bidder agrees to protect, defend, and hold the County harmless against any demand for payment for the use of any patented material process, article, or device that may enter into the manufacture, construction or form a part of the work covered by the contract.

15. Default:

In case of default by the vendor, the County will procure the articles or services from other sources and hold the vendor responsible for any excess cost incurred.

16. Cancellation:

The County reserves the right to cancel in whole or in part, any contract, if the contractor fails to perform any of the provisions in the contract or fails to make delivery within the time stated. The contractor will not be liable to perform if situations arise by reason of strikes, acts of God or public enemy, acts of the County, or disasters beyond the control of either the County or the Contractor such as fire or flood.

17. Signatures:

Each bid or proposal must be signed by the bidder with his usual signature. Bids by partnerships must be signed with the partnership name and by one of the members of the partnership, or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the name of the corporation, followed by the signature and title of the person authorized to bind the corporation in a contract. All signatures must be in ink.

18. Special Conditions:

Where special conditions are written in the specifications, these conditions shall take precedence over any conditions listed under the “General Instructions to Bidders”.

19. Permits and Licenses:

The successful bidder shall obtain, at his own expense, all permits and licenses which may be required to perform the contract, unless otherwise stated.

20. Prices Specified:

The bidder agrees to furnish the material or services according to the County’s plans, specifications and conditions and at prices specified in the bid proposal.

21. Samples:

When required, samples of items must be submitted within the timeframe specified and at no expense to the County; and, if not destroyed in testing, will be returned at the bidders request and expense. Samples which are not requested to be returned by the vendor within thirty (30) days, will become the property of the County.

22. Prevailing Wages:

Contracts for work under some bids will obligate the awarded Contractor and its Subcontractors to pay workers on the project the current prevailing wage. Provisions of the Prevailing Wage Act, 820 ILCS 130/0.01 et. seq. will apply to public works projects. Public works projects include all fixed works as defined in the Prevailing Wage Act. Applicable prevailing wage rates are on file in the office of the County Clerk, for examination.

During the term of the Contract, or as long as work continues, whichever is longer, and on a monthly basis, the Contractor shall submit in person, by mail or electronically, a certified payroll to the project manager at Peoria County. The certified payroll shall consist of a complete copy of the following records: a list of all laborers, mechanics, and other workers employed by them to perform the work hereunder. The records shall include the following information for each worker: name, address, telephone number, last 4 digits of social security number, work classification(s), the hourly wages paid in each pay period, the number of hours worked each day, and the starting and ending times of work each day. The certified payroll shall be accompanied by a statement signed and sworn to by the Contractor or subcontractor which avers that: (1) such records are true and accurate;

(2) the hourly rate paid to each worker is not less than the general prevailing rate of hourly wages required by The Prevailing Wage Act (820 ILCS 130/0.01 et. seq.); and (3) the Contractor or Subcontractor is aware that filing a certified payroll that he knows to be false is a Class B Misdemeanor.

Upon two (2) business days’ notice, the Contractor and each Subcontractor shall make available for inspection the records identified above to the County, its officers and agents. Failure to timely submit certified payrolls shall result in the County withholding payment under the awarded contract.

23. Apprenticeship/Training Programs:

The county has determined that, in addition to prevailing wages, additional provisions shall be required of all vendors, contractors, and subcontractors providing services for new construction of facilities and renovation of current facilities in excess of thirty thousand dollars ($30,000.00). The contractor and all subcontractors shall participate in apprenticeship and training programs approved by and registered with the United States Department of Labor's Bureau of Apprenticeship and Training. A copy of the certificate from the U.S. Department of Labor Bureau of Apprenticeship and Training will be required with the bid submittal for these projects. Additionally, all vendors providing services for construction work on the public works project must enter into Peoria County’s Community Workforce Agreement with the affiliates of the West Central Illinois Building and Construction Trades Council and Peoria County, solely for construction and demolition work on this specific project, per Chapter 6.5-34 through 6.5-36 of the Peoria County Code of Ordinances. The Community Workforce Agreement template is included in the bid specifications for review.

24. Taxes:

The County is exempt, by law, from paying taxes, including State and City Retailer’s Occupation Tax, State Service Occupation Tax, State Use Tax and Federal Excise Tax.

The County will submit to the Vendor a tax exemption certificate upon request. The prices submitted in a bid should be exclusive of all taxes. In the event bid pricing includes taxes, the bidder must show the amount of tax included for each unit price.

Additional information can be obtained from Illinois Department of Labor, Division of…