PARK PLAYGROUND STRUCTURES

Invitation to Bid No. 2027-03

Due Date: September 23, 2026 2:00 PM

SEPTEMBER 1, 2026

Park Playground Structures Bid Number 2027-03

Due Date: September 23, 2026

Invitation to Bid

1.1 Competitive Cost Sealed Bids

Sealed Bids for qualified playground equipment vendors to furnish, deliver, and professionally install five (5) commercial-grade playground structures at the following existing City Parks:

• Oldfield Park

• A.D. Redmond Park

• Woodland Park

• Willie T Williams Park

• Barbara Calhoun Park

Sealed Bids will be received until 2:00 pm on September 23, 2026, at 1211 Washington Street, Perry, GA 31069. Bids will then be publicly opened and read aloud at said office. Any bid received after 2:00 pm on September 23, 2026, will not be considered by the Owner. Following the closing time for the receipt of bids, no bid may be withdrawn for a period of sixty (60) days.

The awarded Bidder will be responsible for all fees and permit costs associated with the project. The bidder must demonstrate full knowledge and understanding of the specifications and requirements for the Playgrounds. Bidders are asked to provide a timetable for job completion and provide a client list of previous completed projects. The City will award the bid to the lowest most responsible bidder that best meets all of the City's requirements. The City reserves the right to reject any and all bids.

1.2 Scope of Work

The City of Perry is seeking bids from qualified playground equipment vendors to furnish, deliver, and professionally install five (5) commercial-grade playground structures at the following existing City parks:

• Oldfield Park

• A.D. Redmond Park

• Woodland Park

• Willie T. Williams Park

• Barbara Calhoun Park

One (1) structure shall be installed at each park. The structures are intended to supplement the existing playground amenities and provide additional opportunities for free play and use by groups of children.

The scope is limited to the playground structure and all labor, equipment, hardware, anchoring, footings, and incidental materials necessary for a complete installation. No additional independent playground equipment or park amenities are included.

2. Playground Structure Requirements

Each proposed structure shall meet the following minimum requirements:

• Designed for children ages 2–12

• Approximate capacity of 24–28 children

• Maximum fall height of approximately 48 inches

• Include a combination of traditional playground features such as steps, platforms, slides, climbing elements, monkey bars, activity panels, or similar components

• Include at least one component suitable for children with disabilities

• Color scheme shall be burgundy and tan with black structural poles

• Commercial-grade construction designed for public park use

The City will consider comparable structures that meet the intent, size, play value, age range, capacity, accessibility, and quality requirements of these specifications.

3. Materials

The playground structures shall be manufactured using durable commercial-grade materials suitable for long-term outdoor public use, including:

• Galvanized steel tubing for vertical structural supports

• Powder-coated finish on exposed metal components for corrosion and UV resistance

• HDPE (High-Density Polyethylene) plastic for slides, roofs, panels, and similar components

• Roto-molded or blow-molded playground-grade plastic components

• PVC-coated perforated steel decks and platforms, where applicable

• Galvanized or stainless-steel hardware

• UV-stabilized plastic components to resist fading and sun damage

4. Installation and Safety

The awarded vendor shall furnish all labor and materials required to professionally install each structure in accordance with the manufacturer's requirements.

Installation may be in-ground or surface-mounted depending upon the structure and existing site conditions. The contractor shall verify that each structure can be safely installed within the existing playground area while maintaining required equipment clearances and use zones.

Existing playground equipment and surrounding improvements shall be protected during installation. Any area disturbed as a direct result of the installation shall be restored to a safe and serviceable condition.

The completed equipment and installation shall comply with applicable ASTM requirements for public playground equipment. Existing playground surfacing within the required use zone shall meet applicable safety requirements for the equipment's designated fall height and impact attenuation.

The successful bidder shall provide applicable manufacturer safety documentation and certification confirming proper installation.

5. Execution

5.1. Install all equipment specified herein and/or shown on the drawings in strict accordance with the manufacturer's instructions and recommendations unless otherwise noted and in compliance with applicable codes.

5.2. Playground feature manufacturer shall provide drawings and instructions of play features for ease of installation.

5.3. Mounting shall be by the manufacturer's standard methods. Refer to the feature schedules shown on the drawings.

5.4. Prior to submitting a bid, the Contractor shall visit the site. Contractor shall satisfy themselves with the conditions existing at the site and/or shown on the drawings which affect or are affected by the work and all other matters incidental to the work. Contractor shall assume all responsibility relating to their requirement in submitting their bid.

5.5. Installation of all components shall be in accordance to industry best practice standards including all applicable code and manufacturer's directions.

5.6. Testing and Adjustments

5.6-1. This Contractor shall test all equipment as necessary to show that it complies with all requirements specified. Testing shall be done in a manner approved by the Owner's Representative.

5.6-2. The Contractor shall place the installation in operation and make tests, adjustments, and corrections, until it is shown to be in proper condition.

5.7. Guarantee

5.7-1. In entering into a contract covering this work, each contractor accepts the specifications and drawings and guarantees that the work will be performed in accordance with the requirements of the specifications and drawings, or such modifications to said specifications and drawings, as may be made in the contract documents and applicable codes and laws.

5.7-2. Each Contractor further guarantees that the workmanship and material Will be of best quality procurable, and that none but experienced workmen, familiar with each particular class of work, will be employed.

5.7-3. Each Contractor further agrees to hold themselves responsible for any defects which may develop in any part of the entire system, including equipment as provided for under this specification, due to faulty workmanship, design or material and to replace and make good, without cost to the Owner, any such faulty parts or construction that may develop at any time within the manufacturer's warranty periods. Any repairs or replacements required because of defects, as outlined in this clause, are to be made promptly and approved in writing by the Owner's representative prior to replacement/repair of defective work.

5.8. Clean Up

5.8-1. Upon completion of the work of this section, the Contractor shall remove from the sites all rubbish, trash, and debris resulting from the operations; remove all used equipment and implements of service; and leave the entire area involved in a neat, clean, and acceptable condition as approved by the Owner's Representative.

5.8-2. All soiled, abraded or discolored surfaces of playground feature work shall be cleaned, polished and left free from blemishes or defects.

6. Submittals

Each bidder shall provide:

• Manufacturer and model of the proposed structure

• Drawing, rendering, or photograph of the proposed structure

• Overall dimensions and required use-zone dimensions

• Age range, capacity, and maximum fall height

• Description of major play components

• Identification of the component suitable for children with disabilities

• Material and color specifications

• Manufacturer warranty information

• Applicable playground safety/compliance documentation

• Estimated delivery and installation schedule

• Turnkey price per structure, including equipment, freight, delivery, assembly, installation, footings, and incidental installation materials

• Total turnkey price for all five (5) locations

The City of Perry reserves the right to review proposed equipment for compliance with these specifications and compatibility with each existing playground location.

7. Delivery, Storage & Handling

7.1. All play products and associated equipment must be properly wrapped and secured in place while in transport to the project site. Care shall be observed during offloading and handling to prevent excessive stress and abrasions.

7.2. At the site, the play products and associated equipment are to be stored in safe areas, out of the way of traffic and other construction activities, until the actual time of installation. If required, safety barricades or other like precautions must be taken for the protection of public and adjacent property.

7.3. Protective wrapping on the play features must be left in place until construction work for the Playground is complete.

8. Responsibility of Owner – City of Perry (CITY)

8.1. CITY shall provide adequate access to the site. It shall be the proposer's responsibility to visit the site of the installation to acquire all necessary measurements and special requirements. Contact Nathan Farrow at (478) 988-2731 to make an appointment.

8.2. CITY shall inspect all work upon completion.

8.3. CITY shall reserve the right to withhold payment until the work is complete as outlined in the above specifications.

9. Responsibilities of the Awarded Contractor

9.1. CONTRACTOR shall provide any ancillary materials, special tools, or equipment at his cost, that are necessary to complete this project per these specifications and as directed by the City.

9.2. CONTRACTOR shall be responsible for complying with applicable safety requirements for his workers and others.

9.3. CONTRACTOR shall coordinate with the CITY to identify and comply with any traffic safety requirements and/or utility line locations.

9.4. CONTRACTOR shall dispose of all debris that is the result of this project.

9.5. CONTRACTOR shall substantially complete this work within the specified days to complete as noted on the Bid Award Notification.

9.6. CONTRACTOR shall be required to provide proper proof of all applicable licenses before award of a contract.

10. Licenses and Permits

The vendor shall obtain and pay for any permits and licenses required for the performance of the work, post all notices required by law, and comply with all laws, ordinances, and regulations bearing on the conduct of the work, as specified herein. For any work that requires an inspection certificate issued by local authorities or any other governing body, such inspection certificate(s) shall be obtained by and paid for by the vendor. The chosen vendor shall procure all required certificates of acceptance or completion issued by state, municipal, or other authorities, and must deliver these to the City.

11. Bonds

All bids must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the amount bid. The Successful Bidder, if awarded the Contract, will be required to furnish a Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the Contract amount.

12. Pre-Bid Meeting

A pre-bid meeting will be conducted at 10:00 am on Wednesday, September 9, 2026. Participation in this pre-bid meeting is highly encouraged. The meeting will begin at James E Worrall Community Center at Rozar Park (1060 Keith Drive, Perry, GA 31069). Attendance at the pre-bid meeting will be required in order to submit a bid for this project. If you cannot attend this pre-bid meeting, please reach out ot Nathan Farrow at 478-988-2731 or Nathan.farrow@perry-ga.gov to arrange an alternative meeting.

13. Insurance

The vendor shall, at vendor expense, procure and maintain satisfactory public liability and casualty insurance to adequately protect the vendor’s personnel and the City against damages for bodily injury, including death that may arise from operations under this contract, whether such operations are by the vendor or by the vendor’s subcontractor, or anyone directly or indirectly employed by the vendor.

The City will require the vendor with which a contract is established to provide evidence of appropriate professional liability insurance, errors and omission insurance, and workers’ compensation insurance coverage prior to commencement of work.

Such coverage must be provided by an insurance company or companies authorized to do business in the State of Georgia. Certificates must name the City as an Additional Insured, shall provide that contractor’s policy is primary over any insurance carried by the City, and shall provide that the policy will not be cancelled or materially changed without 30 days prior notice in writing to the City. The successful vendor must agree, if awarded a contract as a result of its proposal, to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims and losses accruing or resulting to persons engaged in the work contemplated by its proposal or to persons who may be injured or damaged by the firm or its agents in the performance of the work. Provider minimum insurance coverages are General Liability $1,000,000, Vehicle Liability $1,000,000, Worker’s Compensation & Employees’ Liability $1,000,000. Prior to commencement of any work, these and other provisions will be established contractually.

14. E-Verify Requirement

All bidders shall provide their signed E-Verify affidavit with their bid. Bids will not be considered without the Contractor affidavit. The successful bidder is responsible for obtaining a signed E-verify affidavit from their Subcontractors and Sub-subcontractors.

15. Rejection of Proposal

The City reserves the right to reject any or all proposals, to waive any informality in such proposals, to request new proposals, to revise the Bid prior to the time for final submission of written proposals, to proceed to do the work otherwise, to withdraw this Bid, to not award the contract, to not award a portion or portions of the contract, and/or to negotiate separately with any source whatsoever in any manner necessary to serve the best interest of the City. The City may not award a contract based solely on this request for proposals and will not pay for the information obtained and solicited. The information obtained will be used in determining the proposal that best meets the City’s needs. Unauthorized conditions, limitations or provisions attached to a Proposal may render it as not complying with the City’s original request and may be subsequently rejected. No oral proposal or modifications to submitted proposals will be accepted.

16. Amendments mailto:Nathan.farrow@perry-ga.gov

The City reserves the right to amend this bid prior to the proposal due date. All amendments and additional information will be posted to the City of Perry website at http://www.perry-ga.gov/bids. The City will not be responsible for any oral or other unofficial interpretation of any element of this BID or its related documentation.

17. Bid Due Date

All bids must be received in the Department of Administration – Purchasing no later than 2:00 PM, September 23, 2026.

18. Questions

Any questions regarding this bid should be directed to:

Nathan Farrow, Public Works Director P.O. Box 2030, Perry GA 31069 478-988-2731 Nathan.farrow@perry-ga.gov

19. Submission of Bid

Bid documents must be clearly marked on the outside “Bid #2027-03 Park Playground Structures”. No fax transmissions or emails will be accepted. Bids are to be submitted to:

Bid #2027-03 Park Playground Structures Department of Administration – Purchasing

1211 Washington Street P.O. Box 2030 Perry, GA 31069

BID FORM

BID RECIPIENT

This Bid is submitted to: Project:

CITY OF PERRY Park Playground Structures Department of Administration – Purchasing 1211 Washington Street P O Box 2030 Perry, Georgia 31069

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner to perform all work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

BIDDER ACKNOWLEDGEMENTS

Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. After the Notice to Proceed is received, the awarded bidder shall begin work within 30 days of notification. Work shall commence on a date agreed to by both parties and continue uninterrupted until the project is complete. A construction schedule must be provided to indicate an approximate completion date.

BIDDER REPRESENTATIONS

In submitting this Bid, Bidder represents that:

• Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addenda No. Addenda Date

• Bidder is familiar with the site and is satisfied as to the general, local, and site conditions that may affect cost, progress, and performance of the work.

BASIS OF BID

Bidder agrees to furnish material, labor, and equipment for the five (5) City existing Parks as detailed below, which shall be considered our base bid:

Park/Location Amount Oldfield Park

A.D.Redmond Park

Woodland Park

Willie T Williams Park

Oldfield Park

Total $

ATTACHMENTS TO THIS BID

The following documents are attached to and made a condition of this Bid:

• Contractor’s Affidavit

• Save Affidavit

• Copy of Business License

• Pre-Award Oath

• Bid Bond

BID SUBMITTAL

The undersigned declares that he/she is an officer of the firm listed above and is authorized to sign this proposal and fully bind said firm to all the conditions and provisions thereof.

Company Name

Company Address

Authorized Agent Signature

Authorized Agent (printed):

Contact Number Fax Number

Email Address

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Perry has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-

91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________, _____, 201__ in _______________ (city), ____________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS ______ DAY OF ______________, 201__.

NOTARY PUBLIC

My Commission Expires:_________________________________

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for _________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and______________________________ (name of contractor) on behalf of City of Perry, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to _________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to _________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Sub-subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, _____, 201____ in ___________________ (city), ____________ (state)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS _______ DAY OF _________________, 201____.

My Commission Expires: _________________________________

Secure and Verifiable Documents under O.C.G.A. § 50-36-2

• A United States passport or passport card [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A United States military identification card [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A driver’s license issued by one of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

• An identification card issued by one of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

• A tribal identification card of a federally recognized Native American tribe, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. A listing of federally recognized Native American tribes may be found at:

http://www.bia.gov/WhoWeAre/BIA/OIS/TribalGovernmentServices/TribalDirectory/index.htm. [O.C.G.A. § 50- 36-2(b) (3); 8 CFR § 274a.2]

• A United States Permanent Resident Card or Alien Registration Receipt Card. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• An Employment Authorization Document that contains a photograph of the bearer. [O.C.G.A. § 50-36-2(b) (3);

8CFR § 274a.2]

• A passport issued by a foreign government. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2] • A Merchant Mariner Document or Merchant Mariner Credential issued by the United States Coast Guard. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A Free and Secure Trade (FAST) card. [O.C.G.A. § 50-36-2(b) (3); 22 CFR § 41.2]

• A NEXUS card. [O.C.G.A. § 50-36-2(b) (3); 22 CFR § 41.2]

• A Secure Electronic Network for Travelers Rapid Inspection (SENTRI) card. [O.C.G.A. § 50-36-2(b) (3); 22CFR § 41.2] • A driver’s license issued by a Canadian government authority. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A Certificate of Citizenship issued by the United States Department of Citizenship and Immigration Services.

(USCIS) (Form N- 560 or Form N-561) [O.C.G.A. § 50-36-2(b) (3); 6 CFR § 37.11]

• A Certificate of Naturalization issued by the United States Department of Citizenship and Immigration Services.

(USCIS) (Form N-550 or Form N-570) [O.C.G.A. § 50-36-2(b)(3); 6 CFR § 37.11]

• In addition to the documents listed herein, if, in administering a public benefit or program, an agency is required by federal law to accept a document for proof of or documentation of identity, that document will be deemed a secure and verifiable document solely for that particular program or administration of that particular public benefit. [O.C.G.A. § 50-36-2(c)]

SAVE AFFIDAVIT

STATE OF GEORGIA

HOUSTON COUNTY

By executing this affidavit under oath, as an applicant for a public benefit, as referenced in O.C.G.A §50-36- 1, administered by the Georgia Department of Community Affairs, the undersigned applicant verifies on of the following with respect to my ability to enter into a contract with the City of Perry.

1. __________ I am a United States Citizen Or

2. __________ I am a legal permanent resident of the United States.

Or

3. __________ I am an otherwise qualified alien or non-immigrant under the Federal Immigration and

Nationality Act and lawfully present in the United States with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: ___________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least on secure and verifiable document, as required by O.C.G.A. §50-36-1(f)(1), with this affidavit.

The secure and verifiable document provided with the affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. §16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed this ____ day of ___________, 201_ in __________________(city) _____________ (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN BEFORE ME ON THIS ______ DAY OF ______________, 201__.

My Commission Expires:_________________________________

Pre-Award Oath

We have not directly or indirectly violated law and we have not:

• Prevented or attempted to prevent competition in such bidding or proposals by any means whatever,

• Prevented or endeavored to prevent anyone from making a bid or proposal thereof by any means whatever, nor

• Caused or induced another to withdraw a bid or proposal for the work.

We affirm that no other officers, agents or other persons acted for the Contractor in the bidding for and procurement of this Contract.

Signature Printed Name Title Date

Subscribed and sworn to before me this ________ day of _________________, 201__.

My commission expires: __________________

The vendor shall, at vendor expense, procure and maintain satisfactory public liability and casualty insurance to adequately protect the vendor’s personnel and the City against damages for bodily injury, including death that may arise from operations ...