Bid #25006 Final.pdf

Barrington Public Schools

Request for Qualifications and Proposals (RFQ/P) Solicited Under Rhode Island MPA 462

Commissioning Agent Services for Barrington Schools Construction Projects

RFQ/P Reference Number: 25006 RFQ/P Release Date: December 6, 2024

Sealed Proposals Must Be Submitted By:

January 9, 2025 at 11:00 a.m.

RFQ/P Issued By:

Barrington Public School District

283 County Road, Barrington, RI 02806

Douglas Fiore Director of Admin & Finance

Commissioning Agent RFQ/P

Barrington Public Schools RFQ/P # 25006

Table of Contents Commissioning Agent

Request for Proposals # 25006

Section A – Introduction Section B – Instructions and Notifications to Bidders Section C – Submission Information Section D – Appendices

Appendix A: MBE/WBE Participation Plan Appendix B: Familial Relationship Affidavit Appendix C: Certificate of Non-Collusion Appendix D: Preliminary Project Schedule Appendix E: RIDE Stage II Submission Appendix F: EE 3.0 Commissioning NE-CHPS 3.1

Barrington School Projects

2Barrington Public Schools RFQ/P # 25006

Section A - Introduction:

The Barrington Public School Department (herein referred to as “The District"), is seeking qualifications and pricing proposals from RI MPA 462 pre-approved firms to provide 3rd Party Commissioning services for the Barrington Schools Construction Projects, consistent with RIDE’s Necessity of Construction Guidelines Stages III and Stage IV. These projects are seeking compliance with NE-CHPS v3.1.

Project Background/Description:

Barrington Public Schools (BPS) has embarked on a district wide initiative to provide needed improvements to its elementary and secondary schools. BPS identified and developed four (4) major projects for a Stage II Necessity of Construction application to RIDE. The application has been approved and BPS is now proceeding with the development of Stage III Design Review submission. The proposed major projects include addition/renovations to Barrington High School, Sowams School, Primrose Hill School, and Nayatt School. Further details regarding these projects are included in Appendix E – Stage II Documents.

This is a Request for Pricing & Qualifications (RFQ/P), pursuant to the governing regulations of Rhode Island Master Purchase Agreement No. 462. Responses will be evaluated on the basis of costs and relative merits of the proposer. It is the intent of this solicitation to award all work to a single Prime contractor, however we request that breakout pricing for services per school project is provided.

The contract period will begin approximately January, 2024.

See Appendix D for a preliminary project schedule.

General Requirements:

Interested bidders are encouraged to attend a virtual, non-mandatory pre-bid conference on Wednesday, December 18, 2024, at 10:00 a.m. Please see the below link or request the link from John Bates, jbates@leftfieldpm.com

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The District may reject any proposal(s) which are not in accordance with the prescribed documentation, not properly signed, or otherwise contrary to instructions. Any and all proposals shall be rejected if there is reason to believe that collusion exists among the bidders.

Regardless of the cause of the delay, no proposal that is received by The District after the terminal time recorded herein shall be given any consideration. The responsibility for assuring the receipt of proposals before the specified closing time is incumbent upon vendors.

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3Barrington Public Schools RFQ/P # 25006

Qualified firms are requested to submit proposal either electronically through the Rhode Island on BidNet Direct - Group/Barrington (Preferred), Purchasing Group/Barrington, or a hard copy of the proposal in along with a digital copy on a thumb drive, placed in a sealed envelope clearly marked with the proposal subject, “RFP-25006 Commissioning Agent Services for Renovations and Additions at the Sowams School, Primrose School, Nayatt School, and Barrington High School”, and received by U.S. Mail or hand delivery at Barrington Public Schools, 283 County Road, Barrington RI on or before 11:00am January 9, 2025. Proposals timely submitted will be opened at the aforementioned time and place.

Section B - Instructions and Notifications to Bidders:

General Information

1. Firms should review all sections of this RFQ/P carefully, follow instructions as indicated, and provide all information as requested. Failure to include the requested qualification information as described within this RFQ/P, and in subsequent official communications, may result in disqualification of the submission.

2. Although alternative approaches to accomplish the intended results of this RFQ/P may be included with submission, proposals should not depart from or alter the terms, program requirements, or scope of work as defined by this RFQ/P. Proposals which do not conform to this requirement may be disqualified.

3. The District assumes no responsibility for the costs of developing, completing, and submitting proposals in response to this RFQ/P. All costs, even if the RFQ/P is cancelled or continued, are the responsibility of the offeror.

4. Submissions are considered to be irrevocable for a period of not less than 30 days following the opening date, and may not be withdrawn, except with the express written permission of The District.

5. It is intended that an award pursuant to this RFQ/P will be made to a prime contractor who will assume responsibility for all aspects of the work.

6. The purchase of goods and/or services under an award made pursuant to this RFQ/P will be contingent on the availability of appropriated funds.

7. Vendors are advised that all materials submitted to The District for consideration in response to this RFQ/P may be considered to be public records as defined in R. I. Gen.

Laws § 38-2-1, et seq. and may be released for inspection upon request once an award has been made.

8. In accordance with R. I. Gen. Laws § 7-1.2-1401 no foreign corporation has the right to transact business in Rhode Island until it has procured a certificate of authority so to do from the Secretary of State. This is a requirement only of the successful vendor(s).

For further information, contact the Secretary of State at (401-222-3040).

The District reserves the right to reject any and all proposals, to waive any informality in the proposals received, and to accept the proposal deemed most favorable to the interest of The District.

4Barrington Public Schools RFQ/P # 25006

PROJECT TEAM

Awarding Authority: The Barrington Public School Department

Funding Authorities: Rhode Island Department of Education (RIDE-SBA)

Project Oversight: Barrington School Committee (SC)

Project Manager: Leftfield, LLC.

Designer: Tecton Architects

Scope of Work and Requirements

The District intends to enter into a contract with one firm to provide Commissioning (Cx) Agent services for the Barrington School Projects. It is the awarded firm’s responsibility to provide these services through their own capabilities or through the subcontractor(s) as identified within their proposal.

The successful firm must provide all services necessary to comply with the RI Department of Education of Necessity of School Construction Application Stages’ III & IV. It is the responsibility of the offeror to familiarize themselves with these regulatory requirements.

For the purposes of this RFQ/P, the scope of work shall be broken down into the following three phases – RIDE Design Reviews, Construction Commissioning, Project Closeout/Post Occupancy:

1. RIDE Design Reviews

a) Review and comment on clarity and completeness of the Owner’s Project Requirements (OPR) document developed by the Owner, OPM, and design team. Provide assistance as necessary to ensure thoroughly developed documents.

b) Within thirty days of the expected contract, the Cx Agent shall prepare and submit to the OPM a Design Phase Commissioning Plan to include:

(1) General Building Information. A very brief description of the building’s location, size and type of use.

(2) Commissioning Team Information: a list of the Cx Agent’s team members, and their contact information along with contact information for the OPM, Design Team, Construction Manager (CM) and Owner commissioning representatives.

(3) Commissioning Task Matrix: a matrix or narrative describing major commissioning activities and the commissioning team member(s) designated to lead and assist with fulfilling those objectives.

(4) Commissioning Scope of Work: A detailed scope of work highlighting the systems that will be commissioned as indicated in the contract, and what commissioning tasks will need to occur over the design process. This section shall also cover the level of detail needed for the project’s design documentation and the content of the commissioning specifications.

(5) Commissioning Schedule: A preliminary commissioning schedule which is cross-referenced with the Project’s schedule highlighting dates when key commissioning activities need to be completed.

(6) Commissioning Forms: description of the forms to be completed for various phases of the commissioning process and where they are located or can be obtained.

(7) Systems Manual. Define the roles, responsibilities, and requirements of the OPM, Design Team, CM, and subcontractors in the compilation and preparation of the Systems Manual.

c) The contractor shall review and comment on the clarity and completeness of the Basis of Design (BOD) document developed by the design team.

5Barrington Public Schools RFQ/P # 25006

d) The contractor shall perform a thorough review of all drawings and specifications. These reviews shall occur at the following milestones: Schematic Design, Design Development, 60% complete Construction Documents and 90% complete Construction Documents, and shall review and comment on their completeness, coordination among design disciplines, and adherence to the OPR. Such review shall include each of the following issues:

(1) Review and provide input on how to facilitate effective commissioning (including sufficient accessibility, test ports, monitoring points and related features).

(2) Review for adequacy of the energy efficiency and adequacy of the effectiveness of building layout and efficiency of system types and components for building shell, HVAC systems and lighting systems.

(3) Review envelope design and assemblies for thermal and water integrity, moisture vapor control and assembly life. Systems may include, but not limited to walls, windows, doors, louvers, vents, grilles, and sun-screens.

(4) Review HVAC, lighting, fire control, emergency power, security control system, strategies, and sequences of operation for adequacy and efficiency.

(5) Review commissioned systems layout and their impact on the other systems and the facility as a whole toward facilitating operations and maintenance (including equipment accessibility and system control).

(6) Review systems relating to thermal, visual, acoustical, air quality comfort, and air distribution and report on their compliance with the design intent.

(7) Review and report on building materials, landscaping, use of water resources, and waste management and their respective possible impact on the environment and their compliance with the design intent.

(8) Review and comment on the adequacy of the specified building operations and maintenance plan.

(9) Review and comment on the adequacy of specified operator training requirements.

(10) Review the bid documents and comment on the adequacy of building commissioning specifications including testing requirements by equipment type.

(11) Review the mechanical concepts/design and recommend enhancements for operational efficiency improvements.

(12) Review the electrical concept/systems and recommend enhancements for operational or efficiency improvements.

(13) Review the Construction Documents, including the drawings and specifications prepared for each subcontractor, to assess their completeness and coordination among the various disciplines, to assess provisions for construction sequencing, materials and equipment delivery and storage, site and building access, testing requirements, and training requirements.

(14) Review life cycle cost analysis of the mechanical systems relative to energy efficiency operations and maintenance, indoor air quality, functionality, and sustainability.

e) For each review milestone and within two (2) weeks of receipt of documents, Cx Agent shall prepare a Design Review Report which shall include a list of documents reviewed by titled and issue number or date as well as a record of issues and findings that require further attention (Issues Log). The Design Review Report and Issues Log shall be submitted to the Owner/OPM, Design Team and CM for discussion and resolution. Once acted upon by the appropriate party, each issue shall be back-checked by the Cx Agent who shall revise the Design Review Report and Issues Log to include the issues resolution and back-check results and re-issuer the report to the Owner/OPM, Design Team and CM.

f) Attend design review meetings on an as-needed basis. Meetings shall be coordinated by the OPM and will be held on a bi-monthly basis.

g) Cx Agent shall, through the OPM, organize, coordinate and conduct a controls integration meeting with the mechanical, electrical and systems control engineers who are part of the Design Team to discuss integration issues between equipment systems and disciplines so that integration issues and responsibilities are clearly described in the construction specifications.

6Barrington Public Schools RFQ/P # 25006

h) Cx Agent shall develop commissioning specifications (the “Cx Specifications”) for inclusion in the Construction Documents. Schedule for completion of the Cx Specifications shall be commensurate with the overall Project schedule. The Cx Specifications shall, at a minimum, define the commissioning requirements for each specification section, for a special specification division, and for each of the systems and equipment to be commissioned as identified in the Contract, and shall be coordinated for format and content with the project manual developed by the Design Team.

(1) Cx Specifications shall include, but shall not be limited to, requirements for commissioning submittals, start up and checkout test plans, functional test development support, pre-functional checklists and functional test execution, training plan development and execution, operations and maintenance manuals, as-built drawings and coordination among subtrades.

(2) Cx Specifications shall specifically include specifications for the start-up protocols including an identification of any and all equipment for instrumentation needed for measurements during pre-functional testing and functional performance testing, so that these requirements and any specialized equipment or instrumentation will be clearly delineated and provide for in the Construction Documents. These procedures shall also be included in the Design Team/CM pertinent bid specifications for relevant subcontractors

i) The Cx Agent shall develop the Construction Phase Commissioning Plan (“the Cx Plan”) including all documentation identifying and describing all required functional performance tests and defining clear procedures for the commissioning process. The Cx Plan shall be provided to the Design Team, OPM and CM for review and approval and incorporation into sub-contractor bid documents.

At a minimum the plan shall include:

(1) General Building Information. A very brief description of the building’s location, size and type of use.

(2) Commissioning Team Information: a list of the Cx Agent’s team members, and their contact information along with contact information for the OPM, Design Team, CM and Owner commissioning representatives.

(3) Commissioning Task Matrix: a matrix or narrative describing major commissioning activities and the commissioning team member(s) designated to lead and assist with fulfilling those objectives.

(4) Commissioning Scope of Work: Detailed description of all systems schedule for commissioning, including the nature of the testing to be performed for each piece of equipment, for each sub-system and for each system.

(5) Deliverables: Clearly defined with deadlines, responsible parties, deliverables may include schedules, test plans, test reports, training plans and final reports.

(6) Schedule: The schedule shall be coordinated with the overall Project schedule as established by the OPM.

(7) Checkout, Startup & Pre-functional Testing: Define the process and procedures to be used for the installation review, startup and pre-functional testing process and required integration between these activities for each piece of equipment, subsystem, and system.

(8) Functional Performance Testing: Describe the functional performance testing process, including prerequisites and any special equipment or instrumentation needed to obtain necessary measurements during performance testing. Include requirements for deferred seasonal functional performance testing as appropriate.

(9) Test Guidelines: Include requirements for review, approval and documentation practices and test acceptance criteria.

(10) Training & Turnover: Identify training requirements, and responsibilities for development of the training plan and participation by the Commissioning Team members in the training process. The training program shall assure that the Owner’s building operation personal receive adequate training for the proper operation of the new facility systems. Define required O&M, as-built and commissioning deliverables and the deliverables turnover procedure, with references to the construction specifications as appropriate, to ensure that the school district receives all necessary documentation from the CM.

(11) Other commissioning-related correspondence, checklist, test forms, and documentation.

7Barrington Public Schools RFQ/P # 25006

(12) Upon OPM’s receipt of 100% complete Construction Documents, Cx Agent shall provide to the OPM six (6) hard copies and one (1) electronic copy (DOC and PDF formats) on flash drive of the Commissioning Plan, specification, and graphic materials.

2. Construction Commissioning Services

a) Cx Agent shall coordinate the commissioning work with the CM or General Contractor (CM/GC), OPM and the Design Team and assess whether the commissioning activities are properly accounted for in the master Project schedule.

(1) Cx Agent shall attend and participate in the pre-bid meeting(s) defining, to those in attendance, what is involved in the commissioning process, reviewing the sequence and schedule of the commissioning phase, and explaining its importance to the Project.

(2) Cx Agent shall assist the Design Team and OPM in responding to requests from prospective bidders for information or clarification relating to commissioning.

(3) Upon request of the OPM, Cx Agent shall evaluate and provide input to the OPM and Design Team with respect to proposals received from Construction Managers, equipment suppliers, subcontractors or advisers providing equipment, materials or services in connection with the Project.

b) Cx Agent shall attend construction meetings at least once per month to advise the project team on critical path milestone dates, including equipment delivery and installation, and other matters that impact commissioning and commissioning status.

c) When equipment to be commissioned is about to be installed and during the installation of such equipment, Cx Agent shall track the progress and quality of the work being performed. To that end, the Cx Agent shall visit the site at such intervals as are appropriate to the state of construction; and whenever a significant amount of work in a specific discipline is being installed or constructed, Cx Agent shall bring to the site visits the specific members of Cx Agent’s core team with expertise in such disciplines. Cx agent shall advise the OPM on any issues related to these matters verbally before leaving the site and in writing within seven calendar days of the site visit. The Cx Agent, however, shall not be required to make exhaustive or continuous on-site inspection to check the quality or quantity of the work.

d) In addition to attending construction meetings, the Cx Agent shall, through the OPM plan and conduct periodic commissioning team meetings, which shall include, at a minimum, the OPM, CM/GC, sub-contractors responsible for the installation of systems to be commissioned, the Design Team, and the facility’s operations personnel. These meetings should occur at least monthly during most of the Construction Phase and more frequently during the three months prior to the commencement of the Acceptance Phase. The Cx Agent shall prepare commissioning meeting minutes and distribute them to the OPM and all attendees within seven calendar days of the meeting.

e) Cx Agent call prepare Pre-Functional Checklists and Functional Test Procedures for commissioned equipment and systems, and process shall:

(1) Review CM/GC and subcontractor submittals applicable to systems being commissioned concurrently with review by the OPM and Design team to obtain equipment and system information and verify compliance with commissioning needs and requirements; advise the OPM, CM/GC and Design Team of any deficiencies noted that may impact the commissioning execution or intended system performance; review the Design Team’s submittal documentation and comments and assist in resolving any discrepancies.

(2) Request and review additional manufacturers or CM/GC’s information as required to develop the test procedures, including operations and maintenance materials, contractor start-up plans and component test procedures. The contractor shall request and review all Requests for Information (RFI), change directives and construction contract Change Orders (CO) for any changes that would affect the systems to be commissioned.

(3) Before startup, gather and review the approved control sequences of operation and interlocks, and work with the OPM, CM/GC, appropriate subcontractors and appropriate members of the design team until sufficient clarity has been obtained, in writing, to be able to write detailed functional performance test procedures.

(4) The functional performance test procedures shall be developed from industry performance testing standards and supplemented by information contained in approved shop drawings

8Barrington Public Schools RFQ/P # 25006 and submittals and shall include requirements for operating each system and its components through each of the written sequences of operation and other significant modes and sequences, including startup, shutdown, unoccupied mode, manual mode, staging, miscellaneous alarms, power failure, security alarm when impacted and interlocks with other systems or equipment.

(5) Submit complete pre-functional checklists and functional performance test procedures and distribute to the OPM, CM/GC, Design Team, and equipment vendors for review as required and to assure understanding prior to execution.

f) Cx Agent shall review and comment on the CM/GC’s systems start-up plans and checkout plans, equipment and component test procedures, and shall coordinate these plans and procedures with the OPM and Design Team and through the OPM, shall facilitate CM/GC compliance with the requirements of the Cx Plan and Construction Documents.

g) Cx Agent shall review the Testing, Adjusting and Balancing (TAB) execution plan before TAB is executed, and shall monitor functional testing of the control system, and, through the OPM and Design Team, recommend and coordinate such retesting of the control system as may be necessary until, in the opinion of the Contractor, it’s ready for use for TAB. In connection with the TAB, Cx Agent shall review air and water systems balancing by spot testing, by reviewing completed reports and by selected site observation.

h) Cx Agent shall review and comment on the Training Plan developed by the CM/GC. Review the plan for compliance with training requirements of the facility’s operations staff and obtain documentation from the Owner attesting to the adequacy and acceptance of the Training Plan.

i) Cx Agent shall plan, organize, schedule and coordinate all commissioning and other work activities, including pre-functional testing and functional performance testing during this phase of the Project, shall coordinate such activities with the OPM and the CM/GC, and shall lead all commissioning team meetings.

j) Cx Agent shall update and review the Cx Plan and related documentation as necessary during the commissioning process.

k) Cx Agent shall review pre-functional checklist execution by site observations and spot checks, shall review all completed pre-functional checklists, shall review the deficiency and resolution log, balancing reports, approved shop drawings, open RFI’s and manufacturers’ start-up sheets and comment on the readiness for functional performance testing.

l) Cx Agent shall review the calibration status of sensors and actuators reported during pre-functional check by the installing contractors and shall spot check the same during functional testing.

m) Working with the CM/GC, equipment vendors and appropriate subcontractors, Cx Agent shall execute, coordinate, witness and assess the functional performance tests for each sub-system and system as established by the Cx Plan and shall coordinate retesting as necessary until satisfactory performance is achieved. Services shall include:

(1) Coordination, witnessing and assessing performance tests of building envelope components.

(2) Execution of tests on HVAC equipment during both the heating and cooling season. Tests shall be conducted with the systems utilizing permanent electrical power and, to the extent possible, under full load conditions, though some overriding of control values to simulate conditions may be allowed, if used judiciously.

(3) Execution of tests using conventional methods, control system trend logs or standalone data loggers, to provide a high level of confidence in proper system function.

(4) Analyze functional performance trend logs and monitoring data to assess performance.

(5) Maintain a master deficiency and resolution log, which shall become part of the Issues Log and a separate testing record, provide periodic, written progress reports to the OPM, and the Design Team which include test results with recommended actions, coordinate resolution of any deficiencies with the CM/GC and appropriate subcontractors, and witness and document repeat testing, as necessary to indicate whether all deficiencies are corrected.

(a) In addition to the Issues Log, the Cx Agent will provide a Commissioning Variance

Report. This report will be generated should deficiencies identified on the Issues Log remain unresolved for more than 90 days following addition to the Log, or should they potentially impair the District’s use of the facility. The Variance Report should contain the following information:

(i) Identification of the specific issue

(ii) Potential effect to Owner’s occupancy or operation

9Barrington Public Schools RFQ/P # 25006

(iii) Proposed Corrective Action Plan

(iv) Responsible parties for implementation of the Corrective Action Plan

(v) Proposed schedule for Corrective Action Plan

(vi) Schedule date for system retest/scheduled site visit for verification of corrective action

(6) Witness all test of commissioned equipment and systems which the Owner may contract for or which may be performed by manufacturer’s personnel over whom the Contractor may not have direct control, review and comment on the accuracy of the test reports and the conformance of the test result with the Contract Documents, and document and include the test data and reports of such tests in the commissioning record and in the operations and maintenance manuals.

n) Cx Agent shall participate in the training of the facility’s operations and maintenance staff in accordance with the requirements of the training plan, which shall include participation of the appropriate systems and equipment vendors and contractors. Cx Agent shall provide documentation to the OPM that this has been satisfactorily completed.

o) Cx Agent shall review completed as-built drawings and records, including operation and maintenance manuals prepared by equipment manufacturers, fabricators, or installers.

p) The Cx Agent, with the assistance of the OPM, Design Team and CM/GC shall develop a Systems manual that provides the information needed to understand, operate, and maintain the building’s systems and assemblies. Systems Manual shall be developed in accordance with ASHRAE 202- 2013.

q) Cx Agent shall participate in meetings and other Project activities relating to system start-up and after Substantial Completion shall participate in the review of the building operations.

r) Cx Agent shall assess and report to the OPM whether all equipment and systems are working in conformance with the requirements of the Construction Documents and shall make recommendations for modification or adjustment as necessary.

s) Cx Agent shall review all equipment warranties and advise the OPM, and Design Team of compliance with the Construction Documents.

t) Cx Agent shall review all testing, adjusting, and balancing with respect to each piece of equipment to be commissioned, for each system and combination of systems, and for the facility as a whole;

shall assess the adequacy, accuracy, and completeness of all final testing, adjusting, and balancing reports; and shall advise the OPM of any necessary corrections.

u) Cx Agent shall monitor the continuing adjustment, optimization, and modification of all systems to assess whether they meet operating and performance requirements specified in the Contract Documents and shall advise the OPM on a regular basis on the status of this process.

v) Cx Agent shall coordinate with the OPM to review and recommend appropriate action with respect to the operator training program required by the CM/GC.

w) Cx Agent shall comment on documentation provided by the CM/GC regarding the provision of all required tools, lubricants, spare parts and miscellaneous start-up consumables required to be provided by the CM/GC.

x) Cx Agent may be required by the Owner to provide on-going support to the OPM and the Owner during the first full year of operation on an as-needed basis as a reimbursable service.

y) Cx Agent shall accompany the OPM and Design Team on a walk-through site visit upon completion of punch list by the CM/GC, review the deficiency and resolution log and report to the OPM on the installation completeness and functionality of all commissioned systems; and shall advise the OPM on any necessary corrections.

z) Cx Agent shall provide the OPM and Design Team with prompt written notice if Cx Agent becomes aware of any fault or defect or noncompliance with the Construction documents as they may affect the systems to be commissioned.

10Barrington Public Schools RFQ/P # 25006

3. Project Closeout / Post-Occupancy:

a) Cx Agent shall provide a Final Commissioning Report. The report shall include an executive summary, list of participants and the role of each participant, brief building and systems description, an overview of the scope of commissioning and testing and a general description of the testing and verification methods.

(1) For each piece of commissioned equipment, the report shall address the adequacy of the equipment, documentation and training, in satisfying the requirements of the Contract Documents in each of the following areas:

(1) Equipment/system specifications and design intent

(2) Equipment/system installation

(3) System functional performance and efficiency

(4) Description of the verification method used (manual testing, trend logs, data loggers, or other as appropriate) and observations and conclusions from the testing

(5) Non-compliance issues referenced to the specific functional test inspection, trend log, and other records where the deficiency is documented

(6) Equipment/system operations and maintenance

(7) Record documentation

(8) Operator and maintenance training

b) All outstanding non-compliance items shall be specifically listed in the report, and recommendations for improvement to equipment or operations, future actions, commissioning process changes, and other appropriate matters shall also be listed.

c) Appendices shall contain all acquired sequence documentation, Issues Log, meeting minutes, progress reports, deficiency lists, site visit reports, findings, unresolved issues, communications, and all other relevant information.

d) Pre-functional checklists and functional performance tests and monitoring data and analysis shall be provided in a separate labeled binder.

e) Cx Agent shall, through the OPM, plan, organize, schedule and coordinate required seasonal or deferred testing and deficiency corrections.

f) Cx Agent Shall provide the final testing documentation for the commissioning record and operations and maintenance manuals.

g) No later than ten (10) months after Substantial Completion of the Project and after one complete heating and cooling season, the Cx Agent shall return to the Project Site and review outstanding issues related to the original and seasonal commissioning, shall interview facility staff and identify problems and any concerns they may have with the operation and maintenance of the facility as originally intended, shall make suggestions for improvements and for recording any proposed changes in the operations and maintenance manuals, shall identify to the OPM and Owner those issues whose corrections may be covered by equipment and system warranties or by the original construction contract, and shall assist the OPM and the facility staff in development reports and documents and requests for services to remedy outstanding problems. Once deficiencies have been corrected, the Cx Agent may be requested by the Owner to provide oversight on any final testing required and to document the results in the Commissioning Record.

h) Cx Agent shall execute a Commissioning Certificate of Completion certifying that the functional performance tests for each sub-system and system as established by the Commissioning Plan have been executed and satisfactory performance has been achieved; all items listed on the Issues Log have been appropriately resolved; the ten-month Post Occupancy site visit and Project review have been completed; and the Final Commissioning Report has been submitted to the Owner.

ERV/ERU Additional requirements (if applicable)

1. ERV/ERU must have factory installed Temp sensors and information in the following locations.

• OA Entering.

• EA Leaving

• Return Air, Supply Air.

• Heat exchanger/HW coil, electric heat leaving air.

• Evaporator/CHW coil leaving Air.

• ERW/media entering and leaving temps.

11Barrington Public Schools RFQ/P # 25006

• Damper positions.

• Fan speed.

2. ERV/ERU Startup reports must have the following.

• Must have all manufactures name tag information.

• Must have the Date, time, technicians name, startup company name.

• outside and indoor air conditions at time of startup.

• Control source used during start up, such as, jumped out, local control, or BMS.

• Control contractors company name and Techs name if used.

• Voltage, RLA, operating refrigeration pressures and refrigeration temperatures, in heating and cooling Modes.

• Discharge air from inside units Heating and cooling.

• Fan speed of indoor units.

Contract Sample Percentages:

Envelope – Exterior Windows 25% Envelope – Infrared Scan (including Roof) 100% Envelope – Skylights 100% Envelope – Storefront 50% Envelope – Curtainwall 50% Envelope – Roof Openings 100% Envelope – Roofing Systems 100% MEP – Piping 10% MEP – Air Handling Systems 100% MEP – Rooftop Units 100% MEP – UV’s 25% MEP – Fan Coils 50% MEP – Fin Tube 20% MEP – Exhaust Fans 20% MEP – TAB Verification Checks 50% MEP – ATC & Energy Management Systems 100% MEP – Mixing Valves 100% MEP – Water Closets / Sinks 100% MEP – Electrical Service / Switchgear 100% MEP – Transformers 100% MEP – Electrical Distribution Systems 20% MEP – Lighting Control Systems 50% MEP – Grounding & Bonding Systems 20% MEP – Interface to BMS/Automated Temp 100% MEP – Interface w/ Life Safety Systems 100%

4. NE-CHPS Documentation

a) The Commissioning Agent shall provide documentation for compliance with NE-CHPS 3.1 EE 3.0

Commissioning Prerequisite, and credits EE3.1 Additional Commissioning Qualifications, EE 3.2 Building Envelope Commissioning, and EE 3.3 Enhanced Commissioning

5. Alternates Please provide alternate pricing for the following scopes of work:

a) Commissioning of Exterior Irrigation Systems

b) Testing for Low EMF Wiring

c) Commissioning of Onsite Renewables

12Barrington Public Schools RFQ/P # 25006

Section C – Submission Information:

1. Receipts and Opening of Proposals

Qualified firms are requested to submit proposal either electronically through the Rhode Island on BidNet Direct - Group/Barrington (Preferred), Purchasing Group/Barrington, or a hard copy of the proposal in along with a digital copy on a thumb drive, placed in a sealed envelope clearly marked with the proposal subject, “RFP-25006 Commissioning Agent Services for Renovations and Additions at the Sowams School, Primrose School, Nayatt School, and Barrington High School”, and received by U.S. Mail or hand delivery at Barrington Public Schools, 283 County Road, Barrington RI on or before 11:00am January 9, 2025. Proposals timely submitted will be opened at the aforementioned time and place.

2. Form of Proposal:

The submission should address specifically each of the following elements in the order presented below.

Staff Qualifications: Provide staff resumes. Describe qualifications and experience of leadership and key staff who will be involved in this project, including their experience with public work, additions, renovations, and occupied construction; the RIDE-SBA Necessity of Construction Application process; RIDE-SBA Stage III & IV Development; and the construction administration of K-12 school projects.

Capability, Capacity, and Qualifications of the Bidder: Provide a firm profile that includes:

• Office size,

• Relevant experience and expertise,

• Comprehensive list of projects that will overlap with this work,

• List of current client references must be provided, to include client names, addresses, phone numbers, dates of service and type(s) of service(s) provided.

Differentiators: Please describe any differentiators that may set your firm apart.

Insurance: List all insurance coverage currently carried by the firm including professional liability and general liability as a minimum.

Political Contributions: The prime vendor shall provide a list of all political contributions, made directly or indirectly to any candidate for municipal office in the Town of Barrington, by the Vendor, its principals, its subcontractors and their principals for the last five (5) years.

Legal Proceedings: Interested prime vendors must list and explain any and all legal proceeding or administrative proceeding or arbitration currently pending against your firm. In addition, interested prime vendors must also list and explain each and every legal proceeding or administrative proceeding or arbitration involving your firm and a local educational agency (public school, state- operated school, charter school) within the past five (5) years.

Financial Statement: Please submit a reviewed financial statement for the most recent fiscal year. The financial information submitted shall remain confidential and shall not be public record.

MBE/WBE Participation: See Appendix A for the MBE/WBE Participation Plan. All respondents must complete this form.

13Barrington Public Schools RFQ/P # 25006

Familial Relationship Affidavit: See Appendix B for the Familial Relationship Affidavit. All respondents must complete this form.

Certificate of Non-Collusion: See Appendix C for the Certificate of Non-Collusion.

All respondents must complete this form.

Cost Proposal: Provide project-based pricing as Not to Exceed Lump-Sum Bid, with breakout pricing separating the Sowams School, Primrose School, Nayatt School, and Barrington High School. Each individual price shall be further broken down by the following three stages: A) RIDE Stage III Design Reviews, Construction Commissioning, and Project Closeout/Post-Occupation Services.

3. Submission of Proposals:

A. Qualified firms are requested to submit proposal either electronically through the Rhode Island on BidNet Direct - Group/Barrington (Preferred), Purchasing Group/Barrington, or a hard copy of the proposal in along with a digital copy on a thumb drive, placed in a sealed envelope clearly marked with the proposal subject, “RFP-25006 Commissioning Agent Services for Renovations and Additions at the Sowams School, Primrose School, Nayatt School, and Barrington High School”, and received by U.S. Mail or hand delivery at Barrington Public Schools, 283 County Road, Barrington RI on or before 11:00am January 9, 2025. Proposals timely submitted will be opened at the aforementioned time and place.

B. Any bidder may withdraw their bid by written request at any time prior to the advertised time for opening. Facsimile bids, amendments, or withdrawals will not be accepted.

C. No bid may be withdrawn for a period of thirty (30) DAYS from the date and time of opening.

D. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

E. Proposals received prior to the time of opening will be securely kept unopened. No responsibility will be attached to an officer or person for the premature opening of a proposal not properly addressed and identified.

F. One (1) original proposal with all required documentation, four (4) hard copies of proposal and all required documentation, and one (1) electronic copy in PDF format on a standard USB thumb drive.

4. Acceptance or Rejection of Bid Proposal:

The District reserves the right to award the bid by item and further reserves the right to reject any and all proposals or parts thereof, to waive any informality in the proposals received and to accept the proposal, or parts thereof, which it deems to be most favorable or in the best interest of The District.

5. Commencement of Contract:

Upon the acceptance of the proposal, or portions thereof by The District, collectively the RFQ/P, Response to RFQ/P shall constitute a contract and the successful bidder shall commence work immediately as specified.

6. Indemnification:

The Vendor shall hold harmless, defend, and indemnify The District and its officers, agents, and employees against all claims, demands, actions, and suits (including all attorney fees and costs) brought against any of them arising from the Vendor's work or any sub-vendor's work under the contract.

14Barrington Public Schools RFQ/P # 25006

7. Insurance:

The vendor shall maintain and keep in force such comprehensive general liability and errors and omission insurance that shall protect them from claims which may arise from operations under any contract entered into with The District, whether such operations be by themselves or by anyone directly or indirectly employed by them.

The amounts of insurance shall be not less than $1,000,000.00 combined single limit for any one occurrence covering both bodily injury and property damage, including accidental death.

The District shall be named as additional insured on the vendor’s General Liability Policy.

The vendor shall maintain and keep in force such Worker’s compensation insurance limits as required by the statutes of the State of Rhode Island, and Employer’s Liability with limits no less than $500,000.00.

8. Wages and Labor:

The Vendor shall comply with the applicable provisions of Title 37, Chapter 13, as amended, General Laws of Rhode Island (1977 Reenactment) Prevailing Wages and Davis Bacon Act. Vendor shall publish the applicable prevailing wage rate in any agreement with any contractor selected by vendor and shall provide weekly sign in documents for workers, weekly certified payroll prevailing wage for all workers and sub-vendors. This project will be completed under a Project Labor Agreement.

9. Safety and Health Regulations:

All work contemplated is to be governed, at all times, by applicable provisions of Federal, State of Rhode Island and Town laws, regulations, and ordinances.

10. Foreign Corporations:

Attention of bidders is hereby directed to excerpts from Chapters 1 to 6 of Title 7 of the General Laws of Rhode Island, 1956, as amended, relative to the conditions precedent, etc. to carrying on business within this State for foreign corporations.

11. Permits & License:

Vendor shall be licensed by and allowed to conduct Business in the State of Rhode Island and the Town of Barrington. All fees associated with the submittal of plans, designs, or any other fee for approval of proposed work shall be at the cost of the Vendor.

12. Bid Evaluation:

This is an evaluated bid. The District will evaluate and/or interview the bidders through an Interview Committee which will be comprised of District officials and responsible individuals and stakeholders as appointed by the School Building Committee. The Interview Committee will report its findings to the School Building Committee.

The District reserves the right to select the vendor(s) or firm(s) that it deems to be most qualified to provide the goods and/or services as specified herein; and, conversely, reserves the right to cancel the solicitation in its entirety in its sole discretion.

15Barrington Public Schools RFQ/P # 25006

13. Affirmative Action Policy:

All bidders are required to submit an Affirmative Action Plan with bid documents. By submission of proposals in response to this RFQ/P, vendors agree to comply with R. I.

General Laws § 28-5.1-10 which mandates that Vendors/sub-vendors doing business with the Town exercise the same commitment to equal opportunity as prevails under Federal contracts controlled by Federal Executive Orders 11246, 11625 and 11375.

Vendors are required to ensure that they, and any sub-vendors awarded a subcontract under this project, undertake, or continue programs to ensure that minority group members, women, and persons with disabilities are afforded equal employment opportunities without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, or disability.

Vendors and sub-vendors who do more than $10,000 in government business in one year are prohibited from engaging in employment discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, or disability, and are required to submit an “Affirmative Action Policy Statement.”

Vendors with 50 or more employees and $50,000 or more in government contracts must prepare a written “Affirmative Action Plan” prior to issuance of a purchase order.

a. For these purposes, equal opportunity shall apply in the areas of recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff, termination, and rates of pay or other forms of compensation.

b. Vendors further agree, where applicable, to complete the “Contract Compliance Report” (http://odeo.ri.gov/documents/odeo-eeo-contract-compliance-report.pdf), as well as the “Certificate of Compliance” (http://odeo.ri.gov/documents/odeo-eeo-certificate-of-compliance.pdf), and submit both documents, along with their Affirmative Action Plan or an Affirmative Action Policy Statement, prior to issuance of a purchase order. For public works projects vendors and all sub-vendors must submit a “Monthly Utilization Report” (http://odeo.ri.gov/documents/monthly-employment-utilization-report-form.xlsx) to the ODEO/State Equal Opportunity Office, which identifies the workforce actually utilized on the project.

14. MBE/WBE:

In accordance with R. I. Gen. Laws §§ 37-14.1-1 and 37-2.2-1 it is the policy of the State to support the fullest possible participation of firms owned and controlled by minorities (MBEs) and women (WBEs) and to support the fullest possible participation of small disadvantaged businesses owned and controlled by persons with disabilities (Disability Business Enterprises a/k/a “DisBE”)(collectively, MBEs, WBEs, and DisBEs are referred to herein as ISBEs) in the performance of RI State procurements and projects. Pursuant to §§ 37-14.1-2 and 37-14.1-6, MBEs and WBEs shall be included in all state purchasing, including, but not limited to, the procurement of goods, services, construction projects, or contracts funded in whole or in part with state funds, or funds which, in accordance with a federal grant or otherwise, the state expends or administers. MBEs and WBEs shall be awarded a minimum of fifteen percent (15%) of the dollar value of the entire procurement or project.

As part of the evaluation process, vendors will be scored and receive points based upon their proposed ISBE utilization rate in accordance with 150-RICR-90-10-1, “Regulations Governing Participation by Small Business Enterprises in State Purchases of Goods and…