Bid Conference Attendance Log

This Bid Conference Attendance Log documents the mandatory pre-bid meeting for the Georgia Department of Behavioral Health & Developmental Disabilities/Southwestern State Hospital solicitation to replace vinyl siding on Building 426. The project involves installation of vinyl siding on the specified building located at the Southwestern State Hospital campus in Thomasville, Georgia. A mandatory bidders conference was scheduled for November 10, 2011, at 1:30 p.m. in the Business Conference Room, Building 100, with conference room doors locked at the start time and no late arrivals permitted. Site visits were conducted following the bidders conference. Attendance at the pre-bid meeting was mandatory; prior site visits did not negate this requirement. Prospective bidders were required to submit questions electronically to David Sampson at dtsampson@dbhdd.ga.gov no later than 1:00 p.m. on November 11, 2011, with failure to comply resulting in automatic disqualification.

All bid documents were required to be complete upon submission, or bids would be deemed non-responsive and rejected. Bidders were required to complete and upload both the Special Terms document and Immigration & Security document with their electronic bid responses submitted through the Team Georgia Marketplace. Prospective bidders needed to register in the system as either a Sourcing Bidder or Supplier, depending on their prior transaction history with the State of Georgia. This government agency accepted only electronic bid responses for this solicitation.