Bid Conference Minutes

This Bid Conference Minutes document is related to a State of Georgia Department of Behavioral Health & Developmental Disabilities project at Southwestern State Hospital in Thomasville, Georgia. The project involves the installation of vinyl siding on Building 426 located on the hospital campus. A mandatory bidders conference was held on November 10, 2011, at 1:30 p.m. in the Business Conference Room of Building 100, with doors locked at the start time and no late arrivals permitted. Site visits were scheduled to follow the conference. Attendance at the pre-bid meeting was required for bid eligibility, regardless of any prior site visits. The bidding process required submission of all complete bid documents through the Team Georgia Marketplace electronic portal, with failure to submit complete documentation resulting in bid rejection.

Prospective bidders were required to submit both the Special Terms document and Immigration & Security document as part of their bid packages. Questions regarding the solicitation were to be directed to David Sampson at dtsampson@dbhdd.ga.gov no later than 1:00 p.m. on November 11, 2011, with failure to comply resulting in automatic disqualification. Bidders were required to register in the Team Georgia Marketplace system, either as a Sourcing Bidder if they had no prior history with the State of Georgia, or as a Supplier if they had previously received purchase orders, remittances, or contracts from the state. The government agency accepted only electronic bid responses for this solicitation.