Bid 26-72-5211 Tennis Pickleball Court Resurfacing.pdf

Forsyth County Procurement Department

2435 Freedom Pkwy, Suite 3100 Cumming, GA 30041 | Phone 770.888.8872

Invitation to Bid

Bid No: 26-72-5211

Tennis & Pickleball Court Resurfacing

Forsyth County Cumming, Georgia

Closing Date and Time:

Thursday, July 23, 2026, 2:00 pm

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INVITATION TO BID

***BID NO: 26-72-5211***

Date Issued: June 25, 2026

Forsyth County, Georgia is seeking bids from qualified providers for services described as Tennis Court Resurfacing at Matt Community Park & Pickleball Court Resurfacing at Coal Mountain Park in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (“ITB”).

Deadline for Receiving Bids: 2:00 p.m. (EST) Thursday, July 23, 2026

Bids will be opened at:

2:30 p.m. (EST) Thursday, July 23, 2026 Forsyth County Administration Building Liberty Training Room 2435 Freedom Parkway, Suite 1010 Cumming, GA 30041 And online via Microsoft Teams

Deadline for Questions:

No Questions will be accepted after:

12:00 p.m. (EST) Monday, July 13, 2026 All questions must be asked through EUNA under Opportunity Q&A No questions accepted outside of EUNA

Pre-Bid Conference/Site Visit: No pre-bid site visit scheduled

Bonds Bid Bond Will not be Required Performance & Payment Bonds Will Not be Required (if required due upon award)

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”)

Bids will be opened at the time, date, and place stated above; and online via Microsoft Teams (visit the Forsyth County Procurement Department webpage for information).

Bid award will be announced later, pending evaluations of all bids submitted. Interested parties may log in to EUNA to obtain the bid tabulation.

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TABLE OF CONTENTS

INVITATION TO BID

SECTION 1. INTRODUCTION AND INFORMATION

SECTION 2. SOLICITATION TERMS AND CONDITIONS

SECTION 3. SCOPE OF SERVICES

BID SCHEDULE

REFERENCES

NON-COLLUSION AFFIDAVIT

CONTRACTOR AFFIDAVIT AND AGREEMENT

SOLICITATION ACKNOWLEDGMENT

ADDENDUM ACKNOWLEDGEMENT

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SECTION 1. INTRODUCTION AND INFORMATION

1.1. Purpose

Forsyth County (“County”) is seeking bids from qualified, experienced, and licensed Bidders to provide goods and/or services described as Tennis Court Resurfacing at Matt Community Park & Pickleball Court Resurfacing at Coal Mountain Park, in accordance with the terms, conditions, specifications, and scope of services contained in this ITB. For the purposes of this ITB the terms Bidder, Vendor, and Contractor are used interchangeably and shall have the same meaning.

1.2. Nondiscrimination

The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives.

Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. Forsyth County further assures that every effort will be made to ensure nondiscrimination in all of its programs and activities whether or not those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters into a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

1.3. Pre-bid Conference and/or Site Visit

If this ITB includes a pre-bid conference and/or site visit. It is strongly suggested that all Bidders attend. Tours might be unavailable at other times.

It will be the sole responsibility of the Bidder to attend the scheduled pre-bid/site visit to inspect the County's location(s) prior to submitting a bid.

Submission of a bid will be considered evidence that the Bidder has familiarized itself with the nature and extent of the work, equipment, materials, and labor required. Individual tours will not be available.

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It is the Bidder's sole responsibility to become familiar with the scope of the County's requirements before submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance.

1.4. Bonds

Bonds are required for construction (public works) contracts valued at $100,000.00 or more. They are required only occasionally for non-construction contracts. The requirement will be stated clearly in the solicitation document. In all cases where Performance and Payment Bonds are required a Bid Bond must accompany the bid/proposal. Any bid or proposal submitted without the required Bid Bond will not be considered for award.

BONDS ARE NOT REQUIRED FOR THIS PROJECT.

1.5. EUNA

Forsyth County uses EUNA Procurement formerly Bonfire Interactive https://forsythco.bonfirehub.com/portal/?tab=openOpportunities to administer the competitive solicitation process, including but not limited to soliciting bids, issuing addenda, posting results, and issuing notification of an intended decision. Bidders are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA as well in advance of their intention of submitting a bid to ensure familiarity with the use of EUNA. The County shall not be responsible for a Bidder's inability to submit a bid by the end date and time for any reason, including issues arising from the use of EUNA. There is no charge to Bidders to register and participate in the solicitation process, nor will any fees be charged to the awarded Bidder.

1.6. Point of Contact

For information concerning procedures for responding to this solicitation, contact the Procurement Agent, Adrienne Trammel, at (770) 888-8872 or email at altrammel@forsythco.com. This contact is for clarification purposes only.

For questions concerning scope of services, please utilize the question/answer feature provided by EUNA. Questions must be received prior to the cut-off date specified in the ITB schedule. Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of EUNA). Bidders, please note: No part of your bid can be submitted via fax. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized itself with the nature and extent of the work, equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation.

The questions and answers submitted in EUNA shall become part of any contract created from this ITB.

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It is the sole responsibility of the Bidder to ensure that its bid is submitted electronically through EUNA.

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SECTION 2. SOLICITATION TERMS AND CONDITIONS

2.1 Addenda, Changes, and Interpretations

All questions concerning the meaning or intent of this solicitation or any request for clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this solicitation shall be submitted to the County in writing via the question/answer feature provided by EUNA and must be received prior to the Deadline for Questions. Questions received after this deadline may not be addressed.

All questions and requests for information received through EUNA will be responded to by an official written addendum issued by the County and uploaded to EUNA as an addendum to this ITB. Responses given by any County official, officer, staff, or agent will have no legal effect and shall not be binding upon the County. All addenda are a part of the solicitation documents, and each Bidder will be bound by such addenda.

NOTE: It is the responsibility of each Bidder to read, comprehend, and ensure receipt of all the addenda issued. In the absence of an addendum, all provisions shall be construed in favor of the County. The County may issue addenda to modify Bid documents as it deems necessary.

2.2 Changes and Alterations

Bidder may change or withdraw a bid at any time prior to bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the bid deadline.

2.3 Withdrawal of Bid

The Bidder shall give notice in writing of its claim to withdraw its bid, without penalty, due to an error within twenty-four hours (24) after the conclusion of the bid opening. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, the mistake was a clerical mistake as opposed to a judgment mistake, and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if Bidder elects to withdraw its bid.

No Bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the contractor to whom the contract is awarded or otherwise benefit, directly

Page 8 | 25 or indirectly, from the performance of the services for which the withdrawn bid was submitted.

Bid withdrawal is not automatically granted and will be allowed solely at Forsyth County’s discretion.

2.4 Bidder’s Costs

The County shall not be liable for any costs incurred by Bidders in responding to this ITB.

2.5 Pricing

Bidder shall quote a firm, fixed price for all services contemplated in this ITB.

All pricing should be identified on the Bid Schedule form provided in this ITB.

No additional costs may be accepted other than the pricing and costs stated on the Bid Schedule. Failure to use the County’s Bid Schedule form and provide pricing as requested in this ITB may cause a bid to be deemed non-responsive.

Pricing must include ALL COSTS, including delivery, unloading, inside delivery (if applicable), personnel travel, and any other cost associated with providing the services contemplated in this ITB. The County will not accept additional pricing or costs.

2.6 Price Validity

Prices provided in this ITB shall be valid for at least one hundred twenty (120) calendar days from the ITB opening unless otherwise extended and agreed upon by the County and Bidder. The County shall award the contract within this time period or request from the recommended awarded contractor an extension to hold pricing until award.

2.7 Prices Quoted

Bidders should deduct trade discounts and quote firm net prices. Pricing quoted should include unit price, extended total, or as otherwise requested on the Bid Schedule. In the case of a discrepancy in computing the amount of the bid, the unit price quoted will govern.

Each item must be bid separately. Bidders shall not condition bids by linking any item in this ITB to other business with the County.

2.8 Taxes

Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use Tax for goods and services. A sales tax certificate of exemption will be provided upon request. This exemption applies only to Forsyth County. The Successful Bidder remains responsible for paying all applicable taxes, including sales, use, and other taxes required by law.

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2.9 Payment Terms

Payment terms and provisions stated in this solicitation and any resulting contract shall govern and supersede any conflicting provisions of the Georgia Prompt Pay Act (O.C.G.A. § 13-11-1, et seq.).

2.10 Discounts

Bidders may offer discounts for prompt payment, but such discounts will not be considered when determining the award. If a Bidder offers a discount, it is understood that the discount period will begin only after all of the following have occurred (1) satisfactory delivery of product/services at the designated location (2) formal acceptance, and (3) receipt of the correct invoice at the specified office. The discount time will be calculated starting from the latest of these events.

If Bidder offers a discount on the items listed in this ITB, the discount will be deducted from the total of the firm net unit prices submitted. The discounted total will be considered when tabulating bids and determining an award.

2.11 Submission and Receipt of Bids

To receive consideration, bids must be received prior to the bid opening date and time. Unless otherwise specified, Bidders shall use the solicitation forms provided by the County. These forms may be duplicated, but failure to use the County forms may cause the bid to be rejected. Forms submitted by the Bidder shall be printed or typewritten and signed (if applicable).

Bids must be signed. Any erasures or corrections on a bid submission must be initialed by Bidder. Separate bids must be submitted for each ITB issued by the County. Bids are only accepted through EUNA. Paper bids will not be accepted.

Bids will be publicly opened by the Procurement Department in the presence of Bidders, the public, and County staff. Bidders and the public are invited and encouraged to attend bid openings. Tabulated bids will be made available for review by Bidders and the public via EUNA under Public Files.

2.12 Mistakes

The Bidder shall carefully examine this ITB. Bidder’s submission of a bid shall serve as prima facie evidence that the Bidder has full and complete knowledge of the scope, nature, and quality of the work to be performed, the detailed requirements of the specifications and scope of services, and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the Bidder from liability and obligations under the contract resulting from this ITB.

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Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, appendices, delivery instructions, and special conditions pertaining to this ITB.

2.13 Time of Performance and Right to Cancel

Time is of the essence for all orders resulting from this ITB. The County reserves the right to cancel any order, in whole or in part, without liability or obligation, if delivery or performance does not strictly comply with the schedule committed by the Bidder and accepted by the County. Failure to meet delivery deadlines shall constitute a material breach of contract, entitling the County to pursue all available remedies, including procurement from alternate sources at the Bidder’s expense.

2.14 Qualifications/Inspections

Bids will only be considered from Bidders normally engaged in providing the types of services specified herein. The County reserves the right to inspect the Bidder's facilities, equipment, personnel, and organization at any time, or to take any other action necessary to determine the Bidder's ability to perform.

The Procurement Director reserves the right to reject bids where evidence or evaluation is determined to indicate an inability to perform

2.15 Responsive/Responsible

2.15.1 In order to be considered responsive to the solicitation, the bid shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

2.15.2 In order to be considered as a responsible, bidder shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

2.16 Specification Compliance/Late Deliveries/Penalties

Items offered may be tested for compliance with bid specifications. Items delivered which do not conform to bid specifications may be rejected and returned at Bidder’s expense. Any violation resulting in contract termination for cause or delivery of items not conforming to specifications, or late delivery may also result in:

Bidder’s name being removed from the County’s bidder mailing list for a specified period and Bidder will not be recommended for any award during that period.

All County departments being advised to refrain from doing business with the Bidder.

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2.17 Use of Governmental Contracts and Cooperatives

County reserves the right to reject any part or all of any bids received and utilize other available governmental or cooperative contracts, if such action is in its best interest.

2.18 Acceptance of Bids/Minor Irregularities

2.18.1 The County reserves the right to accept or reject any or all bids or any portion thereof, and to waive minor irregularities or variances to specifications contained in bids or in the solicitation process which do not make the bid conditional in nature. A minor irregularity is defined as a variation that:

Does not affect the price of the bid or contract;

Does not provide a bidder an advantage or benefit not available to other bidders;

Does not adversely impact the interests of other bidders; and Does not compromise the fundamental fairness of the solicitation process.

The County also reserves the right to reissue an ITB.

2.18.2 The County reserves the right to disqualify a Bidder at any stage of the solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Bidder. The Bidder will be required to execute a Non-Collusion Affidavit and submit this form with the bid documents.

2.19 Rules and Submittals of Bids

The signer of the bid must declare that the only person(s), company, or parties interested in the bid as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud;

and that the signer of the bid has full authority to bind the Bidder.

2.20 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Bidder as a result of any discussions with any County employee. Only those communications in writing from an authorized County representative may be considered. Only written communications from Bidders by a person designated as authorized to bind the Bidder will be recognized by the County as duly authorized expressions on behalf of Bidders.

2.21 No Exclusive Contract

Bidder agrees and understands that the contract awarded from this ITB shall not be construed as an exclusive arrangement and further agrees that the

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County may, at any time and in its sole discretion, secure similar or identical services from another contractor.

2.22 Form of Agreement

Attached to this ITB is a draft form of services agreement which contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, in the County’s discretion, to include any additional specific terms related to the services being provided.

Any questions regarding the form of services agreement must be submitted in writing by the deadline for questions specified in this ITB.

2.22.1 The County’s minimum insurance requirements are outlined in the draft form of agreement included in this solicitation. Bidders are responsible for reviewing the draft form of agreement for the complete insurance requirements. Questions regarding the insurance must be submitted in writing by the deadline for questions specified in this ITB.

The County may, at any time before the award and based on the nature of the services, require additional coverages or higher limits. Any changes made prior to the bid closing will be communicated through an addendum.

2.22.2 Prior to the notice of intent to award, the Bidder must provide a Certificate of Insurance (COI) and any required endorsements evidencing compliance with the specified coverages and limits.

Contract award is conditional upon receipt and approval of a compliant COI and required endorsements.

2.23 Background Checks

Forsyth County reserves the right to have any potential contractor undergo a Forsyth County Sheriff’s Office criminal history background check for any project at any time. Contractor will be responsible for all fees associated with such background check.

2.24 Minimum Qualifications

To be eligible for the award of a contract in response to this ITB, the Bidder must demonstrate that it has completed services, as specified in the scope of services section of this ITB, is normally and routinely engaged in performing such services, and is properly and legally licensed to perform such work. In addition, the Bidder must have no conflict of interest with respect to the County.

2.24.1 Bidders and principals shall have no record of judgments, pending lawsuits against the County, or criminal activities involving moral turpitude and shall not have any conflicts of interest that have not been waived by the County.

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2.24.2 Neither Bidder nor any principal, officer, or stockholder shall be in arrears or default of any debt or contract involving the County (as a party to a contract or otherwise), nor have failed to faithfully perform on any previous contract with the County.

2.25 Public Records/Trade Secrets

Careful consideration should be given before submitting confidential information to the County. County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If Bidder submits information that contains trade secret information and if Bidder wishes to keep such information confidential, Bidder must submit and attach to such information an affidavit affirmatively declaring that specific information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., and the Bidder and County will follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto.

2.26 Reservations for Award and Rejection of Bids

The County reserves the right to accept or reject any or all bids, parts of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. The County reserves the right to award the responsive and responsible bidder whose service meets the terms, conditions, and specifications of this ITB and whose bid is considered to best serve the County’s interest. In determining the responsiveness of the offer and the responsibility of the Bidder, the following shall, at minimum, be considered when applicable:

the ability, capacity, and skill of the Bidder to perform as required; whether the Bidder can perform promptly or within the time specified, without delay or interference; the character, integrity, reputation, judgment, experience and efficiency of the Bidder; the quality of past performance by the Bidder; the previous and existing compliance by the Bidder with related laws and ordinances; the sufficiency of the Bidder’s financial resources; the availability, quality and adaptability of the Bidder’s supplies or services to the required use;

the ability of the Bidder to provide future maintenance, service or parts; and the number and scope of conditions attached to the bid.

If the ITB provides for a contract trial period, the County reserves the right, in the event the selected Bidder does not perform satisfactorily, to award a trial period to the next ranked Bidder or to award a contract to the next ranked Bidder if that Bidder has successfully provided services to the County in the past. This procedure to continue until a Bidder is selected or the contract is re-bid, at the sole discretion of the County.

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2.27 E-Verify Contractor Affidavit and Agreement

Under state law, the County shall not enter into a contract for the physical performance of services unless the potential contractor provides an affidavit, in the form attached to this ITB, regarding contractor’s compliance with the with the E-Verify program. When applicable, the Contractor Affidavit and Agreement form shall be completed and submitted with the Bidder’s response to this ITB. (O.C.G.A. § 13-10-91).

2.28 Contractor/Suppler Solicitation Information

The County maintains automated contractor and supplier email address lists generated for each commodity class item through our solicitation issuing service, EUNA. Notices of open solicitations are sent by email notification to the contractors and suppliers who have fully registered with EUNA.

Contractors and suppliers who have been informed of a solicitation’s availability in any other manner are responsible for registering with EUNA to view the solicitation documents. There is no fee to register. Contractors and suppliers are responsible for maintaining accurate and up to date email address(es) through EUNA directly.

2.29 Intent to Award

Bid tabulations of responding bidders, any notice of award of a contract resulting from this ITB, and the County’s formal solicitation process may be found on EUNA.

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SECTION 3. SCOPE OF SERVICES

3.1. General Information

Forsyth County is seeking qualified bidders to provide all materials, equipment, and labor for the Tennis Court Resurfacing at Coal Mountain Park and Pickleball Court Resurfacing at Matt Community Park.

Project Locations Coal Mountain Park 3560 Settingdown Road Cumming, GA 30040

Matt Community Park 6555 Wallace Tatum Road Cumming, GA 30040

Project Manager: Rusty Pruitt | Deputy Director, Forsyth County Parks & Recreation

3.2. Scope of Work

Resurfacing Projects:

COAL MOUNTAIN PARK: A total of six (6) pickleball courts, approximately

500 linear feet of surface cracks, and approximately 250 linear feet of fabric lines and, MATT COMMUNITY PARK: A total of two (2) tennis courts (Tennis Court # 1 and # 2) and approximately 200 linear feet of surface cracks.

Projects includes securing all perimeter fencing and refurbishing all net posts for the related court.

Contractor is to complete half of the courts before servicing the remaining half of the courts at each site to allow for minimal program interruption.

Contractor shall complete all resurfacing projects between the dates of August 10, 2026 – September 25, 2026.

Dimension provided are estimates for bidding purposes only; it is the Contractor’s responsibility to verify all measurements and site conditions.

A. Site Preparation

Uninstall existing nets and posts and store appropriately for reinstallation.

Clean all necessary areas.

Ensure all surfaces are dry, clean, and free of contaminants.

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Remove dirt, dust, debris, oil, grease, mildew, pollen, vegetation, leaves and any materials that may affect adhesion.

Remove any loose or poorly bonded crack repair materials, paints, coatings, flexible or rubberized fillers.

Remove any peeling paint where necessary prior to coating.

Pressure wash the entire court surface.

B. Structural Crack Repair

Thoroughly clean and fill all structural cracks using E330 crack filler or an acrylic crack/leveling binder per manufacturer specifications.

A multi-layered crack repair system will be installed for cracks of all sizes when possible.

Hairline cracks will receive fiberglass filler.

The crack repair system shall include a micro-sealant moisture barrier to prevent bubbling and provide long-term crack protection.

Replace existing fabric lines with new; only at the Coal Mountain Park site.

C. Low Area & Joint Patching Fill all birdbath areas, sunken paving joints, and low-lying areas with acrylic patch binder.

Ensure each court surface is flat and level upon completion.

D. Resurfacing

Apply three (3) coats of Acrytech or approved equal full acrylic color coating to the entire surface areas.

COAL MOUNTAIN PARK

o Color layout: Playing area – Blue. Kitchen and exterior zones – Green.

o Stripe all six (6) courts to regulation pickleball specifications.

MATT COMMUNITY PARK

o Color layout: Playing area – Competition blue. Exterior zones:

Competition Green.

o Stripe Court # 1 and Court # 2 to regulation tennis specifications.

Apply one (1) coat of primer and two (2) coats of textured white line paint to form regulation playing area.

E. Net Posts & Fence Perimeter Contractor shall, sand, prepare, and paint all existing net posts. Surface preparation and coating application shall be performed in accordance with the paint manufacturer's recommendations to ensure proper adhesion and durability.

Upon completion of court resurfacing, color coating, and striping operations, the Contractor shall reinstall all tennis/pickleball nets, posts

Page 17 | 25 and associated hardware. All net systems shall be properly tensioned, aligned, and fully operational upon project completion.

Contractor shall ensure all perimeter fencing is secure to the base around the edges. Binder is to be used at the bottom of the fencing.

F. Warranty & Submittals

Contractor shall provide three (3) references where the proposal crack filler brand (Rite Way, Armor, Guardian, etc.) was used.

Provide a five (5) year warranty on all cracks filler is applied to. Should any areas fail during warranty period, the cracks shall require repair and re-color coated.

3.3. Work Hours

Work shall be performed during consecutive 8-hour workdays, 6 days a week, 7:00 a.m. to 7:00 p.m. Monday through Friday, 8:00 a.m. to 6:00 p.m. Saturday, until the work is complete. Sunday outdoor construction is not permitted.

Work Schedule: Prior to commencing the Project, Contractor shall provide a detailed work schedule for each part of the Project for coordination and review with the Project Manager. The work schedule shall, at a minimum, indicate:

a) The first date of initial on-site mobilization;

b) Duration and sequencing of Work activities broken down by trade and phase within each major structure or geographical area on site;

c) Identification of Work activities likely to cause increased disruption to the Work, the site, or surrounding operations;

d) Plan for coordination with any relevant service or utility providers; and,

e) The projected Substantial Completion Date, defined as the point at which all work is complete except for minor punch-list items that do not materially impede final inspections or occupancy.

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GENERAL CONDITIONS

The Contractor shall, at a minimum, adhere to the following:

1) Coordinate a post award site walk-through with the Project Manager to review and finalize the site layout, details, and any other Work-related specifics prior to mobilization and commencing construction.

2) Verify all site conditions and dimensions prior to mobilization.

3) Ensure that all required materials and equipment have been obtained and are available on-site prior to the commencement of Work.

4) Maintain a safe, clean job site at all times. At the end of each workday, contractor shall remove debris, properly dispose of waste, and haul away all trash generated by the work or workman. Hazardous or construction materials must be disposed in compliance with all local, state, and federal regulations. County dumpsters or trash haulers may not be used for construction debris.

5) Upon completion of the Project, Contractor shall restore the job site to its original condition, including the removal of all construction materials, debris, and equipment.

Any areas disturbed or altered during the course of the work shall be repaired or reinstated to the satisfaction of the County.

6) Contractor must request inspection at the completion of each part of the Project. County reserves right to inspect the Work subject to the satisfaction of the County.

7) Coordinate with the Project Manager regarding the removal and reinstallation of all on-site structures, equipment, and containers which may require temporary relocation.

8) Protect existing structures, utilities, and adjacent surfaces during construction operations and removal and replacement of on-site structures, equipment, and containers.

9) Be responsible for securing the work area with signage, barricades, cones, or fencing to prevent public access during construction operations and any hazardous or unsafe areas shall be clearly marked.

10) Preform all work in compliance with all local, state, and federal regulations and permitting requirements, including those specifically as administered by any applicable state or local agencies and/or permitting authorities.

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BID SCHEDULE

BID NO: 26-72-5211

Furnish all labor, equipment, and materials necessary to Tennis Court Resurfacing at Matt Community Park and Pickleball Court Resurfacing at Coal Mountain Park. The Bidder must examine bid documents and form of agreement before submitting a bid.

Bid Item No. Item Description Each Court Price Total Price

1 Coal Mountain Park Pickle Ball Court Resurfacing (6 courts total) $ $

Coal Mountain Park: Additional price per linear foot above the specified amount. Final total to be confirmed by Owner.

3 Coal Mountain Park: Proposed total linear feet to be repaired based on Contractor’s assessment LF

4 Matt Community Park Tennis Court Resurfacing (2 courts total) $ $

Matt Park: Additional price per linear foot above the specified amount. Final total to be confirmed by Owner.

6 Matt Community Park: Proposed total linear feet to be repaired based on Contractor’s assessment LF

7 Proposed filler brand

GRAND TOTAL FOR ALL ITEMS ABOVE $

Bidder accepts the terms and conditions contained in the ITB document package, including, without limitation, those dealing with the County’s time for accepting the bid.

Bidder has examined the site and locality where the services are to be performed, legal requirements (federal, state, and local laws, ordinances, rules, and regulations), and conditions affecting cost, difficulty, progress, or performance and has made independent investigations as Bidder deems necessary.

Bidder has given County written notice concerning conflicts, errors, or discrepancies discovered in the ITB document package, and the written resolution by the County is acceptable to Bidder. All services are to be completed as specified in the ITB specifications and scope of services.

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Enter the Total lump sum amount to complete all work as detailed. This number should correspond with the Grand Total All Items above.

Authorized Signature:

Company Name:

Printed Name and Title:

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REFERENCES

Please list at least three (3) references below where a Bidder has provided similar services in similar size and scope. Please do not include Forsyth County as a reference.

1) Business Name Contact Name

Address

Phone Email

Contract Value Year

Description

2)

3)

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NON-COLLUSION AFFIDAVIT

BID DATE:

PROJECT DESCRIPTION: Tennis Court Resurfacing at Matt Community Park & Pickleball Court Resurfacing at Coal Mountain Park

STATE OF _______________}

COUNTY OF _____________}

__________________________________________, being first duly sworn, deposes and says that (s)he is ___________________________________ (the sole owner, a partner, the president, secretary, etc.) of ____________________________________________________ the party making the foregoing proposal or bid (“Bidder”); that such bid is genuine and not collusive or a sham;

that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham bid, or that such other person refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of the affiant or any other Bidder, or to fix any overhead, profit or cost element of said bid price, or that of any other Bidder, or to secure any advantage against Forsyth County, or any person interested in the proposed contract; and that all statements in said proposal or bid are true; and further, that such Bidder has not, directly or indirectly submitted this bid, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ___________________, 20____ by (print name(s) of individual(s) making statement) who proved to me on the basis of satisfactory evidence to be the person who appeared before me.

Personally Known

OR

Produced Identification (ID)

ID Type:

ID # (last 4 digits only):

ID Expiration Date:

Notary Public My Commission Expires:

(NOTARY SEAL)

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CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Forsyth County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor agrees that the employee-number category designated below is applicable to the Contractor:

□ 500 or more employees □ 100 or more employees □ Fewer than 100 employees

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Company ID Number

Date of Enrollment

Name of Contractor

Tennis Court Resurfacing at Matt Community Park & Pickleball Court Resurfacing at Coal Mountain Park Name of Project

Forsyth County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________________, 202__ in _____________________ (city), _______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE _____ DAY OF ___________, 202__.

Notary Public My Commission Expires: _______________

[NOTARY SEAL]

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SOLICITATION ACKNOWLEDGMENT

BID NO: 26-72-5211

The undersigned acknowledges and agrees to the following:

Acceptance Period: If this bid is accepted within 120 calendar days from the date of Bid Opening the awarded Bidder will furnish all equipment, materials, or services in strict accordance with the specifications or other provisions set forth in the solicitation at the prices submitted in the bid.

Taxes: Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use Tax.

Bidder shall be solely responsible for payment of all taxes arising out of or related to the Work as required by law. Bid pricing must not reference, list, or label any taxes for which Forsyth County is exempt.

Business License: An awarded Bidder providing services to Forsyth County must hold a valid Forsyth County business license; and must also hold a valid business license in the jurisdiction of the awarded Bidder’s business location if required by such jurisdiction.

Registration: An awarded Bidder must be duly registered with the Georgia Secretary of State.

The Company’s full legal name must match the business name as registered with the Georgia Secretary of State.

Insurance: The Bidder has provided a Certificate of Insurance evidencing ability to comply with the coverages and limits specified in the solicitation.

Company Full Legal Name:

__________________________________ Person Authorized to Submit this Bid:

Company Tax ID No.

Signature

Printed Name

Title

Street Address: Mailing Address:

Contact person for this bid:

Name

Telephone

Email

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ADDENDUM ACKNOWLEDGEMENT

BID NO: 26-72-5211

The undersigned Bidder acknowledges receipt and review of all addenda issued for this solicitation and confirms that all addenda have been reviewed and incorporated into the bid.

The undersigned further acknowledges that failure to confirm the receipt of addenda is cause for rejection of Bids.

It is the responsibility of the Bidder to ensure receipt of all addenda issued.

Addendum No. Date Issued

If no addenda were issued, mark “N/A” above.

By signing below, the Bidder affirms that its Bid is submitted without exceptions, qualifications, or deviations from the requirements of this Invitation to Bid and associated Contract Documents.

Authorized Signature:

Print Name: Date: