BID_4034R_-_USED_WATER_TRUCK2.pdf

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 1

BID PACKET

BID NO. 4034R: USED 4,000-GALLON COMMERCIAL WATER TRUCK

ONE OR MORE UNITS

PACKET INCLUDES THE FOLLOWING:

• Legal Advertisement

• General Terms & Conditions

• General Requirements

• Specifications o Chassis & Vehicle Specifications o Water Tank & Pump System o Additional Features & Work o Condition Requirements o Delivery

• Bid Submission Requirements

• Award Basis

• Forms o Bid Form - Pg. 8 o Bid Form Additional Information - Pg. 9 o Professional References - Pg. 10 o Conflict of Interest - Pg. 11 o Non-Collusion - Pg. 12 o Addenda - Pg. 13

BIDS DUE: WEDNESDAY, JUNE 17, 2026, NOT LATER THAN 9:00 A.M. CST

BID OPENING WILL BE HELD: WEDNESDAY, JUNE 17, 2026, AT 10:00 A.M. CST

NO LATE BIDS WILL BE ACCEPTED

Company Name

Lauderdale County Board of Supervisors 2600 Courthouse Blvd, 2nd Floor

Meridian, Mississippi 39301 601-482-9746 - Main 601-482-9744 - Fax

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 2

ADVERTISEMENT FOR BIDS

NOTICE is hereby given that Lauderdale County Board of Supervisors will receive sealed bids until

9:00 a.m. CST on Wednesday, June 17, 2026, for the following:

BID NO. 4034R: USED 4,000-GALLON COMMERCIAL WATER TRUCK (ONE OR MORE UNITS)

The Lauderdale County Board of Supervisors (County) is soliciting requests for competitive Sealed

Bids for one (1) or more Used Commercial Water Trucks meeting/or exceeding the specifications listed within the bid documents.

Detailed specifications and forms/documents can either be downloaded from Lauderdale County

Board of Supervisors Purchasing website at https://lauderdalecounty.org/Bids/ or Central Bidding at www.centralbidding.com.

Electronic Bids can be submitted via Central Bidding at www.centralbidding.com.

Sealed Bids can be submitted by mail via USPS, by courier service i.e., FedEx or by hand to the Lauderdale County Purchasing Department, 2600 Courthouse Blvd, 2nd Floor, Meridian, MS 39301, Monday thru Friday between the hours of 8:00 a.m. to 5:00 p.m. Envelopes must be received by the acceptance date and time listed above.

Each bid must be received in a sealed envelope which is clearly marked on the outside:

“BID #4034R USED 4,000-GALLON COMMERCIAL WATER TRUCK”

After the time and in a designated room and place, the names of the Companies submitting bids will be publicly read. No further information will be read, discussed, or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum to this Bid. Any bids received after the date and time listed above will not be accepted.

From the bids submitted, the Board of Supervisors shall select the most qualified based on price, and other relevant factors, negotiate and enter into a contract, all pursuant to Section 31-7-13, Mississippi Code of 1972, as amended.

No Vendor may withdraw his/her bid within thirty (30) days after date of opening bids without the consent of Lauderdale County Board of Supervisors.

The County reserves the right to select the bid which best meets the needs of Lauderdale County.

The Lauderdale County Board of Supervisors reserves the right to accept or reject any and/or all bids and waive informalities in bidding.

https://lauderdalecounty.org/Bids/ file:///C:/Users/true/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/BY39EEF1/www.centralbidding.com http://www.centralbidding.com/

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 3

USED 4,000-GALLON COMMERCIAL WATER TRUCKS:

LAUDERDALE COUNTY MISSISSIPPI

Bids due on or before 9:00 a.m. CDT on June 17, 2026

OVERVIEW

Lauderdale County is soliciting sealed bids for one (1) or more used commercial water trucks meeting or exceeding the specifications listed below. The County intends to procure a truck to serve as a tanker/tender for a volunteer fire department within Lauderdale County. All bidders must provide detailed descriptions, photos, and supporting documentation to verify compliance with these specifications.

1.0 - GENERAL TERMS & CONDITIONS

1.01 Failure to comply with all the Instructions and Conditions may subject the bid to rejection. The

Terms and Conditions, the Specifications and Scope of Work will form part of the contractual agreement between Lauderdale County and the successful bidder.

1.02 The successful vendor submitting bids will be notified by Letter of Award which will be conditioned upon entering into a contract acceptable to the County.

1.03 The bid specifications indicate the minimum standard of quality, performance or other pertinent characteristics required. All variations and exceptions from minimum specifications must be attached to the bid on a separate page.

1.04 Bidder may withdraw the bid before the time fixed for the opening of bids, by communicating its purpose in writing to Lauderdale County. Upon receipt of such notice, the unopened bid will be returned to the bidder.

1.05 All bids will be valid until a contract has been awarded. All bids will be publicly read aloud at the date and time specified in the public notice.

1.06 Bids may be held by Lauderdale County for a period not to exceed thirty (30) days from the date of the bid opening for the purpose of reviewing the bids prior to contract award.

1.07 The County reserves the right to waive technical irregularities in the form of the bid which do not alter the quality or quantity of the goods or service, and the County may reject any or all bids when it is in the best interest of the County to do so.

1.08 Award of the bid will not be altered, changed or amended except by an instrument in writing executed by the parties hereto. The contract will be awarded to a responsive, responsible Bidder submitting the lowest and best bid. The selected bidder will be notified at the earliest possible date. Lauderdale County reserves the right to reject any and/or all bids and to waive any informality in bids received where such rejection or waiver is in its interest.

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 4

1.09 Upon award, the agreement between vendor and the County will be governed by the laws of the State of Mississippi and enforced in the County of Lauderdale.

1.10 After award, bids are subject to public inspection. Any confidential or proprietary information should be marked as such with a brief explanation as to why. Entire bids may not be considered proprietary.

1.11 Payment to vendor will be made 30 days from invoice date and after the vehicle has been received.

1.12 When the vehicle has been delivered, the Owner will receive and inspect the vehicle. At this time, the Owner will make note of any items not received or damaged and will discuss with the delivery contractor and awarded vendor.

2.0 - GENERAL REQUIREMENTS

• Quantity: One or more used water truck.

• Model Year: 2016 or newer. This is due to the limited availability of parts for older commercial vehicles

• Mileage: Not to exceed 120,000 miles.

• VIN documentation must be provided and must have a clear title.

• Must be fully operational and capable of delivery to Lauderdale County.

3.0 - SPECIFICATIONS

3.01 CHASSIS & VEHICLE SPECIFICATIONS

• Preferred Manufacturer: International chassis. The county mechanic is experienced on

International commercial vehicles and has the necessary software and equipment to service

International

• Minimum GVWR: Sufficient to safely transport a full 4,000-gallon water tank.

• Length: Approximately 336 inches (front to rear) or comparable. This is required to fit within the space available within the firehouse

• Engine: Diesel engine, suitable for heavy-duty water truck operation.

• Functioning heat and air conditioning.

• Transmission: Automatic must be fully functional.

• Tires: Minimum 50% tread life remaining.

• Brakes: Must pass safety inspection and meet DOT requirements.

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 5

• Exterior Condition: Structurally sound; no major rust affecting performance or safety.

3.02 WATER TANK & PUMP SYSTEM

• Tank Capacity: 4,000 gallons (minimum acceptable: 4,000 ± 200 gallons).

• Pump Capacity: 700 GPM or greater.

• Pump and roll capability,

• Configuration:

o Two rear 2.5” National Hose Threads (NHT) fill ports with ball valves o Two (2) rear dump valves, 10"–12" to allow rapid release of water. Valve outlets must be located at least 34 inches above ground level.

o 2.5-inch NHT pump outlet ports shall be located on both left and right mid-sections.

o Front shall have two (2) appropriately sized sprayer nozzles to cover a 20-foot span capable of being operated from within the truck cab.

o Pump must have a recirculation capability to allow pump cooling when the pump is engaged, and no water is being discharged from the truck.

• All valves, pumps, and spray features must be fully functional at delivery.

3.03 ADDITIONAL FEATURES & WORK

The County requests that all units be submitted for bid either:

1. Already includes the following features, or

2. Include pricing for completion of the work before delivery.

Required features include:

• Rear dump valves (right and left), 10"–12".

• Two (2) rear 2/5-inch NHT fill ports on the tank with ball valves

• Two (2) 2.5-inch NHT fill ports with ball valves (left and right mid-section).

• 2.5-inch NHT pump outlet ports with ball valves shall be located on both left and right mid-sections.

• Epoxy coating of the tank interior or equivalent corrosion-resistant coating.

• Paint color red (or provide pricing if not currently red).

• Transport/Delivery to Lauderdale County, Mississippi.

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 6

3.04 CONDITION REQUIREMENTS

• Unit must be free of major mechanical defects.

• All hydraulics, pumps, spray bars, valves, and controls must be tested and certified operational.

• No leaks in tank, pump, or plumbing system.

• Maintenance history, if available.

• A clean title must be provided.

3.05 DELIVERY

• Vendor must deliver the truck to:

Lauderdale County MS

• Delivery must include all manuals, maintenance records (if available), and warranty information for any newly installed components.

4.0 - BID SUBMISSION REQUIREMENTS

All bids must include:

1. The completed bid forms and documents.

2. Vehicle make, model, year, and VIN.

3. Current mileage and condition report.

4. Itemized pricing, including any additional work needed to meet the above specifications.

5. Include Photos of the actual truck being offered (minimum: exterior, interior, tank, pumps, valves).

6. Estimated delivery date.

7. Warranty information for any new parts or labor.

8. An executed copy of the Bid Conflict of Interest & Non-Collusion SIGNED AND NOTARIZED

(Pages 11 & 12) must be included with your submission.

9. All responses should be submitted in a sealed envelope containing your company’s name and the bid name clearly marked on the outside:

“BID #4034R USED 4,000-GALLON COMMERCIAL WATER TRUCK”

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 7

5.0 – AWARD BASIS

The County will award the bid based on:

• Compliance with specifications

• Condition and suitability of the offered vehicle

• Total price

• Delivery timeline

• Vendor reliability and past performance (if applicable)

The County reserves the right to reject any or all bids and to waive irregularities.

[THIS SPACE WAS LEFT BLANK INTENTIONALLY]

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 8

BID FORM

BID #4034R – USED 4,000-GALLON COMMERCIAL WATER TRUCK (ONE OR MORE)

To: Lauderdale County Board of Supervisors

2600 Courthouse Blvd, 2nd Floor

Meridian, MS 39301

Attn: Purchasing

From: _______________________________________________________________

(Print or type Company Name and Address here)

BID FORM: The undersigned Bidder hereby covenants and agrees to provide One (1) or more Used

4,000 Gallon Commercial Water Truck(s), as described in the Specifications above, for the price stated.

The bidder understands that this bid is effective for thirty (30) days from the date of opening.

Lauderdale County will consider Optional Bid Pricing for a Truck(s) meeting NFPA standards.

All lines on the Bid Form must be completed and accompanied with the dealer specifications.

Truck Manufacturer: _________________________ Model & Year: ______________________________

VIN: ______________________________________ Mileage: _______________________________

Number of Units In-Stock: _____________ Is Truck w/NFPA Standards: Yes or No

Total per Unit Cost to Lauderdale County: $___________________________________________

Additional Features & Work Total Cost (if not already included): $___________________________________

Warranty:________________________________________________________________________________

Extended Warranty Options: ______ years $___________________________________________

Estimated Delivery date: ___________________________________________

Bidder’s Name: _____________________________________________________________________

Bidder’s Address: _____________________________________________________________________

Bidder’s Phone No.:_____________________________________________________________________

Bidder’s E-mail: _____________________________________________________________________

Signature:_________________________________________________________________________________

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 9

BID FORM – ADDITIONAL INFORMATION

BID #4034R – USED 4,000-GALLON COMMERCIAL WATER TRUCK (ONE OR MORE)

Please describe all optional equipment, warranties, guarantees, and extended coverages available.

Bidder’s Name Signature

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 10

LAUDERDALE COUNTY BOARD OF SUPERVISORS

2600 Courthouse Blvd, 2nd Floor, Meridian, MS 39301

PROFESSIONAL REFERENCES

QUALIFICATIONS: Firms shall have the capability and capacity in all respects to fulfill the contractual requirements to the satisfaction of the Lauderdale County Board of Supervisors.

Indicate the length of time you have been in business as a company providing the type of service(s) specified in this bid. Year(s) _______ Month(s) _______

1. Business Name: _________________________________________________________________

Address: ____________________________________________________________________________

Contact Person/Title: ______________________________________________

Phone Number: _______________________________ Email: _______________________________________________________

2. Business Name: _________________________________________________________________

Phone Number: _______________________________ Email: _______________________________________________________

3. Business Name: _________________________________________________________________

Phone Number: _______________________________ Email: _______________________________________________________

Company Name of Bidder Signature of Person Completing

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 11

BIDDER CONFLICT OF INTEREST STATEMENT

STATE OF MISSISSIPPI or _________________, Before me, the undersigned authority, personally appeared , who was duly sworn deposes and states:

1. I am the of , with a local office in __________________ _______ and principal office in _____ _________ ______ ______ _____.

(City & State) (City & State)

2. The above-named entity is submitting a Bid for Lauderdale County described as Used 4,000- Gallon Commercial Water Truck.

3. The Affiant has made diligent inquiry and provides the information contained in the Affidavit based upon his/her own knowledge.

4. The Affiant states that only one submittal for the above bid is being submitted and that the above-named entity has no financial interest in other entities submitting bids for the same project.

5. Neither the Affiant nor the above-named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for the above bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project.

6. Neither the entity not its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.

7. Neither the entity nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

8. I certify that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with Lauderdale County.

9. I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of Lauderdale County.

10. In the event a conflict of interest is identified in the provision of services, I, on behalf of the above-named entity, will immediately notify Lauderdale County.

DATED this __ day of ___________________________, 20______.

(Affiant) Typed Name and Title

Sworn to and subscribed before me this day of , 20____.

Personally Known Or produced identification Identification type:

Notary Public-State of Printed, typed, or stamped commissioned name of notary public.

My commission expires:

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 12

NON-COLLUSION AFFIDAVIT OF BIDDER

STATE OF _________________________________

COUNTY OF _______________________________

___________________________________, being duly sworn, deposes and says that:

1. He/or She is ____________________________________ of ____________________________________________ the Title Company Name bidder that has submitted the attached bid.

2. He/or She is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid.

3. Such Bid is genuine and is not a collusive or sham bid.

4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham Bid in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm, or person to fix the price or prices in the attached bid or any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, connivance, or unlawful agreement any advantage against Lauderdale County or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

SIGNED ______________________________________________

TITLE ________________________________________________

SUBSCRIBED AND SWORN TO BEFORE ME THIS _______ DAY OF ___________________, 20_____.

Notary Public, State of Mississippi/or _________________. My Commission Expires: ______________________

Bid No. 4034R: Used 4,000-Gallon Commercial Water Truck - 13

ADDENDA FORM

BID NO. 4034R: USED 4,000-GALLON COMMERCIAL WATER TRUCK

LAUDERDALE COUNTY MISSISSIPPI

The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Total.

(If no addenda, please indicate with N/A in space provided.)

1. Addendum #____ Date: _________________

2. Addendum #____ Date: _________________

3. Addendum #____ Date: _________________

4. Addendum #____ Date: _________________

Addendum Acknowledgement:

Signature of Bidder or Authorized Agent Date