Bid 24_19.pdf

HOUSTON COUNTY BOARD OF COMMISSIONERS

PURCHASING DEPARTMENT

VANESSA ZIMMERMAN

2020 KINGS CHAPEL ROAD ● PERRY, GEORGIA 31069-2828

(478) 218-4800 ● FACSIMILE (478) 218-4805

DIRECTOR OF PURCHASING

April 5, 2024

Dear Vendor:

The Houston County Board of Commissioners is soliciting sealed bids for the provision of a Vehicle Maintenance Bid for approximately 200+ Public Safety vehicles for both Houston County and Houston Healthcare. Repairs and maintenance must be accomplished on a priority basis for these vehicles ranging in year models from 1999 to 2024. Our basic requirements/specifications for bidders are enclosed. All bidders shall provide a bid price expressed in two decimal places ($00.00) and a two-place percentage (00%) markup of the bidder’s lowest (parts) cost. The initial term of the base contract will begin on July 1, 2024 and continue through June 30, 2025. This contract will also include yearly a renewal option as follows:

Option 1 = Period beginning July 1, 2025 and ending June 30, 2026.

You must respond to the Vehicle Maintenance Bid and Option 1 in order for your bid to be considered.

“Option” means a unilateral right in the contract by which, for a specified time, Houston County may elect to extend the term of the contract. Houston County will evaluate bids for award purposes by adding the total price for the option to the total price for the initial base contract term. Evaluation of the option will not obligate Houston County to exercise the option.

To receive consideration, your sealed bid will ONLY be accepted at:

Houston County Purchasing Department 2020 Kings Chapel Road Perry, Georgia 31069-2828

Bids will be accepted UNTIL the deadline of: Thursday, April 25, 2024 - 3:00 p.m.

Your bid package MUST be marked: “SEALED BID #24-19: Vehicle Maintenance Bid”

Bids will be opened, evaluated, recapped, and presented to the Board of Commissioners at their meeting on Tuesday, May 7, 2024 at 9:00 a.m. at the Houston County Courthouse in Perry, Georgia. The award will be based on the best value for Houston County. This bid is subject to be awarded to multiple vendors.

HOUSTON COUNTY RESERVES THE RIGHT TO ACCEPT NONE, ALL OR ANY PART OF YOUR BID AND

WAIVE ALL INFORMALITIES.

If you should have any questions regarding this bid request, please contact my office.

Thank you.

VANESSA ZIMMERMAN

DIRECTOR OF PURCHASING

Vanessa Zimmerman

2020 Kings Chapel Road

(478) 218-4800

Perry, GA 31069-2828

FAX (478) 218-4805

Director of Purchasing

Bid 19-22: Instructions to Bidders / Page 1 of 2 Pages

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidders:

(a) Ability, capacity, and skill of bidder to perform required service;

(b) Whether bidder can perform service promptly or within specified time;

(c) The character, integrity, reputation, judgment, experience, and efficiency of bidder;

(d) The performance of previous contracts;

(e) The suitability of equipment or material for County use;

(f) The ability of bidder to provide future maintenance and parts service; and

(g) Awards will be based on the best value to Houston County.

2. Houston County Board of Commissioners is exempt from all State Sales Tax and Federal Excise Tax.

3. The bids should be tabulated, totaled, and checked for accuracy. The unit price will prevail in case of errors.

4. All required information should be included in bid for your proposal to receive full consideration.

5. Any questions or clarifications may be directed to Vanessa Zimmerman, Director of

Purchasing, at any of the above listed numbers, e-mail or address.

6. Quote all prices FOB Destination. Destination to be specified at time of order.

7. SEALED BIDS shall be addressed to the Houston County Purchasing Department, 2020 Kings Chapel Road, Perry, Georgia 31069-2828. NO OTHER county offices will accept bids unless specified on the bid. Also, ABSOLUTELY NO FAXED OR PHONED

IN BIDS WILL BE ACCEPTED OR CONSIDERED FOR AWARD.

8. All bidders must be recognized dealers in the materials, services or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Purchasing Department that they have the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which they are interested.

Vanessa Zimmerman

2020 Kings Chapel Road

(478) 218-4800

Perry, GA 31069-2828

FAX (478) 218-4805

Director of Purchasing

Bid 19-22: Instructions to Bidders / Page 2 of 2 Pages

9. Local Preference: Bids awarded to local vendors contribute to the local tax base and will, therefore, be given special consideration when bidding against outside vendors.

Bids received from vendors within the confines of the county will be given preference if their bid is within three percent (3%) of the low bid submitted by any out-of-county bidder. This policy does not apply to any purchases of materials, equipment or services in excess of $150,000.00. On those cases, the Board of Commissioners will make their decision based on the lowest and best bid as submitted.

BID CERTIFICATION – BID # 24-19

VEHICLE MAINTENANCE BID

DUE THURSDAY, APRIL 25, 2024 – 3:00 P.M.

I hereby certify that our bid quote meets or exceeds the above specifications.

Company:

Telephone:

Authorized Signature:

Date

Printed Name:

Contact Person: Vanessa Zimmerman 478-218-4800 vzimmerman@houstoncountyga.org

Houston County Board of Commissioners Vehicle Maintenance Bid #24-19

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:

1.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

2.

(A) Brake System Inspection:

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(B.1) Front Brakes: Includes turning rotors & replacing pads. (OEM)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

Service Description AIR CONDITIONING MAINTENANCE: Includes A/C diagnostic, tighten belt, leak check system.

BRAKE SERVICE:

Page 1 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description

2. (continued)

(B.2) Front Brakes: Includes replacing rotors & replacing pads. (OEM)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(C.1) Rear Brakes: Includes turning rotors & replacing pads. (OEM)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(C.2) Rear Brakes: Includes replacing rotors & replacing pads. (OEM)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

BRAKE SERVICE:

Page 2 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description

3.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

4.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

5.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

ENGINE DIAGNOSTICS: Includes complete engine diagnostics of ignition emission & fuel system. (parts extra)

REAR END SERVICE: Includes gear oil, lucas oil treatment, friction modifier to manufacturer's specs. & labor.

COOLING SYSTEM MAINTENANCE: Includes draining, refilling radiator & engine block to manufacturer's specs.

Page 3 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description 6.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

7.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

8.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

FUEL FILTER SERVICE: Includes assembly & labor

FUEL INJECTION & INDUCTION CLEANING: Includes mechanically cleaning fuel injectors & cleaning induction system.

CATALYST SYSTEM REGENERATION:

Page 4 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description

9.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

10.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

11.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

PARTS: Includes your lowest parts cost plus percentage of markup.

OIL CHANGE: Includes oil, lube, filter, tire rotation, safety inspection, top-off all fluid levels, & adjust tire pressure.

LABOR: Includes your flat rate per hour

Page 5 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description 12.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

13.

(A) Alignment: Includes complete 4-wheel thrust angle alignment.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(B) Mount & Balance Tires: (per tire cost)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

TIRE SERVICE:

POWER STEERING FLUSH:

Page 6 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description

13. (continued)

(C) Tire Disposal Fee: (per tire)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(D) Rotate Tires Only: (per tire)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(E) Rotate & Balance: (per tire)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Chevy Tahoe

Transit Van

TIRE SERVICE:

Page 7 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description

13. (continued)

(F) Tire Repairs: (patched from inside of tire)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(G) Valve Stems: (each)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(H) Wheel Balance Only: (per tire)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

TIRE SERVICE:

Page 8 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description

13. (continued)

(I) Wheel Weights: (per tire)

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Chevy Tahoe

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

14.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

15.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

TIRE SERVICE:

TUNE-UP:

TRANSMISSION MAINTENANCE: Includes flushing transmission, torque converter & completely refilling to manufacturer's specifications.

Page 9 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description 16.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

17.

(A) New Battery: Includes cable terminals & labor.

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(B) Battery Charging System Test:

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

DEF FLUID: Refill Tank (if applicable)

BATTERY SERVICE:

Page 10 of 11 Pages

Initial Term: 07/01/2024 through 06/30/2025 Option I: 07/01/2025 through 06/30/2026

Price:Service Description 18.

(A) Towing:

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

(B) Road Side Service Call:

Chevy G-3500

Chevy Tahoe

Dodge Charger

Ford Expedition

Ford Explorer

Ford F150

Ford F250

Ram 1500

Transit Van

SERVICE CALL:

Page 11 of 11 Pages