Bid 2026_02 Backup Generator _ Tucker Rd WTF.pdf

PURCHASE & INSTALLATION OF BACKUP GENERATOR – TUCKER RD

WATER TREATMENT FACILITY

Bid No. 2026-02

Due Date: August 28, 2025 – 2:00 PM

JULY 31, 2025

Invitation to Bid Purchase & Installation of Backup Generator – Tucker Rd WTF

BID 2026-02

Due Date August 28, 2025

INVITATION TO BID

1.1 Competitive Cost Sealed Bids

The City of Perry is requesting sealed bids for the purchase and installation of a backup generator for a water treatment facility.

Sealed Bids for the purchase and installation of a backup generator – Tucker Rd WTF will be received until 2:00 PM on August 28, 2025 at 1211 Washington Street, Perry, GA 31069. Bids will then be publicly opened and read aloud at said office. Any bid received after 2:00 PM on August 28, 2025, will not be considered by the Owner. Following the closing time for the receipt of bids no bid may be withdrawn for a period of sixty (60) days.

1.2 Scope of Work

The City of Perry is soliciting bids for the purchase, installation, and factory startup of a backup generator for the Tucker Road Water Treatment Facility located at 1804 Tucker Road, Perry, GA 31069. Bids must include the cost of all equipment, labor, and materials to complete the installation. Bids must also include the price of portable/temporary generator power for the duration of rebuilding electrical service through a new transfer switch to be installed by the awarded contractor.

Specifications for the Generator and Transfer Switch can be found in Exhibit A “Specifications”, attached to this document.

1.3 Estimated Schedule

A schedule shall be provided to indicate an approximate time frame to complete the installation.

This is to include all coordination with utility providers and any interference or delays that might affect day to day operations of the facility.

1.4 Record of Projects Similar in Scope

A listing of projects similar in scope to this bid request that have been completed by the Bidder must be included with any submitted bid package. The listing is to include project title, location, description, original bid amount, final contract amount, and contact information of the project owner. Any bid that does not include this record of similar projects may be deemed unresponsive.

1.5 Licenses and Permits

All electrical work must be completed by a contractor holding a valid State of Georgia Electrical License. Prior to commencement of any work, proof of a valid license will be obtain by the City.

The vendor shall obtain and pay for any permits and licenses required for the performance of the work, post all notices required by law, and comply with all laws, ordinances, and regulations bearing on the conduct of the work, as specified herein. For any work that requires an inspection certificate issued by local authorities or any other governing body, such inspection certificate(s) shall be obtained by and paid for by the vendor. The chosen vendor shall procure all required

BID 2026-02

Due Date August 28, 2025 certificates of acceptance or completion issued by state, municipal, or other authorities, and must deliver these to the City.

1.6 Non-Mandatory Pre-Bid Meeting

A non-mandatory pre-bid meeting will be conducted at 9:00 AM on August 12, 2025 at 1804 Tucker Road, Perry, GA 31069. Attendance at the pre-bid meeting is not required in order to submit a bid for this project but is encouraged.

1.7 Insurance

The vendor shall, at vendor expense, procure and maintain satisfactory public liability and casualty insurance to adequately protect the vendor’s personnel and the City against damages for bodily injury, including death that may arise from operations under this contract, whether such operations are by the vendor or by the vendor’s subcontractor, or anyone directly or indirectly employed by the vendor.

The City will require the vendor with which a contract is established to provide evidence of appropriate professional liability insurance, errors and omission insurance, and workers’ compensation insurance coverage prior to commencement of work.

Such coverage must be provided by an insurance company or companies authorized to do business in the State of Georgia. Certificates must name the City as an Additional Insured, shall provide that contractor’s policy is primary over any insurance carried by the City, and shall provide that the policy will not be cancelled or materially changed without 30 days prior notice in writing to the City. The successful vendor must agree, if awarded a contract as a result of its proposal, to indemnify and hold harmless the City, its officers, agents, and employees from any and all claims and losses accruing or resulting to persons engaged in the work contemplated by its proposal or to persons who may be injured or damaged by the firm or its agents in the performance of the work. Provider minimum insurance coverages are:

Workers' Compensation Insurance:

State: $100,000 or state required coverage, whichever is greater Federal: $200,000 or federally required coverage, whichever is greater

Employer's Liability Insurance:

$200,000 or the statutorily required coverage, whichever is greater

Comprehensive General Liability Insurance:

Combined single limit for bodily injury and property damage: $1,000,000 each occurrence; $2,000.000 combined single limit.

General aggregate- $2,000,000 Operations aggregate - $2,000,000

Personal Injury Insurance:

$1,000,000 each occurrence

Excess/Umbrella Policy:

$1,000,000 each occurrence; $2,000,000 general aggregate

Comprehensive Automobile Liability Insurance:

Bodily Injury: $1,000,000 each person; $1,000,000 each occurrence Property damage: $100,000 each occurrence; combined single limit of $200,000 Combined single limit per accident for property damage and bodily injury- $2,000,000

Prior to the commencement of any work, these and other provisions will be established contractually.

1.8 Bidder Responsibility

Unless otherwise stipulated, vendor shall provide, and pay for, all materials, labor, tools, Equipment, transportation, and other facilities necessary for the performance and completion of the work.

1.9 Bonds

All bids must be accompanied by a Bid Bond in an amount not less than ten percent (10%) of the amount of the bid. The Successful Bidder, if awarded the Contract, will be required to furnish a Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the Contract amount

1.10 E-Verify Requirement

All bidders shall provide a signed E-Verify affidavit with bid. Bids will not be considered without the Contractor’s affidavit. The successful Bidder is responsible for obtaining a signed E-verify affidavit from their Subcontractors and Sub-subcontractors.

1.11 Rejection of Proposal

The City reserves the right to reject any or all proposals, to waive any informality in such proposals, to request new proposals, to revise the Bid prior to the time for final submission of written proposals, to proceed to do the work otherwise, to withdraw this Bid, to not award the contract, to not award a portion or portions of the contract, and/or to negotiate separately with any source whatsoever in any manner necessary to serve the best interest of the City. The City may not award a contract based solely on this request for proposals and will not pay for the information obtained and solicited. The information obtained will be used in determining the proposal that best meets the City’s needs. Unauthorized conditions, limitations or provisions attached to a Proposal may render it as not complying with the City’s original request and may be subsequently rejected. No oral proposal or modifications to submitted proposals will be accepted.

1.12 Amendments

The City reserves the right to amend this bid prior to the proposal due date. All amendments and additional information will be posted to the City of Perry website at http://www.perry-ga.gov/bids.php. The City will not be responsible for any oral or other unofficial interpretation of any element of this B.I.D. or its related documentation.

BID 2026-02

Due Date August 28, 2025

1.13 Bid Due Date

All bids must be received in the Finance Department – Purchasing no later than 2:00 PM, August 28, 2025.

1.14 Questions

Any questions regarding this bid should be directed to:

Chad McMurrian Engineering Services Manager City of Perry

(478) 988-2733 Chad McMurrian@perry-ga.gov 741 Main Street; P.O. Box 2030 Perry, GA 31069

1.15 Submission of Bid

Bid documents must be clearly marked on outside “Bid #2026-02 Purchase & Installation of Backup Generator – Tucker Rd WTF. No fax transmissions or emails will be accepted. Bids are to be submitted to:

Bid #2026-02 Purchase & Installation of Backup Generator – Tucker Rd WTF Finance Department – Purchasing

1211 Washington Street P.O. Box 2030 Perry, GA 31069

BID FORM

BID RECIPIENT

This Bid is submitted to: Project:

CITY OF PERRY Purchase & Installation of Backup Finance Department – Purchasing Generartor – Tucker Rd WTF

1211 Washington Street P O Box 2030 Perry, Georgia 31069

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner to perform all work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

BIDDER ACKNOWLEDGEMENTS

Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. After the Notice to Proceed is received, the awarded Bidder shall begin work within 30 days of notification. Work shall commence on a date agreed to by both parties and continue uninterrupted until the project is complete.

BIDDER REPRESENTATIONS

In submitting this Bid, Bidder represents that:

Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addenda No. Addenda Date

Bidder is familiar with the site and is satisfied as to the general, local and site conditions that may affect cost, progress, and performance of the work.

BASIS OF BID

Bidder agrees to furnish material, labor, and Equipment for the Purchase & Installation of Backup Generator – Tucker Rd WTF as detailed below, which shall be considered our base bid:

Description Amount Purchase & Installation of Backup Generator – Tucker RD

Water Treatment Facility _____________

TOTAL BID: _____________

ATTACHMENTS TO THIS BID

The following documents are attached to and made a condition of this Bid:

Contractor’s Affidavit Save Affidavit Copy of Business License

Estimated Installation Schedule Bid Bond Record of Similar Projects

BID SUBMITTAL

The undersigned declares that he/she is an officer of the firm listed above and is authorized to sign this proposal and fully bind said firm to all the conditions and provisions thereof.

Company Name

Company Address

Authorized Agent (printed): Authorized Agent Signature

Contact Number Fax Number

Email Address

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Perry has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-

91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________, _____, 202__ in _______________ (city), ____________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS ______ DAY OF ______________, 202__.

NOTARY PUBLIC

My Commission Expires:_________________________________

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for _________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and______________________________ (name of contractor) on behalf of City of Perry, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to _________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to _________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Sub-subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, _____, 202____ in ___________________ (city), ____________ (state)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS _______ DAY OF _________________, 202____.

My Commission Expires: _________________________________

Secure and Verifiable Documents under O.C.G.A. § 50-36-2

• A United States passport or passport card [O.C.G.A. § 50-36-2(b) (3); 8 C.F.R. § 274a.2]

• A United States military identification card [O.C.G.A. § 50-36-2(b) (3); 8 C.F.R. § 274a.2]

• A driver’s license issued by one of the United States, the District of Columbia, the Commonwealth of Puerto

Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

• An identification card issued by one of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

• A tribal identification card of a federally recognized Native American tribe, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. A listing of federally recognized Native American tribes may be found at:

http://www.bia.gov/WhoWeAre/BIA/OIS/TribalGovernmentServices/TribalDirectory/index.htm. [O.C.G.A. § 50- 36-2(b) (3); 8 CFR § 274a.2]

• A United States Permanent Resident Card or Alien Registration Receipt Card. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• An Employment Authorization Document that contains a photograph of the bearer. [O.C.G.A. § 50-36-2(b) (3);

8CFR § 274a.2]

• A passport issued by a foreign government. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2] • A Merchant Mariner Document or Merchant Mariner Credential issued by the United States Coast Guard. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A Free and Secure Trade (FAST) card. [O.C.G.A. § 50-36-2(b) (3); 22 CFR § 41.2]

• A NEXUS card. [O.C.G.A. § 50-36-2(b) (3); 22 CFR § 41.2]

• A Secure Electronic Network for Travelers Rapid Inspection (S.E.N.T.R.I.) card. [O.C.G.A. § 50-36-2(b) (3);

22CFR § 41.2] • A driver’s license issued by a Canadian government authority. [O.C.G.A. § 50-36-2(b) (3); 8 CFR § 274a.2]

• A Certificate of Citizenship issued by the United States Department of Citizenship and Immigration Services.

(U.S.C.I.S.) (Form N- 560 or Form N-561) [O.C.G.A. § 50-36-2(b) (3); 6 CFR § 37.11]

• A Certificate of Naturalization issued by the United States Department of Citizenship and Immigration Services.

(USCIS) (Form N-550 or Form N-570) [O.C.G.A. § 50-36-2(b)(3); 6 CFR § 37.11]

• In addition to the documents listed herein, if, in administering a public benefit or program, an agency is required by federal law to accept a document for proof of or documentation of identity, that document will be deemed a secure and verifiable document solely for that particular program or administration of that particular public benefit. [O.C.G.A. § 50-36-2(c)]

BID 2026-02

Due Date August 28, 2025

SAVE AFFIDAVIT

STATE OF GEORGIA

HOUSTON COUNTY

By executing this affidavit under oath, as an applicant for a public benefit, as referenced in O.C.G.A §50-36-1, administered by the Georgia Department of Community Affairs, the undersigned applicant verifies on of the following with respect to my ability to enter into a contract with the City of Perry.

1. __________ I am a United States Citizen Or

2. __________ I am a legal permanent resident of the United States.

Or

3. __________ I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act and lawfully present in the United States with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: ___________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least on secure and verifiable document, as required by O.C.G.A. §50-36-1(f)(1), with this affidavit.

The secure and verifiable document provided with the affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. §16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed this ____ day of ___________, 202_ in __________________(city) _____________ (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN BEFORE ME ON THIS ______ DAY OF ______________, 202__.

My Commission Expires:_________________________________

Exhibit A “Specifications”

GENERAL

Any exposed conduit must be of aluminum construction Any underground conduit must be PVC All conductors must be copper. Aluminum wire is not acceptable All mounting hardware must be constructed of stainless steel All systems must be compatible and connected to the City’s current SCADA system

GENERATOR

Stationary Emergency-Standby rated 600 kW Rating, wired for 277/480 VAC three phase, 60 Hz Permanent Magnet Excitation MLCB, 80% rated, LSI Electronic Trip o 1000 Amp Level 2 Acoustic Enclosure, Steel EPA Certified Digital Control Panel o Meets NFPA 99 and 110 requirements o Temp Range -40 to 70 degrees C o Humidity 2 – 95% (Non Condensing) o UL6200 o C-ETL-US o CE o FCC o IEC801 (Radiated Emissions, Susceptibility, and Surge Immunity) o Resistive Color Touchscreen

Built-in Webserver IP65 (front) Auto/Manual/Off key switch, Alarm Indication, Not in Auto Indication, audible alarm, emergency stop switch o Dual Core Digital Microprocessor

RS485, Ethernet and CANbus ports o Sensors: Oil Pressure, Oil Temp, Coolant Temp and Level, Fuel Level/Pressure, Engine Speed, DC Battery Voltage, Run-time Hours, Generator Voltages, Amps, Frequency, Power, Power Factor

Alarm Status: Low or High AC Voltage, Low or High Battery Voltage, Low or High Frequency, Pre-low or Low Oil Pressure, Pre-high or High Oil Temp (optional), Low Water Level and Temp, Pre-high or High Engine Temp, High, Low, and Critical-low Fuel Level/Pressure, Overcrank, Over and Under Speed, Unit Not in Automatic

Programmable I/O Built-in PLC for special applications o Engine function monitoring and control:

Full range standby operation; programmable auto crank, Emergency Stop, Auto-Off-

Manual switch Isochronous Governor

0.25% digital frequency regulation with: soft-start ramping - adjustable, gain -adjustable, overshoot limit - adjustable

3 Phase RMS Voltage Sensing +/-0.5% digital voltage regulation with: soft-start voltage ramping - adjustable, loss of sensing protection - adjustable, negative power limit - adjustable, Hi/Lo voltage limit - adjustable, V/F slope and gain - adjustable, fault protection o Service reminders, trending, fault history (alarm log) o I2T function for full generator protection o Selectable low-speed exercise o 2 and 3-wire start controls for any industrial grade transfer switch

Remote Annunciator Panel, Surface Mount 225 AH, 1155 CCA Group 8D Batteries, with rack, installed Coolant Heater, 2500W, 240VAC

Heavy Duty Air Cleaner Engine Run Relay Industrial Connectivity Gateway Device Oil Temp Sender minimum - 1001 Gallon Double-Wall Basetank o Mechanical fuel level indicator gauge o Electronic fuel level sender

Standard 2-Year Limited warranty

TRANSFER SWITCH

1200 Amp, 3 pole, 277/480 VAC three phase, 60 Hz, with 2 or 3-Wire Start Circuit o Utility Voltage Sensing Controls:

Adjustable Drop-out and Pick-up Adjustable Utility Interrupt Delay o Adjustable Logic Controls:

Minimum Standby Voltage Minimum Standby Frequency Engine Warmup Return to Utility Engine Cooldown Transfer on Exercise

4 Sets of Form C Aux Cont

(4) 4/0-500 MCM CB Lugs Specific Breaker Withstand and Close-On Rating - 100kA Specific Breaker Enclosure Heater UL Listed 1008 by ETL Steel Controller Door NEMA 3R Enclosure Service Entrance Rated Standard two year basic warranty