Bid-25-021-Notice-of-Invitation-for-Bid.pdf

NOTICE OF INVITATION FOR BID

Polk County, a political subdivision of the State of Florida, is soliciting bids for the following: Bid #25-021, Septage Receiving and Leachate Treatment System

A MANDATORY pre-bid meeting will be held Thursday, November 14, 2024, at 9:00 a.m. at the Polk Utilities Administration Building, located at 1011 Jim Keene Blvd, Room 63, Winter Haven, FL 33880. A MANDATORY site visit will follow immediately after the meeting. An authorized representative or agent of the Bidder must be present in person at both the meeting and at the site visit as evidenced by their signature on the meeting’s sign-in sheet, or the Bidder’s submittal will be considered non-responsive.

Bid packages may be obtained from the Procurement Division, 330 West Church Street, Room 150, Bartow, Florida, 33830, (863) 534-6757 or downloaded from our website at https://www.polk-county.net/business/procurement/.

Respondents must submit one (1) original copy of the bid submittal prior to 2:00 p.m. on the bid receiving date. Bids must be submitted in a “sealed” parcel or electronically through Polk County’s secure website, Kiteworks. Bids will be publicly opened at 2:00 p.m. on receiving date.

To obtain a copy of the Construction Bid Package, Attachment “A” Technical Specifications, Attachment “B” Drawings, Excel Bid Sheet, and Excel Exhibits, please go the following FTP site:

https://ftp3.polk-county.net, you will be prompted for a User ID and Password. The User ID is procurevendor and the password is solicitation. After you have logged in to the FTP site, double click on the file folder “Bid 25-021 Septage Receiving and Leachate Treatment System.zip”, select “Open” or “Save As” to download the Bid documents, drawings, technical specifications, and bid sheet. If you need assistance accessing this website due to ADA or any other reason, please email Ari Goldstein at arigoldstein@polk-county.net.

Scope of Work: Furnish all labor, materials, and supervision for the construction of the Septage Receiving and Leachate Treatment System at Polk County’s North Central Landfill as outlined in the bid documents.

The construction cost estimate for the project is $9,167,000.00.

Qualification Requirements: Bidder shall be a State of Florida licensed General Contractor and shall demonstrate an understanding of the type of work and materials involved. Contractor experience shall include a minimum of five (5) similar wastewater treatment plant projects in Florida that are currently under way and/or have been completed within the last ten (10) years involving at least two similar process features such as operations buildings, glass-fused to steel storage tanks, package treatment plant systems, disc filters, lift stations, chemical storage, septage receiving stations, and/or electrical distribution with backup diesel generator.. The prime contractor shall self-perform a minimum of 51% of all work contained within the scope of work as outlined in the bid documents and special conditions.

Liquidated Damages will be assessed at $1,190.25 per day. The contract time for this project is a total of 485 calendar days from Notice to Proceed to reach Final Completion.

Receiving Date: Prior to 2:00 pm., Wednesday, DECEMBER 11, 2024, NO EXCEPTIONS

BID OPENING: Bidders may attend the Bid Opening in person or via conference call by dialing (646) 558-8656 and enter Meeting ID: 327 647 2818. Vendors that want to attend in person may do so in compliance with safe COVID 19 practices. A listing of all bidders will be posted to Procurement’s website as soon as possible after bid opening.

https://www.polk-county.net/business/procurement/ https://www.polk-county.net/business/procurement/ https://ftp3.polk-county.net/ mailto:arigoldstein@polk-county.net

QUESTIONS: Questions regarding this bid should be in writing and should reference the above Bid.

Submit all questions to Ari Goldstein, Senior Procurement Analyst, via email at arigoldstein@polk-county.net or via fax at (863) 534-6789 by 4:00 p.m., Monday, December 2, 2024.

Special Instructions: The County hereby notifies all Bidders that Women/Minority Business Enterprise firms are to be afforded a full opportunity to participate in any bid by the County and will not be subject to discrimination on the basis of race, color, sex or national origin. It is asked that Bidders make good faith efforts to use qualified W/MBE subcontractors in preparing their bid. Bidders are encouraged to contact the Office of Supplier Diversity at (863) 534-5959 for assistance or visit our website at:

https://www.polk-county.net/business/procurement/supplier-diversity/. .

mailto:arigoldstein@polk-county.net mailto:arigoldstein@polk-county.net https://www.polk-county.net/business/procurement/supplier-diversity/

STATEMENT OF NO BID

Bid #25-021, Septage Receiving and Leachate Treatment System

If submitting a "NO BID", Bidder shall return this form to the Polk County Board of County

Commissioners Procurement Division, 330 West Church Street, Room 150, Bartow, Florida 33830; or fax it to (863) 534-6789.

We have declined to bid on the above-mentioned bid for the following reasons (Please Circle all that apply):

Specifications too “restrictive.” Insufficient time to respond to invitation for bid

Do not offer this product/service Our schedule would not permit us to perform

Unable to meet specifications Unable to meet bond/insurance requirements

Specifications unclear

Other (please specify): ____________________________________________________________

Company Name:

Contact Name:

Telephone Number:

Email Address:

Date:

NOTICE OF INVITATION FOR BID