BID 6577 GEN'L INSTR.RAISING OF MANHOLE FRAME AND COVER.doc

Town of Trumbull

Raise Manhole Frame and Covers

Town of Trumbull

WATER POLLUTION

CONTROL AUTHORITY (WPCA)

REQUEST FOR QUALIFICATIONS AND PROPOSAL

FOR ON-CALL SERVICES TO

RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

TOWN OF TRUMBULL

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

GENERAL INSTRUCTIONS TO BIDDERS

The Town of Trumbull Water Pollution Control Authority (hereinafter referred to as Town or WPCA), through the Office of the Purchasing Agent, will accept sealed bids for On-Call Services to RAISE MANHOLE FRAME AND COVERS TOWN WIDE in accordance with the specifications and requirements contained in this request.

This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town and the successful proposer. It’s the sole responsibility of the contractor/ vendor to check the Towns website for any addendum.

1.

PREPARATION OF PROPOSALS

a. Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit one (1) ORIGINAL and one (1) EXACT COPY and on E-copy via memory stick. Bidders should submit bids in a clear, concise and legible manner to permit proper evaluation of responsive bids.

b. Bidders may also submit, under separate cover with their proposal, any samples of reports and documents that are necessary to meet the requirements (deliverables) of this request should a purchase order be awarded. Please be advised that the person signing the formal proposal must be authorized by your organization to contractually bind your firm with regard to prices and related contractual obligations for the delivery period requested

c. No oral, Email, telephonic,proposals will be considered. No telephone corrections, deletions, or additions will be accepted. The Town reserves the right to reject any or all bids, and to waive any or all formalities in connection therewith.

2.

BID SUBMISSION

Bids are to be submitted in a sealed envelope addressed as follows:

Bid: 6577 Due: June 18, 2026 at 2:00PM Richard Kotchko Interim Purchasing Agent

Town of Trumbull

5866 Main Street

Trumbull, CT 06611

Please be advised that the person(s) signing the formal proposal must be authorized by your organization to contractually bind your firm with regard to prices and related contractual obligations for the delivery period requested.

3.

BID TIME

a) Bids shall be received at the office of the Interim Purchasing Agent Richard Kotchko, Town Hall, prior to the advertised hour of opening, at which time all proposals will be publicly opened and read aloud. Any bids submitted or received after the advertised hour shall not be accepted, opened or read.

b) A bidder may withdraw a proposal at any time prior to the above scheduled date and time. Any bid received after the above scheduled date and time shall not be considered or opened.

4.

TOWN OPTIONS

a) The TOWN reserves the right to reject any and all bids and does not bind itself to accept the lowest bid or any proposal for this work or any part thereof, and shall have the right to ask for new bids for the whole or parts, should it desire to do so.

b) If your proposal does not meet or better the required specifications on all points that must be outlined in a letter, otherwise it will be presumed that a proposal is in accordance with the required specifications.

5.

TAXES

All purchases made by the Town, and associated with the award of this requirement shall be tax exempt. Any taxes must not be included in bid prices. A Town Tax Exemption Certificate shall be furnished upon request.

6.

INQUIRIES

a) All inquiries regarding this request shall be answered up to the close of business on June 12, 2026, after which time no additional questions will be accepted. To ensure consistent interpretation of certain items, answers to questions the Town deems to be in the interest of all bidders will be made available in writing, EMAIL as appropriate to all bidders. Inquiries of a technical nature may be directed to William Maurer wmaurer@trumbull-ct.gov; all others may be directed to Richard Kotchko rkotchko@trumbull-ct.gov.

b) The Town reserves the right to communicate with any or all of the bidders to clarify the provisions of Proposals. The Town further reserves the right to request additional information from any bidder at any time after proposals are opened.

It is the sole responsibility of a bidder to verify any addendums that may have been issued relating to this request prior to submission of a proposal. Any notice of addendum shall be published on the Purchasing Department Website www.trumbull-ct.gov. Failure to submit a response that does not address any changes or addenda may result in a disqualification of a proposal submission.

7.

AWARD AND AUTHORITY

The Town Purchasing Agent will issue notification of Award in writing with a Town standard contract and followed by a Purchase orders on an as need basis.

8.

ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

Any assignment or subcontracting the selected contractor for work to be performed, or goods and/or services to be provided, in whole or in part, and any other interest in conjunction with Town procurement shall not be permitted without the express written consent of the Town of Trumbull.

9.

HOLD HARMLESS CLAUSE

The Contractor agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss, damage or expense which the Town may suffer or for which the Town may be held liable by reason of injury, including death, to any person or damage to any property arising out of or in any manner connected with the operations to be performed under this Contract, whether or not due in whole or in part of any act, omission or negligence of the Owner or any of his representatives or employees.

10.

WORK REGULATIONS AND STANDARDS

All work activities performed in association with this request must be performed and completed for the Town in accordance with current Federal State and Local regulations. All services performed shall also conform to the latest OSHA standards and/or regulations. The Contractor shall comply with all of the Connecticut General Statutes and comply with the EEO requirements.

11. INSURANCE

The successful bidder shall provide the Town Purchasing Agent with a Certificate of Insurance before work commences. The Town shall be named as an additional insured with Insurance Company licensed to write such insurance in Connecticut, against the following risks and in not less than the following amounts:

· Worker’s Compensation

· Contractor’s Public Liability and Property Damage

· Automobile Insurance

Property Damage Liability

Personal Injury Liability

Comprehensive Automobile Liability

Property Damage

Such policies shall provide that no coverage shall be changed or cancelled unless thirty- (30) day’s prior notice of such change or cancellation shall be made to the owner. Such notice shall be made by registered mail; postage prepaid, to the Purchasing Agent, Town of Trumbull, Town Hall, Trumbull, Connecticut 06611.

In the event of cancellation, the contractor shall cease all operations on or before the effective date of said cancellation and he shall not commence work again until he has obtained replacement insurance and has delivered a Certificate of Insurance to the office of the Owner’s Purchasing Department.

12.

ADDENDUM

It is the responsibility of the bidder to verify prior to final submittal if any addenda to this request have been issued. Any addenda to this request shall be posted on the Town of Trumbull website www.trumbull-ct.gov under the Purchasing Department’s section. Bidders may also call the Purchasing Department directly 203.452.5042 for inquiries regarding addenda.

13.

AWARD AND PRICING

1. Individual requirements and or assignments shall be awarded to the successful respondent to this request on an as needed basis for specific projects designated by the Town. The Town’s intention is to obtain the services of at least Two (2) qualified contractors in order to provide services for any one or all of the three specific General Specifications and Requirements but may only choose one if the town cannot obtain 2 qualified proposers. Such assignments shall require a complete breakdown of all labor and material and guided by the rates and pricing structure identified in the proposal form contained herein PRIOR to the commencement of any work assignments. The work assigned shall primarily be for preventative maintenance, special projects or emergency services for existing Town systems and facilities per Technical specifications and Requirements listed below.

2. All pricing quoted shall remain firm fixed for a period of about Two (2) years from date of proposal opening. Special consideration will be given to responses with extended firm price dates.

3. The duration of the contract shall be for Two (2) years and may be renewed for (1) one additional year if both parties mutually agree upon a price by giving the contractor at least thirty (30) days written notice and upon mutual consent of both parties. Notwithstanding the foregoing, the Town may cancel the contract at any time.

4. All awards for specific assignments shall be awarded by purchase order; however certain emergency requirements may be authorized directly by the Director of Facilities or its designee.

The contract will be for 2 years estimated July 1, 2026 to June 30, 2028.

The Town requires firmed fixed prices for a period of two plus (2) years following Quotation opening and nothing elsewhere in this Quotation shall abrogate this firm period. A letter of extension may be sent if both parties mutually agreed on pricing extended for one (1) additional one year.

14.

CONFLICT OF INTEREST

Public officials shall be prohibited from receiving any town work procured through a public

Bid or bid waived process so as to avoid any appearance of impropriety or conflict of interest;

And; Public officials cannot circumvent the intent of this ordinance by receiving town work

Through a bid waiver, as proscribed by the Trumbull Town Charter.

15.

WARRANTIES

A copy of all applicable warranties must be submitted in full detail 16.

REQUIREMENTS

a) The Town reserves the right to issue Addenda at any time prior to the Bid Opening. All such Addenda become, upon issuance part of the Specification. Each Bidder shall cover such Addenda in the proposal and shall acknowledge receipt of same on the blank provided therefore. It is the bidders’ responsibility to access the Town’s website or contact the Town for any addenda that may be issued in conjunction with this bid.

b) The Town reserves the right to require any or all Bidders to submit statements as to previous experience in performing comparable work; and as to financial and technical organizations and resources available for this work. The mere opening and reading aloud of a bid shall not constitute or imply the Town’s acceptance of the suitability of a Bidder or the bid, nor shall possession of Drawings or requirements constitute an invitation to bid. The competency and responsibility of Bidders as well as the number of working days required for completion will be considered in making an award.

TOWN OF TRUMBULL

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

TECHNICAL SPECIFICATIONS AND REQUIREMENTS

1. General Description of Work

Various Town owned manhole cover and frames are required to be raised. Additionally, the Town of Trumbull repaves various roadways as part of The Town Wide Paving Program. The amount of manholes to raise is unknown at this time. A minimum of 8 adjustments per mobilization shall be assumed. New manhole frames and covers are to be supplied by the Town if replacement is deemed necessary.

Therefore, the Town is soliciting prices to raise various manhole frames and covers on a State Road and a separate price for a Local Town Road on an as-needed basis in accordance with the specification.

For the manholes on a State Road:

· It is anticipated that the thickness of asphalt is 6 to 9 inches.

· Contractor must utilize manhole circular bore drill.

· Upon boring the asphalt, contractor must protect the manhole to prevent debris from falling into the bottom of the manhole.

· Contractor to raise manhole and set it flush with the roadway.

· Install asphalt to match existing thickness. Binder must be Superpave 1.0 Level 2 and the wearing course must be Superpave 0.5 Level 2.

· Prior to asphalt installation of asphalt, contractor to place liquid bitumen on the existing side surface of the existing asphalt and on the top of the joint between existing and proposed.

· Asphalt must be installed at the manhole at the end of each day.

· Contractor must obtain Encroachment permit from the State.

· The Town will mark the location of the manholes.

· The Contractors price shall not include cost for Traffic Control. The Town will obtain Police control or certified Flag Man.

· The Town will supply new manhole frame and cover if needed.

· Contractor to assume a minimum of 8 adjustments per mobilization.

· Typical manhole frames are Campbell Foundry Pattern 1047

For manholes on a Town owned Road:

· It is anticipated that the thickness of asphalt is 4 to 7 inches.

· Contractor must utilize manhole circular bore drill.

· Upon boring the asphalt, contractor must protect the manhole to prevent debris from falling into the bottom of the manhole.

· Contractor to raise manhole and set it flush with the roadway.

· Install asphalt to match existing thickness. Binder must be Class 1 and the Wearing course must be Class 2.

· Prior to asphalt installation of asphalt, contractor to place liquid bitumen on the existing side surface of the existing asphalt and on the top of the joint between existing and proposed.

· Asphalt must be installed at the manhole at the end of each day or as approved by the Engineer.

· The Town will mark the location of the manholes.

· The Contractors price shall not include cost for Traffic Control. The Town will obtain Police control or certified Flag Man.

· The Town will supply new manhole frame and cover if needed.

· Contractor to assume a minimum of 8 adjustments per mobilization.

· Typical manhole frames are Campbell Foundry Pattern 1047

2. Workmen

The contractor will supply competent, faithful, skilled and experienced operator/ laborer per crew to perform the required work. If at any time a WPCA Official (or their designee) shall notify the contractor that an assigned operator is apparently incompetent or unfaithful, such operator shall be discharged promptly and shall not be employed again on the job.

3. Cleanup

Upon suspension or completion of the work, the contractor shall remove all materials, equipment and rubbish, and shall leave the premises surrounding the roadway in a neat and orderly condition.

4. Experience

Each respondent is required to submit satisfactory evidence as part of their bid proposal demonstrating their experience in raising manhole frames. Accordingly, a list of at least four (4) municipalities where this type of work has been performed during the past five (5) years shall be furnished, including contact persons and phone numbers. (See the attached References sheet.)

5. Equipment

All machines must be capable of efficient, reliable operation. Actual operation of equipment may need to be witnessed/verified by a WPCA Official upon and prior to awarding a purchase order for this requirement. The equipment owned by the contractor will be indicated on the bid, together with the equipment available by lease.

6 Traffic Work is to be accomplished with the least inconvenience to the general public, with due regard to traffic safety. The Town of Trumbull will provide Traffic Control.

7. Other If the low bidder is unable to respond, the Town reserves the right to assign the task to the next lowest unsuccessful bidder on the condition that they are to perform work at the same contract rates as the low bidder. Such unsuccessful bidder will be obligated to comply with all provisions of the Agreement between the Town and the successful bidder and all requirements of the Purchasing Agent. The prices shall be good for a 1 year period.

TOWN OF TRUMBULL

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

CONTRACTOR INFORMATION SUMMARY

Complete/Describe In Detail – Attach Additional Sheets If Required

Name of Company: _____________________________________________________________________

Type of Business:

(Limited Company, Limited Partnership, Sole Proprietorship, Etc)

Years in Business: _____________________ Number of Employees: __________________________

Qualifications of Personnel Proposed to Work on Town of Trumbull Contract:

Response Time to Service Calls:

___________ (Reg. Hrs.)

_____________ (O. T. Hrs.)

Indicate any specific areas of expertise or other “on call” service below:

TOWN OF TRUMBULL

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

STATEMENT OF QUALIFICATIONS (To be submitted with proposal) Submitted by:

Name of Organization

Name of Individual

Title

Address

Telephone __________________Fax:

_____________Cell:____________ General Business Information

Check If: ____Corporation ____Partnership ____ Joint Venture ____Sole Proprietorship

If Corporation:

a. Date and State of Incorporation

b. List of Officers

Name Title

If Partnership

a. Date and State of Organization

b. Names of Current General Partners

c. Type of Partnership

General Publicly Traded

Limited other (describe______________________________________

If Joint Venture:

a. Date and State of Organization

b. Name, Address and Form of Organization of Joint Venture Partners: (Indicate managing partner by an asterisk*)

If Sole Proprietorship:

a. Date and State of Organization

b. Name and Address of Owner or Owners

_______________________________________________________________________ 1. On Schedule A, attached, list major engineered construction projects completed by this organization in the past five (5) years. (If a joint venture list each participant's projects separately).

2. On Schedule B, attached, list current projects under construction by this organization. (If joint venture, list each participant's projects separately).

3. Name of Surety Company and name, address, and phone number of agent.

4. Is your organization a member of a controlled group of corporations as defined in I.R.C. Sec. 1563?

Yes___

No ____

If yes, show names and addresses of affiliated companies.

5. Furnish on Schedule C, attached, details of the experience of the principal individuals of your organization directly involved in operations.

6. Has your organization ever failed to complete any construction contract awarded to it?

Yes___

No ____

If yes, describe circumstances on attachment.

7. Has any Corporate officer, partner, joint venture participant or proprietor ever failed to complete a construction contract awarded to him or her in their own name or when acting as a principal of another organization?

Yes___

No ____

If yes, describe circumstances on attachment.

8. In the last five years, has your organization ever failed to substantially complete a project in a timely manner?

Yes___

No ____

If yes, describe circumstances on attachment.

I hereby certify that the information submitted herewith, including any attachment is true to the best of my knowledge and belief.

Name of Organization: _______________________________________

By: _______________________________________

Title: _______________________________________

Dated: _______________________________________

EXPERIENCE

Schedule A: Prior Experience (Add Additional Pages as Needed)

Professional

Schedule B: Current Experience (Add Additional Pages as Needed)

Professional

Schedule C: Key Personnel (Add Additional Pages as Needed)

& Construction Experience

TOWN OF TRUMBULL

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

THE PROPOSER SHALL STATE THE NAMES OF ALL OF ALL PROPOSED SUBCONTRACTORS.

PROPOSED SUBCONTRACTORS

If none, write "None"__________________________________.

*Description of Work____________________________________________________ Proposed Subcontractor Name _____________________________________ Address________________________________________________________

*Description of Work____________________________________________________ Proposed Subcontractor Name _____________________________________ Address________________________________________________________

*Description of Work____________________________________________________ Proposed Subcontractor Name _____________________________________ Address________________________________________________________

*Description of Work____________________________________________________

Proposed Subcontractor Name _____________________________________

Address________________________________________________________

*Insert description of work and subcontractors' names as may be required.

This is to certify that the names of the above-mentioned subcontractors are submitted with full knowledge and consent of the respective parties.

The Proposer warrants that none of the proposed subcontractors has any conflict of interest as respects this contract.

Proposer

(Fill in Name)

By

(Signature and Title)

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

REFERENCES

(To be submitted with proposal – attach additional pages as necessary)

List references for similar services provided for at least Four (4) clients in the past five (5) years (attach any other client references if desired). PLEASE NOTE IT IS THE TOWN’S INTENT TO COMMUNICATE WITH THE REFERENCES LISTED HEREIN.

CLIENT 1:

Organization Name: ________________________________________________

Contact Name:

__________________________________________ Phone: ___________________________

Service Dates: _____________________________________________________

Project(s): ___________________________________________________________________________________

CLIENT 2:

Organization Name: ________________________________________________

Contact Name:

__________________________________________ Phone: ___________________________

Service Dates: _____________________________________________________

Project(s): ___________________________________________________________________________________

CLIENT 3:

Organization Name: ________________________________________________

Contact Name:

__________________________________________ Phone: ___________________________

Service Dates: _____________________________________________________

Project(s): ___________________________________________________________________________________

CLIENT 4:

Organization Name: ________________________________________________

Contact Name:

__________________________________________ Phone: ___________________________

Service Dates: _____________________________________________________

Project(s): ___________________________________________________________________________________

TOWN OF TRUMBULL

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

PROPOSAL FORM

The undersigned affirms and declares that this Bid is executed with full knowledge and acceptance of the specifications, requirements, terms and conditions contained herein and with complete understanding and full compliance of system requirements and hereby submits this Bid for the request contained herein and certifies that this Bid meets all the specifications and conditions requested herein. Any substitutions to the specifications requested are clearly and completely noted. Any alternate Bids are presented in a similar format to those requested and are attached herein.

Having received the specifications prepared by the Town the undersigned hereby submits the following Unit Prices to perform the work outlined for the subject project, and attests that this bid meets all the specifications and conditions stated in this Request for Proposal as follows:

THE QUANTITIES IN THIS BID FORM ARE FOR PURPOSES OF ILLUSTRATION ONLY. THE FINAL QUANITIES WILL BE DETERMINED BY THE ACTUAL WORK COMPLETED. THE LOW BIDDER WILL BE DETERMINED BASED UPON THE SUM TOTAL OF BID SUBMITTED, WHICH ARE WIEGHTED BASED UPON THE ESITMATED QUANTITY OF EACH BID ITEM.

These Prices for On Call will be for entire length of the contract estimated August 1, 2026 to June 30, 2028.

Raise manhole on a STATE Road

Raise manhole on a Town owned Road

Note any exceptions or clarifications (use additional pages as necessary):

PROPOSAL FORM continued

ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted therein have been considered and all costs thereto are included in the Base Bid.

Addenda #

Company Name by (Signature)

Address

Print Name

Town/City, State Zip

Title

Date

Office Telephone

Email

Emergency Phone (cell)

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of

) SS:

County of )

, being first duly sworn, 1.

He is of The bidder that has submitted the attached bid.

2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such bid.

3. Such price is genuine and is not a collusive or sham bid.

4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firms or person to submit a collusive or sham Bid in connection with the Contract for which the Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other Bidder, firm or person to fix the proceeds or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage, against the Town of Trumbull, (Owner) or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest including this affiant.

Signed

Title

Subscribed and sworn to before me this day of , 2026 Title

My Commission Expires __________________

ENF OF BID 6577