Bid_Checklist.pdf

This is a Bid Checklist document associated with a Request for Bid issued by the Minnesota Pollution Control Agency (MPCA) for conference facilities to support a Type IV Basic training event scheduled for May 19, 2026. The MPCA is soliciting bids for comprehensive conference services including room rental, catering, audiovisual equipment rental, and lodging at a facility located within 25 miles of Rochester, New Ulm, or Mankato, Minnesota. Responses must be submitted electronically through the SWIFT Supplier Portal, with a questions deadline of 2:00 PM Central Time on January 20, 2026. The conference date is May 19, 2026, with sessions running from 7:30 a.m. to 5 p.m., requiring both a General Session Room for training and a Breakout Room for IBP Training.

The Bid Checklist specifies three mandatory submittal requirements: (1) a diagram of the registration area showing proximity to meeting space and secured storage, with measurements and table sizes; (2) detailed diagram(s) of the General Session Room with room names, measurements, and scaled seating arrangements including table dimensions and chair quantities; and (3) detailed diagram(s) of the Breakout Room for IBP Training with identical specifications. Bidders must initial each item on the checklist to confirm inclusion in their response. Addendum #1, effective January 21, 2026, is attached to the solicitation. Late responses will not be accepted, and all supporting documentation including the Request for Bid, Sample Contract and Exhibits, Price Schedule, and Bid Compliance Checklist must be reviewed by contractors prior to submission.