Bidder Initials_______

Date___________

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

REQUEST FOR BID FOR ROCK SALT AND SOLAR SALT

3131-27

DUE DATE: 5/22/2026 9:00 AM (EASTERN TIME)

Table of Contents

1. PURPOSE:

2. INSTRUCTIONS TO VENDOR:

3. BID SUBMITTAL:

4. BID INQUIRIES:

5. BID DUE DATE:

6. ADDENDA:

7. TIMELINE:

8. TERMS OF SUBMISSION:

9. CONTRACT TERM:

10. CONTRACT AWARD:

11. NOTIFICATION AND AWARD OF CONTRACT(S):

12. LIABILITY:

13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

14. TERMINATION:

15. VENDOR CERTIFICATIONS:

16. BID PRICES:

17. AUDITS AND ACCOUNTING:

18. Account Representative:

19. ESTIMATED USAGE:

20. USAGE REPORTING:

21. ESTABLISHMENT OF ACCOUNTS:

22. ELIGIBLE PARTICIPANTS:

23. PAYMENT:

24. INVOICING:

25. VENDOR RESPONSIBILITY:

26. IF AWARDED A CONTRACT:

27. SPECIFICATIONS:

28. SCOPE OF WORK:

29. MINED ROCK SALT

30. SOLAR SALT

31. Bonuses:

32. LIQUIDATED DAMAGES:

33. PAYMENT OF BONUSES / BILLING OF PENALTIES:

34. TESTING TIMEFRAME:

35. SOURCE SPECIFICATIONS:

36. STORAGE SPECIFICATIONS:

37. DELIVERY SPECIFICATIONS:

38. INSPECTIONS:

39. PRODUCT SAMPLES:

40. STATE HOLIDAYS:

41. DELIVERY LOCATIONS:

42. General

43. WARRANTY REQUIREMENTS:

44. OBLIGATIONS AND LIABILITY OF THE VENDOR:

45. NON-EXCLUSIVE CONTRACT:

46. Disaster Recovery:

47. RETURNED GOODS:

48. OFFER:

49. VENDOR’S BALANCE OF PRODUCT LINE ITEMS:

50. VENDOR CONTACT INFORMATION:

51. ATTACHMENTS:

52. Note: To be considered, bid TRANSMITTAL LETTER shall be signed in the space provided

53. The Bid Opening is open to the public online at the following:

APPENDIX A

STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER

1. PURPOSE:

1.1. The purpose of this bid invitation is to establish a contract for supply and delivery of Rock Salt and Solar Salt to the State of New Hampshire with product list and requirements indicated in the SCOPE OF WORK and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.

2. INSTRUCTIONS TO VENDOR:

2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section

(detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, and sign the bid transmittal letter.

3. BID SUBMITTAL:

3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified on paragraph 7 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name.

3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY

THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

4. BID INQUIRIES:

4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant.

4.2. Questions shall be submitted by email to Ryan Fuller at christopher.r.fuller@das.nh.gov.

4.3. Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question.

5. BID DUE DATE:

5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

6. ADDENDA:

6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is:

https://apps.das.nh.gov/bidscontracts/bids.aspx.

7. TIMELINE:

7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.

Bid Solicitation distributed on or by: 4/22/2026 Last day for questions, clarifications, and/or requested changes to bid: 5/8/2026

States response to questions, clarifications, and/or requested changes to bid: 5/15/2026

Bid Closing (Eastern Time): 5/22/2026 9:00 AM mailto:NH.Purchasing@DAS.NH.Gov mailto:christopher.r.fuller@das.nh.gov https://apps.das.nh.gov/bidscontracts/bids.aspx

8. TERMS OF SUBMISSION:

8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded.

8.2. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

8.6. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART

HEREOF.

8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.

Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

9. CONTRACT TERM:

9.1. The term of the contract shall commence on September 1, 2026, or upon approval of the Governor and

Executive Council, whichever is later, through August 31, 2027, a period of approximately one (1) year.

9.2. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the contract. For the addition of a new location or new equipment, a requesting agency through the Division of Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no service shall be performed until documented acceptance by the State is received. The Contract may be amended, by agreement of the parties, effective upon approval of the commissioner of the Department of Administrative Services or designee, without further approval needed by the Governor and Executive Council as long as the price limitation is unchanged or decreased as a result of the new or deleted locations/equipment.

10. CONTRACT AWARD:

10.1. The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest cost by section. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract(s).

10.2. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

11. NOTIFICATION AND AWARD OF CONTRACT(S):

11.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s).

11.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

11.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice.

12. LIABILITY:

12.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

13.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.

13.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5, IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

13.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are stamped or otherwise marked with the notation “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

13.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

13.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

13.6. By submitting a proposal, Bidders acknowledge and agree that:

13.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP;

13.6.2. The State is not obligated to comply with a Bidder’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal; and

13.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a Bidder.

14. TERMINATION:

14.1. The State of New Hampshire shall have the right to terminate the contract at any time with a thirty (30) day written notice to the successful Vendor.

15. VENDOR CERTIFICATIONS:

15.1. All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New Hampshire vendors. All Vendors that are corporations, limited liability companies, or other limited liability business entities (this excludes sole proprietors and general partnerships) shall be duly registered with the New Hampshire Secretary of State to conduct business in the State of New Hampshire.

15.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property.

See the following website for information on obtaining and filing the required forms (no fee:

https://DAS.NH.Gov/Purchasing).

15.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.

15.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form.

These forms shall be returned to the designated State agency prior to commencing any work.

15.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State.

The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

16. BID PRICES:

16.1. Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge.

Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

16.2. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”.

17. AUDITS AND ACCOUNTING:

17.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

17.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

18. ACCOUNT REPRESENTATIVE:

18.1. The Contractor shall assign a dedicated account representative and a backup in their absence who will be responsible for the daily administration of this Contract. The account representative shall be familiar with all Contract requirements to ensure compliance with the terms of the Contract. The account representative shall respond by phone or email to Client Agency inquiries within 24 hours of initial contact or the next business day if after normal business hours. The account representative’s responsibilities shall include but not be limited to:

18.1.1. Coordinate business review meeting(s) either virtually or on-site with the State held at a cadence requested by the State.

18.1.2. Provide recommended process and productivity improvements related to potential cost savings to the

State for consideration quarterly.

https://das.nh.gov/Purchasing https://sos.nh.gov/corporation-division/ https://sos.nh.gov/corporation-division/

18.1.3. Provide information and product offerings to bring the latest industry ideas and trends to the State as applicable.

18.1.4. Provide training on the use of the Contractor’s portal as needed with no charge to the State.

19. ESTIMATED USAGE:

19.1. The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New Hampshire's annual requirements. These quantities are indicated for informational purposes only and shall not be considered minimum or guaranteed quantities, nor shall they be considered maximum quantities. These quantities do not include any eligible participant usage.

20. USAGE REPORTING:

20.1. The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to Ryan Fuller at The Bureau of Procurement & Support Services and sent electronically to christopher.r.fuller@dasnh.gov. At a minimum, the Report shall include:

20.1.1. Contract Number

20.1.2. Utilizing Agency and Eligible Participant

20.1.3. Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)

20.1.4. This report shall include but not be limited to:

20.1.4.1. Percentage of recycled materials contained within finished products

20.1.4.2. Percentage of waste recycled throughout the manufacturing process

20.1.4.3. Types and volume of packaging used for transport

20.1.4.4. Any associated material avoided and/or recycled as applicable under contract

20.1.4.5. A standardized reporting form will be provided after contract award

20.1.4.6. Green Certifications for each product sold

20.1.5. Total Cost of all Products Purchased. Ability to sort by agency/eligible participant.

20.1.6. In Excel format

21. ESTABLISHMENT OF ACCOUNTS:

21.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time required under this bid invitation, as if an account already exists for the agency.

22. ELIGIBLE PARTICIPANTS:

22.1. Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices established under the contract. However, they are solely responsible for their association with the successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities.

23. PAYMENT:

23.1. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the state of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:

https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment methods with the successful Vendor.

23.2. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items have been delivered, inspected, and accepted by the agency, whichever is later.

24. INVOICING:

24.1. Invoices shall be submitted to the corresponding State agency after completion of work/acceptance of delivery.

mailto:christopher.r.fuller@dasnh.gov https://www.nh.gov/treasury/state-vendors/index.htm

25. VENDOR RESPONSIBILITY:

25.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at: https://apps.das.nh.gov/bidscontracts/bids.aspx. It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response.

25.2. In preparation of a bid response, the prospective Vendor shall:

25.2.1. Provide pricing information as indicated in the “Offer” section; and

25.2.2. Provide all other information required for the bid response (if applicable); and

25.2.3. Complete the “Vendor Contact Information” section; and

25.2.4. Complete the company information on the “Transmittal Letter” page, and sign under penalty of unsworn falsification in the space provided on that page.

25.3. It is the responsibility of the Vendor to maintain this any awarded contract and New Hampshire Vendor

Registration with up to date contact information. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State’s Contracting Office listed in Box 1.9 of Form P-

37. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx.

26. IF AWARDED A CONTRACT:

26.1. The successful Vendor shall complete the following sections if awarded a contract of the Agreement State of

New Hampshire Form #P-37 see Appendix A (sample):

Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

26.1.1. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form

Number P-37.

26.1.2. Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from

RSA Chapter 81-A.

26.1.3. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.

27. SPECIFICATIONS:

27.1. Complete specifications required are detailed in the SCOPE OF WORK section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

28. SCOPE OF WORK:

28.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to perform services as described herein.

28.2. Complete specifications required are detailed in the SPECIFICATION COMPLIANCE section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

29. MINED ROCK SALT

29.1. SPECIFICATION COMPLIANCE (FOR STATE AGENCIES ONLY):

https://www.das.nh.gov/purchasing/vendorresources.aspx

29.1.1. Vendor Shall meet or exceed the required specifications as written. The State of New Hampshire shall be the sole determining factor of what meets or exceeds the required specifications.

29.2. CHEMICAL COMPOSITION:

29.2.1. Total chlorides expressed as NaC1 shall be a minimum of 95% except as provided in ‘BONUSES, and

LIQUIDATED DAMAGES.

29.3. GRADING:

29.3.1. The sodium chloride shall conform to the following particle size distribution specifications as determined by laboratory sieves:

• Passing a ½” sieve 100%

• Passing a 3/8” sieve 95% - 100%

• Passing a No. 4 sieve 20% - 80%

• Passing a No 8 sieve 10% - 50%

• Passing a No 30 sieve 0% - 10%

29.4. MOISTURE CONTENT:

Salt shall be in a free-flowing condition when received at the State of New Hampshire delivery location with a moisture content not to exceed one (1) percent.

30. SOLAR SALT

30.1. CHEMICAL COMPOSITION:

30.1.1. Total chlorides expressed as NaC1 shall be a minimum of 95% except as provided in ‘BONUSES and LIQUIDATED DAMAGES sections.

30.2. GRADING:

30.2.1. The sodium chloride shall conform to the following particle size distribution specifications as determined by laboratory sieves:

• Passing a 1/2” sieve 100%

• Maximum Passing a No. 4 sieve 75%

• Maximum Passing a No 8 sieve 40%

• Maximum Passing a No 16 sieve 10%

30.3. MOISTURE CONTENT:

30.3.1. Salt shall be in a free-flowing condition when received at the State of New Hampshire delivery location with a moisture content not to exceed three (3) percent.

31. BONUSES:

31.1. BONUSES:

31.1.1. Delivered salt that has a lower than specified moisture content may be eligible for a bonus payment, as described in MOISTURE section below.

32. LIQUIDATED DAMAGES:

32.1.1. Delivered salt that does not meet the required specifications, shall be subject to Liquidated Damage and/or price adjustment.

32.1.2. The state reserves the right to accept or reject any salt or deliveries which do not conform to the NHDOT specifications for screen size, chemical quality or moisture content, or which are not delivered in good condition. Shipments that are rejected will be returned to the Vendor at no cost to the state. Vendor agrees to promptly replace all rejected deliveries of salt.

32.2. ANTI-CAKING ADDITIVE:

32.2.1. Salt shall be loose and free of lumps and shall contain not less than 20 ppm of pure anti-caking agent.

Vendors who are awarded contracts will be required to submit the appropriate Safety Data Sheets (SDS) to NHDOT, OTHER STATE AGENCIES and Eligible Participants as requested.

32.2.2. (BIDDER TO COMPLETE) Anti-Cake Additive: _____________________

32.3. DELIVERY LIQUIDATED DAMAGES:

32.4. INITIAL FILL:

32.4.1. Failure to complete the initial fill-up by October 23, 2026 for NHDOT sheds in Districts 1, 2, and 3 and by November 6, 2026 for NHDOT sheds in Districts 4, 5, 6, Central Turnpikes, and Eastern Turnpikes shall result in Liquidated Damages of ten (10) percent of the contracted price per ton of remaining tonnage not delivered by the delivery dates, an additional Liquidated Damage of five (5) percent shall be assessed every fifteen calendar (15) days for any remaining undelivered tonnage, as specified in TABLE 1 DELIVERY TABLE LIQUIDATED DAMAGES. Failure to complete the initial fill-up by November 13, 2026, shall be terms for default of the contract.

TABLE 1 DELIVERY TABLE LIQUIDATED DAMAGES

DATE PERCENT (%) LIQUIDATED DAMAGE OF THE

CONTRACTED PRICE Districts 1, 2, and 3

10/25/2025 10%

11/08/2025 15%

11/22/2025 20%

12/06/2025 25%

DATE

PERCENT (%) LIQUIDATED DAMAGE OF THE

CONTRACTED PRICE Districts 4, 5, 6, Central Turnpike and Eastern Turnpike

11/08/2025 10%

11/22/2025 15%

12/06/2025 20%

12/20/2025 25%

32.5. CHLORIDES:

32.5.1. Liquidated Damages will be assessed against the accumulated and mixed samples of each day’s deliveries to each location for salt that does not meet the chemical composition of total chlorides as specified in TABLE 2 TOTAL CHLORIDE.

TABLE 2 TOTAL CHLORIDE

Percent (%) of Sodium Chloride

Percent (%) of Payment of Unit Price

95% - 100% 100%

94 - 95% 96%

93% - 94% 92%

Below 93% Rejected

32.6. MOISTURE:

32.6.1. Salt delivered under any resulting contract shall not exceed one (1) percent moisture for rock salt or three (3) percent for solar salt.

32.6.2. Rock salt that exceeds two and a half (2.5) percent moisture content and solar salt that exceeds five (5) percent moisture content will be subject to rejection at the delivery point unless the state elects to accept the salt due to supply emergencies or other extenuating circumstances.

32.6.3. Visible moisture leakage from the delivery vehicle will be cause for immediate rejection of the load.

32.6.4. Salt which exceeds the moisture content as specified will be subject to Liquidated Damages according to Table 3A - MOISTURE CONTENT FOR ROCK SALT or Table 3B – MOISTURE CONTENT

FOR SOLAR SALT.

TABLE 3A - MOISTURE CONTENT FOR ROCK SALT

Moisture Content Districts 1 through 3 District 4 through 6, Central Turnpike, Eastern

Turnpike

Percent (%) of Payment of Unit Price Percent (%) of Payment of Unit Price

0.00 - 0.50% 102% 102%

0.51 - 0.75% 101% 101%

0.76 - 1.00% 100% 100%

1.01 - 1.50% 96% 98%

1.51 - 2.00% 92% 96%

2.01 - 2.50% 88% 94%

*Above 2.50% * See below * See below

TABLE 3B - MOISTURE CONTENT FOR SOLAR SALT

Moisture Content District 4, 5, 6, Central Turnpike, Eastern

Turnpike

Percent (%) of Payment of Unit Price

0.00 - 1.00% 102%

1.01 – 2.00% 101%

2.01 – 3.00% 100%

3.01 – 4.00% 97%

4.01 – 5.00% 94%

*Above 5.00% * See below

*If the State of NH elects to accept salt exceeding these amounts, the price reduction of the unit price shall be as follows:

• Rock District 1-3 Percentage (%) of payment of unit price = 100 –10 (moisture content in % - 1) = X%

• Rock District 4-6 Percentage (%) of payment of unit price = 100 –5 (moisture content in % - 1) = x%

• Solar District 4-6 Percentage (%) of payment of unit price= 100 – 5 (moisture content in % -3) = X%

Examples:

District 1-3 Rock Salt with moisture content of 3.41%

% of Payment of unit price = 100 – 10 (3.41-1)

% of Payment of unit price = 75.9%

District 4-6 Rock Salt with moisture content of 3.41%

% of Payment of unit price = 100 – 5 (3.41-1)

% of Payment of unit price = 87.95%

District 4-6 Solar Salt with moisture content of 5.41%

% of Payment of unit price = 100 – 5 (5.41-3)

% of Payment of unit price = 87.95%

32.7. GRADATION:

32.7.1. A penalty will be assessed for gradations that exceed the maximums specified in the Detailed

Specifications for Mined Rock Salt and the Detailed Specifications for Solar Salt contained in this

RFB.

32.7.2. The price of the salt will be reduced by one (1) percent for each percent by which gradation exceeds the maximum allowed for the #30 sieve (rock salt) or #16 sieve (solar salt). Salt that does not meet the gradation specified for any of the sieve sizes may be cause for rejection at the discretion of the State.

32.8. STATEMENT OF PENALTIES / BONUSES:

32.8.1. NHDOT shall submit an invoice or statement to the Vendor to recover all penalty price reductions. A summary of the NHDOT, laboratory test results will accompany the statement. Vendor shall make settlement for each penalty claim, to the entity asserting the penalty claim, within fifteen (15) days of receipt of each claim. Vendor will be disqualified to bid on other state procurements if there remains an outstanding penalty balance that is owed to NHDOT, unless waived by the State.

33. PAYMENT OF BONUSES / BILLING OF PENALTIES:

33.1. NHDOT will make payment of any bonuses awarded in the same time frame as any assessed Liquidated

Damages. Any bonuses will be offset by Liquidated Damages due and will be shown on the Statement of Liquidated Damages (see Definitions). If during the same time frame, bonuses are awarded but no Liquidated Damages are assessed, a check made payable to the Vendor will be issued. A summary of the NHDOT laboratory test results will accompany the statement. Bonuses shall be awarded on the same notice cycle as the Liquidated Damages.

34. TESTING TIMEFRAME:

34.1. NHDOT, laboratory shall test all submitted samples within fifteen (15) calendar days of product delivery.

34.2. RESULTS AND NOTIFICATION:

34.2.1. Within twenty-eight (28) days of delivery a copy of failed test results will be emailed to the stated contact at the respective contract Vendor. The Vendor shall review the results and keep the results for their records. If a Vendor wishes to dispute the supplied results, they will notify NHDOT immediately in writing as to their reason for dispute. If during the contract period there are changes in Vendor contacts who receive test results, it shall be the contract Vendor’s responsibility to communicate those changes to the State of New Hampshire via NHDOT.

34.3. ACCESS TO TEST SAMPLES:

34.3.1. NHDOT shall keep a physical specimen of tested samples that the test results indicate a moisture content that exceeds 2.5 percent for rock salt and 5 percent for solar salt for a period of fifteen (15) calendar days starting from the date the tests are completed and Vendor notified of the results. This will allow reasonable time for the contracting Vendor to view all test results. If the contract Vendor desires to obtain a sample of the disputed batch tested independently from the state, it will be the contract Vendor’s responsibility to acquire a sample from the state within the fifteen (15) calendar day’s allotted and have sample tested (at the Vendor’s expense). Samples will be made available during standard state business hours.

34.4. PRODUCT TESTING – ELIGIBLE PARTICIPANTS:

34.4.1. ELIGIBLE PARTICIPANTS who desire to test are responsible for establishing their own testing procedures. The process and any incurred cost associated with the process are the responsibility of the eligible participant.

35. SOURCE SPECIFICATIONS:

35.1. Vendor is required to provide the source of where the salt is being produced. If the source of the salt changes the Vendor is required to contact the purchasing agent prior to salt being delivered. The State has the right to reject any salt that comes from a different source without prior approval.

36. STORAGE SPECIFICATIONS:

36.1. Vendor is required to provide location and total storage capacity of each location of where the salt is to be stored at prior to being delivered to NHDOT. If the location of the salt storage changes at any time throughout the contract, or if deliveries come from a different location, the Vendor is required to contact the NHDOT Winter Maintenance Program Specialist prior to salt being delivered. Salt piles are required to be covered at all times while at the Vendor’s storage areas, except during active loading of delivery vehicles. Salt that is not covered could be considered cause for rejection. NHDOT has the right to reject any salt that comes from a different storage area without prior approval.

37. DELIVERY SPECIFICATIONS:

37.1. NORMAL DELIVERY:

37.1.1. Deliveries shall start within FIVE (5) business days after order has been placed with the Vendor.

Requested deliveries shall not be required to exceed 3,000 tons per week per district. If the order is for a quantity in excess of 3,000 tons, this shall be considered a minimum weekly delivery amount. If the Vendor cannot meet the delivery requirement, they must outreach to agency representative and purchasing agent with a plan to resolve issue as soon as possible in writing. An agreed upon delivery schedule does not waive any liquid damages incurred prior to or during the deliveries.

37.1.2. If the primary Vendor either does not or is unable to deliver within FIVE (5) business days after an order has been placed, there will be a 2% Liquidated Damage assessed to the remaining balance of what is owed per day unless a new delivery date has been agreed upon by NHDOT.

37.1.3. A secondary Contractor may be contacted to complete required open deliveries. If the secondary Contractor is unable to fulfill open order(s), NHDOT may charge the difference in cost back to the primary vendor in addition to any penalties already incurred.

37.1.4. If the secondary contractor doesn’t deliver within TWENTY (20) business days after an order has been placed there will be a 2% Liquidated Damage accessed to the original contractor for the remaining balance of what is owed per day, unless a new delivery date has been agreed upon by NHDOT.

37.2. DELIVERY TIME:

37.2.1. The successful Vendor(s) will be required to accomplish delivery of any item ordered under the contract within five (5) business days. Orders must be delivered between the hours of 6:00 AM and

4:00 PM (EST).

37.2.2. The successful Vendor(s) shall deliver any emergency requested item ordered under the contract within 24 hours from the placement of the order. The State shall clearly define the item(s) as an emergency when placing the order.

37.2.3. The use of a private carrier to make delivery does not relieve the successful Vendor from the responsibility of meeting the delivery requirement.

37.3. DELIVERY – TIMES:

37.3.1. Truck deliveries for New Hampshire districts will be accepted only during the hours of 6:00 am to

4:00 pm Monday through Friday (except New Hampshire state holidays), unless otherwise arranged with the District Engineer or location contact prior to each delivery. Delivery times outside of the normal working hours noted above may require the Vendor to reimburse the NHDOT for the actual cost of the NHDOT personnel brought in for the delivery. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas. No premium charges shall be paid for any off-hour work.

37.4. VENDOR FAILURE TO DELIVER:

37.4.1. If a Vendor fails to furnish road salt (rock or solar) in accordance with all requirements of this contract resulting from this Bid, the State may re-purchase the same item from another source without competitive bidding, and the original Vendor will be liable to the State for any excess cost.

37.5. TRUCKING LOGISTICS & PRODUCT PROTECTION:

37.5.1. All truck deliveries shall be dumped at a salt delivery address, either inside or outside a storage building, as directed by State agency personnel or Eligible Participants employees at the delivery address. Vendor will make every effort to have delivery vehicles arrival times spread out so as not to exceed the capacity of the equipment used to pile the salt at the patrol sheds.

37.6. SALT PROTECTION DURING TRANSPORT:

37.6.1. Deliveries of trucked solar or bulk mined rock salt shall be protected in transit by tight, waterproof coverings to avoid spillage. Said covering to be placed on load to prevent additional accumulation of moisture during transit and to insure the least possible moisture content upon delivery. Torn, ripped or permeable load covers are unacceptable and may be considered cause for rejection of load. Salt that has been contaminated with foreign matter will also be considered cause for rejection of load. Salt that is delivered without a NHDOT employee, inspecting the delivery may be considered cause for rejection of load.

37.7. TRANSPORTATION COMPLIANCE:

37.7.1. The State of New Hampshire requires that all deliveries of salt be made in complete compliance with existing state, national, provincial laws, or regulations. Violation of any laws or regulations, including but not limited to weight limitations, shall be considered as grounds for disqualification of the supplier, hauler, or both. The State will not pay for the portion of any load delivered to the project exceeding the load within that vehicle’s registered gross vehicle weight and any applicable tolerances. The truck will be required to discharge its entire load and payment will be made only for the portion within that vehicle’s registered gross vehicle weight.

37.8. VEHICLE REGISTRATION AND DRIVER LICENSES:

37.8.1. Vehicles must have a current commercial vehicle registration and inspection as applicable under state law. All drivers must meet all licensing requirements of the State of New Hampshire, or applicable governmental jurisdiction.

37.9. NOTICE OF DELIVERY:

37.9.1. The Vendor must provide a minimum of one (1) business day notice to each NHDOT district office / location contact and the NHDOT Winter Maintenance Program Specialist prior to any delivery.

Notice must include scheduled delivery date, estimated time and quantity of salt to be delivered. An end of day delivery summary is required to be sent via email to each NHDOT district office and to the NHDOT Winter Maintenance Program Specialist. This summary is to include the district delivered, shed location, and quantity delivered for each day. Agreed changes to deliveries as per the SCHEDULE FOR BALANCE OF SEASON REQUIREMENTS are required to be done via email and must include the NHDOT Winter Maintenance Program Specialist.

37.10. WEIGH SLIPS:

37.10.1. All truck deliveries shall be accompanied by a weigh slip, which shall be left with a NHDOT employee at the delivery point of load. NHDOT employee will sign a copy of the weigh slip to acknowledge the receipt of the load. Vendor shall provide numbered weigh slips, which show the following information:

37.10.1.1. Name and address of the Vendor

37.10.1.2. Name and address of the owner of the scales

37.10.1.3. Location of the scales

37.10.1.4. Consignee and destination

37.10.1.5. Date of delivery

37.10.1.6. Order number

37.10.1.7. Gross, tare and net weights

37.10.1.8. Signature of scale operator

37.10.1.9. Current vehicle registration number and/or other legible identification mark and signature of vehicle operator 37.10.1.10.Space for signature of the department employee accepting the shipment

37.10.2. The state reserves the right to weigh any truck at a designated location before or after delivery to any particular storage site.

38. INSPECTIONS:

38.1. Each district location shall take a mixed sample from the day’s total deliveries. Said samples shall be representative of the gradation and moisture content of all salt delivered to a location on that day. Bonuses and/or Liquidated Damages, if any, will be assessed against the accumulated and mixed samples of each day’s delivery to each location (see BONUSES and LIQUIDATED DAMAGES sections in this RFB).

38.2. NHDOT laboratory results will be included with a statement of assessed Liquidated Damage submitted to the Vendor by the State. Vendor is strongly encouraged to sample and test their product prior to shipping product to the buyer so that any necessary corrective action may be taken to assure conformity to specifications.

39. PRODUCT SAMPLES:

39.1. Salt samples, if requested from the Vendor, shall be sent to the NHDOT Laboratory. Samples shall be received no later than five (5) business days after request is made to Vendor. A Certificate of Compliance for each shipment may also be required prior to award or at time of actual delivery during contract period.

40. STATE HOLIDAYS:

40.1. Unless otherwise arranged with the District Engineer or location contact in advance, deliveries will not be arranged or accepted on any official State of New Hampshire holiday. A list of state holidays is available at https://das.nh.gov/hr/index.aspx.

41. DELIVERY LOCATIONS:

The following are the current State of New Hampshire agency/institution locations which, if you are awarded a contract, you are expected to service. The State of New Hampshire reserves the right to add locations to this list at the contract prices or to delete locations, as needed. This listing does not include all eligible participants.

NHDOT FY 2027 INITIAL ROAD SALT FILL-UP REQUEST

District Section Principal Storage Point Approx.

Annual

Tonnage

FY2027

Initial Fill Up

1 Lancaster

101 Pittsburg 2,500 0 102 Columbia 1,800 0

102V Colebrook 500 0 103 Errol 1,900 0 104 Groveton 1,500 0 105 West Milan 2,100 0 106 Milan 700 0 107 Lancaster 1,600 0

107W Whitefield 1,400 0 108 Jefferson 3,100 0 109 Gorham 2,000 0

109P Pinkham Notch 900 0 112T Twin Mountain 1,500 0 112 Carroll (Crawford Notch) 2,300 0

113G Glen 2,100 0 114 Lisbon 1,100 0 115 Lincoln 3,000 0 116 Franconia (Rte. 18) 1,400 0 124 Franconia (Butterhill) 3,100 0 125 Littleton 3,800 0

125M Monroe 600 0

DOT DISTRICT 1 TOTAL: 38,900 0

https://das.nh.gov/hr/index.aspx

Approx.

Annual

Tonnage

FY2027

Initial Fill Up

2 Enfield

201 Orford/Lyme 1,936 1,000 202 Wentworth 1,761 0 203 Rumney 1,433 800 204 North Haverhill 2,134 0 205 Canaan 1,600 0 206 Bristol 1,533 0 207 Lebanon 2,338 1500 210 Andover 1,702 0

210A Grafton 0 211 Franklin 1,336 0 212 Cornish 858 0 213 Sunapee 1,490 0 214 New London 1,625 0 215 Lempster 843 0

215A Unity 843 0 216 Newbury 0 224 Enfield 4,071 0

DISTRICT 2 TOTAL: 25,503 3,300

Annual

Tonnage

FY2027

Initial Fill Up

3 Gilford

301 Conway 2,100 0 302 Tamworth 1,600 0 303 Freedom 1,400 0 304 Ashland 0 305 Moultonborough 1,300 0 307 Ossipee 0 309 Meredith 1,900 0 311 Tuftonboro 1,000 0 312 Wakefield 1900 0 313 Belmont 1,600 0 314 Belmont 3,000 0 315 Alton 2,100 0 316 Loudon 1,300 0 324 New Hampton 5,000 0 325 Thornton 6,800 0

DISTRICT 3 TOTAL: 31,000 0

Annual

Tonnage

FY2027

Initial Fill Up

4 Swanzey

401 Charlestown/Walpole 1,350 1100 403 Alstead/Marlow 1,750 0 404 Hillsboro 1,500 0 405 Westmoreland/Chesterfield 1,300 0 406 Swanzey 1,250 0 407 Nelson 1,500 0 408 Hancock 1,750 0 409 Greenfield 1,450 0 410 Winchester 1250 0 411 Troy/Marlborough 1,300 1200 412 Marlborough 1400 0 413 Rindge 1,400 1300 414 Temple 1,150 0 415 Greenville 1200 0

DISTRICT 4 TOTAL: 19,550 3,600

Annual

Tonnage

FY2027

Initial Fill Up

5 Bedford

501 Warner 1,230 0 503 Chichester 1,740 1000 504 Henniker 1,380 1200 505 Bow/Concord 1,120 2000 506 Allenstown 695 500 507 Goffstown/New Boston 1,735 1000 508 Hooksett 1,130 800 509 Candia 2,105 2000 510 Milford 1845 1800 511 Bedford 1,385 0 512 Londonderry 745 1500 513 Raymond/Chester 1,850 1500 514 Salem 1,575 0 515 Hollis 1210 800 516 Londonderry 1000 1500 525 Canterbury 3230 2500 526 Warner 3915 1800 527 Manchester 2695 1500 528 Derry 2440 0

DISTRICT 5 TOTAL: 33,025 21,400

Annual

Tonnage

FY2027

Initial Fill Up

6 Durham 601 Milton 1,650 0 602 Strafford 1,400 0

603 Gonic 1,500 0 604 Northwood 1,600 0 605 Lee 1,600 300 606 Dover 1,300 2000 607 Exeter 2,100 0 608 Epping 1,900 0 609 Newfields 1800 800 610 Rye 2,000 0 611 South Kingston 1700 1200 612 North Hampton 2,100 2000 613 South Kingston 0

DISTRICT 6 TOTAL: 20,650 6,000

Annual

Tonnage

FY2027

Initial Fill Up

Central Turnpike

815 South Nashua 1,660 0 820 Merrimack 3,300 0 825 Hooksett 3,000 0

CENTRAL TURNPIKES TOTAL: 7,960 0

Annual

Tonnage

FY2027

Initial Fill up

Eastern Turnpikes

830 Hampton 2,500 0 835 Dover 1,450 0 840 Rochester 2,550 0

EASTERN TURNPIKE TOTAL: 6,500 0

42. GENERAL

42.1. The Vendor shall not commence work until a conference is held with each agency, at which representatives of the Vendor and the State are present. The conference shall be arranged by the requesting agency (State).

42.2. The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Vendor’s employees, equipment or supplies. The Vendor shall replace in satisfactory condition all defective work and damages rendered thereby or any other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the Vendor.

42.3. The work staff shall consist of qualified persons completely familiar with the…