Bid Advert - Track Surface.pdf

REQUEST FOR PROPOSALS

Proposal Information

Proposals should be marked “Track Surfacing Project 2019” and sent to the address below and to the attention of:

Steve Aardema, Director of Finance & Technology

Proposals must be received at:

Whitehall District Schools 514 E Slocum Street Whitehall MI 49461

Proposals are due: Thursday, June 20, 2019; 3:00 p.m. Eastern Time.

A public bid opening will take place at that time. Late bids will not be opened. Bids must remain valid for a period of 90 days from the opening.

There will not be a pre-bid meeting for this work. If there are specific questions pertaining to the scope of work, please contact:

Jared Mott, Project Manager WinBerg Construction, Inc.

8868 Water Street Montague, MI 49437

(231) 894-8409 jared@winbergconstruction.com

SCOPE OF WORK

The project includes the furnishing and installation of track surface material on the new high jump, pole vault, and long jump areas at the District’s football field. All excavation, concrete slabs on grade, irrigation rework and lawn restoration are not to be included.

Track Surface Material:

1. To be equal to RSS-100 by Renner Sports Surfaces – Color ‘Terra Cotta’ to match existing

Locations to be installed:

1. Long jump runway – 130’ x 4’ wide (520 sq. ft.)

2. High jump and pole vault – ‘D’ shape of the North endzone (10,200 sq. ft.)

Line Stripping:

1. Two (2) painted white lines – 2” wide by 150’ long (300 lf total)

ALTERNATE(S)

No alternate proposals are anticipated.

LOCATIONS AND HOURS

All work is anticipated to take place this summer, prior to school starting back up on Tuesday, September 3, 2019. On the Bid Form please indicate anticipated start date and time for completion of the work.

TERM & TERMINATION

The District may terminate the service agreement at any time if it feels the services are not performed in a timely manner or if those services are deemed by the District to jeopardize the safety of the District’s students, staff, and community. In the event of termination, the District will be responsible for only the services and products installed to the date of termination.

Disregard of safety will be reason for immediate termination of any contract.

INSURANCE REQUIRMENTS

The contractor shall provide the District with a certificate of insurance including the following:

Workers’ Compensation coverage per Michigan statute;

Commercial Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate;

Automobile Liability Insurance of $1,000,000 per occurrence for all vehicles;

Whitehall District Schools listed as an additional insured; and 30 day cancellation notice.

LEGAL REQUIREMENTS

The District reserves the right to reject any or all bids, in whole or part, to waive any irregularities, and in general, to make the award in any manner deemed in the best interest of the district.

Services shall be provided in compliance according to industry standards as well as with any applicable statues, ordinances, and Board of Education policies.

Smoking or use of tobacco products is not allowed in the school buildings according to State of Michigan law.

School Districts are required by law to conduct background checks on contractors who work on-site for a regular or continuous basis. The Contractor shall pay for and provide these background checks to the District’s Human Resources Office. The District reserves the right to exclude contractor employees if the District deems his/her background or driving record unsatisfactory.

By submitting a proposal, the bidding contractor shall be deemed to have certified that it is not an “Iran-Linked Business” as defined in Act 517 of the Michigan Public Acts of 2012, being MCL

129.311 et. seq.

SAFETY

Safety is always important and especially for public institutions operating with students.

Community, staff, and contractor safety is equally important.

DAMAGES

The Contractor shall be responsible for all damages or changes to existing site that are outside of the scope of work.

INVOICES

Contractor shall invoice district for work on a monthly basis. Invoices shall clearly indicate the materials received and progress to date.

WHITEHALL DISTRICT SCHOOLS

TRACK SURFACING PROJECT 2019

BID FORM

Project Cost: $_________________________

Anticipated Start Date: __________________________

Anticipated Time for Completion: __________________________

Check to acknowledge compliance with non-Iran linked.

References (Organization, Contact, Phone):

Please enclose at least three customer references for track surfacing projects completed in the last 24 months.

1: ________________________________________________________________________

2: ________________________________________________________________________

3: ________________________________________________________________________

Disclose any litigation regarding your business in the past three years.

Bidder Contact and Signature:

Vendor Signature

Address Printed Name & Title

City, State, ZIP Mobile Phone

Office Telephone e-mail jared@winbergconstruction.com Call Out location of 2" painted white lines to define pole vault runway jared@winbergconstruction.com Call Out high jump / pole vault track surface area (10,200 sq. ft.)

jared@winbergconstruction.com Call Out long jump runway (520 sq. ft.)