Bid Document 120-83-11.docx

Bid File #120-83-11

BID DOCUMENT

City of Grand Rapids, Purchasing Department 300 Monroe, NW Room 720 Grand Rapids, MI 49503 Buyer: Jeffrey Poll Email: jpoll@grand-rapids.mi.us

Bid File #120-83-11 Shearwater Peregrine TX Dive Computers Solicitation Due Date: October 16, 2025

Bids are requested for the City of Grand Rapids for the purchase and delivery of Shearwater Peregrine TX Dive Computers as per the specifications contained herein, no substitutes. All items proposed and provided shall be in new and unused condition.

All information in a bidder’s proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no.442, as amended, MCL 15.231 or latest revision thereof. Bidders shall note that pricing methodologies, cost and fee proposals, and any other response information related to pricing shall not be considered confidential information.

Companies interested in submitting a response to this solicitation are required to complete this bid document and upload the submittal response through the Bidnet Direct procurement system along with any attachments at https://www.bidnetdirect.com/mitn, or via hard copy submittal as outlined herein, by the deadline specified.

Bidders shall contact Vendor Support at the MITN Purchasing Group if they are having issues with their electronic bid submission. Vendor Support is available at 800-835-4603, Option 2, or at support@bidnet.com.

It shall be the responsibility of the bidder to determine the correct product and to furnish the correct product based upon the item description and specifications provided. Fields provided within this document are editable, and may be completed electronically. Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response. Descriptive literature, technical specifications, licenses, attachments, etc may also be provided as part of any submittal to this solicitation. No separate schedules, agreements, terms, conditions, etc shall be recognized or accepted if not submitted with the response to this solicitation.

Any awarded vendor(s) for this Request for Proposal (RFP) are required to be registered in the City’s financial system, Oracle, Vendor Self Service (VSS) site. All solicitation information and documents shall be available to vendors registered in VSS. If you are not currently registered, or wish to update an existing vendor profile, click on the following link to begin registration: https://ibmjjb.fa.ocs.oraclecloud.com/fscmUI/redwood/supplier-registration

Specifications

The Grand Rapids Fire Department (GRFD) is seeking quotations for the purchase of thirty (30) Shearwater Peregrine TX Dive Computers with Smart AI Transmitters and the SDI Computer Diver Training Program, no substitutes, for members of our Dive Team. Vendors may quote both equipment and training as a combined package or as separate line items. Pricing provided shall be inclusive of all costs including but not limited to equipment cost, shipping and handling, freight, fuel surcharges, etc.

The GRFD Dive Team responds to time-sensitive, unpredictable underwater emergencies where pre-planned dive tables are not practical. Reliable dive computers, coupled with appropriate training, are essential safety tools for our divers.

The Shearwater Peregrine TX with Smart AI Transmitter will allow each diver to:

• Track and log dives for accurate post-dive analysis and recordkeeping.

• Monitor nitrogen on-gassing in real time across multiple dives.

• Adapt to changing conditions without requiring pre-planned dive tables.

• Reduce the risk of decompression sickness (DCS) and oxygen toxicity by providing continuous monitoring and alerts.

• Increase diver safety and situational awareness with wireless tank pressure monitoring and clear real-time status updates.

The SDI Computer Diver Training Program will provide standardized instruction on the safe and effective use of dive computers, ensuring all divers are proficient and certified.

Model:

Shearwater Peregrine TX with Smart AI Transmitter Specifications Required:

- Air integration capability with Smart AI Transmitter

- Nitrox compatibility

- High-visibility display for low-light conditions

- Depth rating suitable for public safety diving

- Rechargeable or extended-life battery option

- Dive logging and data download capability

- Long wrist strap to fit over dry suits

Training Program:

SDI Computer Diver Training Program

- Delivery: Initial online training course followed by an on-site classroom review and practical instruction including one (1) pool day for practical water skills for thirty (30) public safety divers

- Certification: SDI Computer Diver Certification for thirty (30) team members

- Pool location for training session shall be arranged by the Contractor, and be located within the City of Grand Rapids Metro Area

Delivery and Training Timeline:

All units and training shall be delivered to:

Grand Rapids Fire Department 38 La Grave Ave SE Grand Rapids, MI 49503

Delivery must be completed within 30 days of acceptance of quote and training must be completed within 90 days of acceptance of quote.

Bidder:

Solicitation Response – Cost Sheet Item # Unit Price

Specify Make: Model: Part #: Proposed.

Specify standard delivery timeframe for orders, from receipt of purchase order:

/Days

Solicitation Response - Questionnaire

Bidders are required to complete the information as requested herein; failure to do so may result in the bid being rejected as non-responsive.

List three (3) references, other than the City of Grand Rapids, for which your company has provided the exact product proposed for other municipalities within the previous 24 months, include the company name, address and location, contact name and information:

Warranty Coverage Specify warranty details for the units proposed with your bid response.

Warranty Repair Facility Indicate if bidder is an O.E.M. authorized warranty repair facility for the unit proposed. Yes |_| No |_|

Indicate name and location of service facility which will perform needed repairs on item bid.

Business Name: Location:

Is this facility an O.E.M. authorized repair service facility. Yes |_| No |_|

Training Does your entity hold the necessary Active SDI Open Water Scuba Diver Instructor, or an Assistant Instructor certified to teach this specialty? Yes |_| No |_|

Specify the following contacts if awarded the contract:

Terms and Conditions

Bidders are requested to complete information requested herein; failure to do so may result in the bid being rejected as non- responsive. The City reserves the right to use responses to these questions in the award of the bid. This solicitation does not commit the City to enter into an Agreement, nor does it obligate the City to pay for any costs incurred in preparation and submission of responses or in anticipation of an agreement.

The City of Grand Rapids “General Terms and Conditions” are hereby incorporated by reference.

All information in a bidder’s response and the subsequent contract is subject to the provisions of the Freedom of Information Act 1976 no. 442, as amended, MCL 15.231 or latest revision thereof. Bidders shall note that pricing methodologies, cost and fee proposals, and any other response information related to pricing shall not be considered confidential information.

Information requested herein shall be furnished completely in compliance with instructions. The information requested, and the manner of submission, are essential to permit prompt evaluation of all bids on a fair and uniform basis. Accordingly, the City reserves the right to declare as non-responsive and reject any bid in which material information requested is not furnished or where indirect or incomplete answers of information are provided, or if departments are contacted prior to bid opening. All bids submitted shall be on the City’s bid document and in the format requested, no exceptions. Any bid response not completed on the City bid document may be rejected as non-responsive.

No separate agreements shall be recognized unless they are included in the bid response for analysis and review, prior to contract award. The City shall not be bound by any part(s) of any bidder’s response to the bid which contains information, options, conditions, terms, or prices not requested nor required in the bid unless such conditions are agreed to by both parties prior to entering a contract.

The City bid document and all submittals provided with the bid response shall be subject to public inquiry and dissemination as required. Any bid response that is submitted in full as “confidential” or “proprietary” shall be rejected as non-responsive, no exceptions.

Any and all financial, statistical, personnel, technical and any other data and information relating to the City’s operations shall remain strictly confidential. Any breach of confidentiality pertaining to any part of the City’s operations shall result in immediate contract termination.

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran linked business,” as that term is defined in the Act.

Debarment:

Contractor guarantees that it, its employees, contractors, subcontractors or agents (collectively “Contractor”) are not suspended, debarred, excluded, or ineligible for participation in or from receiving Federal funds as listed in the List of Parties Excluded from Federal Procurement or Non-procurement Programs issued by the Federal General Services Administration. Contractor must within 30 calendar days advise the City if, during the term of this Purchase Order, Contractor becomes suspended, debarred, excluded or ineligible for participation or from receiving Federal funds as listed in the List of Parties Excluded from Federal Procurement or Non-procurement Programs issued by the Federal General Services Administration. Contractor will indemnify, defend and hold the City harmless for any loss or damage resulting from the conviction, debarment, exclusion or ineligibility of the Contractor.

Cost of Preparation:

The Respondent shall be responsible for any and all costs incurred in the development and submission of any response. The City assumes no contractual obligation as a result of the issuance of the solicitation, the preparation or submission of a response by a Respondent, the evaluation of an accepted response, or the selection of finalists. The City shall not be contractually bound until the City and the successful Respondent have executed a written Contract for performance of work.

Discrepancies or Omissions:

If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Agent/Buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Non-Collusion:

By signed submittal and completion of this document, the Contractor certifies that this proposal response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this proposal is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same Terms and Conditions - Continued line of business or commerce. The Contractor understands collusive bidding is a violation of Federal Law and that any false statement thereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages.

Solicit Cancellation:

The City reserves the right to cancel this solicitation and/or any planned award for any or no reason as it deems in its own best interests, at no additional costs to the City. Such cancellation notice shall be provided to the awarded vendor prior to any orders being placed.

Economy of Responses:

Responses and presentations should be prepared simply and economically, providing a straightforward and concise description of the Respondent’s capabilities to satisfy the requirements of the solicitation. Special bindings, colored displays, etc., are not necessary. Emphasis should be placed on completeness and clarity of content.

Taxpayer Identification Number Certification:

Bidders are certifying with the signature applied to this bid response the following,

1. The number shown on this document is the correct taxpayer identification number (or I am waiting for a number to be issued to me)

2. I am not subject to backup withholding,

(a) I am exempt from backup withholding, or

(b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a failure to report all Interest or dividends, or

(c) the Internal Revenue Service (IRS) has notified me that I am no longer subject to backup withholding and

3. I am an U.S. person (including an U.S. resident alien)

Certification Instructions:

You shall cross out item #2 above if you have been notified by the Internal Revenue Service (IRS) that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item #2 does not apply.

Environmentally Preferable Purchasing:

The City of Grand Rapids desires wherever possible to reduce energy consumption, reduce waste products, develop higher energy efficiencies, acquire products with less toxic content, higher recycled content, and promote the use of less packaging while encouraging higher recycled content in packaging of shipments. The City also desires to have alternate products/services proposed that would provide more durable, reusable, recycled and/or remanufactured alternatives that will help reduce/eliminate waste or pollution, the products/services offered shall be environmentally preferable so as to provide the best value and best life span consistent with the industry standards for the use of the products/services.

If proposing a post-consumer alternate, a higher efficiency alternate, a recycled/recovered content alternate, less toxic alternate, recycled/recovered content percentages, provide detailed specifications for each product proposed with the bid response.

All energy ratings such as energy star shall be included with the bid response.

In the performance of service contracts, the utilization of alternate fuel vehicles shall be considered.

Reserved Rights:

The City of Grand Rapids reserves the right to request any additional information which might be deemed necessary after responses are submitted as it deems in its own best interests to do so.

Further, the City, as it deems in its own best interest, reserves the right to:

1. Reject any or all bids.

2. Issue subsequent Requests for Bid.

3. Postpone opening for its own convenience.

4. Remedy technical errors in the Request for Bid process.

5. Approve or disapprove the use of particular subcontractors.

6. Solicit best and final offers from all or some of the Bidders.

7. Award an agreement to one or more Bidders.

8. Waive informalities and irregularities in bid responses and/or products proposed.

Terms and Conditions - Continued

The City reserves the right to check all references furnished and consider responses received in determining the award. The City reserves the right to perform investigations as may be deemed necessary by the City to assure that competent persons will be and are utilized in the performance of any Agreement and to verify the accuracy of the contents of responses.

Addendum:

The City will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued through the MITN Purchasing Group and prior to the response due date. Respondent should not rely on any representations, statements, or explanations other than those made in this solicit or in any written addendum to this solicit. Where there appears to be conflict between the solicit and any addenda issued, the last addendum issued shall prevail.

It is the Proposer’s responsibility to assure receipt of all addenda. The Proposer should verify with the MITN Purchasing Group site prior to submitting a response that all addenda have been received. Respondent who obtains copies of this solicit from sources other than the MITN Purchasing Group, risk the potential of not receiving addenda. Such Respondent is solely responsible for those risks.

Respondents who obtain copies of this solicit from sources other than the Bidnet Direct website risk the potential of not receiving addenda, since their names will not be included on the Vendor List for this particular solicit. Such Respondents are solely responsible for those risks.

Pricing:

All prices shall be quoted in U.S. dollars. Pricing charged to the City shall include all costs for shipping, freight, delivery, etc.

Response Submittals:

Bidders should complete and submit this completed, signed document, along with any descriptive literature or attachments, in the Bidnet Direct solution shall be uploaded in Bidnet Direct (https://www.bidnetdirect.com/mitn), as per the instructions provided, by the deadline specified. The City reserves the right to waive, at its discretion, any irregularity or informality that City deems correctable or otherwise not warranting rejection of the bid response.

Responses may be withdrawn or modified in writing prior to the response submission deadline. Following the deadline date responses will be considered firm. Responses received after the date and time indicated will not be accepted or considered.

All responses become the property of the City of Grand Rapids. The content of all responses shall be held confidential and sealed until after the public bid opening.

Hard Copy: In lieu of electronic submittal, a hard copy of this completed document may be submitted in a sealed container along with any other descriptive literature or technical specifications, with the following information prominently displayed on the shipping container:

Purchasing Department - City of Grand Rapids 300 Monroe NW Room 720 Grand Rapids, MI 49503

Bid Ref #120-83-11 Shearwater Peregrine TX Dive Computers Due: October 16, 2025 11:00 AM EST

Company Name: #####

Hard copies of the response may be either mailed, delivered, or hand-delivered by the City’s Purchasing Department no later than the date specified; submittals received in this manner shall be received no later than the due date. Responses must be shipped in one box or package. If the response is sent by mail or commercial express service, the Respondent shall be responsible for actual delivery of the response to the City Purchasing Department before the deadline.

Non-Assignment:

The Contractor shall not assign, sub-contract, or sub to a sub-contractor without the written approval of the Purchasing Agent and the Project Manager. No subs shall be allowed if not specified initially on the bid document.

Solicit Evaluation/Award:

The City reserves the right to accept or reject any or all bids/proposals in whole or in part and to waive any informality in the solicitation document.

Terms and Conditions - Continued

The City reserves the right to award in total, to reject any and all responses in whole or in part, and to waive any informality or technical defects of the products proposed, if, in the City’s sole judgment, the best interests of the City will be served.

The award of a contract shall be at the sole discretion of the City. Upon making an award, or giving notice of intent to award, the Purchasing Department will provide appropriate notice through the Advantage360 system, or via email. The contract file shall contain the basis on which the award is made.

The selection of the successful bidder will be based on a combination of factors which, in the City’s opinion, will best serve the City’s interest in obtaining the desired service levels. Factors that will be considered, but shall not be limited to are:

A. Pricing. B. Quality of Product Bid. C. Pool/Training Location D. Delivery. E. Bid Discount

Debriefing: The entire solicit file, including ratings and justifications of award, will become public information and may be available for review upon request, only after an award is made. Debriefing requests shall be by appointment only.

New Equipment:

Equipment proposed and provided shall be new, unused, equipment only.

Orders/Releases/Purchase Orders:

Upon receipt of Purchase Order, the Contractor shall schedule and coordinate delivery of the equipment with the City Project Manager.

All deliveries and shipments shall be F.O.B. delivered, freight included, to the City of Grand Rapids Fire Department, 38 Lagrave Ave SE, Grand Rapids, MI 49503. F.O.B. terms other than “F.O.B. delivered freight included” shall not be accepted. All goods shall be individually labeled with corresponding bid part numbers on all shippers, invoices and on individual items/parts.

City Income Tax to Be Withheld:

The Contractor shall certify the status of such payment to the City by Affidavit assuring the City in regard to the withholding of income taxes as needed.

Personal Property Tax:

The Contractor shall certify the status of such payment to the City by Affidavit assuring the City in regard to the payment of property taxes as needed.

Invoicing:

All invoicing of goods and services related to the project shall be forwarded to the City’s Project Manager(s).

Vendor shall note: the successful contractor shall be aware that invoicing shall be accepted only from the contractor as listed on the bid document and subsequent term purchase order and only in the format as specified herein. Invoices not meeting this requirement shall be discarded. No consideration shall be made by the City on behalf of the contractor for any reason in these circumstances. In these circumstances corrected invoices resubmitted for payment shall not be considered after (90) ninety days.

Non-Reimbursable Charges:

Pricing proposed shall include all overhead expenses and incidentals which shall include, but not be limited to shipping/delivery, travel time (prior to reaching the work site), per diem, vehicle costs and equipment charges (prior to reaching the work site), fuel surcharges. No additional costs shall be recognized unless negotiated and agreed to in writing by both parties.

Force Majeure:

Whenever a contractors place of business, mode of delivery, or source of supply has been disrupted by strike, or act of God, it shall be the responsibility of the Contractor to promptly advise the City of such circumstance. In such circumstance, the City reserves the right to cancel any and all orders with the Contractor, and source the needed items or material from another source of its choice, at no additional cost.

Terms and Conditions - Continued

Waiver:

This Agreement shall be construed in a manner that a waiver of any breach of any provision of this Agreement shall not constitute or operate as a waiver of any other breach of such provision or of any other provisions, nor shall any failure to enforce any provision hereof operate as a waiver of such provision or of any other provision.

Severability:

This Agreement shall be severable, if any part or parts of this Agreement shall for any reason be held or unenforceable by a court of competent jurisdiction, all remaining parts shall remain binding and in full force and effect.

Press Release or Other Public Communications:

Under no circumstances shall the Contractor without the express written consent of the City: a) Issue or permit to be issued any press release, advertisement or literature of any kind which refers to the City, or the Work being performed hereunder, unless the Contractor first obtains the written approval of the City. Such approval may be withheld if for any reason the City believes that the publication of such information would be harmful to the public interest or is in any way undesirable; and b) Communicate in any way with any Contractor, department, board, agency, commission or other organization or any person whether governmental or private in connection with the Services to be performed hereunder except upon prior written approval and instruction of the City; and c) Except as may be required by law, the Contractor and its employees, agents, subcontractors and suppliers will not represent, directly or indirectly, that any product or service provided by the Contractor or such parties has been approved or endorsed by the City.

Acceptance of Facsimile, Scanned, or Electronic Signatures:

The parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission or delivered by scanned image or such other electronic means including a signature entered into the City’s Purchasing Software. Such facsimile, scanned, or electronic signature shall be treated in all respects as having the same effect as an original, wet-ink signature.

Counterparts:

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement.

Cancellation:

The City reserves the right to cancel this contract for any or no reason with thirty days written notice at no additional cost to the City.

Entirety of Agreement:

This Agreement, and any attachments, incorporated by reference, constitutes the entire agreement between City and Contractor relating to the subject matter hereof and supersedes any previous agreements or understandings, oral or written. In the event of any conflict between the provisions of this Contract and the provisions of any work order hereunder, the provisions of this Contract shall control. If additional or supplemental terms and conditions either intentionally or inadvertently appear separately in transmittal letters, specifications, literature, price lists or warranties, it is understood and agreed that the general and any special conditions in this response are the only conditions applicable to the response and any ensuing contract and the bidders authorized signature affixed to the response solicitation signature form attests to this. If you condition your bid on such additional terms and conditions, your bid shall be rejected as non-responsive.

In the event of any conflict between the provisions of this Contract and the provisions of any work order hereunder, the provisions of this Contract shall control.

Bid responses comply with all terms and conditions contained herein: |_| Yes |_| No

If no, list exceptions below in detail:

Litigation History A. The Proposer must provide a history for the last five (5) years of all claims, settlements, arbitrations, litigation proceedings, and civil actions involving $20,000 or more, and all criminal legal actions in which the company, its parent company, subsidiaries, all partners, or principals were involved. For each case, the Proposer must provide the following: The name of the claim, arbitration, litigation or action, the amount at issue or the criminal charges alleged, and the status or final disposition of the case.

B. The Proposer must also provide details of any current or threatened legal actions in Michigan against the Proposer or its parent company, subsidiaries, all partners, principals, or joint venture company(ies) by a governmental entity contracting with the Proposer or its parent, or against such a government entity by the Proposer or its parent company or joint venture company(ies). For each action, the Proposer must provide the following: The name of the action and the court in which the action is pending, the action number and the amount at issue.

C. The Proposer shall provide a list of all enforcement actions taken against it during the last five (5) years by any regulatory agency such as, but not limited to, the Internal Revenue Service, the United States Environmental Protection Agency, the Michigan Department of Environmental Quality or a Local Enforcement Agency. The list shall include name of the regulatory agency and the date of enforcement action.

D. The Proposer shall inform the City if it has had a permit, franchise, license, entitlements or business licenses that have been revoked or suspended in the last five (5) years.

E. The Proposer must list any claims against a Bid or Performance Bond and the results or any contractual defaults or termination over the last five (5) years.

Check One:

[ |_| ] Neither the undersigned firm, nor any of its officers or principals, has been a party to any litigation and/or judgments entered against it or them by any local, state or federal governmental entity, and has had no litigation and/or judgments entered against any such entity on its or their behalf during the past five (5) years.

OR

[ |_| ] The undersigned firm, BY ATTACHMENT TO THIS FORM, submits a summary and disposition of individual cases of litigation and/or judgments entered by or against it or one or more of its officers or principals by any local, state or federal governmental entity, by any state or federal court, during the past five (5) years.

COMPANY NAME

NAME (PRINT OR TYPE)

TITLE

AUTHORIZED SIGNATURE

Failure to check the appropriate blocks above may result in disqualification of your response. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation and/or judgments, that the City obtains after the fact, through any means, may result in disqualification of your response.

Conflict of Interest By signing below, the Contractor represents that:

No officer, director, employee, agent, or other Contractor of the City or a member of the immediate family or household of the aforesaid has directly or indirectly received or been promised any form of benefit, payment or compensation, whether tangible or intangible, in connection with the grant of this Agreement.

There are no undisclosed persons or entities interested with the Contractor in this Agreement. This Agreement is entered into by the Contractor without any connection with any other entity or person making a proposal for the same purpose, and without collusion, fraud or conflict of interest. No elected or appointed officer or official, director, employee, agent or other Contractor of the City, or of the State of Michigan (including elected and appointed members of the legislative and executive branches of government), or a member of the immediate family or household of any of the aforesaid:

1. is interested on behalf of or through the Contractor directly or indirectly in any manner whatsoever in the execution or the performance of this Agreement, or in the services, supplies or work, to which this Agreement relates or in any portion of the revenues; or

1. is an employee, agent, advisor, or Contractor to the Contractor or to the best of the Contractor’s knowledge any subcontractor or supplier to the Contractor.

Neither the Contractor nor any officer, director, employee, agency, parent, subsidiary, or affiliate of the Contractor shall have an interest which is in conflict with the Contractor’s faithful performance of its obligation under this Agreement; provided that the City, in its sole discretion, may consent in writing to such a relationship, provided the Contractor provides the City with a written notice, in advance, which identifies all the individuals and entities involved and sets forth in detail the nature of the relationship and why it is in the City's best interest to consent to such relationship.

The provisions of this Article are supplemental to, not in lieu of, all applicable laws with respect to conflict of interest. In the event there is a difference between the standards applicable under this Agreement and those provided by statute, the stricter standard shall apply.

In the event Contractor has no prior knowledge of a conflict of interest as set forth above and acquires information which may indicate that there may be an actual or apparent violation of any of the above, Contractor shall promptly bring such information to the attention of the City's Project Manager. Contractor shall thereafter cooperate with the City's review and investigation of such information, and comply with the instructions Contractor receives from the Project Manager in regard to remedying the situation.

Conflict/Non-Conflict of Interest Statement: Check One

[ |_| ] To the best of our knowledge, neither the undersigned firm, nor any of its officers or principals, has a potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

[ |_| ] The undersigned firm, or one or more of its officers or principals, BY ATTACHMENT TO THIS FORM, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

COMPANY NAME

NAME (PRINT OR TYPE)

TITLE

AUTHORIZED SIGNATURE

BID AWARD & CONTRACT

Bidders should sign this form at the time the Bid is submitted. If the contract is awarded to the bidder, the City will execute the contract after City Commission approval.

By signing this BID AWARD & CONTRACT, the bidder agrees to be bound by its content.

THIS CONTRACT is entered into on ___________________. The contract includes:

The bid solicitation documents, the bidder’s bid response documents, any required insurance or bond forms, the Equal Opportunity and/or Affirmative Action provisions required by City Policy whether attached or not and all other provisions required by law, City Charter, ordinance or City Policy whether attached or not.

By executing this CONTRACT, the parties agree to be bound by its terms and by the documents referred to which are incorporated herein by reference.

The City of Grand Rapids, a BIDDER/CONTRACTOR Michigan Municipal Corporation

By: ______________________________________ ___________________________________ David LaGrand, Mayor Full Legal Company Name (Type or Print)

Title of Authorized Representative

Witnessed: _________________________ image1.png