Bid 25_10.pdf

February 19, 2025

Dear Vendor:

The Houston County Board of Commissioners is soliciting sealed bids for the provision of one (1) new Tandem Dump Truck for use by the Houston County Roads Department. Our minimum specifications and instructions to bidders are attached. Please quote your bid price FOB destination.

To receive consideration, your sealed bid will be accepted in the Purchasing Department office ONLY, located at 200 Carl Vinson Parkway, Warner Robins, Georgia 31088, until 2:00 p.m. on Thursday, March 6, 2025.

Your sealed bid package MUST be marked:

SEALED BID #25-10: Tandem Dump Truck (One Each)

(ROADS DEPARTMENT)

and received at the above address before the 2:00 p.m. deadline on Thursday, March 6, 2025. Delivery date must be stated on your bid quote.

Bids will be evaluated, recapped, and presented to the Board of Commissioners during their regularly scheduled meeting on Tuesday, March 18, 2025, at 5:00 9.m. at the Houston County Annex in Warner Robins, Georgia. Bid award will be based on the best value to Houston County.

HOUSTON COUNTY RESERVES THE RIGHT TO ACCEPT NONE, ALL OR

ANY PART OF YOUR BID AND WAIVE ALL INFORMALITIES.

If you have any questions regarding this bid request, please contact me at the above-mentioned telephone number.

Sincerely, VANESSA ZIMMERMAN

DIRECTOR OF PURCHASING

HOUSTON COUNTY BOARD OF COMMISSIONERS

Enclosures

Houston County Commissioners Purchasing Department

Director of Purchasing

Vanessa Zimmerman

Office

200 Carl Vinson Parkway Warner Robins, GA 31088

478-236-1700

BID #25-10 – ONE (1) EACH

NEW TANDEM DUMP TRUCK

ROADS AND BRIDGES DEPARTMENT

BID SPECIFICATIONS (REVISED)

MEETS SPECS

YES NO

1. Must conform to the following minimum specifications:

International Model 7600 (6x4); Mack GU713 (6x4); CAT CT660;

Freightliner SD114 OR EQUAL (See attached Exhibit “A” for additional information.)

2. Operating Weight: GVW 58,000 lbs Minimum

3. Diesel Engine: 430 H.P. 1100-1550 lb. ft. Torque 1,000 RPM

4. Transmission: Automatic Allison 4500 RDS – 6 Speed, Geared for 70 mph

Automated Transmission will be considered.

5. Axle Front: 18,000 lbs Minimum Rear: Tandem 40,000 lbs

6. Steering: Power, dual

7. Cab: Conventional gauges, air conditioning, tinted windows

8. Body: Length 15-½ ft cab to axle CA132 (126”-132” CA)

9. Seat: Individual bucket, cushion air, passenger fixed cushion

10. Fuel Tanks: Dual 50-gallon tanks or single 100 gallon

11. Tires & Rims: Front:

Rear:

315 x 80 x R22.5 11R x 22.5 (lug tread) Budd-Type Rim

12. Brakes: Air with auto slack adjusters 13.

Air Dryer

14. Dump Body: Single hydraulic (3) three-stage lift cylinder, air-actuated

PTO Pump, air-actuated tailgate lock, 14-yard water level, 15-½” body, asphalt lip, air-actuated or electric tarp, sideboards on body, safety kit in cab, fire extinguisher, triangles kit, and vibrator kit.

15. Color: White

16. Engine Alarm and Shut Down for Oil and Water

17. 160 Amp Alternator

18. Dual Air Horns

19. Front Tow Hooks

20. Vertical Exhaust

21. Frame: 120,000 psi C-Channel Reinforced

22. Radiator: 1,500 square inch

23. Radio: AM/FM – Bluetooth Capability

24. Mudflaps: Heavy Duty

25. Manual: Engine Repair Manual Required

26. Manufacturer’s Specification Sheet: When submitting your bid, include the

Manufacturer’s Specification Sheet for the vehicle you are quoting.

27. Documents: Each shall be delivered with complete certification of origin, tag application, warranty, owner’s manual, three (3) sets of keys, and any other necessary credentials.

BID #25-10 – ONE (1) EACH

NEW TANDEM DUMP TRUCK

ROADS AND BRIDGES DEPARTMENT

BID CERTIFICATION

Make/Year Model Bid:

Projected Delivery Date:

Bid Price w/Automatic Transmission:

w/Automated Transmission:

Warranty:

I hereby certify that our bid quote meets or exceeds Houston County’s specifications. In compliance with this bid request, bidder agrees if this bid is accepted within thirty (30) days from opening, to furnish any or all items upon which prices are quoted, at the price set opposite each item, and to deliver as bid.

By signing below, I also certify that I have read, understand and am able to comply with all requirements included in this bid package.

Company Name Contact Person

Address

Telephone Number Fax Number E-Mail Address

Authorized Signature Printed Name Date

Contact Person: Vanessa Zimmerman, Director of Purchasing

Houston County Board of Commissioners Purchasing Department 200 Carl Vinson Parkway, Warner Robins, GA 31088 Telephone: 478-236-1700 vzimmerman@houstoncountyga.gov mailto:vzimmerman@houstoncountyga.g

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GENERAL SPECIFICATIONS

Requirements specified herein shall apply to all vehicles/equipment purchased by Houston County.

This specification is not complete without specific requirements in the detail specifications. In the event of conflict between these general specifications and the detail specifications, the detail specifications will apply.

APPLICABLE DOCUMENTS: Reference to publications in the detail specifications shall apply to those issues in effect on the date of the invitation to bid, unless otherwise specified.

COMPONENTS, ASSEMBLIES, AND ACCESSORIES: The vehicle shall have all of its components, assemblies, and accessories installed and shall be delivered to the County meeting or exceeding all applicable requirements of the Environmental Protection Agency Regulations, Federal Motor Vehicle Safety Standards, Federal Motor Carrier Safety Regulations and Industry Specifications, Standards and Regulations that are in effect on the date of manufacture. (Note: All components, assemblies, and accessories shall be factory installed unless otherwise noted.)

CONTROLS, INSTRUMENTS, AND OPERATING MACHINES: Located for left-hand drive.

Complete and conveniently accessible to driver. Instruments and controls clearly identified as to function.

COOLING SYSTEMS: Liquid pressurized forced circulation type, consisting of the necessary components of such design and capacity to maintain the engine at optimum safe temperature under all operating conditions without any loss of coolant. Optimum engine temperatures shall be maintained with the vehicle loaded and continuously operating at all drivable altitudes and grades in ambient temperatures ranging from minus 30 to 120 degrees F. Thermostat controlled and suitable for operation with permanent type antifreeze solution. Easily accessible drain outlets shall be provided to allow complete cooling system drainage. Coolant recovery system to be furnished.

DESIGN: New models in current productions, complete with all necessary components and accessories customarily furnished, together with such modifications as may be necessary to enable the vehicle to function reliably and efficiently in sustained operation. Design to permit accessibility for maintenance purposes with minimal disturbance of other components or assemblies. The term “heavy duty” as used to describe an item, shall be defined to mean in excess of the usual performance, quantity, quality or capacity that is normally supplied with the standard production item.

EMISSION CONTROLS: All vehicles/equipment shall comply with the Environmental Protection Agency requirements on Air Pollution.

EXHAUST SYSTEM: Manufacturer’s heaviest duty system available for engine furnished.

Corrosion resistant and securely fastened and routed to protect components from hazards.

System shall comply with Federal Motor Vehicle Safety Regulations.

EXTERIOR FINISHES: Standard production finishes.

Houston County Commissioners Purchasing Department

Director of Purchasing

Vanessa Zimmerman

Office

200 Carl Vinson Parkway Warner Robins, GA 31088

478-236-1700

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HEATER AND DEFROSTER: Hot water heating systems with fresh air intakes. Discharge outlets to floor and defroster louvers shall be provided. Systems shall be equipped with multi-speed blowers.

MATERIALS: New and of quality conforming to current engineering and manufacturing practice.

No defects and suitable for the intended service.

NOISE LEVEL - INTERIOR AND EXTERIOR: Vehicles/equipment shall comply with Federal Interstate Noise Standards.

PRE- DELIVERY SERVICING AND ADJUSTMENT: The dealer shall not attach any dealer identification, advertising or similar material to the vehicle. Prior to acceptance by the County, the dealer shall service and adjust each vehicle for operational use, to include as a minimum, the following:

1. Focusing of lights.

2. Tuning of engine.

3. Adjustment of accessories.

4. Checking of electrical, braking and suspension systems.

5. Charging of battery.

6. Alignment of front end.

7. Inflation of tires.

8. Balancing of all wheels, including the spare.

RESPONSIBILITY FOR INSPECTION: Unless otherwise specified in the contract or purchase order, the supplier shall be responsible for the performance of all inspection and test requirements necessary to ensure compliance with requirements of this and the applicable detail specifications.

This action does not preclude subsequent inspection and testing by the County to further determine conformance with specification requirements for performance, quality standards of workmanship, material and construction techniques.

SERVICE AND REPAIR: Houston County shall expect the manufacturer to have adequate stocks of replacement parts available to service County vehicles/equipment and to make delivery within a reasonable time of all normal replacement parts to their dealers who may service County vehicles/equipment. The County further expects that warranty service and repairs as well as non-warranty service and repairs be handled without prejudice by local dealerships throughout the United States.

TIRES AND WHEELS:

• Tires - All Tires furnished shall be black wall, tubeless-type with standard highway tread design. Capacity to the maximum load imposed by the evenly and fully loaded vehicle.

Conform to the Tire and Rim Association, Inc. Spare tire and wheel, factory installed, shall be furnished.

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• Wheels - Manufacturers recommended size and capacity for the vehicle offered.

Rim contours and sizes shall conform to the correct recommendations of Tire and Rim Association, Inc.

TOOLS: Jack and Lug Wrench, Factory Installed, for each vehicle.