bid-604391-22_pk.pdf

UPLOAD BIDS ON: http://procurement.opengov.com/portal/seminolefl

INVITATION FOR BID

And

Bidder Acknowledgment

Contact: Erin Nichols

Procurement Analyst II 407-665-7114- Phone 407-665-7956 - Fax enichols@seminolecountyfl.gov

BID-604391-22/ESN

Sunland Park Shelter & Lake Dot Pavilion

PRE-BID/SITE VISIT

Date: August 5, 2022 Time: 9:00 AM – 11:00 AM

(Eastern Standard Time)

Starting Location:

Sunland Park

180 Collins Drive, Sanford, FL 32773

BID DUE DATE

Date: August 31, 2022 Time: 2:00 PM (Eastern Standard Time)

Location of Public Opening:

Conducted Virtually via ZOOM Meeting:

www.zoom.us Meeting ID: 865 8422 2565

Passcode: 520343

Proposer Name:

Federal Employer ID Number:

Mailing Address:

If returning as a "No Submittal", state reason (if so, return only this page):

City, State, Zip:

Type of Entity (Circle one): Corporation

Partnership Proprietorship Joint Venture

Incorporated in the State of: ______________

List of Principals: _______________________

The undersigned Bidder hereby acknowledges receipt of Addenda

Numbers______ through______:

Authorized Signature (Manual) Date

Email Address: Typed Name:

Telephone Number: Title:

Fax Number: Date:

THIS FORM MUST BE COMPLETED AND RETURNED WITH WRITTEN BID

The Bidder is expected to completely analyze the information contained in this Invitation for Bid (BID) as guidance for the preparation of their written submittal. The Bidder’s written bid should be specific, detailed, and complete to demonstrate the Bidder’s understanding of the requested work clearly and fully and delivery requirements.

http://procurement.opengov.com/portal/seminolefl http://www.zoom.us/

Part 1 Scope of Services

The Contractor will be responsible for all permitting, insurance, labor, materials, supervision, tools, supplies, transportation, coordination, equipment and incidentals necessary to perform the following turnkey construction projects. The projects include providing pre-engineered design, construction, delivery, and installation of two pavilion structures. The work consists of all items as indicated within this scope, attached design, technical specifications, and contract documents.

Location:

Sunland Park, 180 Collins Drive, Sanford, FL 32773

Lake Dot Park, 100 Lake Dot Drive, Sanford, FL 32773

Project Description:

Sunland Park – 12’ x 12’ square shelter

Lake Dot Park – 35’ octagonal pavilion

Shelter/Pavilion Specifications:

NOTE: Both the square shelter and the octagonal pavilion must have electrical service panels for future upgrades.

Sunland Park Shelter

A twelve by twelve (12x12) foot all steel structure with no less than four (4) standard square columns, column covers for exposed bolts, and a multi-ribbed steel roof. The structure must have a multi-ribbed steel roof. The structure must have an under-perimeter beam height no lower than 7.5 ft., an upper roof slope of 5.0/12. Spanning over/tying into an existing four inch (4”) thick, 12’ x 12’ concrete slab. The slab must be cut to add a reinforced concrete footer to manufacturer specifications for each of the column footings.

A structural rendering is attached.

Lake Dot Pavilion

A thirty-five foot (35’) diameter all steel structure with no less than eight (8) plain square columns, high reveal clerestory, column covers for exposed bolts, multi-ribbed steel roof, and lightning protection system (air terminal assembly, conductor rods, ground clamps, ground rods and mounting hardware). The structure must have an under-perimeter beam height of no lower than 8 ft., an upper roof slope of 12/6. Spanning over/tying into an existing four inch (4”) thick concrete slab. The slab must be cut to add a reinforced concrete footer to manufacturer specifications for each of the column footings. A structural rendering is attached.

Design Criteria:

Structure shall be designed to be a free-standing, open-air pavilion in conformance with all applicable building codes.

Pre-Engineered Package:

The shelter shall be a pre-cut or prefabricated package that shall include the structural frame, panelized roof, fasteners, trim, and installation drawings. The structure shall be shipped in a knocked down manner for minimum shipping charges.

Frame:

All structural framing of the pavilion shall be structural tube steel with end caps to form a clean, neat appearance with no place for birds or small animals to roost. Since all connections shall bolt together, field welding will not be required. Bolts shall be concealed within the tubing where possible. The steel frame of the pavilion shall be prime painted.

Columns:

The shelter shall be set on prepared footings. The foundation shall be constructed to local code, the shelter manufacturer’s design, and good construction practices for the specific site conditions. The structure shall be attached to the top of the concrete by use of anchor bolts, furnished by GC.

Column/Frame Finish:

Steel and frame shall receive a 6-stage phosphate wash, one coat of a zinc rich primer, and a topcoat with polyester powder coating, 4 to 6 mils thick. The columns and frames shall be packaged in foam, cardboard, and stretch wrap to protect during transit.

Roofing:

The roof system shall be 24-guage GALVALUME® steel panels with 1 1/2" high ribs, 7 1/5" on center. Panels shall be precut, 3’ wide by the length from the eave to the ridge.

Angles shall be factory precut. Matching roof trim and fasteners shall be supplied. Ribs shall run with the pitch of the roof for proper drainage. Hip and ridge beams shall have cap plates for metal deck bearing. Metal deck shall not bear on beam corner only. This is structurally unsound and will be rejected. Panels shall be pre-painted.

All construction must follow Florida Building Code 6th edition 2017 or latest edition.

The structural steel shall be detailed, fabricated and erected in accordance with the 2017 edition of the American Institute of Steel Construction AISC 207-16, Certification Standard

BID-604391-22/ESN - Sunland Park Shelter/Lake Dot Pavilion for Steel Fabrication and Erection, and Manufacturing of Metal Components as well as AISC 206-13 Certified Program for Structural Steel Erectors – Standard for Structural Steel Erectors specification manual or certified industry equivalent.

All welding shall be performed by American Welding Society certified welders and must conform to the latest edition of AWS D1.1 or D1.3 or certified industry equivalent.

For proper field installation of the building, the primary frame installer and the roof installer must have a minimum of 5 years documented experience installing this type of project.

Roof material specifications must be 24-gauge steel (ASTM A635 designation), galvanized coated and painted with a long-lasting durable coating.

All structural steel must be powder coated with a Powder Coating Institute Certification, 2018 revision, of PCI 3000 or higher. A selection of color choices must be made available and accepted in preproduction phase for this project.

Materials used in the structure must meet or exceed the following ASTM designations:

Description ASTM Steel Tube A500 (Grade B) Schedule Pipe A53 (Grade B) RMT Pipe A519 Light Gage Cold Formed A1003 (Grade 50) Structural Steel Plate A36 Roof Panels (Steel) A653

Permits:

The Contractor is responsible for acquiring all construction related permit(s) from the Seminole County Building Division.

Conditions:

All construction must meet applicable County, State, and Federal building codes.

This site may require special considerations for access and project adjustments to execute work. Present and possible future conditions must be taken into consideration and included as a part of this bid. No change orders will be granted due to adjustments for natural conditions.

The Contractor will be responsible for policing the work zone daily for construction rubbish, post-consumer waste and foreign debris. All trash and scrap material shall be removed from the site, not discarded into the surrounding habitat.

A high visibility construction fence delineating a nearby public from the work zone must always be installed and maintained for the duration of this project.

The Contractor will be responsible for the installation and maintenance of an erosion control silt fence barrier between the work site and body of water for the Lake Dot Pavilion.

Use of heavy machinery, over 5,000 lbs. at this site is permissible. Heavy equipment may only be operated in the construction site work zone and access to the site. Special consideration must be involved for crossing existing sidewalk infrastructure. The use of driveway protection mats or a suitable equivalent will be necessary to traverse the concrete sidewalks. The Contractor is responsible for any damages to the man-made and natural environments and for restoring it to its original condition before final payment for services is remitted should damages occur.

Contractor is responsible for the security of all equipment, tools, and materials left or stored on site.

There is no access to potable water and electricity at this work zone. All materials needed to complete the required work must be supplied by the contract awardee.

All wildlife is protected and shall not be fed, harassed, or killed.

Project completion time will be 180 days from notice to proceed for substantial completion and 30 days to final.

Attachments:

Structure Rendering(s) Location Map( s) Site Plan( s)

SEMINOLE COUNTY

SEMINOLE COUNTY

Sunland Park Shelter

Structural Rendering / Example Photo 12' sq.

Base Design

SEMINOLE COUNTY

Lake Dot Pavilion

Structual Rendering / Example Photo 35'

Part 2 Instructions to Bidders

PUBLIC OPENING: Electronic bids shall be received at PCD in accordance with the instructions in these solicitation documents, unless otherwise revised via posted Addenda. Persons with disabilities needing assistance to participate in the Public Opening should call the noted PCD Contact Person at least forty-eight (48) hours in advance of the Public Opening at (407) 665- 7112. The Public Opening is via ZOOM https://zoom.us/ Meeting ID 865 8422 2565 Passcode 520343.

DELAYS: The County, at its sole discretion, may delay the scheduled due date and time for submission, if it is to the advantage of the County to do so. The County will post all changes in the scheduled due date and time for submission by written addendum posted to the County’s

Website: (http://procurement.opengov.com/portal/seminolefl)

BID SUBMISSION AND WITHDRAWAL: The County will receive bid submittals in electronic format. The Bid must be identified with the BID Number and Title referenced within the Legal Advertisement for this BID. Bids received after the scheduled due date and time for submission shall not be considered. The scheduled due date and time for submission will be scrupulously observed. The County will not be responsible for late or delayed transmission. The County cautions all Bidders to ensure actual delivery of bids prior to the scheduled due date and time for submission that has been set for receiving bids. Telephone confirmation of timely receipt of any Bid should be made by calling (407) 665-7112, before the 2:00PM Eastern Time deadline.

The Bidder is required to upload ONE (1) ELECTRONIC (pdf) FILE of their complete written submittal.

Bidders may withdraw their bids by notifying the County in writing at any time prior to the scheduled due date and time for submission. Bidders may withdraw their bids in person or through an authorized representative. Bidders and authorized representatives must disclose their identity, display proper identification, and provide a signed receipt for the bid. Bids, once received, become the property of the County, and will not be returned to the bidder. At its sole discretion, the County may request additional information should the County deem it necessary.

INQUIRIES: All Bidders should carefully examine the BID documents. Any ambiguities or inconsistencies shall be brought to the attention of the PCD Contact Person in writing prior to the scheduled due date and time for submission. Failure to do so, on the part of the Bidder, shall constitute an acceptance by the Bidder of any subsequent decision made by the County. Any questions concerning the intent, meaning, and interpretations of the BID documents including the attached Draft Term Contract, shall be requested in writing, and received by the PCD Contact Person at least seven (7) calendar days prior to the scheduled due date and time for submission.

Written requests can be submitted via e-mail: troberts@seminolecountyfl.gov. The County will not be responsible for oral instructions made by employees of the County or its authorized representatives in regard to this BID.

ADDENDUM: Should revisions to the BID documents become necessary, the County will post Addenda information on the County's Website. All Bidders should check the County's Website or notify the PCD Contact Person to verify information regarding Addenda. Failure to do so may result in rejection of the Bidder’s submitted bid and a determination as “Non-Responsive”. By execution of the Formal Notice for this BID, the Bidder acknowledges receipt of all

BID-604391-22/ESN - Sunland Park Shelter/Lake Dot Pavilion https://zoom.us/ mailto:troberts@seminolecountyfl.gov

Addenda issued under this solicitation. Addenda information will be posted on the County’s

Website (http://procurement.opengov.com/portal/seminolefl). It is the sole responsibility of the Bidder to ensure that they obtain information related to any Addenda.

SELECTION PROCESS AND AWARD: The award will be made in the best interest of the County, as determined by the County, based upon the low total price and/or line-item by line-item, to the Lowest Responsible Bidder(s) that meet the requirements listed in this solicitation. The County will determine the method that will more benefit the organization. The County reserves the right to reject all bids, to waive any formalities, and to solicit and re-advertise for new bids, or to abandon the project in its entirety. In evaluating Bids, the County shall consider the information provided by the Apparent Low Bidder as described in these "Instructions to Bidders." Any of the following causes may be considered as sufficient grounds for disqualification of a Bidder or the rejection of a Bid:

(a) Submission of more than one (1) Bid for the same Work by any entity under the same or different names.

(b) Evidence of collusion among Bidders.

(c) Submission of an unbalanced Bid in which prices quoted for some items are out of proportion to the prices quoted for other or similar items in the same Bid.

(d) Lack of responsibility as shown by past Work from the standpoint of life safety including, but not limited to, strict adherence to all maintenance of traffic requirements of County, workmanship, progress and financial irresponsibility.

(e) Uncompleted Work for which the Apparent Low Bidder is committed by contract which might hinder or prevent the prompt completion of Work under this Bid if an Agreement would have been awarded to the Apparent Low Bidder.

(f) Falsification of any entry made on the Bid Documents shall be deemed a material irregularity and will be grounds, at the County's option, for disqualification of the Apparent Low Bidder or rejection of the Bid.

(g) This section shall be construed liberally to benefit the public and not the Apparent Low Bidder; however, any other evidence which may hinder or otherwise delay completion of the Project may be grounds for disqualification.

(h) Non-compliance with the submittal requirements of these Instructions to Bidders.

AWARD CRITERIA: The recommendation of award will be based on, but not limited to the following criteria:

(a) The ability, capacity and skill of the Apparent Low Bidder to perform the Work.

(b) Whether the Apparent Low Bidder can perform the Work promptly, or within the time specified, without delay or interference.

(c) The character, integrity, reputation, judgment and efficiency of the Apparent Low Bidder.

(d) The quality of performance of previous contracts or services to Seminole County or any other agency or client.

(e) The previous and existing compliance by the Apparent Low Bidder with Chapter 220, Seminole County Purchasing Code & Procedures, the life safety requirements of County, and other laws and ordinances, regulations.

(f) The sufficiency of the financial resources and ability of the Apparent Low Bidder to perform the Work.

(g) The quantity, availability and adaptability of the Apparent Low Bidder to perform the Agreement or service to the particular needs of the County.

(h) The ability of the Apparent Low Bidder to retain employees for the purpose of this Work.

(i) The experience of the Apparent Low Bidder performing in a similar manner as required by this Agreement.

(j) The type, structure and experience of the local or branch management proposed.

(k) Quality Control Program.

(l) Claims and Litigation filed against the Apparent Low Bidder or filed by the Apparent Low

Bidder for equitable adjustment, contract claim or litigation in the past five (5) years.

(m) Reprimand of any nature or suspension by the Department of professional Regulation or any other regulatory agency or professional association within the last five (5) years.

BID PREPARATION COSTS: Neither the County nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this Bid. Bidders should prepare their bids simply and economically, providing a straightforward and concise description of the Bidder's ability to meet the requirements of this BID.

ACCURACY OF BID INFORMATION: By submission of a bid, Bidder acknowledges that they have carefully examined the BID documents and agrees to furnish the services/products specified in the solicitation at the prices, rates, or discounts as proposed. Bidder agrees that their bid will remain firm for a period of up to one hundred twenty (120) days in order to allow the County adequate time to evaluate the submittals.

By submission of a bid, Bidder agrees to abide by all conditions of this bid and understands that a background investigation may be conducted by the Seminole County Sheriff’s Department prior to award. Bidder certifies that all information contained in their bid is truthful to the best of their knowledge and belief. Bidder further certifies that they are duly authorized to submit this bid on behalf of the vendor/Bidder as its act and deed and that the vendor/Bidder is ready, willing, and able to perform if selected.

INSURANCE: A misstatement or omission of a material fact, whether intentional or not, regarding the Bidder's insurance coverage, policies or capabilities may be grounds for rejection of the Bidder’s submitted bid and rescission of any ensuing Award Agreement.

The County recommends that all Bidders review the insurance requirements listed within the Draft Agreement or attached with their insurance carriers. A copy of the insurance certificate shall be furnished to the County prior to the final execution of the County’s Award Agreement. The County reserves the right to reject the award to any Bidder that fails to provide the insurance as required within the County’s Award Agreement.

LICENSES: Bidders, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of submittal of Bid. Should the Bidder not be fully licensed and certified, its bid shall be rejected. Any permits, licenses, or fees required shall be the responsibility of the Bidder. No separate or additional payment will be made for these costs. Adherence to all applicable code regulations, Federal, State, County, City, etc., are the responsibility of the Bidder.

The following licensing requirements shall apply when the applicable Florida Statute mandates specific licensing for Contractors engaged in the type of work covered by this solicitation. (a) State of Florida, Department of Professional Regulation, Construction Industries Licensing Board and licensed by other federal, state, regional, county or municipal agencies having jurisdiction over the specified construction work; (b) Said licenses shall be in the Bidder's name as it appears on the Official Bid Form. Bidder shall supply appropriate license numbers, with expiration dates, as part of their bid. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the bid; (c) Bidder shall provide copies of all applicable licenses with their Bid Proposal; and (d) Subcontractors contracted by the Prime Contractor shall be licensed in their respective fields to obtain construction permits from the County.

OCCUPATIONAL SAFETY AND HEALTH ACT (O.S.H.A.): In instances where such is applicable due to the nature of the bid matter with which this bid package is concerned, all material, equipment, etc., as proposed and offered by Bidders must meet and conform to all O.S.H.A. requirements. The Bidder's signature upon the Price Submittal form being by this reference is considered a certification of such fact.

POSTING OF RECOMMENDATION AND INTENT OF AWARD: The recommendation and intent to award for this BID will be posted on the County’s Website

(http://procurement.opengov.com/portal/seminolefl) prior to submission for final approval of award. Failure to file a protest with the COUNTY’s Purchasing & Contracts Manager within the time prescribed in the County's Purchasing Code, Policies and Procedures shall constitute a waiver of proceedings.

PUBLIC RECORDS: Upon recommendation and intent to award for this Bid as posted to the County’s website or thirty (30) calendar days after closing, bids are considered “public record" and shall be subject to the public disclosure regulations consistent with Chapter 119, Florida Statutes. Bidders must invoke the exemptions to disclosure provided by law in the response to the solicitation and must identify the data or other materials to be protected by separate file, and must state the reasons why such exclusion from public disclosure is necessary pursuant to the County’s, “Compliance With Public Records Law” Form, which is required as part of the BID documents. Ownership of all data, material, and documentation originated and prepared for the County pursuant to the BID shall belong exclusively to the County and be subject to public inspection in accordance with the Public Records Law. Trade secrets or proprietary information submitted by a Bidder shall not be subject to public disclosure under the Public Records Law. The Bidder must invoke the protection of this section prior to or upon submission of the data or other materials. Bidder must also identify the data or other materials to be protected and state the reasons why protection is necessary.

PROHIBITION AGAINST CONTINGENT FEES: It shall be unethical for any person to be retained, or to retain any company or person, other than a bona fide employee working solely for the Bidder to solicit or secure the Award Agreement for this Bid, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the Bidder, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this Award Agreement. For the breach or violation of this provision, the County shall have the right to terminate the Award Agreement at its sole discretion, without liability and to deduct from the Award Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.

ACCEPTANCE / REJECTION / DISQUALIFICATION: The County reserves the right to accept and make award to Bidder(s), who in the opinion of the County will be in the best interest of and/or the most advantageous to the County. The County reserves the right to reject all bids, make multiple awards (award to more than one vendor), make partial award, to resolicit and advertise for new bids, or cancel the project in its entirety. The County reserves the right to reject any or all bids. The County reserves the right to reject the bid of any Bidder who has previously failed in the proper performance of an award or to deliver on time agreements of a similar nature or who, in the County's opinion, is not in a position to perform properly under this award. The County reserves the right to inspect all facilities of Bidders in order to make a determination as to the available resources to perform properly under this award. The County reserves the right to waive any irregularities, informalities, and technicalities and may at its discretion, issue a re-procurement.

More than one (1) bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that a Bidder is involved in more than one proposal submittal will be cause for rejection of all bids in which such Bidders are believed to be involved. Any or all bids will be rejected if there is reason to believe that collusion exists between Bidders. Bids in which the prices obviously are unbalanced will be subject to rejection.

ADDITIONAL TERMS AND CONDITIONS: Unless expressly accepted by the County, only the terms and conditions in this document shall apply. No additional terms and conditions included with the bid response shall be considered. Any and all such additional terms and conditions shall have no force and effect, and are inapplicable to this bid if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. It is understood and agreed that the general and/or any special conditions in these Bid Documents are the only conditions applicable to this bid and the Bidder's authorized signature on the Bid Response Form attests to this. Exceptions to the terms and conditions will not be accepted.

RESPONSIBILITY: The County reserves the right to require a Bidder to submit such evidence of his qualifications as it may deem necessary prior to award and may consider any evidence available. Evidence may include, but not be limited to, financial, technical, and other qualifications and abilities of the Bidder, including past performance and experience with the County. This information may be used to determine the Bidder’s responsibility.

BIDS TO REMAIN FIRM: All Bids shall remain firm for a minimum of one hundred twenty (120) days after the day of the Bid opening to allow for the evaluation and selection process and proper execution of the Agreement. Extensions of time when Bids shall remain opened beyond the one hundred twenty-day period may be made only by mutual agreement between Seminole County and the Selected Bidder.

PURCHASING CODE: The County’s Code of Ordinances Chapter 220 (Purchasing Code), Administrative Code Section 3.55 (Purchasing Policy), and the County Manager's Policies & Procedures apply to this BID in their entirety with respect to this BID.

AFFIRMATION: By submission of a bid, the Bidder affirms their bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, equipment, or services, and in all respects fair and without collusion or fraud. The Bidder agrees to abide by all conditions of this Bid and the resulting Award Agreement.

MISTAKES IN BID: Bidders are expected to examine the terms and conditions, specifications, delivery schedule, bid prices, extensions, and all instructions pertaining to supplies and services.

Failure to do so will be at the Bidder's risk. In the event of extension error(s), the unit price will prevail, and the Bidder's total offer will be corrected accordingly. Written amounts shall take precedence over numerical amounts. In the event of addition errors(s), the unit price, and extension thereof, will prevail and the Bidder's total offer will be corrected accordingly. Bids having erasures or corrections must be initialed in ink by the Bidder.

GOVERNMENTAL RESTRICTIONS: In the event that any governmental restrictions are imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this bid prior to their delivery, it shall be the responsibility of the Bidder to notify the Purchasing and Contracts Division at once, indicating in his/her letter the specific regulation which required an alteration, including any price adjustments occasioned thereby. The County reserves the right to accept such alteration or to cancel the contract or purchase order at no further expense to the County.

DRUG-FREE WORKPLACE COMPLIANCE: Bidder shall comply with Florida Statute 287.087 and failure to comply shall result in rejection/disqualification of the bid and all agreements as a result of this solicitation.

PUBLIC ENTITY CRIME: Any Person or affiliate, as defined in Section 287.133 of the Florida Statutes, shall not be allowed to contract with the County, nor be allowed to enter into a subcontract for Work on this Project, if such a person or affiliate has been convicted of a public entity crime within three (3) years from the date of this Project was advertised for Proposal, or if such person or affiliate was listed on the State's convicted vendor list, within three (3) years of the date of this Project was advertised, whichever time period is greater. A public entity crime means a violation of any state or federal law with respect to and directly related to the transaction of business with any public entity or agency (federal, state or local), including but not limited to, any contract for the construction or repair of a public building or public work involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, forgery, falsification of records, receiving stolen property or material misrepresentation. Any Agreement with the County obtained in violation of this Section shall be subject to termination for cause. A sub-contractor who obtains a subcontract in violation of this Section shall be removed from the Project and promptly replaced by a sub- Contractor acceptable to the County.

UNIFORM COMMERCIAL CODE: The Uniform Commercial Code (Florida Statutes, Chapter

672) shall prevail as the basis for contractual obligations between the Bidder and the County for any terms and conditions not specifically stated in this solicitation.

PAYMENT TERMS/DISCOUNTS: The County’s payment terms are in accordance with Florida Statute 218, Florida Prompt Payment Act. Cash discounts for prompt payment shall not be considered in determining the lowest net cost for evaluation purposes.

PURCHASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES: All Bidders submitting a response to this solicitation agree that such response also constitutes a submittal to all governmental agencies within the State of Florida, under the same conditions, for the same contract price, and for the same effective period as this proposal, should the Bidder feel it is in their best interest to do so. Each governmental agency desiring to accept these submittals, and make an award thereof, shall do so independently of any other governmental agency. Each agency shall be responsible for its own purchases and each shall be liable only for materials and/or services ordered and received by it, and no agency assumes any liability by virtue of this solicitation. This agreement in no way restricts or interferes with the right of any governmental agency to re-solicit any or all items.

PRICE/DELIVERY: Price(s) quoted must be the price(s) for new merchandise unless otherwise specified. Any bids containing escalator clauses will not be considered unless specifically requested in the bid specifications. Delivery shall be during the normal working hours of the user department, Monday through Friday, unless otherwise specified and incorporated into contract or purchase order document. F.O.B. POINT: The F.O.B. point shall be destination. The prices bid shall include all costs of loading, transporting, delivery and to designated point(s) within Seminole County.

Deliveries resulting from this bid are to be made during the normal working hours of the County.

Time is of the essence and the Contractor’s delivery date must be specified and adhered to.

Should the Contractor, to whom the order or contract is awarded, fail to deliver on or before the stated date, the County reserves the right to cancel the order or contract and make the purchase elsewhere and the Contractor will be required to compensate the County for the difference in price paid for the alternate product. The Contractor shall be responsible for making any and all claims against carriers for missing or damage items. Partial shipments will be acceptable unless otherwise stated.

BID FORMS: All bids must be submitted on the County’s standard Price Submittal Form. Bids on Bidder’s quotation forms may not be accepted.

METHOD OF ORDERING: The County shall issue Purchase Orders for the supplies or services listed on the Price Submittal Form.

Part 3 Instructions for the Preparation of Bids

The Bidder(s) warrants its response to this Invitation for Bid to be fully disclosed and correct. The firm must submit a bid complying with this Invitation for Bid, and the information, documents and material submitted in the bid must be complete and accurate in all material aspects. Bidders are advised to carefully follow the instructions listed below in order to be considered fully responsive to this Bid. Bidders need only to return required signed documents and information pertinent to this specific project. Compliance with all requirements will be solely the responsibility of the Bidder. Failure to provide requested information may result in disqualification of response. The bid must be divided into the following sections:

1. SUBMITTALS/FORMS:

Bidder Information – Page #1 of Package Summary of Litigation: Provide a summary of any litigation, claim(s), or contract dispute(s) filed by or against the Bidder in the past five (5) years which is related to the services that Bidder provides in the regular course of business. The summary shall state the nature of the litigation, claim or contract dispute, a brief description of the case, the outcome or projected outcome, and monetary amounts involved.

License Sanctions: List regulatory or license agency sanctions within the past 5 years.

Attachment A - Conflict of Interest Statement (Rev. 11/2020) Attachment B - Compliance with the Public Records Law (Rev. 08/2020) Attachment C - Worker’s Compensation Form (Rev. 3/2020) Attachment D - Taxpayer Identification No. and Certification W-9 Form (Rev. 10/2018) Attachment E – Drug Free Work Place (Rev. 2/13/06) Attachment F - Americans with Disabilities Act Affidavit (Rev. 11/2020) Attachment G – E-Verify Affidavit (Rev. 11/2020)

2. PAST PERFORMANCE:

Bidder must provide a minimum of three (3) previous and current clients including name, address, phone number, fax numbers, e-mail address, contact person and a brief description of the services/materials/equipment provided. The County intends to conduct reference checks of those clients. These checks will be designed to validate the company’s performance on prior projects/programs, ascertain the difference (if any) between expectations and delivery, and determine overall satisfaction with the company’s services.

3. PRICE BID:

The Bid Proposal shall be submitted on the forms included in the Bid Documents. Prices not submitted on the attached forms shall render the Bid non-responsive. Bidders must include literature for the proposed product(s).

Part 4 Price Submittal

BID-604391-22/ESN – Sunland Park Shelter & Lake Dot Park Pavilion

Name of Bidder: __________________________________________________________

Mailing Address: _________________________________________________________

Street Address: __________________________________________________________

City/State/Zip: __________________________________________________________

Phone Number: (____) ______________ FAX Number: (____) _________________

E-Mail Address: __________________________________________________________

Pursuant to and in compliance with the Bid Documents, the undersigned Bidder agrees to provide and furnish any and all of the labor, material, tools, equipment, incidentals and transportation services necessary to complete all of the Work required in connection with the Bid Documents for the amount hereinafter set forth. Bidder declares that the only persons or parties interested in this bid as principals are those named herein; that this bid is made without collusion with any person, firm or corporation; and he proposes and agrees, if the bid is accepted, that he/she will accept to enter into an Agreement with the County in the form set forth in the Purchase Order and solicitation Documents.

Costs shall be inclusive of all direct and indirect costs including but not limited to, materials, labor, equipment, transportation, coordination and incidentals necessary for the performance of the work specified in Bid documents.

PRICE STRUCTURE:

Sunland Park 180 Collins Drive. Sanford, FL 32773

Lake Dot Park, 100 Lake Dot Drive. Sanford, FL 32773

12’ x 12’ square shelter 35’ octagonal pavilion

FIRM FIXED TOTAL $_________________ FIRM FIXED TOTAL $_________________

DELIVERY TIME: Project completion date will be 180 days from notice to proceed for substantial completion and 30 days to final.

Authorized Printed Name and Title: _______________________________________________

Authorized Signature: __________________________________________________________

ATTACHMENT A

CONFLICT OF INTEREST STATEMENT

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL

THIS FORM MUST BE SWORN TO AND SIGNED BY MEANS OF PHYSICAL PRESENCE OR ONLINE

NOTARIZATION BY A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER

OATHS.

1. I, (Full Name of Affiant), certify that I am the ___________________________ (Title) of __________________________________ (Full Legal Name of Firm) with a local office in ______________________ (City, State) and principal office located in ________________________________ (City, State).

2. The above-named entity is submitting an Expression of Interest for the Seminole County project described as BID-604391-22/ESN – Sunland Park Shelter & Lake Dot Park Pavilion.

3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his/her own knowledge.

4. The Affiant states that only one submittal for the above project is being submitted and that the above named entity has no financial interest in any other entities submitting proposals for the same project.

5. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the Agreement for this project.

6. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participating in contract lettings by any local, state, or federal agency.

7. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

8. The Affiant certifies that no member of the entity's ownership, management, or staff has a vested interest in any aspect of or Department of Seminole County.

9. The Affiant certifies that no member of the entity's ownership or management is presently applying for an employee position or actively seeking an elected position with Seminole County.

10. The Affiant certifies that no member of the entity’s ownership or management is currently serving as a member of any Seminole County advisory board(s) or committee(s), or alternatively, state that (insert the individual’s name) _______________________, who is a member of the above-named entity’s ownership or management, is currently serving as a member of the following Seminole County advisory board(s) or committee(s): ___________________________________.

11. In the event that a conflict of interest is identified in the provision of services, the Affiant, on behalf of the above named entity, will immediately notify Seminole County in writing.

Signature of Affiant Date

Printed Name of Affiant Title

Sworn to (or affirmed) and subscribed before me by means of □ physical presence OR □ online notarization, this day of , 20 , by (Full Name of Affiant).

Signature of Notary Public

Print/Type/Stamp Commissioned Name of Notary Public

Personally Known OR Produced Identification

Type of Identification Produced:

Revised 11/09/20

ATTACHMENT B

Compliance with the Public Records Law

Seminole County shall comply with the Public Records Law as provided by Chapter 119, Florida Statutes, and all applicable amendments. Applicants must invoke the exemptions to disclosure provided by law in the response to the solicitation and must identify the data or other materials to be protected by separate envelope, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a response authorizes release of your firm’s credit data to Seminole County.

If the company submits information exempt from public disclosure, the company must identify with specificity which pages/paragraphs of their submittal/proposal package are exempt from the Public Records Act, identifying the specific exemption section that applies to each. The protected information must be submitted to the County in a separate envelope marked “EXEMPT FROM PUBLIC RECORDS LAW”. Failure to identify protected material via a separately marked envelopment will cause the County to release this information in accordance with the Public records Law despite any markings on individual pages of your submittal/proposal.

(a) CONTRACTOR acknowledges COUNTY’s obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statues, to release public records to members of the public upon request. CONTRACTOR acknowledges that COUNTY is required to comply with Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement and that said statute controls over the terms of this Agreement.

(b) CONTRACTOR specifically acknowledges its obligations to comply with Section 119.0701, Florida Statutes, with regard to public records, and shall:

(1) keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the services required under this Agreement;

(2) provide the public with access to public records on the same terms and conditions that COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

(3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and

(4) meet all requirements for retaining public records and transfer, at no cost to the COUNTY, all public records in possession of CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to COUNTY in a format that is compatible with the information technology system of COUNTY.

(c) Failure to comply with this Section shall be deemed a material breach of this Agreement for which COUNTY may terminate this Agreement immediately upon written notice to CONTRACTOR.

By submitting a response to this solicitation, the company agrees to defend the County in the event we are forced to litigate the public records status of the company’s documents.

Company Name: _______________________________________________________

Signature of Affiant Printed Name

Project Number: BID-604391-22/ESN

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR PROPOSAL

Rev 082020

ATTACHMENT C

WORKERS’ COMPENSATION

COMPLIANCE CERTIFICATION

Chapter 440, Florida Statutes establishes a workers’ compensation system designed to assure the quick and efficient delivery of disability and medical benefits to an injured worker and to facilitate the worker’s return to gainful employment at a reasonable cost to the employer. It is the policy of Seminole County to do business only with those entities which are fully compliant with Chapter 440, including all reporting and premium payment requirements.

To comply with this requirement, the undersigned hereby certifies that

(Full Legal Name of Entity)

□ Has fully complied with all requirements of Chapter 440, Florida Statutes, including provisions regarding reporting and premium payments; or

□ Is exempt from the provisions of Chapter 440, Florida Statutes, for the following reasons:

Signed:

Printed Name:

Title:

STATE OF

COUNTY OF

The foregoing instrument was acknowledged before me by means of □ physical presence, or □ online notarization, this day of , 20 , by , who is personally known to me or who has produced as identification.

Signature of Person Taking Acknowledgement

Printed, Typed or Stamped Name

Title or Rank

Serial Number (if any)

Rev 3/2020

ATTACHMENT D

W-9 Form

Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

Go to www.irs.gov/FormW9 for instructions and the latest information.

Give Form to the requester. Do not send to the IRS.

P ri n t o r ty p e

S ee

S p e c if ic

I n s tr u c ti o n s o n p ag e

3.

1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

2 Business name/disregarded entity name, if different from above

3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor or single-member LLC

C Corporation S Corporation Partnership Trust/estate

Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership)

Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner.

Other (see instructions)

4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3):

Exempt payee code (if any)

Exemption from FATCA reporting code (if any)

(Applies to accounts maintained outside the U.S.)

5 Address (number, street, and apt. or suite no.) See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number or Employer identification number

Part II Certification

Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of

U.S. person Date

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return.