DATE: May 21st, 2026 TO: Water Line Supply Vendors SUBJECT: Bid #2026-00299 Supplies for Water Line Relocation

You are invited to submit a quote for Bid #2026-00299 Supplies for Water Line Relocation for the City of Calhoun, Georgia. Located from the intersection of S.R. 156/Red Bud Road and J. Slagle Road N.E., south along S.R. 156/Red Bud Road approximately 3,740’.

Inquiries regarding this Proposal should be made to Andrea Everett, Director of Purchasing at (706) 602-5682, or by e-mail to aeverett@calnet-ga.net. Technical questions Tod Lankford, Engineering Department at (706) 602-6081, email tlankford@calnet-ga.net or Kurt McCord, Engineering Department Manager at (706) 602-6082, email kmccord@calnet-ga.net.

Attached hereto are the bid form, quote specifications, and general instructions. Acceptable manufactures and models are listed in the itemized bid form, which will supersede anything published in the City’s Standard Specifications 2019-Development- Policy-Specifications-Details.pdf (available online). The Standard Specifications should be referenced for items without a manufacturer’s part in the listed bid form.

The written specifications contained in this bid shall not be changed or superseded except by written addendum from the City of Calhoun, Director of Purchasing, Andrea Everett. Failure to comply with the written specifications for this bid may result in rejection of the quote by The City of Calhoun Georgia.

One (1) copy of Bid Documents are to be sealed, marked with the offeror's name and address and labeled, “Bid #2026-00299 Supplies for Water Line Relocation” and delivered to:

The City of Calhoun Andrea Everett, Director of Purchasing 700 West Line Street (Eastside Door) Calhoun, GA 30701 Office: (706) 602-5682 Email: aeverett@calnet-ga.net

No later than 10:00 A.M. ET, Thursday, June 18th, 2026

Hand delivered copies may be delivered to the above address only between the hours of 8:00 a.m. and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the City of Calhoun.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the opening date. Please call (706) 602-5682 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

Equal Opportunity Policy Statement: It is the policy of the City of Calhoun Georgia that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

The City of Calhoun Georgia reserves the right to reject any and all bids, to waive any technicalities or irregularities and to award the bid based on the lowest, responsive, and responsible bidder as determined by City.

THE CITY OF CALHOUN GEORGIA

Bid #2026-00299

SUPPLIES FOR WATER LINE RELOCATION

FOR THE CITY OF CALHOUN

ALL QUOTES RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND MAY

BE SUBJECT TO DISCLOSURE UNDER THE OPEN RECORDS ACT.

A complete signed Bid must include the documents listed below:

MANDATORY DOCUMENTS CHECKLIST: Bidder must complete, execute and include with the bid the following Mandatory documents. BIDS RECEIVED WITHOUT THE MANDATORY DOCUMENTS MAY

BE REJECTED:

Certif ication Statement of Bidder: Section V

Acknowledgment of Addenda: Include completed Acknowledgement of Addenda form, from Section V of this Bid

Bid Form: Please include the completed Schedule from Section V of this Bid.

BID TIMETABLE:

The anticipated schedule for the bid process is as follows:

Bid Documents Available………………….…. Thursday, May 21st, 2026

Deadline for submission of questions………… 4:00 P.M. ET, Wednesday, June 10th, 2026

Bid Opening…………………………………. 10:00 A.M. ET, Thursday, June 18th, 2026

Bids Valid until ………………………………. Monday, August 17th, 2026

Bidders can obtain this Bid document from Georgia Procurement Registry or The City of Calhoun https://www.cityofcalhoun-ga.com/category/calhoun-bids/

Company Name (printed):____________________________

SECTION V: CERTIFICATION STATEMENT OF BIDDER & BID FORM

Bid of

(Hereinafter called "Bidder"), organized and existing under the laws of the State of

, doing business as _.

In compliance with your Bid, the bidder hereby agrees to perform and furnish all work for the requirement known as Bid #2026-00299 Supplies for Water Line Relocation for the city of Calhoun, Georgia. Located from the intersection of S.R. 156/Red Bud Road and J. Slagle Road N.E., south along S.R. 156/Red Bud Road approximately 3,740’ in strict accordance with the Quote Documents, within the time set forth therein, and at the price bid.

By submission of this Bid, the bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization that:

1. The bidder has examined and carefully studied the bid Documents and the Addenda, receipt of all of which is hereby acknowledged in Section V.

2. The bidder agrees that this bid may not be revoked or withdrawn after the time set for the opening of the bid but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

Authorized Representative/Title

(Print or type) Authorized Representative

(Signature) Date

Company Name (printed):

MANDATORY SUBMITTAL

MANDATORY SUBMITTAL

SECTION V: Bid #2026-00299 SUPPLIES FOR WATER LINE RELOCATION FOR THE CITY OF

CALHOUN

The bidder has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgment Initial

Bidders must acknowledge any issued addenda. Quotes which fail to acknowledge the bidder’s receipt of any addendum may result in the rejection of the bid if the addendum contained information which substantively changes the Owner’s requirements.