TOWN OF TRUMBULL, CONNECTICUT

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

TOWN WIDE

BID NUMBER 6576: DUE: Jun 17, 2026, AT 2:00PM

GENERAL INSTRUCTIONS TO BIDDERS

The Town of Trumbull Water Pollution Control Authority and the Town of Trumbull Engineering Department, (hereinafter referred to as Town), through the office of the Purchasing Agent, will accept sealed bids for the SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES TOWN WIDE in accordance with the specifications and requirements contained in this request. The Town is requesting qualifications and proposals for on call work related to the rehabilitation of sewer manholes and sewer and drain pipelines throughout the Town’s sewer and storm drain system including, but not limited to; cleaning and sealing manholes, spot lining sections of gravity sewer and storm drain mains, testing and sealing of pipe joints and laterals, chemical grouting of gravity sewer and storm drain mains, chemical root control of gravity sewer mains; and pavement and lawn restoration, and appurtenant work as indicated in the contract documents. All qualified and interested parties are invited to submit qualifications and bids under the terms and conditions set forth as follows:

This section includes the town of Trumbull’s general instructions to bidders and shall prevail over any conflicting statements made in other sections of these specifications.

This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town and the successful proposer.

1. PREPARATION OF PROPOSALS

a. Bidders shall submit company qualifications for related work to the On-call Sewer and Drain System Rehabilitation and Related Services Town Wide Project. Proposals should include various components identified in the Specifications for the On-call Sewer and Drain System Rehabilitation and Related Services Town Wide Project for which your company is prime contractor.

b. Proposals shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit one (1) ORIGINAL and two (2) EXACT COPIES and one E-copy on Memory Stick. Bidders should submit bids in a clear, concise and legible manner to permit proper evaluation of responsive bids. Proposals received after the advertised time and date due shall not be opened or considered. The Town reserves the right to communicate with any or all of the proposers to clarify the provisions of Proposals. The Town further reserves the right to request additional information from any proposer at any time after proposals are opened.

c. Proposers may also submit, under separate cover with their proposal, any samples of reports and documents that are necessary to meet the requirements (deliverables) of this request should a purchase order be awarded. Please be advised that the person signing the formal proposal must be authorized by your organization to contractually bind your firm with regard to prices and related contractual obligations for the delivery period requested.

d. No oral, Email, telephonic, will be considered. No telephone corrections, deletions, or additions will be accepted. The Town reserves the right to reject any or all bids, and to waive any or all formalities in connection therewith.

2. BID SUBMISSION

Bids are to be submitted in a sealed envelope addressed as follows:

On Call SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES Interim Purchasing Agent – Richard Kotchko Bid 6576 – Due: Wednesday June 17, 2026 by 2 pm sharp Town of Trumbull 5866 Main Street Trumbull CT 06611

a. Please be advised that the person(s) signing the formal proposal must be authorized by your organization to contractually bind your firm regarding prices and related contractual obligations for the delivery period requested.

b. All Proposals must be made on the enclosed Proposal form. All blank spaces for Proposal prices must be filled in, in ink or typewritten, and the proposal form must be fully completed and executed when submitted.

c. The Town reserves the right to correct, after proposer verification, any mistake in a proposal that is a clerical error, such as a price extension or decimal point error.

3. BID TIME

a. Bids shall be received at the office of the Interim Purchasing Agent Richard Kotchko, Town Hall, prior to the advertised hour of opening, at which time all proposals will be publicly opened and read aloud. Any bids submitted or received after the advertised hour shall not be accepted, opened or read.

b. A bidder may withdraw a proposal at any time prior to the above scheduled date and time. Any bid received after the above scheduled date and time shall not be considered or opened.

4. TOWN OPTIONS

a. The TOWN reserves the right to reject any and all bids and does not bind itself to accept the lowest bid or any proposal. The Town reserves the right to ask for new bids in whole or in part, or to reject any or all bids, or any part thereof, and to waive any requirements, irregularities, technical defects or service therein when it is deemed to be in the best interest of the Town.

b. If a bid proposal does not meet or better the required specifications, requirements, and scope of work requested on all points that must be outlined in a letter attached to the bid proposal otherwise it will be presumed that the bid as proposed is in accordance with the required specifications.

5. TAXES

a. All purchases made by the Town, and associated with the award of this requirement shall be tax exempt. Any taxes must not be included in bid prices. A Town Tax Exemption Certificate shall be furnished upon request.

6. SPECIFICATIONS

a. If quoted materials and/or equipment do not meet or better the attached specifications on ALL points, the proposer must note ALL exceptions as separate attachments to their formal response; otherwise, it will be presumed that the proposal is in accordance with all specifications requested herein. Each Bidder will be held responsible to have studied the Specifications, visit the site (if necessary) regarding the proposed work, satisfied itself regarding all existing conditions and measurements, and to have included in the proposal an amount sufficient to cover all work.

b. Should any Bidder find discrepancies in the Specifications, or be in doubt as to the exact meaning, notify the Town at once. The Town may then at their option, issue Addenda clarifying same. The Town shall not be responsible for oral instructions or misinterpretations of Specifications.

c. The Town reserves the right to issue Addenda at any time prior to the Bid Opening. All such Addenda become, upon issuance part of the Specifications. Each Bidder shall cover such Addenda in the proposal and shall acknowledge receipt of same on the blank provided, therefore. It is the bidders’ responsibility to access the Town’s website or contact the Town for any addenda that may be issued in conjunction with this bid.

d. The Town reserves the right to require any or all Bidders to submit statements as to previous experience in performing comparable work, and as to financial and technical organizations and resources available for this work. The mere opening and reading aloud of a bid shall not constitute or imply the Town’s acceptance of the suitability of a Bidder or the bid, nor shall possession of Specifications constitute an invitation to bid. The competency and responsibility of Bidders as well as the number of working days required for completion will be considered in making an award.

7. INQUIRIES & ADDENDUM

a. All technical inquiries regarding this request shall be answered up to the close of business on June 11, 2026, after which time no additional questions will be accepted. Direct inquiries to (William Maurer wmaurer@trumbull-ct.gov). All other questions may be directed to Richard Kotchko Interim Purchasing Agent rkotchko@trumbull-ct.gov.

b. To ensure consistent interpretation of certain items, answers to questions the Town deems to be in the interest of all bidders will be made available via an addendum to all bidders posted on the Towns website (www.trumbull-ct.gov under Purchasing, Bid Opportunities).

c. The Town reserves the right to communicate with any or all of the bidders to clarify the provisions of this request; the Town further reserves the right to request additional information from any bidder at any time after proposals are opened.

d. It is the sole responsibility of a bidder to verify any addendum that may have been issued relating to this request prior to submission of a proposal. Any notice of addendum shall be published on the Purchasing Department Website www.trumbull-ct.gov. Failure to submit a response that does not address any changes, or addendum may result in a disqualification of a proposal submission.

e. Additionally, after proposals are received, the Town reserves the right to communicate with any or all of the bidders to clarify the provisions of Proposals. The Town further reserves the right to request additional information from any bidder at any time after proposals are opened.

8. AWARD AND AUTHORITY

a. The Town Purchasing Agent will issue notification of Award in writing with a Town Standard Contract, followed by a Purchase Order on an as needed basis.

9. ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

a. Any assignment or subcontracting by a bidder, vendor, or contractor for work to be performed, or goods and/or services to be provided, in whole or in part, and any other interest in conjunction with Town procurement shall not be permitted without the express written consent of the Town of Trumbull.

10. HOLD HARMLESS CLAUSE

a. The Contractor agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss, damage or expense which the Town may suffer or for which the Town may be held liable by reason of injury, including death, to any person or damage to any property arising out of or in any manner connected with the operations to be performed under this Contract, whether or not due in whole or in part of any act, omission or negligence of the Town or any of his representatives or employees.

11. WORK REGULATIONS AND STANDARDS

All work activities performed in association with this request must be performed and completed for the Town in accordance with current Federal State and Local regulations. All services performed shall also conform to the latest OSHA standards and/or regulations. The Contractor shall comply with all of the Connecticut General Statutes and comply with the EEO requirements.

12. INSURANCE

a. The successful bidder shall provide the Town Purchasing Agent with a Certificate of Insurance before work commences. The Town and Engineer shall be named as an additional insured with Insurance Company licensed to write such insurance in Connecticut, against the following risks and in not less than the following amounts:

· Worker’s Compensation

· Contractor’s Public Liability and Property Damage

· Automobile Insurance

Comprehensive Automobile Liability

Such policies shall provide that no coverage shall be changed or cancelled unless thirty- (30) day’s prior notice of such change or cancellation shall be made to the Owner. Such notice shall be made by registered mail; postage prepaid, to the Purchasing Agent, Town of Trumbull, Town Hall, Trumbull, Connecticut 06611.

In the event of cancellation, the contractor shall cease all operations on or before the effective date of said cancellation and he shall not commence work again until he has obtained replacement insurance and has delivered a Certificate of Insurance to the office of the Owner’s Purchasing Department.

13. CONFLICT OF INTEREST

Public officials shall be prohibited from receiving any town work procured through a Public Bid or bid waived process so as to avoid any appearance of Impropriety or Conflict of interest; and; Public officials cannot circumvent the Intent of this Ordinance by receiving town work through a bid waiver, as proscribed by the Trumbull Town Charter.

13. AWARD AND PRICING

a. Individual requirements and or assignments shall be awarded to the successful respondent to this request on an as needed basis for specific projects designated by the Town. The Town’s intention is to obtain the services of at least Two (2) qualified contractors in order to provide services for any parts or all of the specified General Specifications and Requirements but may only choose one if the Town cannot obtain 2 qualified proposers. The Town’s intention is to obtain at least one, preferably two, qualified contractors for each type of service as separated in the bid form. Such assignments shall require a complete breakdown of all labor and material and guided by the rates and pricing structure identified in the proposal form contained herein PRIOR to the commencement of any work assignments. The work assigned shall primarily be for preventative maintenance, special projects or emergency services for existing Town systems and facilities per Technical specifications and Requirements listed below.

b. All pricing quoted shall remain firm fixed for a period of Two and a half (2 ½) years from the date of proposal opening. Special consideration will be given to responses with extended firm price dates.

c. The duration of the contract shall be for approximately Two and a half (2 ½) years and may be renewed for (1) one additional year if both parties mutually agree upon a price by giving the Contractor at least thirty (30) days written notice and upon mutual consent of both parties. Notwithstanding the foregoing, the Town may cancel the contract at any time.

d. All awards for specific assignments shall be awarded by purchase order; however certain emergency requirements may be authorized directly by the Director of Facilities or its designee. The contract will be for approximately 2 and ½ years estimated to be from July 2026 to December 30, 2029.

The Town requires firmed fixed prices for a period of two plus years (2 -10 months) years following Quotation opening and nothing elsewhere in this Quotation shall abrogate this firm period. A letter of extension may be sent if both parties mutually agreed on pricing extended for one (1) additional year.

14. WARRANTIES

a. A copy of all applicable warranties must be submitted in full detail.

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

TOWN WIDE

BID NUMBER 6576: DUE: June 17, 2026, AT 2:00PM

REFERENCES

(To be submitted with proposal – attach additional pages as necessary)

List references for similar services provided for at least Four (4) clients in the past five (5) years (attach any other client references if desired). PLEASE NOTE IT IS THE TOWN’S INTENT TO COMMUNICATE WITH THE REFERENCES LISTED HEREIN.

CLIENT 1:

Organization Name: ________________________________________________ Contact Name: __________________________________________ Phone: ___________________________ Service Dates: _____________________________________________________ Project(s): ___________________________________________________________________________________

CLIENT 2:

Contact Name: __________________________________________ Phone: ___________________________ Service Dates: _____________________________________________________ Project(s): ___________________________________________________________________________________

CLIENT 3:

Contact Name: __________________________________________ Phone: ___________________________ Service Dates: _____________________________________________________ Project(s): ___________________________________________________________________________________

CLIENT 4:

Organization Name: ________________________________________________ Contact Name: __________________________________________ Phone: ___________________________ Service Dates: _____________________________________________________ Project(s): ___________________________________________________________________________________

TOWN OF TRUMBULL, CONNECTICUT

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

TOWN WIDE

BID NUMBER 6576: DUE: June 17, 2026, AT 2:00PM

PROPOSED SUBCONTRACTORS (To be submitted with proposal – attach additional pages as necessary)

If none, write "None"__________________________________.

*Description of Work____________________________________________________ Proposed Subcontractor Name _____________________________________ Address________________________________________________________

*Insert description of work and subcontractors' names as may be required.

This is to certify that the names of the above-mentioned subcontractors are submitted with full knowledge and consent of the respective parties.

The Proposer warrants that none of the proposed subcontractors have any conflict of interest as respects this contract.

By ___________________________________________ (Signature and Title)

REQUEST FOR PROPOSAL FOR ON-CALL

SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

TOWN WIDE

BID NUMBER 6576: DUE: June 17, 2026, AT 2:00PM

STATEMENT OF QUALIFICATIONS (To be submitted with proposal) Submitted by:

Address _____________________________________________________________

General Business Information Check If: ____Corporation ____Partnership ____ Joint Venture ____Sole Proprietorship

If Corporation:

a. Date and State of Incorporation

b. List of Officers Name Title

If Partnership

a. Date and State of Organization

b. Names of Current General Partners

c. Type of Partnership General Publicly Traded Limited other (describe): ______________________________________

If Joint Venture:

a. Date and State of Organization

b. Name, Address and Form of Organization of Joint Venture Partners: (Indicate managing partner by an asterisk*)

If Sole Proprietorship:

a. Date and State of Organization

b. Name and Address of Owner or Owners

1. On Schedule A, attached, list major engineered construction projects completed by this organization in the past five (5) years. (If a joint venture list each participant's projects separately).

2. On Schedule B, attached, list current projects under construction by this organization. (If joint venture, list each participant's projects separately).

3. Name of Surety Company and name, address, and phone number of agent.

4. Is your organization a member of a controlled group of corporations as defined in I.R.C. Sec. 1563?

Yes___ No ____ If yes, show names and addresses of affiliated companies.

5. Furnish on Schedule C, attached, details of the construction experience of the principal individuals of your organization directly involved in construction operations.

6. Has your organization ever failed to complete any construction contract awarded to it?

Yes___ No ____

If yes, describe circumstances on attachment.

7. Has any Corporate officer, partner, joint venture participant or proprietor ever failed to complete a construction contract awarded to him or her in their own name or when acting as a principal of another organization?

Yes___ No ____ If yes, describe circumstances on attachment.

8. In the last five years, has your organization ever failed to substantially complete a project in a timely manner?

Yes___ No ____ If yes, describe circumstances on attachment.

I hereby certify that the information submitted herewith, including any attachment is true to the best of my knowledge and belief.

Name of Organization: _______________________________________ By: _______________________________________ Title: _______________________________________ Dated: _______________________________________

EXPERIENCE

Schedule A: Prior Experience (Add Additional Pages as Needed)

Professional

Schedule B: Current Experience (Add Additional Pages as Needed)

Professional

Schedule C: Key Personnel (Add Additional Pages as Needed)

& Construction Experience

REQUEST FOR PROPOSAL FOR ON-CALL

SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

TOWN WIDE

BID NUMBER 6576: DUE: June 17, 2026, AT 2:00PM

PROPOSAL FORM

THE UNDERSIGNED AFFIRMS AND DECLARES that this Bid is executed with full knowledge and acceptance of the specifications, requirements, terms and conditions contained herein and with complete understanding and full compliance of all requirements and hereby submits this Bid for the request contained herein and certifies that this Bid meets all the specifications and conditions requested herein. Any substitutions to the specifications requested are clearly and completely noted. Any alternate proposals are presented in a similar format to those requested and are attached herein. It is understood that the Town reserves the right to reject any or all proposals or waive any formalities in this proposal request.

Having received the specifications prepared by the Town the undersigned hereby submits the following Unit Prices to perform the work outlined for the subject project, and attests that this Bid meets all the specifications and conditions stated in this Request for Proposal as follows:

THE QUANTITIES IN THIS BID FORM ARE FOR PURPOSES OF ILLUSTRATION ONLY. THE FINAL QUANTITIES WILL BE DETERMINED BY THE ACTUAL WORK COMPLETED. THE LOW BIDDER WILL BE DETERMINED BASED UPON THE SUM TOTAL OF THE BID SUBMITTED, WHICH ARE WEIGHTED BASED UPON THE ESTIMATED QUANTITY OF EACH BID ITEM.

These Prices for On Call will be for the entire length of the contract estimated to be from July 2026 to December 30, 2029

ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted therein have been considered and all costs thereto are included.

Addenda # _________, ___________, __________, ___________, ____________

UNIT PRICE SCHEDULE

Bid Table 1: Pipe Maintenance

[NTS: WP EXAMPLE 1 - TRANSPORT AND TREATMENT SYSTEMS]

Item No.

Estimated Quantity Brief Description of Item

Unit Price In Figures Total Estimated Price In Figures

* Indeterminate quantities assumed for comparison of bids. Quantities are not guaranteed. Payment will be based on actual quantities constructed.

TABLE 1 TOTAL Bid Price: Total of Items 1-1 through 1-6 above.

(Use figures)

TABLE 1 Minimum value per on-call request:

(Use figures)

Bid Table 2: Pipeline Spot Rehabilitation

Item No.

Estimated Quantity Brief Description of Item

Unit Price In Figures Total Estimated Price In Figures

* Indeterminate quantities assumed for comparison of bids. Quantities are not guaranteed. Payment will be based on actual quantities constructed.

TABLE 2 TOTAL Bid Price: Total of Items 2-1 through 2-12 above.

(Use figures)

TABLE 2 Minimum value per on-call request:

(Use figures)

Bid Table 3: Full Pipeline Rehabilitation

Item No.

Estimated Quantity Brief Description of Item

Unit Price In Figures Total Estimated Price In Figures

* Indeterminate quantities assumed for comparison of bids. Quantities are not guaranteed. Payment will be based on actual quantities constructed.

TABLE 3 TOTAL Bid Price: Total of Items 3-1 through 3-7 above.

(Use figures)

TABLE 3 Minimum value per on-call request:

(Use figures)

Bid Table 4: Manhole Rehabilitation

Item No.

Estimated Quantity Brief Description of Item

Unit Price In Figures Total Estimated Price In Figures

* Indeterminate quantities assumed for comparison of bids. Quantities are not guaranteed. Payment will be based on actual quantities constructed.

TABLE 4 TOTAL Bid Price: Total of Items 4-1 through 4-6 above.

(Use figures)

TABLE 4 minimum value per on-call request:

(Use figures)

ALL TABLES TOTAL Bid Price: Total of Items 1-1 through 4-6 above.

(Use figures)

**Only Complete the ALL TABLES TOTAL if you have submitted prices for all items in all Four Tables**

BIDDER:

By:

[Signature]

[Printed name]

(If Bidder is a corporation, a limited liability company, a partnership, a sole proprietorship, or a joint venture, attach evidence of authority to sign.)

Attest:

[Signature]

[Printed name]

Title:

Submittal Date:

Address for giving notices:

Telephone Number:

Fax Number:

Contact Name and e-mail address:

Bidder’s License No.:

REQUEST FOR PROPOSAL FOR ON-CALL

SEWER AND DRAIN SYSTEM REHABILITATION AND RELATED SERVICES

TOWN WIDE

BID NUMBER 6576: DUE: June 17, 2026 AT 2:00PM

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of )

) SS:

County of ) , being first duly sworn,

1. He is of The bidder that has submitted the attached bid.

2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such bid.

3. Such price is genuine and is not a collusive or sham bid.

4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firms or person to submit a collusive or sham Bid in connection with the Contract for which the Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other Bidder, firm or person to fix the proceeds or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage, against the Town of Trumbull, (Owner) or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest including this affiant.

Signed Subscribed and sworn to before me this day of , 20 Title

My Commission Expires ____________________________________________