Bid 2026_12 PUBLIC SAFETY COMMAND TRAILER_MW .pdf

P.O. Box 2030 | Perry, Georgia 31069-6030 Telephone 478-988-2700 | Fax No. 478-988-2705 | www.perry-ga.gov

Bid 2026-12 Public Safety Command Post Trailer

TO: Interested Bidders

FROM: Mitchell Worthington, Assistant City Manager

DATE: May 4, 2026

SUBJECT: Bid #2026-12 Public Safety Command Post Trailer Quantity: One (1)

The City of Perry is soliciting bids from qualified vendors for the purchase of One (1) new Public Safetry Command Post Trailer according to the attached specifications.

I ask that you strictly comply with these specifications and return the same to the City of Perry, clearly marked "BID NUMBER 2026-12", on or before 2:00 PM on May 28, 2026. Bids can be mailed or delivered to the Finance Department - Purchasing, ATTN: Bid #2026-12, CITY OF PERRY GA, 1211 Washington Street, P O Box 2030, Perry, GA 31069. No faxes or emails accepted. No other city office will accept bids unless specified on the bid.

The City of Perry reserves the right to accept any and all parts of this bid. We also reserve the right to reject all bids and to waive informalities.

Please include any delivery charges in your bid.

If you have any questions, please contact Chief Alan Everidge: 478-988-2803, alan.everidge@perry-ga.gov.

Attachments http://www.perry-ga.gov/

Command Trailer Specification

1. Base Trailer Requirements

The Vendor shall provide one (1) 8.5’ x 20’ enclosed command trailer meeting or exceeding the following minimum specifications:

• Tandem 3,500 lb brake axles

• Flat/straight front design

• Silver .080 composite semi-screwless exterior

• Interior height: minimum 7’6”

• Extended tongue with ATP generator box

• Rear drop-down stabilizer jacks

• Reinforced rear corner and roof structure for future antenna, mast, or camera mounting

• Trailer frame, tongue, and floor system designed to support command/communications upfit

Vendor shall provide:

• Gross Vehicle Weight Rating (GVWR)

• Estimated curb weight after build-out

• Tongue weight

• Remaining payload capacity

2. Doors and Exterior Features

Trailer shall include:

• One (1) 36” x 72” rear door (in lieu of ramp door)

• One (1) 32” x 72” side door in partition wall

• Solid rear wall configuration

• Two (2) slide-out exterior steps (one per door)

• Exterior power plug and TV mount on curbside

• Power retractable awning on curbside

• Awning equipped with wind sensor / automatic retract protection

• Exterior LED porch/entry lights at all doors

• Exterior LED scene lighting on both sides and rear

• Weather-resistant exterior utility access for shore power and service connections

• Blue warning lighting

• Integrated switch panel for exterior lighting and systems

3. Interior Construction and Finish

Interior shall include:

• White metal walls and ceiling

• Commercial-grade insulation in walls and ceiling

• One interior divider wall 8’ from the nose of the trailer, the width of the trailer, with a walk-through door creating an 8’ x 8.5’ room

• Rubber coin flooring

• Full-width front/nose desk with:

o Overhead cabinets o Integrated task lighting

• Lockable overhead and base cabinetry where practical

• Durable, cleanable work surfaces suitable for command operations

• Interior color scheme optimized for monitor visibility and lighting efficiency

4. Rear Operations Area

Rear operations area shall include:

• Ten-foot (10’) desk on street side

• Ten-foot (10’) fold-down bench on curbside

• Thirty-inch (30”) closet-style cabinet with:

o Adjustable shelving o Electrical receptacle o Ventilation

• Preplanned layout for command and communications operations

• Space for radios, laptops, printers, maps, and incident boards

• Wall space for dry-erase board, magnetic board, or map board

• Minimum one (1) lockable drawer/file storage unit

• Dedicated printer shelf/workstation

• Dedicated cabinet space and properly rated electrical receptacles for microwave and mini refrigerator installations

5. Windows

Trailer shall include:

• Two (2) windows, minimum size 30” x 15”

• Placement: two (2) on street side

• Tinted windows with blinds or privacy coverings

6. Electrical System

Trailer shall include a complete 120V/12V electrical system:

• 50 AMP electrical service

• Distribution panel with breaker protection

• Minimum eight (8) receptacles (USB/standard combination)

• Converter with integrated battery charging system

• Six (6) 4-foot 12V interior lights with wall switches

• Task lighting at desks and workstations

• Surge protection and transfer capability (shore power/generator)

• Clearly labeled breaker panel and circuit directory

7. HVAC System

Trailer shall include:

• 18,000 BTU mini-split system

• Dual 9,000 BTU interior air handler units

• Proper condensate management and drainage

• Insulation and air sealing are sufficient for efficient HVAC performance

8. Generator System

Vendor shall provide and integrate:

• A properly sized, quiet-run generator suitable for full trailer electrical load, including HVAC and operational equipment

• Generator shall be:

o Inverter-type or equivalent low-noise design o Mounted or housed within the tongue generator box or approved enclosure o Equipped with vibration isolation and sound attenuation features

• System shall include:

o Fuel system (integrated or external connection) o Safe exhaust routing o Shore power/generator transfer capability o Easy-access controls and service points

Vendor should provide generator specifications, including:

• Output capacity (watts)

• Noise rating (dB)

• Fuel type and consumption rate

9. Communications / Technology Readiness

Trailer should be pre-configured for command and communications use:

• Three (3) TV mounts installed

• Generator-ready configuration

• CAT6 and coaxial cabling routed to key workstation and monitor locations

Prewire/provisions for:

• Cellular modem/router

• Wi-Fi equipment

• Radio console equipment

• External antenna connections

• External camera connection point

• Dedicated ventilated electronics cabinet or rack space

• Cable pass-throughs and sealed roof penetrations

• HDMI/data pathways between workstations and monitors

10. Exterior Work and Operational Features

Trailer shall include:

• Reinforced exterior mounting point for future camera, antenna, or mast system

• Exterior weather-resistant monitor/TV connection area (curbside)

• Backup camera or rear observation camera (recommended)

• Stabilization system sufficient for safe occupied use during deployment

• Tongue area configured for generator integration and service access

Exterior workstation features:

• Weather-resistant work area

• Exterior monitor mount or fold-down work surface

• 120V outlets, USB charging, and data access

11. Drawings and Pre-Build Approval

Vendor shall provide detailed design documentation prior to construction:

• Scaled floor plan layout

• Electrical layout and load plan

• Cabinet and workstation layout drawings

• Exterior elevations showing doors, lighting, awning, and equipment locations

Requirements:

• Drawings must be submitted for agency review and approval prior to build

• Vendor shall not begin fabrication until written approval is received

• Vendor shall incorporate requested revisions as part of the approval process

• Final “as-built” drawings shall be provided at delivery

12. Warranty, Documentation, and Training

Vendor shall include:

• Structural warranty

• Trailer manufacturer warranty

• Component warranties (HVAC, electrical, awning, battery system, generator, etc.)

• Installation/workmanship warranty

• Owner/operator manuals

• Wiring diagrams and component documentation

• On-site or remote orientation/training at delivery

13. Vendor Response Requirements

Vendor responses shall include:

1. Total cost (itemized where possible)

2. Base price and separate pricing for alternates

3. Estimated build time

4. Estimated delivery timeframe

5. Warranty details

6. Shipping/delivery costs

7. Recommended upgrades or substitutions

8. Identification of any exclusions

9. Estimated final trailer weight and remaining payload capacity after build-out

Estimated Delivery Date:

Bid Amount:

Bid Valid for:

Authorized Signature Date

Company Name:

Address:

Contact Name:

Contact Number:

Email Address: