Bid 27-01 Lottery Pullover.pdf

Please note: This is a single document associated with a complete Bid (also referred to as

Solicitation) that can be found on www.COMMBUYS.com. All Bidders are responsible for reviewing and adhering to all information, forms and requirements for the entire Bid, which are all incorporated into the Bid. Bidders may also contact the COMMBUYS Helpdesk at

COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888-MA-STATE. The

Helpline is staffed from 8:00 a.m. to 5:00 p.m. Monday through Friday Eastern Standard or

Daylight time, as applicable, except on federal, state and Suffolk county holidays.

The Commonwealth of Massachusetts

Massachusetts State Lottery Commission

150 Mount Vernon St., Dorchester, MA 02125

REQUEST FOR BIDS

Document Title: 27-01: Lottery Pullover

COMMBUYS Bid Number: BD-27-1062-LOT-LOTDO-131874

MSLC Document Number: 27-01 Lottery Pullover

Bid Release Date: 07/29/2026

Bid Response Due Date/Time: 08/10/2026 10AM http://www.commbuys.com/ mailto:COMMBUYS@state.ma.us

I. GENERAL PROCUREMENT INFORMATION

A. GENERAL:

The Massachusetts State Lottery Commission (“MSLC” or “Lottery”) is requesting bids for custom branded pajama pullovers under the Massachusetts

Statewide Contract OFF48 - Print, Copy & Mail Services, and Printed

Promotional Products.

Purchasing Entity: Massachusetts State Lottery Commission

(“MSLC”) or (“Lottery”)

Address: 150 Mount Vernon Street Dorchester, MA 02125

Procurement Contact: Matthew MacSween

E-Mail Address: MMacsween@masslottery.com

Bid File Number and Title: MSLC Document Number:

BD-27-1062-LOT-LOTDO-131874

Bid LOT# 27-01

This Bid does not commit the Commonwealth of Massachusetts (“Commonwealth”) or

Agency to pay any costs incurred in the preparation of a Bidder’s response to this Bid or to purchase any products or services. The Agency may: (i) accept or reject any and all bids received as a result of this Bid; (ii) contract for some, all, or none of the products and services offered by Bidders in response to this Bid; (iii) negotiate with one or more qualified Bidders; or (iv) cancel, in part or in its entirety, this Bid if it is in the best interest of the Commonwealth to do so.

The MSLC may amend this Bid at any time prior to the date the responses are due. Any such amendment will be posted to the Commonwealth’s procurement website, COMMBUYS (www.commbuys.com).

Bidders must submit their bids through the Commonwealth’s online procurement system, COMMBUYS. Bidders are advised to check this site regularly, as this will be the sole method used for notification of changes.

mailto:MMacsween@masslottery.com

B. EVENT CALENDAR

The following is the tentative time schedule for the MSLC’s selection of qualified

Bidders under this Bid. All dates are subject to change by the MSLC with notice on

COMMBUYS.

• Issuance of Bid July 29, 2026

• Bidder Submission & Sample Deadline August 10, 2026, at 10:00AM

• Notification of Selected Bidder Approximately August 2026

NOTE: Questions concerning the Bid must be submitted in writing to:

Matthew MacSween

Procurement Coordinator

Massachusetts State Lottery Commission

ATTN: BID LOT # 27-01

MMacsween@masslottery.com

Contact with any other MSLC employee is expressly prohibited.

C. ACQUISITION METHOD

1. Outright purchase.

D. ANTICIPATED EXPENDITURE

1. The expenditure associated with this procurement is to be determined. If, due to unforeseen circumstances, the requested commodities need to be substantially changed or modified, the MSLC maintains the right to amend the purchase order and increase or decrease the maximum obligation in order to obtain the best value.

2. All quoted prices submitted in COMMBUYS are final. The MSLC will not be responsible for price increases due to market fluctuations or product availability.

3. The MSLC makes no guarantee that any commodities will be purchased from this bid.

4. The Lottery reserves the right to amend the item purchased if a similar item is provided and will provide better value.

5. Please note: Post award, the Lottery will not cover any costs that exceed the original and approved purchase order amount. Any additional funding will require written approval from the Lottery and will be subject to budget availability. As outlined in the bid document, the MSLC will not be responsible for price increases due to market fluctuations. Depending on the specific situation for each order, cancellation may be necessary if the price increases after a purchase order is issued. Once a purchase order is received by the vendor, pricing cannot be increased due to tariff fluctuation, however the vendor must adjust pricing if it will result in lower cost to the MSLC

E. BIDDING INSTRUCTIONS/INFORMATION

1. Bids are to be submitted electronically via the Massachusetts COMMBUYS system – www.commbuys.com

2. Bids submitted in response to this Request are due by August 10, 2026 at 10AM

3. Any inquiry related to this Request must be emailed to Matthew MacSween, Procurement Coordinator, at MMacsween@masslottery.com. Communications related to this request with any other Lottery employee or employee of the State

Treasurer’s Office will result in disqualification.

4. The Lottery reserves the right to designate an award to one or more vendors.

5. The Lottery will award the bid based on an evaluation of responses and adherence to the Technical Specification Requirements set forth below.

II.

TECHNICAL SPECIFICATIONS REQUIREMENTS

Lazy Pajamas pullover with Lottery logo in white overlayed on pocket.

(Logo should have no border or background)

Preferred Colors: Red, Blue. (please provide additional color options)

If any proposed item(s) are subject to tariffs or import duties, Bidders must clearly identify the applicable tariff expense and also provide an equal/alternative product of comparable quality and functionality that is not subject to such cost increases.

EQUALS ARE ACCEPTED - SAMPLES ARE REQUIRED

The quote is needed for 5,000; 10,000; and 12,000 units.

This product must be deliverable by the first week of October 2026.

Please provide delivery timeline after proof approval.

mailto:MMacsween@masslottery.com

PRODUCT EXAMPLE:

▪ PHYSICAL SAMPLE IS REQUIRED

Send sample to:

Massachusetts State Lottery Commission

ATTN: Matthew MacSween

150 Mount Vernon Street

Suite 300

Dorchester, MA

Please include tracking # in your COMMBUYS response.

Please make sure your company name is on the sample(s) sent

- Samples will not be accepted from a third party without reference

Height – 58”, Width – 42”, Depth – 52”

III. PACKAGING, SKID, AND DELIVERY SPECIFICATIONS

AND REQUIREMENTS

A. PACKAGING REQUIREMENTS (if applicable):

1. The MSLC will provide the awarded vendor with a Purchase Order (“PO”) number that must be referenced on ALL of the following:

• Packing Slips

• Cases

• Skids

2. In written response to this solicitation, vendor must provide:

• Number of product that will be included per case.

• Number of cases that will be provided per skid.

• Number of skids that will be provided.

All items must be delivered on a skid.

B. SKID REQUIREMENTS:

1. Deliveries that do not adhere to the following packing and skid specifications will be refused and will require re-delivery at the vendor’s expense:

• Each skid must be labeled with product description and quantities

• Each skid must meet the following sizing:

C. DELIVERY REQUIREMENTS:

PLEASE NOTE: If the delivery due date cannot be met, vendors should provide the earliest delivery date possible. Bids meeting the required due date will score highest of the vendor’s bid award criteria. Each bid submitted with delivery after the due date, but closest to it, will be scored accordingly.

1. Deliveries can be made Monday- Friday 6:00AM – 1:00PM only.

2. All inside deliveries must be made to:

Massachusetts State Lottery

Canton Warehouse

40 Industrial Drive

Canton, MA 02021

3. Deliveries must contain a packing slip. Deliveries without a packing slip will be refused and will require re-delivery at the vendor’s expense.

4. Any trucking service used to make deliveries must have the Purchase Order information clearly marked on all paperwork.

IV. BIDDER RESPONSE REQUIREMENTS

A. RESPONSE

1. All responses shall be entered into the Massachusetts COMMBUYS system under www.commbuys.com

2. Quotes o Prices must be entered into the COMMBUYS bid document the items tab Additional pricing information and documentation may be submitted as an attachment with your electronic bid in the COMMBUYS system.

o All quotes, shipping costs, delivery dates, and packaging information must be included and held per the terms of the bid

3. Freight and Shipping Costs o No shipping/freight charges are allowed under MA SWC # OFF48 this contract o The MSLC will not be obligated to pay excess freight and shipping costs.

4. Delivery Date o Vendors must submit delivery date in the “promised date” field on the general tab of the quote document within the COMMBUYS system.

5. Packaging Information o Vendors must submit packaging information in the “comments” field on the general tab of the quote document within the COMMBUYS system.

6. Samples to the following address:

Massachusetts State Lottery Commission

150 Mt Vernon Street, Suite 300

Dorchester, MA 02125

Attn: Matthew MacSween

PLEASE NOTE:

If a vendor does not label their name on the sample or provide a tracking # the MSLC is unable to ID where it is coming from and cannot be scored

If a vendor wishes to have their samples returned at the vendor’s expense, please e-mail your request along with your shipping provider and account number